Talavera General Hospital Tender

Description Request For Quotation Date: February 4, 2025 Rfq No.: 2025-11 Name Of Company: ____________________________________________________________________ Office Address: _______________________________________________________________________ Business Permit No.: _____________________ Valid Until: ______________________________ Tax Id No.: __________________________________________________________________________ Philgeps Reg. No. (required): __________________________________________________________ The Talavera General Hospital, Through Its Bids And Awards Committee (bac), Intends To Apply The Sum One Hundred Twenty Thousand Pesos (php 120,000.00) Being The Approved Budget For The Contract (abc) From Regular Fund For Payments Under The Contract Iso 9001:2015 1st Surveillance Audit Consultation And Training Services Through Small Value Procurement Under Sec. 53.9 Of The Republic Act. 9184. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before February 10, 2025, Monday, 5:00pm, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Dhonna Sheila A. Baterina, Md, Mha, Fpogs Chairperson, Bids And Awards Committee Talavera General Hospital Maestrang Kikay District, Talavera, Nueva Ecija Tel. No. (044) 940 – 7136 Loc 170 – 171 Email Address: Procurement.tgh@gmail.com Standard Requirements: Document Remarks Mayor’s Permit Or Business Permit Please Submit Your Valid Mayor’s Permit Or Business Permit. Failure To Provide The Required Document Will Result In The Automatic Disqualification Of Your Quotation. Notarized Omnibus Sworn Statement (gppb-prescribed Form) If Unable To Have The Document Notarized, You May Submit A Signed Unnotarized Omnibus Sworn Statement (in The Prescribed Template), Subject To Compliance Therewith After Award Of Contract But Before Payment. Updated Company Profile Submit An Updated Company Profile Together With This Request For Quotation. For Any Clarification, Or Further Information You May Refer To: Liwayway Dg. Pangilinan Administrative Officer V/head Bac Secretary Talavera General Hospital Procurement Office Maestrang Kikay, Maharlika Hi-way, Talavera, Nueva Ecija Telefax: [044] 940-7136 Loc. 170 To 171 Email: Procurement.tgh@gmail.com Note: 1. If A Revised Philgeps Certificate Of Platinum Registration And Membership Is Submitted You Can Disregard The Standard Requirement No. 1 (mayor’s Permit Or Business Permit). _____________¬_______________ Dhonna Sheila A. Baterina, Md, Mha, Fpogs Chairperson, Bids And Awards Committee Philgeps: February 5, 2025 Instructions: Note: Failure To Follow These Instructions Will Disqualify Your Entire Quotation. I. Do Not Alter The Contents Of This Form In Any Way. Ii. The Use Of This Rfq Is Mandatory. In Case Of Any Changes Or Alteration, The Submitted Quotation Shall Be Automatically Rejected. If Another Form Is Used Other Than The Latest Rfq, The Quotation, The Submitted Quotation Shall Be Automatically Rejected. Iii. All Mandatory Technical Specifications Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. Iv. Quotations May Be Submitted Through Electronic Mail At Procurement.tgh@gmail.com. V. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. For Quotations Submitted Via Electronic Mail, The Date And Time Of Receipt Indicated In The E-mail Shall Be Considered. Terms And Conditions: I. Bidders Shall Provide Correct And Accurate Information Required In This Form. Ii. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. Iii. Price Quotation/s Of The Winning Bidder Will Be Contracting Price/amount Which Is Considered Fixed Price. Iv. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. V. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. Vi. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Talavera General Hospital Shall Adopt And Employ “draw Lots/toss Coin” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. Vii. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Terms Of Reference, Requirements And Other Terms And Conditions Stated Herein. Viii. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. Ix. The Procuring Entity May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. X. The Rfq, Purchase Order (po)/job Order (jo), And Other Related Documents For The Above-stated Procurement Projects Shall Be Deemed To Form Part Of The Contract. Xi. This Project Will Be Awarded By Lot Which Will Be Evaluated Per Lot Item And The Award Will Be Given To The Lowest Calculated And Responsive Quotation. After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Technical Specifications # Description Quantity Unit Statement Of Compliance (“comply” Or “not Comply”) Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. 1 Iso 9001:2015 1st Surveillance Consultation And Training Services • Root Cause Analysis Training • Document Review O Corrective Preventive Action Records O Customer Satisfaction Survey Records O Management Review Records O Objective Target And Plan Records O Internal Quality Audit Records O Updates Of Risk Registries O Context Of The Organization / Needs & Expectation Of Interested & Relevant Parties O Forms (checklist / Pm) O Document Control Records O Legal Requirements (permits & Licenses) O Review Of Quality Manual For Necessary Updates O New Covid-19 Procedures And Records O Infection Control Hai • Preparation For The Conduct Of Certifying Body (cb) Audit • Assistance During The Final Cb Audit (1st Surveillance) 1 Package Delivery Requirements - Delivery Within The Actual Date Of The Activities (february 17-21, 2025) Terms Of Reference (tor) Vi. Tittle: Iso 9001:2015 1st Surveillance Consultation And Training Services Vii. Type Of Service: Hiring Of Third-party Consultant For Iso 9001:2015 1st Surveillance Consultation And Training Services For Talavera General Hospital The Consultant Should Have The Following Qualifications: • The Company Assisted More Than Five (5) Doh Hospital To Pass The Iso Certification; • The Company Assisted At Least 10 Organization To Pass Iso Certification; • The Company Has Been In The Service Of Iso Consulting For Seven (7) Years Or More • The Consultant Must Be A Certified Qms Lead Assessor Passer. • The Consultant Must Be A Certified Training Of Trainers (tot) • The Consultant Is A Member Of Any Professional Or Accrediting Body For Quality (e.g., Fellow-philippine Society For Quality In Healthcare (fpsqua)) Viii. Client: Talavera General Hospital Ix. Duration Of Engagement, Timeline And Activities: Iso 9001:2015 1st Surveillance Consultation And Training Services February 17-21, 2025 Activity Man Days Root Cause Analysis Training 1.0 Document Review A. Corrective Preventive Action Records B. Customer Satisfaction Survey Records C. Management Review Records D. Objective Target And Plan Records E. Internal Quality Audit Records F. Updates Of Risk Registries G. Context Of The Organization / Needs & Expectation Of Interested & Relevant Parties H. Forms (checklist / Pm) I. Document Control Records J. Legal Requirements (permits & Licenses) K. Review Of Quality Manual For Necessary Updates L. New Covid-19 Procedures And Records M. Infection Control Hai 2.0 Preparation For The Conduct Of Certifying Body (cb) Audit 1.0 Assistance During The Final Cb Audit (1st Surveillance) 1.0 X. Terms And Conditions Client Will Shoulder The Food, Accommodation And Transportation Of The Consultant Xi. Contract Price A. The Total Cost For The Complete Consultation And Training Services Shall Be One Hundred Twenty Thousand Pesos (php 120,000.00) From Regular Fund For Payments Under The Contract Iso 9001:2015 1st Surveillance Consultation And Training Services. Activity Abc Root Cause Analysis Training 20,000.00 Document Review • Corrective Preventive Action Records • Customer Satisfaction Survey Records • Management Review Records • Objective Target And Plan Records • Internal Quality Audit Records • Updates Of Risk Registries • Context Of The Organization / Needs & Expectation Of Interested & Relevant Parties • Forms (checklist / Pm) • Document Control Records • Legal Requirements (permits & Licenses) • Review Of Quality Manual For Necessary Updates • New Covid-19 Procedures And Records • Infection Control Hai 80,000.00 Preparation For The Conduct Of Certifying Body (cb) Audit 10,000.00 Assistance During The Final Cb Audit (1st Surveillance) 10,000.00 Financial Offer: Terms Of Payment: Payment Shall Be Made Within Fifteen (15) Days Upon Completion Of The Project/delivery And Submission Of Billing/invoice And User Acceptance Of The Product. Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Bid Price Form # Items Quantity Unit Abc Per Line Item Unit Cost Total Cost 1 Iso 9001:2015 1st Surveillance Consultation And Training Services 1 Package 120,000.00 Grand Total Name Of Representative Of The Bidder Address Tel. No.: Name Of Company Date