Tanza Water District Tender

Description Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 1/8 Invitation For Submission Of Quotation Name Of Business: Date: Address: Contact Number/s: Tin No.: Philgeps Registration Number: Authorized Representative: The Tanza Water District (twd), Through Its Bids And Awards Committee (bac), Respectfully Requests From Your Good Office To Submit A Formal Quotation For The Supply, Delivery, Commissioning And Provisioning Of Physical And Virtual Servers For Billing And Collection System (bcs) Clustered Environment, Live Migration Of Core Infrastructure Servers And Deployment Of Hypervisor Clustering And Disaster Recovery Architecture For Tanza Water District With Approved Budget Of The Contract (abc) Of Eight Hundred Thousand Pesos (php 800,000.00) Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Schedule Of Activities Activities Date 1. Submission Of Quotations March 05, 2024 (tuesday) To March 12, 2024 (monday) 9:00am To 4:00pm 2. Submission Of Additional Documents Which Are Required By Twd - Bac March 13, 2024 (tuesday) 9:00am To 4:00pm Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotations Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotations Must Be Denominated In Philippine Peso (php) And Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotation Exceeding The Abc Of The Contract Shall Be Rejected. 5. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 6. The Twd Shall Have The Right To Inspect And/or Test The Goods To Confirm Their Conformity To The Technical Specifications. 7. Award Of The Contract Shall Be Made To The Lowest Quotation Which Comply With The Technical Specifications, Requirements And Other Terms And Condition Stated Herein. 8. Payment Shall Made After Delivery And Upon Submission Of The Required Supporting Documents, I.e. Delivery Receipt, Sales Invoice And/or Billing Statement By The Supplier, Contactor, Or Consultant. Our Government Servicing Bank, I.e. The Landbank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor, Or Consultant. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/8010 Bids And Awards Committee Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 2/8 9. Liquidated Damages (ld) Equivalent To One Tenth Of One Percent (1/10 Of 0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Of Period Shall Be Imposed Per Day Of Delay. The Twd Shall Rescind The Contract Once The Cumulative Amount Of Ld Reaches Ten Percent (10%) Of The Amount Of The Contract, Without The Prejudice To Other Courses Of Action And Remedies Open To It. 10. Apart From Your Philgeps Registration Number, A Copy Of The Following Documentary Requirements Must Be Submitted As Part Of Your Quotation: • Dti/sec • Mayor’s Permit/business Permit • Business Tax Return • Duly Accomplished And Notarized Omnibus Sworn Statement (oss) (see Attached Annex “a”) For Validation Purposes, Kindly Attach A Screenshot Of Your Philgeps Registration Number, Page, Or Dashboard And Please Be Informed That The Submission Of A Copy Of Bir 2303 Shall Be Required From Winning Supplier Prior To Processing Of Payment. Technical Specifications Item Specifications Statement Of Compliance 1 One (1) Unit Of Bare Metal Server Cpu: Intel Xeon 4110 2.10g 8c/16 Threads/11m/85w Ram: 1x16gb Ddr4 Network Controller: Dual-port 1gbe On-board Lom Storage Controller: Perc H730p Raid Controller .2gb Nv Cache Adapter Low Profile Hard Drive: 1.2tb 10k Rpm Sas 12gbps 512n 2.5in Hot-plug Hard Drive Internal Storage: 2.5” Chassis With Up To 8 Hot Plug Hdd Optical Drive: Dvd+/-rw Sata Internal Power Supply: Single Hot-plug Power Supply (1+0) 550w Management: Idrac9 Enterprise Form Factor:1u Rack Server Ready Ralls Sliding Ralls With Cable Management Arm Operating System: Windows Server 2022 Hard Drive Upgrade: 1.2tb 10k Rpm Sas 12gbps Hot-plug Memory Upgrade: 1x16gb Ddr4 2 Technology Maturity Assessment • Conduct Overall Assessment Of Twd’s Technology Maturity Posture • Conduct Assessment On It Processes, Policies, Framework, And Procedures • Inventory Of It Assets Including But Not Limited To Hardware Assets, Software Assets, Subscriptions, Etc. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 3/8 Item Specifications Statement Of Compliance 3 Infrastructure Solutions Design For Clustered Environment • Formulate A 5-year Technology Roadmap For Tanza Water District Covering It Infrastructure, It Development, It Governance Framework, And Information Security Management Systems (isms/iso 27001) • Develop An It Infrastructure Refresh Plan • Conduct Risk Assessment And Disaster Recovery Plan 4 Server Installation, Virtual Machine, Bcs Database Clustering And Disaster Recovery Setup • Setup Of The 1 X Physical Or Bare Metal Machines (hard Drives, Memory Cards, Psu) • Installation Of Windows Server 2022 On The Physical Machine • Installation Of Hyper V Server Role • Installation Of Server Roles (ad, Dhcp, Dns, Adfs) • Provisioning Of 4 X Generation 2 Virtual Machines • Installation Of Windows Server 2022 On Virtual Machines • Implementing Of Network Load Balancing • Implementing Of File And Print Services • Preparation For Clustering Between Bare Metal Server01 And Bare Metal Server02 • Preparation And Connectivity Testing Of Hyper V Replica Over Https Connection • Preparation And Connectivity Testing Of Hyper V Live Migration 5 Securing The Hyper-v Hosts And Virtual Machines • Implementation Of Workgroup Clusters • Implementation Of Secure Networks • Implementation Of Patch Management • Implementation Of Drive Encryption • Implementation Of Secure Storage Migration Traffic • Configuration Of Hosts To Be Part Of Guarded Fabric • Hardening The Hyper V Hosts Based On Security Standards 6 Core Infrastructure Migration & Virtualization Replication On Bare Metal Machines • Migration Of Ad, Dhcp, Dns, Adfs From The Old Server To The New Server • Migration Of Bcs From The Old Server To The New Server • Implement The Clustering Between Server01 And Server02 On Virtual Machine Level • Implement The Clustering On Bcs Server On Application Level • Cutover Of The Old Server After The Successful Failover And Disaster Recovery Testing Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 4/8 Item Specifications Statement Of Compliance 7 Solutions Integration • Integrating All The Physical And Virtual Servers To The New Server Infrastructure • Integrating All The Desktop Computers To The New Server • Failover Testing 8 Disaster Recovery Exercise • Failover Testing Of Ad, Dhcp And Dns • Failover Testing Of Bcs • Tabletop Exercise With Twd Management 9 Knowledge Transfer Session • Server Integration • Best Practices On Ad, Dhcp, Dns, Hyper V • Best Practices On Replication And Server Failover • Best Practices On Enterprise Security Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 5/8 Schedule Of Requirements Item Description Quantity Uom Delivery 1 One (1) Unit Of Bare Metal Server Cpu: Intel Xeon 4110 2.10g 8c/16 Threads/11m/85w Ram: 16gb Ddr4 Network Controller: Dual-port 1gbe On-board Lom Storage Controller: Perc H730p Raid Controller .2gb Nv Cache Adapter Low Profile Hard Drive: 1.2tb 10k Rpm Sas 12gbps Hot-plug Internal Storage: 2.5” Chassis With Up To 8 Hot Plug Hdd Optical Drive: Dvd+/-rw Sata Internal Power Supply: Psu 550w Dual Battery Management: Idrac9 Enterprise For Factor: 1u Rack Server Ready Ralls Sliding Ralls W/ Cable Os: Windows Server 2022 Hard Drive Upgrade: 1.2tb 10k Rpm Sas 12gbps Hot-plug Memory Upgrade: 1x16gb Ddr4 1 Lot Within Seventy-five (75) Calendar Days Upon Receipt Of Notice To Proceed (ntp). 2 • It Infrastructure Refresh • Technology Maturity Assessment • Infrastructure Solutions Design For Clustered Environment • Server Installation, Virtual Machine, Bcs Database Clustering And Disaster Recovery Setup • Securing The Hyper-v Hosts And Virtual Machines • Core Infrastructure Migration & Virtualization Replication On Bare Metal Machines • Implementation Of Clustered Environment • Solutions Integration • Disaster Recovery Exercise • Knowledge Transfer Session 1 Lot Within Seventy-five (75) Calendar Days Upon Receipt Of Notice To Proceed (ntp). Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-0201 Rev. Feb2024 Page 6/8 Supply, Delivery, Commissioning And Provisioning Of Physical And Virtual Servers For Billing And Collection System (bcs) Clustered Environment, Live Migration Of Core Infrastructure Servers And Deployment Of Hypervisor Clustering And Disaster Recovery Architecture For Tanza Water District Approved Budget Of The Contract (abc) Of Eight Hundred Thousand Pesos (php 800,000.00) Item Description Unit Cost Amount Total Amount 1 One (1) Unit Of Bare Metal Server In Words: _____________ ______________________ ______________________ In Figures: ____________ ______________________ 2 • It Infrastructure Refresh • Technology Maturity Assessment • Infrastructure Solutions Design For Clustered Environment • Server Installation, Virtual Machine, Bcs Database Clustering And Disaster Recovery Setup • Securing The Hyper-v Hosts And Virtual Machines • Core Infrastructure Migration & Virtualization Replication On Bare Metal Machines • Implementation Of Clustered Environment • Solutions Integration • Disaster Recovery Exercise • Knowledge Transfer Session In Words: _____________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ In Figures: ____________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ Please Submit Your Quotation/s Duly Signed By Your Authorized Representative Not Later Than March 12, 2024 (tuesday) (9:00am To 4:00 Pm). Quotation/s May Be Submitted Manually, Through Facsimile Or Email At The Address And Contact Numbers Given Below. For Any Clarification, You May Contact The Bac Secretariats: Ms. Laarni S. Olaes Mr. Nathaniel R. Sambile Ms. Jhello D. Arca Telefax No. (046) 505 2906 Digitally Signed Tel Nos. (046)484 1813 Local 802/807/810 Mira Iris H. Arenal Email Address:twdbacsec@gmail.com Bac Chairperson Annex “a” Oss Template Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 7/8 Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] Twd Bac Rfq # 2024-0301 Rev. Feb2024 Page 8/8 [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]