Social Security System Tender

Description Messengerial Services For 3 Years Of Sss San Jose Occidental Mindoro Branch Scope Of Services: The Service Provider Shall Perform The Following: 1. Packing And Handling Of Parcels/documents, Mails, Checks, And Other Materials For Shipment To And From Sss San Jose, Occidental Mindoro Branch And Various Destinations Nationwide. 2. Forward The Parcels/documents, Mails, Checks, And Other Materials Immediately To Airport Or Direct To Consignees’ Location As The Case Maybe, After Appropriate Packing And Documentation At The Concerned Sss Office. 3. Comply With The Following Service Level Requirements: A. From Sender To Consignee’s Location (sss Branch/office) 1. Airfreight - Maximum Delivery Period Of Three (3) Working Days From Pick-up Of Parcels/documents. 2. Overland - Maximum Delivery Period Of Three (3) Working Days From Pick-up Of Parcels/documents. 3. Inter-island - Additional Two (2) Working Days. 4. Island To Island – Two (2) Working Days. B. Pick Up Time Shall Not Be Later Than 4:00pm Daily Upon The Request Of The Concerned Branch. C. Request For Urgent Pick-up Maybe Made Anytime. 4. Secure Acceptance Or Receipt Of Parcels/documents From Duly Authorized Representative Of Consignee Within Twenty-four (24) Hours From The Time Of Delivery. 5. Submit To Sss Proofs Of Delivery And Weekly Status Report. 6. Delivery Of Parcels/documents Shall Be Done During Office Hours And/or Anytime As May Be Required By Sss. 7. In Case Of Damage Or Loss, Replace The Parcels/documents Of The Same Kind And Make And/or Pay Its Monetary Equivalent And The Damage/s That May Be Suffered By The Social Security System Within Fifteen (15) Calendar Days. 8. The Service Provider Must Have The Following: A. Service Vehicle/motorcycle And Personnel In Carrying Out Safe And Secure Handling Of Parcels/documents From Packing, Pick-up, Delivery To And From Various Destinations And Origins Nationwide. B. Packing Materials Including Security Tape And Cartons/envelopes Whichever Is Applicable. C. On-line Tracking Of Parcels/documents. Terms Of Payment: The Terms Of Payment Shall Be Monthly Based On The Actual Delivery Weight Per Month Which Shall Be Credited To The Landbank. The Service Provider’s Shall Submit Invoice/statement Of Account Together With Waybill, And Shipment Order. The Payment Shall Be Subject To Retention Of Withholding Tax And Other Applicable Taxes In Accordance With Existing Laws And Bir Rules And Regulations, To Be Remitted Directly To The Bir By The Sss. Price Validity: Three (3) Months Delivery Terms : Five (5) Calendar Days From Receipt Of The Approved Job Order Including The Period For Inspection And Acceptance Of 1 – 5 Working Days. Payment Terms • Government Terms • Sss Shall Withhold The Applicable Taxes From The Amount Payable In Accordance With The Bir Regulations. • Payment Is Upon Delivery Of Items/services And Submission Of Billing Documents; And Shall Be Directly Credited To The Supplier’s Bank Account. Terms And Conditions 1. For Contract Price Amounting To P100,000.00 And Above, The Winning Supplier Shall Be Required To Post A Performance Security From Receipt Of Notice Of Award Equivalent To % Of Contract Price As Follows: · 5% (goods & Consulting Services) Or 10% (infrastructure) Cash, Cashier's/manager's Check, Bank Draft/guarantee, Or · 30% Surety Bond Callable Upon Demand 2. If Two (2) Or More Suppliers Submitted The Same Price Quotation And Have Been Post-qualified As The Suppliers With Lowest Calculated And Responsive Quotations, The Procuring Unit Shall Use “draw Lots” Or Similar Method Of Chance To Break The Tie. 3. Alternative Offer Shall Not Be Allowed. Any Bid Exceeding The Abc Shall Be Ground For Disqualification. 4. Incompletely Filled Out Bid Breakdown Shall Be Considered Non-responsive And Automatically Disqualified But Specifying A Zero (0), Dash (-), Or The Word “free” For The Said Item Would Mean That It Is Being Offered For Free To The Sss. 5. In Case Of Discrepancy Between The Submitted Quotation And The Quotation After Arithmetical Correction, The Supplier Shall Be Informed Of Such Discrepancy For Confirmation Of The New Amount. If The Bidder Fails To Confirm The Arithmetical Corrections Within Three (3) Calendar Days From Receipt Of Notification, The Quotation As Calculated Shall Be Deemed Confirmed. 6. In Case A Prospective Supplier/service Provider Submits A Filled-out Rfq With A Supporting Document (i.e., A Price Quotation In A Different Format), Both Documents Shall Be Considered Provided That The Terms And Conditions Stated Therein Is In Conformity With The Requirements Of The Rfq. In Case Of Discrepancies, The Submitted Quotation Shall Be Considered Ineligible Or Not Compliant. 7. Quantity Is Subject To Change But Not To Exceed The Quantity In The Approved Po/jo/lo. 8. Award Shall Be Per " Lot Basis" And Date Of Conduct/start Of The Project Is Subject To Change. Instructions To Suppliers 1. For Clarification Of Details, Please Contact Ms. Cyndee F. Fetalver At (043) 457-0093. 2. All Documents Shall Be Signed, And Every Page Thereof Shall Be Initialed, By The Owner Or Duly Authorized Representative/s Of The Bidder. 3. Quotations May Be Submitted Through The Following: A. Branch’s Administrative Section Located At Sss San Jose, Occidental Mindoro Branch, 2f Balmes, Bldg., Diego Silang St., Brgy. 5, San Jose, Occidental Mindoro. B. Electronic Mail At Sanjose@sss.gov.ph With The Following Requirements: I. Quotations And Attachments Should Be In Portable Document Format (pdf), Compressed/zipped. File Name Of The Zip File Folder Shall Be By Rfq Number And Project Title. 4. After Evaluation Of Offer, The Supplier Shall Be Required To Submit Complete Documentary Requirements After Receipt Of Notice Or Advise From Sss, As Follows: A. Valid Mayor’s/business Permit; B. Philgeps Registration Number (red Membership) Or Philgeps Certificate (platinum Membership); C. Certificate Of Registration Whichever May Be Appropriate Under Existing Laws Of The Philippines: I. Bureau Of Domestic Trade & Industry (dti) – Sole Proprietorship Ii. Incorporation Papers Registered And Approved By The Securities & Exchange Commission - Partnership/corporation Iii. Philippine Contractors Accreditation Board License (pcab) - Contractors/civil Works Iv. Cooperative Development Authority (cda) – Cooperatives; D. Latest Annual Income / Business Tax Return (for Abcs Above ₱500k); E. Bir Certificate Of Registration Form 2303; F. Sss Id Number (employer/self-employed); G. Notarized Omnibus Sworn Statement With Attached Notarized Special Power Of Attorney (spa) For Sole Proprietorship Or Secretary's Certificate For Partnership / Corporation (for Abcs Above ₱50,000.01), Or Letter Of Authorization / Company Id (for Abcs Below ₱50,000.00), Authorizing The Representative, If Any, To Sign On Behalf Of The Owner/company. Note: Submitted Documents Are Subject To Verification And Validation Of Its Authenticity, Genuineness, Validity, And Completeness. Incomplete Submission, Concealment, Falsification, Or Misrepresentation Of Any Of The Documents Submitted, Or The Contents Thereof Is A Ground For Disqualification Of Submitted Quotation.