Security Guard Tenders

Details: Description The Zamboanga Peninsula Polytechnic State University Through Its Bids And Awards Committee (bac) Is Inviting Philgeps Registered Suppliers To Apply For Eligibility And To Submit Bids For The Items Listed Below: 1 Provision Of Security Services (19 Guards) From January 1 To December 31, 2025 1st Shift 7:00 Am To 3:00 Pm (7 Guards) 2nd Shift 3:00 Pm To 11:00 Pm (6 Guards) 3rd Shift 11:00 Pm To 7:00 Am (6 Male Guards) Note: Secure “terms Of Reference For Security Agency Personnel” From The Zppsu Bac Office. ______________________________ Supplier’s Signature Over Printed Name The Schedule Of Bac Activities Is As Follows: 1. Pre-bid Conference - November 14, 2024, @ 2:00p.m. 2. Receipt And Opening Of Bids - November 26, 2024, @ 10:00a.m. 3. Bid Evaluation - November 27, 2024 To December 3, 2024 4. Post-qualification - November 27, 2024 To December 3, 2024 5. Issuance Of Notice Of Award - December 4, 2024 6. Contract Preparation & Signing - December 5, 2024 7. Issuance Of Notice To Proceed - December 5, 2024 The Criteria To Be Used For The Eligibility Check Of Prospective Bidders, Examination And Evaluation Of Bids, Post-qualification And All Matters To This Procurement Shall Be Under Republic Act No. 9184 (the Government Procurement Reform Act) And Its Implementing Rules And Regulations. Interested Bidders May Obtain Further Thank Important Notice To Bidders: 1. Bidding Documents May Be Acquired By Interested Bidders From The Address Below And Upon Payment Of A Non-refundable Fee For The Bidding Documents Of Five Thousand Pesos (p 5,000.00). It May Also Be Downloaded From The Website Of The Philippine Government Electronic Procurement System (philgeps), Provided That Bidders Shall Pay The Non-refundable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 2. All Bidders Are Required To Post A Bid Security In The Form Of A Cash/bank Guarantee (2% Of Abc) Or Surety Bond (5% Of Abc) Or Bid Securing Declaration. 3. The Bidder Shall Prepare An Original Technical And Financial Proposal, Copy 1 And Copy 2. 4. State The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative In A Sealed Envelope. 5. Warranty Shall Be For Three (3) Months For Supplies And Materials. One (1) Year For Equipment From The Date Of Acceptance By The Procuring Agency. 6. All Erasures Must Be Initialed To Avoid Disqualifications. 7. Late Submission Of Bids Will Not Be Accepted. Approved By: (sgd.) Jocelyn P. Remoto Bac Chairperson The Zamboanga Peninsula Polytechnic State University Reserves The Right To Reject Any Or All Bids, Accept The Bid Most Advantageous To The Government, And Award The Contract By Lot.

Details: Description Request For Quotation Dhsud R-4a 24-01-001b Supply Of Security Services 1. The Department Of Human Settlements And Urban Development (dhsud) Region Iva Hereby Request You To Submit Price Quotation For Two (2) Licensed And Qualified Security Guards To Be Deployed At The Dhsud Region 4a Building For The Period Of February To December 2024 With An Approved Budget For The Contract In The Amount Of Seven Hundred Ninety Seven Thousand Five Hundred Pesos (php 797,500.00); 2. It Is The Intent Of The Purchaser To Evaluate The Bid/quotation For Each Item Separately, And Award Will Be Made To The Quotation Or Combination Quotations Resulting In The Overall Lowest Cost. Quotation For One Or More Or All Items Will Be Considered. Contract Award Will Be Made To The Lowest Evaluated Quotation(s) Meeting Purchaser’s Technical Specifications; 3. The Prospective Bidders Preferably Have An Office Address Within The Laguna Area; 4. Quotations Must Be Delivered At Dhsud 4a Dencris Business Center National Highway, Halang, Calamba City, Laguna Not Later Than 9:00 Am Of January 17, 2024; 5. Your Price Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes To Be Paid And Other Incidental Cost To The Delivery Site If The Contract Is Awarded; 6. All Quotations Should Be Placed In A Closed Envelope Marked “rfq- Dhsud R-4a 24-01-001b – Security Services 7. The Dhsud 4a Bids And Awards Committee (bac) Will Recommend The Award Of The Contract To The Dhsud 4a Head Of The Procuring Entity (hope) Of A Bidder With The Single/lowest Calculated Responsive Bid (scrb/lcrb) Pursuant To Section 37.1.1 Of The 2016 Revised Irr Of Ra 9184; 8. The Department Of Human Settlements And Urban Development 4a Reserves The Right To Accept Or Reject Any And All Quotations/bids, And To Annul The Procurement Process. Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s, And To Accept Only The Offer That Is The Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184; The Purchaser (dhsud 4a) Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Any Infirmity Is One That Does Not Materially Affect The Overall Performance And Functionality Of The Service And The Capability Of The Supplier To Perform The Contract; 9. Please Submit The Following Documentary Requirements: A) Quotation/proposal; B) Certificate Of Registration From Philgeps; C) 2024 Mayor’s Permit / Business Permit (photocopy); D) Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Award Of The Contract; E) Secretary’s Certificate (if Your Company Is A Corporation), To Be Attached In The Notarized Oss; And F) Licenses, Accreditations, Proof Of Sss/philhealth/etc. Compliance -(photocopy) Engr. Rodrigo M. Elpedes Jr. Supervising Admin Officer/oic-admin And Finance Division Reply Slip Procurement: Supply Of Security Services Request For Quotation No.: 24-01-001b, S. 2024 Engr. Rodrigo M. Elpedes Jr. Oic – Admin And Finance Division Department Of Human Settlements And Urban Development 4a Dencris Business Center, National Highway Halang, Calamba City, Laguna Dear Engr. Elpedes: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development 4a, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Bidder: ____________________________________________ Authorized Representative: ______________________________________ Designation/position: _______________________________________ Address: _____________________________________________________ Telephone No./mobile No.: _______________________________________ Email Address: ________________________________________________ Philgeps Registration No. : ______________________________________ Landbank Account No.: _________________________________________ Tin: __________________________ Vat-registered: Vat󠄀 ( ) Non-vat ( ) Signature: ____________________________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]

Details: Rfq Number: Pr12830608 the Bureau Of International Narcotics And Law Enforcement (inl) At The U.s. Embassy In Quito, Ecuador Intends To Award A Firm Fixed-price Contract And Requires Contracting “pr12830608_ Accommodation And Event Venue Services”. 1. Tasks inl Is Seeking Accommodations For Up To 100 People And A Conference Room To Host An Event. The Selected Contractor Will Be Expected To Complete The Following Tasks: 1.1.the Contractor Shall Arrange And Confirm Accommodation For 100 Participants, Providing Single Rooms In A Suitable Hotel In Quito With Amenities. The Accommodation Must Include Security Services For The Safety Of All Guests. 1.2.the Contractor Will Be Responsible For Coordinating With Inl Officials To Schedule And Plan The Activities Of The Event, Which Is Scheduled To Take Place In The Last Quarter Of 2024 In Quito, Ecuador. 1.3. The Contractor Shall Provide And Set Up Necessary Conference Facilities, Including But Not Limited To: 1.3.1. Audio-visual Equipment (microphones, Projectors, Screens, Sound Systems) 1.3.2. Seating Arrangements 1.4. The Supplier Shall Organize The Set-up Of The Event Venue According To The Needs Of The Activities To Be Carried Out. This Coordination Must Be Done In Advance With Both The End User's Point Of Contact And The Inl Officials. 1.5.the Contractor Shall Provide Daily Cleaning Services For All Conference And Accommodation Facilities To Ensure A Hygienic And Pleasant Environment Throughout The Duration Of The Event. 2. Deliverables 2.1. Accommodation Confirmation: The Contractor Shall Provide A Detailed Report Confirming The Booking And Arrangement Of Single Rooms For 100 Participants At The Designated Hotel In Quito At Least 10 Business Days Before The Event. 2.2. Conference Setup Report: The Contractor Shall Submit A Setup Report Detailing The Audio-visual Equipment, Seating Arrangements, And Conference Materials Provided, Including Setup Completion Confirmation, 2 Days Before The Conference Begins. 2.3. Daily Cleanliness Report: The Contractor Shall Provide A Daily Report On The Cleanliness Of The Conference And Accommodation Facilities, Documenting The Cleaning Activities Performed Each Day Throughout The Event. 2.4. Final Deliverable: The Contractor Shall Deliver A Final Report Summarizing All Services Provided, Including Accommodation, Conference Setup And Cleaning, Within 5 Business Days After The End Of The Conference. 3. Requirements the Final Confirmation Of The Total Number Of Guests Will Be Made No Later Than October 18, 2024. The Contract Final Amount Will Be Calculated By Multiplying The Quoted Unit Price For Accommodation By The Total Number Of Participants. This Will Be The Final And Actual Amount To Be Paid Upon Completion Of The Event. the Unit Prices Quoted For Accommodation And The Conference Room Are Not Subject To Change After The Award Of The Contract. approximately 100 Sleeping Rooms Will Be Requiring For 4 Nights. 4 Star Or Higer Venue. 3.1 Accommodation Requirements quantity: 100 Single Rooms – To Be Confirmed (tbc) room Type: Standard, Single Occupancy. capacity: Each Room Must Accommodate 1 Person. stay Dates: Last Quarter Of The 2024 (4 Nights). included Services: Secure Wi-fi, Air Conditioning, And Private Bathroom. 3.2 Event Space Requirements quantity: Space To Accommodate 100 Participants - Tbc. event Dates: Last Quarter Of The 2024 (3 Working Days). equipment: screens And Projectors: A Minimum Of Five (5) Screens And Projectors. sound System: Sufficient Quantity To Effectively Cover The Event. microphones: Adequate Number To Meet The Needs Of The Event. daily Cleaning Of Event Space. 3.3 Security Requirements: On-site Security Services Must Be Provided For The Accommodation And Event Venues. security Cameras At Strategic Locations. presence Of Security Guards-on-site. the Contractor Will Be Responsible For The Security Of The Facilities During The Event. The National Police Of Ecuador Will Provide Additional Security During The Conference Activities. 3.4 Special Terms And Conditions the Contractor Shall Maintain The Confidentiality Of The Information During The Event And Shall No Socialize Information About The Event To Other Public And/or Private Sector. the Contractor Shall Only Share Information And Coordinate With Inl Ecuador And The End User’s Point Of Contact. the Contractor Shall Designate An Event Manager And A Hospitality Manager As Direct Points Of Contact Throughout The Duration Of The Event. These Individuals Will Be Responsible For Efficiently Addressing Any Concerns Or Issues That May Arise During The Event. the Total Number Of Guests Will Be Confirmed No Later Than October 18, 2024, After The Award Of The Purchase Order. The Contractor Shall Provide Flexibility By Allowing Up To 30 Days For Confirmation Of Any Changes Without Incurring Additional Costs. This Includes Changes In The Number Of Guests Or Dates Due To Force Majeure Or Other Unforeseen Circumstances. 3.5 Industry Standards the Contractor Must Ensure That The Hotel Complies With All Local Health And Safety Regulations, Including Fire Safety Regulations And Emergency Management Procedures. the Hotel Must Have Staff Trained In Customer Service And Event Management, With Experience In Organizing Conferences And Managing Large Groups Of People. the Hotel Must Provide Accessibility Services For Individuals With Disabilities And Comply With Inen Standards To Ensure The Comfort Of The Participants. 4. Resources 4.1 The Contractor Will Coordinate With The End User And Inl To Schedule The Conference Room. 5. Place Of Performance 5.1 The Maintenance Will Be Completed In Quito, Ecuador. 6. Quality Control if End User Or Inl Ecuador Officials Finds An Incomplete Service Does Not Meet The Quality Offered By The Vendor, They Should Immediately Refrain From Receiving It And Notify The Contractor. If The Contractor Fails To Meet The Performance Standard, The U.s. Government Reserves The Right To Act, Including A Deduction From Any Invoice. 7. Warranty the Vendor Must Provide Warranty Of The Good Quality Of The Integral Service During The Event. 8. Services And Prices the Contractor Shall Provide To The U.s. Government The Services As Described In The Specifications For The Stated Firm Fixed Price. the Price Shall Include All Direct And Indirect Costs. The Price Will Not Be Subject To Adjustment After The Award Of The Contract. offerors Shall Include Specific Details And Delivery Dates In Their Responses To This Synopsis. All Prices Shall Be Listed In Usd. value Added Tax (vat) Is Not Included In The Clin Rates. Instead, It Will Be Priced As A Separate Line Item In The Contract And On Invoices. Local Law Dictates The Portion Of The Contract Price That Is Subject To Vat; This Percentage Is Multiplied Only Against That Portion. the Payment Method Used By The Embassy Of The United States Of America Is: 100% Payment In 30 Days Once The Goods Are Received And The Invoice Is Submitted. No Advance Payment Is Considered, No Payments Will Be Made For Any Unauthorized Supplies Or Services Or For Any Unauthorized Changes To The Work Specified Herein. This Includes Any Services Performed By The Awardee Of Its Own Volition Or At The Request Of An Individual Other Than A Duly Appointed Contracting Officer (co). Only The Duly Appointed Co Is Authorized To Change The Specifications, Terms, And/or Conditions Of The Contract. 9. Effective Period Of Contract this Contract Shall Be Effective As Of The Date Of The Contracting Officer's Signature And Shall Remain In Force Until All Services Have Been Received And Inspected By The U.s. Embassy And The End-user. 10. Nonpayment For Unauthorized Work no Payments Will Be Made For Any Unauthorized Supplies Or Services Or For Any Unauthorized Changes To The Work Specified Herein. This Includes Any Services Performed By The Awardee Of Its Own Volition Or At The Request Of An Individual Other Than A Duly Appointed Contracting Officer (co). Only The Duly Appointed Co Is Authorized To Change The Specifications, Terms, And/or Conditions Of The Contract. 11. Evaluation Criteria technically Acceptable Offer And Best Price Offer On The Market. 12. Process Schedule we Will Evaluate Offers Based On The Best Value To The Us Government, Please See Below The Following Tentative Schedule: preproposal Conference Will Be Held By September 09, 2024 At 03:00 Pm (quito, Ecuador Time). questions Regarding To This Bid Will Be Received By September 13,2024. responses To All The Questions Will Be Provided By September 16, 2024. final Offers Will Be Received By September 20, 2024. note: * The Preproposal Conference For September 09; This Event Aims To Enable A Detailed Of The Request Service. To This End, We Kindly Request That You Confirm Your Attendance No Later Than September 06. please Provide The Following Information Of The Person Who Will Be Attending The Conference Via Email To Valeria Rueda, Inl Procurement Agent, Ruedavj@state.gov : Full Name, Identification Number, And The Company They Represent. 13. Point Of Contact direct Any Questions Regarding This Project To Valeria Rueda Procurement Agent, At Telephone Number +593 99-202-8803, Email: Ruedavj@state.gov, In Writing To Same E-mail Addresses. 14. Sam Requirement pursuant To Far 4.1102, Bidders Are Required To Be Registered In Sam (system For Award Management) At The Time A Quotation Is Submitted. In Order To Register To Sam, Please Follow The Instructions Detailed In The Following Link: Https://sam.gov/content/home

Details: Description Invitation To Bid For “complete Set Of Rfid Access Control System With Rfid Card Production Consumables” Project Reference No.: Goods2024-03-0105 1. The Negros Oriental State University (norsu) Campuses And The Bids And Awards Committee (bac), Through The Fiduciary Fy App2024 Intends To Apply The Sum Of Three Million Two Hundred Eighty Thousand Pesos Only (php 3,280,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For “complete Set Of Rfid Access Control System With Rfid Card Production Consumables”. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Negros Oriental State University (norsu) Now Invites Bids For The Procurement Of Complete Set Of Rfid Access Control System With Rfid Card Production Consumables. The Delivery Period Is Within Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Interested Bidders May Obtain Further Information From Norsu Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Mondays To Fridays At 8:00 Am To 4:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Mondays To Fridays During Regular Office Hours From April 25, 2024 – May 14, 2024 At The Norsu-bac Secretariat And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In A Form Of Cash To Be Paid At The University Cashier, Norsu Main Campus, Dumaguete City Or Through Electronic Means. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Non-refundable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Norsu Bac Will Hold A Pre-bid Conference1 On May 2, 2024 At 1:30pm Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Main Gate Of The University To Be Received And Stamped By The Norsu Security Guards Personnel, (ii) Online Or Electronic Submission As Indicated In Paragraph 12 Of This Ib, Or (iii) Both On Or Before May 14, 2024 At 4:00pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On May 15, 2024 At 1:30pm Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. For Online Bid Document Payments, Requests Must Be Made At Least Two (2) Days Prior To The Scheduled Deadline Of Submission Of Bids. The Following Steps Must Be Observed: I. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project And The Amount To Paid For The Bid Documents Fee Including The Details Of The Person-in-charge For Online Payment. The Official Receipt Of The Bid Documents Fee/payment Transaction Document Must Be Attached To The Email. Please Refer To No. 5 For The Required Bid Documents Fee. Ii. Upon Receiving The Receipt Of The Online Bid Document Payment, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. Iii. In Case The Deadline Of Submission Of Bid Will Fall On Weekend Or Holidays, The Date Of The Payment Sent By The Bidder Will Be Considered The Official Date Of Purchasing The Bidding Documents. The Official Receipt Issued By The Norsu Cashier Shall Be Dated In The Next Working Day. 11. For Physical Bid Document Payments, The Following Steps Must Be Observed: A. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project. B. The Bac Secretariat Will Reply Through Email And Advise The Amount To Pay For The Bid Documents Fee. C. The Bidders Will Print The Philgeps Ib Posting Of The Said Project And The Email Reply From The Bac Secretariat. D. The Bidder Will Pay The Bid Documents Fee As Advised And Show The Printout Of The Email Message From The Bac Secretariat To The University Cashier. E. The Bidders Will Email The Official Receipt Of The Bid Documents Fee To Bacsecretariatmain.pb@norsu.edu.ph. F. Upon Receiving The Receipt, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. 12. In Compliance With Gppb Issued Resolution No. 09-2020, The Following Internal Guidelines Were Being Formulated: (i) The Bac Allows The Use Of Videoconferencing, Webcasting And Similar Technology In The Conduct Of Any Of The Meetings And Determination Of Quorum By The Bac. Please Contact Us If Cannot Attend Personally. (ii) The Bac Considers The Submission Of Documents Thru Email With E-signature/digital Signature Provided That The Document Submitted Shall Include Attached Valid Government Id Of The Duly Authorized Person Representing The Company. Also, Provided That The Bid Submission Is Received On Or Before The Scheduled Deadline Of Submission Of Bids. Provided Further That The Bidder Shall Also Send The Actual Bid Documents Thru Courier Services, The Tracking Receipt Shall Be Sent As An Attachment To The Email Or A Separate Email On Or Before The Scheduled Submission Of Bids. (iii) If The Hard Copies Of The Bid Documents Cannot Be Sent On Or Before The Opening Of Bids Due To Fortuitous Events, The Bidder Shall Email The Bac On Such Impediment And Attach A Signed Certification Attesting To The Case. The Tracking Receipt Will Be Emailed On The Date The Hard Copies Of The Bid Documents Were Sent. (iv) All Online Submission Of Bids Shall Be Sent To The Email Address: Onlinebidsubmission.norsubac@norsu.edu.ph. (v) All Online Submissions Shall Conform To Number 4.2 Of Gppb Resolution No. 09-2020 On The Requirement Of Archived And Compressed Format With Password Protection. All Documents Sent With No Passwords Will Be Treated As Non-compliant By The Bids And Awards Committee And Will Automatically Be Disqualified. (vi) The Filename Of The Online Bid Submission Shall Be In The Following Format: “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (vii) All Scanned Documents For Online Submission Must Be In Compiled In Pdf Format Or Equivalent Read Only Format. The Chronological Order Based On The Checklist Of Requirements Must Be Strictly Followed. In The Event The File Is Above 25mb, A Separate File May Be Submitted Bearing The Added File Number. (viii) The Bidder Must Be Present Virtually If Not Available To Come During The Opening Of Bids. The Bidder Must Use The Virtual Meeting As Indicated In The Instruction To Bidders. Once Called By The Bac For The Opening Of The Bid File Submitted Thru Email, The Bidder Shall Provide The Password For Opening The File. The Bidder May Provide The Password Thru Video Call, Teleconferencing, Text Message Or Call The Bac Secretariat During The Opening Of Bids Only. (ix) Passwords Emailed Before The Opening Of Bids Will Not Be Allowed. (x) The Bac Secretariat Shall Be Responsible For The Audit Trail Of All Emailed Bid Submissions And Shall Immediately Confirm The Receipt Of The Emailed Online Submission Of The Bidder. (xi) Modification Of Bids Shall Comply With The Provisions Under Number 5.4 Of The Gppb Resolution No. 09-2020. The Format Shall Be As Follows: “modification” + “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (xii) All Inquiries On The Conduct Of Procurement Activities May Be Done Thru The Following Emails: Bacsecretariatmain.pb@norsu.edu.ph Norsuregistrar@yahoo.com 13. The Negros Oriental State University (norsu)-bac Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information, Please Refer To: Norsu Bac Secretariat 2nd Floor Supply Building, Norsu Main Campus Kagawasan, Avenue, Dumaguete City Email Add.: Bacsecretariatmain.pb@norsu.edu.ph Tel No.: (035) 522-5050 Local: 1124 Cel. No.: 0936 431 8864 15. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://www.philgeps.gov.ph And/or Norsu.edu.ph (sgd.) Merivic G. Catada, Ph.d. University Bac Chairperson

Details: Description Request For Quotation Please Quote Your Price Inclusive Of Vat On The Item/s Listed Below. Submit Your Quotation And Photocopy Of The Following Requirements In A Sealed Envelope (signed By You Or Your Representative Across The Seal) Not Later Than July 11, 2024, 9:00 Am To Wit: 1. Mayor's Permit 2. Philgeps Registration Number Certificate, 3. Certificate Of Registration (bir Form 2303) And 4. Dti Permit And Other Requirements. The Face Of The Envelope Must Contain The Name Of The Supplier/bidder And The Name Of The Project - Similar To The Manner Of Submission Of Bids In A Public Bidding. It Must Be Duly Received By The Sdo Alaminos City Records Office Through Manual Submission, To Be Forwarded To The Bac Secretariat, Or Send It Through Email Address At Bac.alaminoscity@deped.gov.ph. The Submitted Quotation Shall Be Opened And Read In The Presence Of The Bac Members And The Undersigned Or Any Representative In Lieu Of Him/her. Wilfredo E. Sindayen, Ceso Vi (sgd) Bac Chairperson Terms And Conditions: 1. All Entries Must Be Typewritten Or Written Legibly. 2. Delivery Period: Seven (7) Calendar Days From Supplier's Receipt Of Purchase Order 3. Submit Warranty Certificate: Six (6) Months For Supplies & Materials; One (1) Year For Equipment, From The Date Of Acceptance By The Procuring Entity 4. Price Validity: (30) Calendar Days From The Deadline Set For Submission Of Quotations 5. The Abc (by Lot) For This Project/program/activity/ies Is/are P 960,000.00 Note: The Head Of The Procuring Entity Reserves The Right To Review The Quotation Of The Bidders And Reject Any And All Bids, Declare A Failure Of The Procurement Process At Any Time Prior To The Contract Award Or To Not Award The Contract Pursuant To Existing Guidelines, Without Incurring Any Liability. Item No. Item Description / Technical Specification Brand/ Model Qty Unit Unit Price Total (qty X Unit Price) Meals (breakfast, Lunch & Dinner) And Snacks (am & Pm) 48 Pax With Provision Of Conferencee Hall And Hotel Accommodation For 10 Days Date: July 14-24, 2024 *see Attached File For Proposed Meal Plan And Terms Of Reference For Detailed Specifications X X X X X X X X Total Purpose: Meals And Snacks With Provision Of Conference Hall And Hotel Accommodation For 10 Days For The Conduct Of Workshop On The Development And Expert Validation Of Lesson Scripts For The National Reading Program. Workshop On The Development And Expert Validation Of Lesson Scripts For The National Reading Program (nrp) Date: July 14-24, 2024 Menu Plan Meal Day 0 Day 1 Day 2 Day 3 Day 4 Day 5 Plain Rice Rice Rice Rice Rice Hard Boiled Eggs Daing Sunny Side Up Egg Pancake Omelet Breakfast Eggplants And Tomatoes Boiled Okra & Kangkong Kamote Tops And Tomatoes Beef Tapa Pork Tocino Hotdogs Ham Longganisa Poached Egg Kangkong And Tomatoes Sweet Treats (pastillas, Yema Etc.) Banana Sweet Treats (pastillas, Yema Etc.) Kiat-kiat Banana Am Snacks Special Lomi With Egg Goto With Egg Sotanghon Guisado W/ Puto Calasiao Arrozcaldo Pancit Palabok C2 Ready To Drink Bottled Mineral Water C2 Ready To Drink Bottled Mineral Water Canned Juice Plain Rice Plain Rice Plain Rice Plain Rice Plain Rice Fried Fish Fried Chicken Grilled Bangus Sauteed Shrimp Chopsuey Beef Steak With Onion Rings Sweet & Sour Fish Chicken With Mushroom & Potato Beef Brocolli Chicken And Pork Adobo Lunch Sauteed Baguio Beans Pinakbet Ginataang Kalabasa At Sitaw Chopsuey Fish Fillet Mushroom Soup Sinigang Soup Corn Soup Mushroom Soup Spinach Soup Ponkan Orange Fruit Buko -pandan Fruit Salad Buko Salad Assorted Fruit Chunks Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Pm Snacks Carbonara With Toasted Bread Spaghetti With Garlic Bread Burger With Fries Tambo-tambong Arrozcaldo Canned Juice Canned Juice Canned Juice Canned Juice C2 Ready To Drink Rice Plain Rice Rice Rice Rice Rice Beef With Ampalaya Fish Fillet Pork-mushroom Steak Pork Barbecue Fried Fish Beef Broccoli Dinner Lechon Kawali Beef Caldereta Calamares Shrimp Tempura Dinengdeng Boneless Bangus Spinach Soup Corn Soup Buttered Vegetables Mushroom Soup Lechon Kawali Inabraw Apple Lakatan Banana Sweet Treats Banana Sweet Treats Ponkan Orange Fruit Meal Day 6 Day 7 Day 8 Day 9 Day 10 Rice Rice Rice Rice Rice Egg & Eggplant Omelet Tinapa Fried Squid Fried Dilis Egg And Eggplant Omelet Breakfast Sweet Longganisa Kamote Tops And Tomatoes Boiled Okra And Talong Salted Egg Hotdogs Tomatoes Longganisa Sausage Tomatoes Corned Beef Sweet Treats Banana Kiat-kiat Steamed Beans Tomatoes Sweet Treats (pastillas, Yema Etc.) Assrted Fruit Chunks Am Snacks Special Lomi With Egg Pancit Guisado W/ Puto Calasiao Cassava Cake Lumpiang Gulay Buchi, Puto & Pichi-pichi C2 Ready To Drink Canned Juice C2 Ready To Drink Canned Juice Canned Juice Plain Rice Plain Rice Plain Rice Plain Rice Plain Rice Chicken Tinola Fried Chicken Calamares Pork Humba Nilagang Baka Nilasing Na Hipon Sweet & Sour Fish Grilled Tilapia Salmon Sinigang Buttered Shrimps Lunch Porkchop Pinakbet Monggo Sprouts With Tofu Adobong Sitaw Meat Balls Mushroom Soup Sinigang Soup Crab And Corn Soup Spinach Soup Mixed Veggies Leche Flan Assorted Fruit Chunks Fruit Salad Fruit Cocktail Mix Leche Flan Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Bottled Mineral Water Pm Snacks Lomi With Egg Turon W/ Sesame Seeds & Caramel Dipping Burger With Fries Tambo-tambong Banana Cue/camote Cue Bottled Water C2 Ready To Drink Canned Juice Canned Juice C2 Ready To Drink Rice Rice Rice Rice Beef Teriyaki Fried Fish Kare-kare Dinengdeng Dinner Fish Fillet Beef Caldereta Porkchop Chicken Cordon Bleu Mushroom Soup Corn Soup Pumpkin Soup Half Boneless Bangus Apple Sweet Treats (pastillas, Bocayo, Yema Etc.) Banana Kiat-kiat *with Provision Of Water Dispenser, Paper Cups, And Stirrer *with Unli Chichiria (chips, Nuts, Chicacorn, Popcorn, Peas, Etc.) *with Overflowing Water, Unlimited Coffee And Hot Choco Terms Of Reference: Procurement Of Board And Lodging I. Availability Arrival/ Departure Of Participants And First And Last Meals Il. Location And Site Conditions 1. Accessible By Any Mode Of Land Fransportation; 2. Provision Of Parking Lot/ Space; Site Must Be Away From A Garnbling Facility. Ill. Neighborhood Data 1. The Surrounding Areas Are Clean; 2. Police And Fire Stations Can Be Easily Accessed; 3. Restaurants And Banking Services Are Located Nearby. Iv. Venue 1. The Hotel Is Structurally Safe. 2. The Conference Hall Can Accommodate Cornfortably The Identified Number Of Participants. It Shall Be Properly Ventilated With Fully-functioning Air Conditioning System. The Room Should Be Spacious Enough With 8 Round Or Rectangular Tables. Each Table Shall Have Four Individual Chairs. 3. Facilities A. Provision Of Suffcient Water Supply; B. There Shall Be Comfort Rooms Near The Conference Hall And In The Rooms. C. Rooms Shall Be Well-lit; D, Elevators, If Any, Shall Be Functional. E. Fire Escapes Are Available And Fire Fighting Equipment Are Visible. F. Hi-speed Wi-fi Connection, Extension Wires, Whiteboard With Markers And Erasers Shall Also Be Available. 4. Other Requirements A. Room Type: Preferably 1 Single Bed For Each Parücipant; No Folding Bed Nor Sharing Of Bed B. Audio Visual Equipment Like Lcd Projectors, Microphones And Sound System, Shall Be Available. Presence Of Technical Support Personnel To Manage The Sound System And To Be Readily Available To Troubleshoot Technical Problems. C. Free Use Of Function Rooms From 7:00 Am To 8:00 Pm., Provision Of Sanitizer, And Assorted Candies, Cl-ips, And Peanuts, And Other Finger Foods. D. Provision Of Medical Staff For Emergency Purposes. E. Free Use Of A Service Vehicle (for Emergency Purposes) F. In Case Of Emergency, The Service Provider Shall Provide Medical Assistance/medicaüon (over-the-counter Medication) To Ailing Participants. G. Provision Of A Special Menu For Those With Food Preferences And Dietary Restrictions. H. Availability Of Security Guards; I. Provisions For Power Strips And Extension Outlets. J. Must Have Two (2) Separate Tables For The Organizers Or Management Team And Regisfration Area. Complete Meal: Buffet For Breakfast, Guided Buffet For Lunch And Dinner (with 3 Viands, Soup, And Fruits), 2 Snacks, And Free-flowing Coffee Or Choco In The Conference Rooms.

Details: Description Invitation To Bid For “supply And Delivery Of Various Textbooks And Instructional Materials For Norsu Bais Campus” Project Reference No.: Good2024-03-0036 1. The Negros Oriental State University (norsu) Campuses And The Bids And Awards Committee (bac), Through The Special Trust Fund Fy2024 Intends To Apply The Sum Of Three Million Nine Hundred Ninety-three Thousand Two Hundred One Pesos And 54/100 Only (php 3,993,201.54) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For “supply And Delivery Of Various Textbooks And Instructional Materials For Norsu Bais Campus”. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Negros Oriental State University (norsu) Now Invites Bids For The Procurement Of Supply And Delivery Of Various Textbooks And Instructional Materials For Norsu Bais Campus. The Delivery Period Is Within Sixty (60) Calendar Days Upon Receipt Of Notice To Proceed. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Interested Bidders May Obtain Further Information From Norsu Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Mondays To Fridays At 8:00 Am To 4:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Mondays To Fridays During Regular Office Hours From April 4 – April 24, 2024 At The Norsu-bac Secretariat And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount In The Amount Given Above. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In A Form Of Cash To Be Paid At The University Cashier, Norsu Main Campus, Dumaguete City Or Through Electronic Means. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Non-refundable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Norsu Bac Will Hold A Pre-bid Conference1 On April 11, 2024 At 9:00am Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Main Gate Of The University To Be Received And Stamped By The Norsu Security Guards Personnel, (ii) Online Or Electronic Submission As Indicated In Paragraph 12 Of This Ib, Or (iii) Both On Or Before April 24, 2024 At 4:00pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On April 25, 2024 At 8:30am Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. For Online Bid Document Payments, Requests Must Be Made At Least Two (2) Days Prior To The Scheduled Deadline Of Submission Of Bids. The Following Steps Must Be Observed: I. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project And The Amount To Paid For The Bid Documents Fee Including The Details Of The Person-in-charge For Online Payment. The Official Receipt Of The Bid Documents Fee/payment Transaction Document Must Be Attached To The Email. Please Refer To No. 5 For The Required Bid Documents Fee. Ii. Upon Receiving The Receipt Of The Online Bid Document Payment, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. Iii. In Case The Deadline Of Submission Of Bid Will Fall On Weekend Or Holidays, The Date Of The Payment Sent By The Bidder Will Be Considered The Official Date Of Purchasing The Bidding Documents. The Official Receipt Issued By The Norsu Cashier Shall Be Dated In The Next Working Day. 11. For Physical Bid Document Payments, The Following Steps Must Be Observed: A. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project. B. The Bac Secretariat Will Reply Through Email And Advise The Amount To Pay For The Bid Documents Fee. C. The Bidders Will Print The Philgeps Ib Posting Of The Said Project And The Email Reply From The Bac Secretariat. D. The Bidder Will Pay The Bid Documents Fee As Advised And Show The Printout Of The Email Message From The Bac Secretariat To The University Cashier. E. The Bidders Will Email The Official Receipt Of The Bid Documents Fee To Bacsecretariatmain.pb@norsu.edu.ph. F. Upon Receiving The Receipt, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. 12. In Compliance With Gppb Issued Resolution No. 09-2020, The Following Internal Guidelines Were Being Formulated: (i) The Bac Allows The Use Of Videoconferencing, Webcasting And Similar Technology In The Conduct Of Any Of The Meetings And Determination Of Quorum By The Bac. Please Contact Us If Cannot Attend Personally. (ii) The Bac Considers The Submission Of Documents Thru Email With E-signature/digital Signature Provided That The Document Submitted Shall Include Attached Valid Government Id Of The Duly Authorized Person Representing The Company. Also, Provided That The Bid Submission Is Received On Or Before The Scheduled Deadline Of Submission Of Bids. Provided Further That The Bidder Shall Also Send The Actual Bid Documents Thru Courier Services, The Tracking Receipt Shall Be Sent As An Attachment To The Email Or A Separate Email On Or Before The Scheduled Submission Of Bids. (iii) If The Hard Copies Of The Bid Documents Cannot Be Sent On Or Before The Opening Of Bids Due To Fortuitous Events, The Bidder Shall Email The Bac On Such Impediment And Attach A Signed Certification Attesting To The Case. The Tracking Receipt Will Be Emailed On The Date The Hard Copies Of The Bid Documents Were Sent. (iv) All Online Submission Of Bids Shall Be Sent To The Email Address: Onlinebidsubmission.norsubac@norsu.edu.ph. (v) All Online Submissions Shall Conform To Number 4.2 Of Gppb Resolution No. 09-2020 On The Requirement Of Archived And Compressed Format With Password Protection. All Documents Sent With No Passwords Will Be Treated As Non-compliant By The Bids And Awards Committee And Will Automatically Be Disqualified. (vi) The Filename Of The Online Bid Submission Shall Be In The Following Format: “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (vii) All Scanned Documents For Online Submission Must Be In Compiled In Pdf Format Or Equivalent Read Only Format. The Chronological Order Based On The Checklist Of Requirements Must Be Strictly Followed. In The Event The File Is Above 25mb, A Separate File May Be Submitted Bearing The Added File Number. (viii) The Bidder Must Be Present Virtually If Not Available To Come During The Opening Of Bids. The Bidder Must Use The Virtual Meeting As Indicated In The Instruction To Bidders. Once Called By The Bac For The Opening Of The Bid File Submitted Thru Email, The Bidder Shall Provide The Password For Opening The File. The Bidder May Provide The Password Thru Video Call, Teleconferencing, Text Message Or Call The Bac Secretariat During The Opening Of Bids Only. (ix) Passwords Emailed Before The Opening Of Bids Will Not Be Allowed. (x) The Bac Secretariat Shall Be Responsible For The Audit Trail Of All Emailed Bid Submissions And Shall Immediately Confirm The Receipt Of The Emailed Online Submission Of The Bidder. (xi) Modification Of Bids Shall Comply With The Provisions Under Number 5.4 Of The Gppb Resolution No. 09-2020. The Format Shall Be As Follows: “modification” + “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (xii) All Inquiries On The Conduct Of Procurement Activities May Be Done Thru The Following Emails: Bacsecretariatmain.pb@norsu.edu.ph Norsuregistrar@yahoo.com 13. The Negros Oriental State University (norsu)-bac Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information, Please Refer To: Norsu Bac Secretariat 2nd Floor Supply Building, Norsu Main Campus Kagawasan, Avenue, Dumaguete City Email Add.: Bacsecretariatmain.pb@norsu.edu.ph Tel No.: (035) 522-5050 Local: 1124 Cel. No.: 0936 431 8864 15. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://www.philgeps.gov.ph And/or Norsu.edu.ph (sgd.) Merivic G. Catada, Ph.d. University Bac Chairperson

Details: Description A. Objective: To Engage Experienced Service Providers Capable Of Providing Secure Storage Facilities For Ipophl's Records While Ensuring Accessibility And Compliance With Regulatory Standards, For A Contract Period Of Two (2) Years. B. Background: Ipophl Generates And Maintains A Significant Volume Of Records Crucial For Operational Continuity, Legal Compliance, And Regulatory Obligations. To Optimize Space Utilization, Enhance Security, And Ensure Access To Records And Compliance With Records Management Standards, We Seek The Services Of A Reputable Offsite Records Management Service Provider. C. Scope Of Work: The Selected Service Provider Will Be Responsible For The Following: 1. Records Collection And Transport: A. Collection Of Records From Existing Service Provider; B. Collection Of Records From Ipophl Premises; C. Secure Transportation Of Records To The Offsite Storage Facility. 2. Secure Storage Facilities: A. Providing Secure And Climate-controlled Storage Facilities; B. Providing 24x7 Secure Storage Facilities Equipped With Advanced Security Measures, Including Surveillance Cameras, Access Controls, And Alarm Systems; C. Ensuring Physical Security Against Unauthorized Access, Theft, Fire, And Environmental Hazards. 3. Records Management System: D. Implementing A Robust Records Management System For Indexing, Tracking, And Retrieval; E. Migration Of Records Management System From Existing Service Provider To Its Own System; F. Providing Authorized Access To Designated Personnel While Ensuring Compliance With Data Protection And Confidentiality Requirements 4. Records Retrieval And Delivery: A. Prompt Retrieval Of Requested Records Upon Receipt Of Approved Retrieval Request; B. Secure And Timely Delivery Of Requested Records To Ipophl Within The Following Timeline: 1. Express Deliveries - Maximum Of Four (4) Working Hours Upon Receipt Of Approved Request; 2. Regular Deliveries - Maximum Of Eight (8) Working Hours Upon Receipt Of Approved Request; C. Provision Of A Secure Chain Of Custody During Transportation And Delivery; 5. Records Disposition: A. Assistance With Records Disposition In Compliance With Retention Schedules And Legal Requirements; B. Secure Destruction Or Archival Preservation Of Expired Records As Per Organizational Policies. 6. Emergency Response: A. Establishing Procedures For Emergency Response And Disaster Recovery To Mitigate Risks And Ensure Business Continuity; B. Maintaining Redundancy And Backup Systems To Minimize Downtime In Case Of Emergencies; 7. Compliance: A. Adhering To Regulatory Standards And Industry Best Practices For Records Management, Data Protection, And Confidentiality; B. Providing Documentation And Audit Trails To Demonstrate Compliance With Legal And Regulatory Requirements. C. Ra 9514 (revised Fire Code Of The Philippines) D. Occupational Safety And Health Standards D. Deliverables: 1. Secure Transportation Of Records To The Offsite Storage Facility; 2. Implemented Records Management System For Efficient Tracking And Retrieval; 3. Timely Retrieval And Secure Delivery Of Requested Records To Ipophl; 4. 24x7 Secure Storage Facilities Equipped With Advanced Security Measures; 5. Established Procedures For Emergency Response And Disaster Recovery; 6. Documentation Demonstrating Compliance With Data Privacy Laws, Relevant Regulatory Standards, And Industry Best Practices. E. Qualifications Of Service Provider: Proposals Will Be Evaluated Based On The Following Criteria: 1. Experience And Expertise - Ten (10) Years Of Demonstrated Experience In Offsite Records Management Services, Particularly In Handling Sensitive Records And Meeting Regulatory Requirements (must Be Stated In Company's Sec Registration). 2. Storage Facilities A. Security, Climate Control, And Accessibility Of The Offsite Storage Facilities Used Exclusively For Records And Document Storage / Archiving With Round-the-clock Security Guards B. Emergency Preparedness Response Unit On Standby 24/7, 365 Days Per Year, Within Its Premises; C. Must Have A Fire Fighting And Flood Prevention System Installed. 3. Records Management System A. Procedures And Documented Systems On: I. Service Request Processing And Monitoring; Ii.retrieval, Shelving, Access Onsite, And Disposal; Iii. Business Continuity And Disaster Recovery Programs; B. Efficiency And Accessibility Of A Licensed Records Management And Inventory System For Tracking And Retrieval; C. Compatible / Interoperable With Or Able To Migrate To Rssql O'neil System For Tracking And Barcoding (subject To Verification); 4. Retrieval And Delivery Process A. Efficiency, Reliability, And Timeliness Of The Retrieval And Delivery Process. B. Availability Of Web Ordering And Online Inventory Viewing For Ipophl C. Company-owned Vehicles 5. Compliance A. Ability To Comply With Data Protection Laws, Confidentiality Requirements, And Relevant Regulations. B. Submit Most Recent Certificate Of Inspection And Compliance With Ra 9514 (revised Fire Code Of The Philippines) C. Submit Proof Of Monthly Pest Control Implementation D. Submit Updated And Recently Tested Business Continuity Plan E. Minimum Of One (1) Valid And Current Certification On Records Management From An International Organization 6. Account Management - Availability Of A Dedicated Account Manager, With A Minimum Of One (1) Training Per Year On Records / Document Management Taken Within The Recent Three (3) Years, As The Focal Point For Ipophl Communications And Coordination. F. Ipophl's Responsibility: 1. Clearly Communicate Access Requirements For Records Retrieval And Delivery, Including Standard Operating Procedures That Need To Be Followed. 2. Timely Submission Of Request For Record Retrieval Within Agreed-upon Timelines To Facilitate Prompt Delivery By The Service Provider. 3. Provide Accurate And Detailed Information Regarding The Records Required For Retrieval To Ensure The Correct Documents And Accessed And Delivered. 4. Comply With Policies, Procedures, Or Regulations Set Forth With The Service Provider Regarding Records Management And Access. 5. Designate A Point Of Contact To Facilitate Communication With The Service Provider Regarding Records Management Matters, Including Requests, Clarifications, Or Feedback; 6, Provide Timely Feedback On The Service Provider's Performance Including The Timeliness And Accuracy Of Record Retrieval And Delivery, To Ensure Continuous Improvement; G, Payment Schedule: The Contractor Shall Send By Email A Bir Approved Computer-generated Invoice To The Depositor On A Monthly Arrears Basis For The Storage And All Other Services Including Pick-up/delivery, Access On Site, Etc. A Print Out By The Depositor Of This Computer-generated Invoice, When A Hard-copy Is Required, Is Considered As Original. The Invoice(s) To Contain Sufficient Detail On The Calculation Of The Charges And To Be Accompanied By Such Other Information As The Depositor May Reasonably Require, Verifying The Same. The Depositor Shall Make Payment Within Thirty (30) Days Of Receipt Of Invoices With All Relevant Supporting Information, Any Revision In The Invoice(s) Brought After The Billing Reconciliation Process Of Both Parties, The Revised Invoices (s) Will Be Submitted Within 5 Working Days. H, Ownership And Confidentiality Of Data: 1, Compliant With Existing Laws And Legislation Such As : • Republic Act 9470 (national Archives Act Of The Philippines 2007) • Data Privacy Act 2012 • Executive Order No, 2,series Of 2016, Particularly Section 7, Protection Of Privacy, And Section 14 Keeping Of Records I. Performance Security: Unless Otherwise Specified In The Scc', Within Ten (10) Calendar Days From Receipt Of The Notice Of Award From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any The Forms Prescribed In The Itb2 Clause 33.2. The Performance Security Posted In Favor Of The Procuring Entity Shall Be Forfeited In The Event It Is Established That The Winning Bidder Is In Default In Any Of Its Obligations Under The Contract. The Performance Security Shall Remain Valid Until Issuance By The Procuring Entity Of The Certificate Of Final Acceptance. Unless Otherwise Specified In The Scc, The Performance Security May Be Released By The Procuring Entity And Returned To The Supplier After The Issuance Of The Certificate Of Final Acceptance Subject To The Following Conditions: (a) There Are No Pending Claims Against The Supplier Or The Surety Company Filed By The Procuring Entity; (b) The Supplier Has No Pending Claims For Labor And Materials Filed Against It; And (c) Other Terms Specified In The Scc. In Case Of A Reduction Of The Contract Value, The Procuring Entity Shall Allow A Proportional Reduction In The Original Performance Security, Provided That Any Such Reduction Is More Than Ten Percent (10%) And That The Aggregate Of Such Reductions Is Not More Than Fifty Percent (50%) Of The Original Performance Security. J. Liquidated Damages: Subject To Gcc3 Clauses 18 And 22, If Or When The Supplier Fails To Satisfactorily Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period(s) Specified In This Contract Inclusive Of Duly Granted Time Extensions If Any, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price, As Liquidated Damages, An Applicable Rate Of Onhenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Services For Each Week Or Part Thereof Of Delay Until Actual Delivery Or Performance, Up To A Maximum Deduction Of The Percentage Specified In The Contract. Once The Maximu'm Is Reached, The Procuring Entity Shall Rescind The Contract Pursuant To Gcc Clause 23, Without Prejudice To Other Courses Of Action And Remedies Open To It. K. Pre-termination: 1. Pre-termination Shall Follow The Provisiond Of Ra 9184, Its Irr And Applicable Laws. The Pre-terminating Party Shall Issue A Notice Of Termination In Wrting To The Other Stating The (a) Grounds For The Pre Termination; And The (b) Date Of Effectivity Of The Pre-termination 2. Within Fifteen (15) Calendar Days From The Dateof Effecivity Of The Pre Termination Or Termination, The Service Provider Shall Remit Back To Ipophl Unspent Advances Made Or Those Spent Withouth Following The Provisions Of The Contract, Contract Documents And Modifications If Any,and Applicable Laws. Total Budget For The Contract = Php 9,500,000.00 (inclusive Of Vat And All Applicable Taxes) Others Provide Most Recent Certificate Of Very Satisfactory Performance From At Least One Private Client And One Government Client. The Winning Bidder Must Provide The Following Without Anyadditional Cost To Ipophl : • Hauling Of Records Boxes From Existing Storage Facility To The New Facility • Bar/or Coding Of Approx. 15,000 Boxes To Be Transferred From Existing To The New Facility • Use Of Room For Retrieval And Review Of Records For Pull Out / Disposal.

Details: Request For Information department Of Homeland Security federal Emergency Management Agency logistics Management Directorate transportation Management Division national Cross-dock/isb Contract the Federal Emergency Management Agency (fema) Has Developed This Request For information (rfi) To Solicit Market Research Information From Industry. fema’s Mission Is Helping People Before, During, And After Disasters. One Of Fema’s responsibilities Are To Ensure The Effectiveness Of Emergency Response Personnel In Responding To emergencies And Disasters. this Is A Request For Information Only. This Notice Is Not A Request For proposal, A Request For Quotation, An Invitation For Bids, A Solicitation, Or An Indication That The government Will Contract For The Services Detailed Herein. This Rfi Is Part Of Government Market Research Efforts To Determine The Scope Of Industry Capabilities And Will Be Utilized For Informational Purposes Only. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responses To This Rfi Are Strictly Voluntary And The Government Will Not Pay Respondents For Information Provided In Response To This Rfi. Responses To This Rfi Will Not Be Returned And Respondents Will Not Be Notified Of The Results Of The Review. If A Solicitation Is Issued, The Government Does Not Guarantee That It Will Be Issued To Rfi Respondents. The Government Is Also Requesting That Restrictive Or Proprietary Markings Not Be Used In Response To The Rfi. please Note That This Rfi Does Not Restrict The Government's Acquisition Approach On A Future Solicitation. no Proposals Are Being Requested Or Accepted And No Contract shall Be Awarded As A Result Of This Rfi. no Reimbursement Will Be Made For Any Costs Associated With Providing Information In Response To This Rfi Or Any Follow Up Information Requests. the Purpose Of This Rfi Is To Receive Responses To The List Of Questions Provided By Fema. information Regarding This Specific Requirement Is Included In This Notice For Reference. proprietary Information And Disclaimers: Respondents Shall Identify Any Proprietary Information In Its Response. Information Submitted In Response To This Rfi Will Be Used At The Discretion Of The Government. Further, The Information Submitted Will Remain Confidential Insofar As Permitted By Law, Including The Freedom Of Information And Privacy Acts. fema Reserves The Right To Utilize Any Non-proprietary Technical Information In The Anticipated Pws Or Solicitation. although It Is Not Necessary To Address In Their Response, Respondents Shall Be Aware Of Any Potential, Actual, Or Perceived Organizational Conflicts Of Interests. Any Real Or Potential Conflicts must Be Sufficiently Mitigated Prior To A Contract Award. For Further Guidance, Refer To The Far Part 9.5. background fema Transportation Management Division Requires Transportation Service Providers Who Possess The Ability To Develop And Employ A Network Of Transportation And Emergency Cross Dock/freight Forwarding Service Operation Centers, Along With Disaster Staging Area Support Services, Throughout The Continental United States. When A National Emergency Occurs, The Need For Transportation And Logistics Services To The Impacted Areas Are Most Critical. An Efficient, Reliable, And Highly Flexible Operation Is Needed To Provide State, Local, Tribal And Territory (sltt) Governments The Life Sustaining Supplies Needed To Deliver Relief To Survivors In The Affected Areas. project Scope/deliverables transportation Service Providers Must Possess An Adequately Owned And/or Directly Leased Controlled Infrastructure, Transportation Resource Fleet, Personnel, And Material Handling Equipment (mhe), As Well As The Information Technology Capability To Efficiently Transload, Transport, Manage, Track, Communicate And Process Various Levels Of Supplies Into The Impacted Area. in Addition To Cross Dock Site Support, Fema At Times Needs Empty Trailer Yards (ety) To Help To Lessen Trailer Backlogs And Congestion At Isb / Fsa Locations. Trailer Volume Will Be The Primary Factor When Determining Yard Size. An Ety Provides Additional Space For Trailer Staging And Creates Flexibility In Scheduling The Movement Of Loaded And Empty Trailers. at The Isb, Fema Will Require A Contractor Support Team And Equipment To Receive, Stage, Ship And Account For Those Resources That May Come Directly From Carriers Or A Fema Cross Dock Site. the Contractor Shall Provide All Personnel, Training, Equipment, Tools, Materials, Supervision, And All Other Items, Unless Specified As Government Furnished, To Manage And Perform Key Logistical Aspects And Support For Either A Cross Dock Site (cds), Empty Trailer Yard (ety), And/or An Incident Support Base (isb), Or Both Cds And Isb At The Designated Location. The Contractor Shall Also Be Able To Provide These Same Support Services On A Supplemental Basis At Fema Managed Isb/fsas. period Of Perormance? the Naics Code Is 488999 And The Pcs Code Is R706 – Support – Management: Logistics Support. The Small Business Size Standard For This Action Is Tbd. submission Of Capability Packages Instructions: interested Contractors Shall Submit A Brief Capabilities’ Statement Package Electronically To The Points Of Contact Listed Below. The Vendor’s Statement Of Capability Shall Also Include The Information Listed Below: company Name/division, Mailing Address, E-mail Address, Telephone Number And Website single Point Of Contact Name, Title, Telephone Number And Email Address uei Number, Cage Code, And Company Structure (corporation, Llc, Partnership, Joint Venture, Etc.) Please Note That Companies Must Be Registered In The System For Award Management (sam) To Receive An Award From Federal Agencies. https://www.sam.gov/portal/public/sam/ applicable Naics Codes Under Which The Company Customarily Does Business. company Size And Socioeconomic Status, If Qualified As One Or More Of The Following: 8(a) Firm (must Be Certified By Sba) small Disadvantaged Business (must Be Certified By Sba) women-owned Small Business hub-zone Firm (must Be Certified By Sba) service-disabled Veteran-owned Small Business. rfi Response For “(program Office And Requirement Title)” Shall Be In The Subject Line Of Your Email. all Responses Shall Be Unclassified, With Proprietary Information Clearly Marked. The document Format Shall Be Either Microsoft Word (.doc Or .docx), Or Adobe Acrobat (.pdf) formats. Pages Shall Be 8.5 By 11 Inch And Shall Use A Type Of Pitch That Is No Smaller Than A standard 11-point Font Type, Except For Charts, Graphs, Or Tables, Which Shall Use A Pitch Not Smaller Than 10-point Font. Responses Shall Not Exceed 5 Pages In Length Including Images, displays, Charts, Graphs, And Tables. Page Limitation Does Not Include: 1 Cover Page. Do Not Include Promotional Materials. questions For Industry interested Parties Are Requested To Submit As Part Of Their Statement Of Capability How They Are Capable Of Meeting The Requirements Below And Provide Recommendations To The Government On Alternative Solutions. what Is Your Experience With Cross-dock Operations In Both A Normal Day And Disaster Operation? has Your Company Ever Supported Federal And/or State Emergency And Disaster Response / Recovery Operations? If Yes, Please Outline A Description Of The Support Provided, Contract Type/contract Numbers. Please Provide Your Cpars Record For Any Prior / Current Contracts Related To Emergency And Disaster Response / Recovery Initiatives, If Applicable. what Is The Size Of Your Organic Transportation Fleet? Please Provide Your Organic Fleet Quantities For Prime Movers, Trailer Conveyances And Types Of Trailers. does Your Company Have The Capability To Provide 250 Trailers With 72 Hours’ Notice? Please Provide A Description Of Your Subcontracting Plan To Scale Up Your Transportation Fleet To Include Prime Movers And Trailer Conveyances. to Reap The Full Benefits Of Cross-docking, Companies Should Consider Utilizing Facilities Designed Specifically For The Practice. A Cross-dock Facility Typically Has Truck Or Dock Doors On Two Or More Sides With Some Storage Space And Is Designed To Accommodate Factors Such As Product Movement Requirements, Dock-area Layout And Capacity, Yard Management And Material Handling Equipment. Does Your Company Have Ability To Secure A Cross Docking Facility And Fixed Real Estate For A Commodities / Equipment Staging Base And Empty Trailer Yard, Anywhere In Contiguous 48 State Within 120 Hours. with The Fast Pace Of A Cross-dock Environment And Its Demands For An Efficient And Responsive Flow Of Information, Strong I.t. Systems Support Is Critical. Please Provide A Description Of Your In-transit Visibility (itv) Capability. cross Docking Operations Requires Specific Mhe To Up / Download Products. Please Explain How You Will Secure Various Mhe And The Needed Mhe Densities For A High-volume Fast -paced Cross Docking Operation. this Procurement Activity Requires Ground Support, Logistics Support And Project Management Support Personnel At Various Transportation And Logistics Nodes. Please Explain How You Will Accommodate High Volume Staffing Requirements To Support The Operational And Management Aspects Of This Contract Action. are You Capable Of Working In An Austere Environment? If So, Are You Self-sufficient For Food, Water, Billeting, Fuel During In A Disaster Operation? do You Have The Capability To Stand Up And Operate More Than One Cross-dock Operation? are You Able To Provide Sufficient Personnel To Operate Cross-dock Operations (facility/empty Trailer Yard/isb Site)? what Challenges Do You See With Securing Trailers, Cross-dock Facility, Staging Sites (includes Empty Trailer Yards That Are Hard Sites) And Wrap Around Services (wi-fi Or It/light Sets/office Space/portable Latrines/security Guards/fenced Area/maintenance Team/ Yard Dogs)? dhs/fema Intends To Assess Submittals In Response To This Rfi/sources Sought Notice; However, Feedback May Not Be Provided Back To Respondents. response Deadline And Points Of Contact Information fema Will Only Consider Capability Statements Submitted No Later Than 5:00pm Et, Friday May 10, 2024. No Phone Calls Will Be Accepted Or Returned. points Of Contact: isaac Chapple contracting Officer fema Office Of The Component Chief Procurement Officer isaac.chapple@fema.dhs.gov edward Ruud contract Specialist fema Office Of The Component Chief Procurement Officer edward.ruud@fema.dhs.gov

Details: Description Invitation To Bid For “supply, Delivery And Installation Of Directory Map & Signages For All Norsu Campuses” Project Reference No.: Goods2024-05-0221 1. The Negros Oriental State University (norsu), Through The Tuition Intends To Apply The Sum One Million Seven Hundred Six Thousand Three Hundred Twenty-two Pesos Only (php 1,706,322.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Supply, Delivery And Installation Of Directory Map & Signages For All Norsu Campuses. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Negros Oriental State University (norsu) Now Invites Bids For The Procurement Of Supply, Delivery And Installation Of Directory Map & Signages For All Norsu Campuses. The Delivery Period Is Within Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Interested Bidders May Obtain Further Information From Norsu Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Mondays To Fridays At 8:00 Am To 4:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Mondays To Fridays During Regular Office Hours From June 3, 2024 – June 24, 2024 At The Norsu-bac Secretariat And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In A Form Of Cash To Be Paid At The University Cashier, Norsu Main Campus, Dumaguete City Or Through Electronic Means. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Non-refundable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Norsu Bac Will Hold A Pre-bid Conference1 On June 11, 2024 At 10:00am Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Main Gate Of The University To Be Received And Stamped By The Norsu Security Guards Personnel, (ii) Online Or Electronic Submission As Indicated In Paragraph 12 Of This Ib, Or (iii) Both On Or Before June 24, 2024 At 10:00am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On June 24, 2024 At 1:30pm Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. For Online Bid Document Payments, Requests Must Be Made At Least Two (2) Days Prior To The Scheduled Deadline Of Submission Of Bids. The Following Steps Must Be Observed: I. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project And The Amount To Paid For The Bid Documents Fee Including The Details Of The Person-in-charge For Online Payment. The Official Receipt Of The Bid Documents Fee/payment Transaction Document Must Be Attached To The Email. Please Refer To No. 5 For The Required Bid Documents Fee. Ii. Upon Receiving The Receipt Of The Online Bid Document Payment, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. Iii. In Case The Deadline Of Submission Of Bid Will Fall On Weekend Or Holidays, The Date Of The Payment Sent By The Bidder Will Be Considered The Official Date Of Purchasing The Bidding Documents. The Official Receipt Issued By The Norsu Cashier Shall Be Dated In The Next Working Day. 11. For Physical Bid Document Payments, The Following Steps Must Be Observed: A. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project. B. The Bac Secretariat Will Reply Through Email And Advise The Amount To Pay For The Bid Documents Fee. C. The Bidders Will Print The Philgeps Ib Posting Of The Said Project And The Email Reply From The Bac Secretariat. D. The Bidder Will Pay The Bid Documents Fee As Advised And Show The Printout Of The Email Message From The Bac Secretariat To The University Cashier. E. The Bidders Will Email The Official Receipt Of The Bid Documents Fee To Bacsecretariatmain.pb@norsu.edu.ph. F. Upon Receiving The Receipt, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. 12. In Compliance With Gppb Issued Resolution No. 09-2020, The Following Internal Guidelines Were Being Formulated: (i) The Bac Allows The Use Of Videoconferencing, Webcasting And Similar Technology In The Conduct Of Any Of The Meetings And Determination Of Quorum By The Bac. Please Contact Us If Cannot Attend Personally. (ii) The Bac Considers The Submission Of Documents Thru Email With E-signature/digital Signature Provided That The Document Submitted Shall Include Attached Valid Government Id Of The Duly Authorized Person Representing The Company. Also, Provided That The Bid Submission Is Received On Or Before The Scheduled Deadline Of Submission Of Bids. Provided Further That The Bidder Shall Also Send The Actual Bid Documents Thru Courier Services, The Tracking Receipt Shall Be Sent As An Attachment To The Email Or A Separate Email On Or Before The Scheduled Submission Of Bids. (iii) If The Hard Copies Of The Bid Documents Cannot Be Sent On Or Before The Opening Of Bids Due To Fortuitous Events, The Bidder Shall Email The Bac On Such Impediment And Attach A Signed Certification Attesting To The Case. The Tracking Receipt Will Be Emailed On The Date The Hard Copies Of The Bid Documents Were Sent. (iv) All Online Submission Of Bids Shall Be Sent To The Email Address: Onlinebidsubmission.norsubac@norsu.edu.ph. (v) All Online Submissions Shall Conform To Number 4.2 Of Gppb Resolution No. 09-2020 On The Requirement Of Archived And Compressed Format With Password Protection. All Documents Sent With No Passwords Will Be Treated As Non-compliant By The Bids And Awards Committee And Will Automatically Be Disqualified. (vi) The Filename Of The Online Bid Submission Shall Be In The Following Format: “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (vii) All Scanned Documents For Online Submission Must Be In Compiled In Pdf Format Or Equivalent Read Only Format. The Chronological Order Based On The Checklist Of Requirements Must Be Strictly Followed. In The Event The File Is Above 25mb, A Separate File May Be Submitted Bearing The Added File Number. (viii) The Bidder Must Be Present Virtually If Not Available To Come During The Opening Of Bids. The Bidder Must Use The Virtual Meeting As Indicated In The Instruction To Bidders. Once Called By The Bac For The Opening Of The Bid File Submitted Thru Email, The Bidder Shall Provide The Password For Opening The File. The Bidder May Provide The Password Thru Video Call, Teleconferencing, Text Message Or Call The Bac Secretariat During The Opening Of Bids Only. (ix) Passwords Emailed Before The Opening Of Bids Will Not Be Allowed. (x) The Bac Secretariat Shall Be Responsible For The Audit Trail Of All Emailed Bid Submissions And Shall Immediately Confirm The Receipt Of The Emailed Online Submission Of The Bidder. (xi) Modification Of Bids Shall Comply With The Provisions Under Number 5.4 Of The Gppb Resolution No. 09-2020. The Format Shall Be As Follows: “modification” + “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (xii) All Inquiries On The Conduct Of Procurement Activities May Be Done Thru The Following Emails: Bacsecretariatmain.pb@norsu.edu.ph Norsuregistrar@yahoo.com 13. The Negros Oriental State University (norsu)-bac Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information, Please Refer To: Norsu Bac Secretariat 2nd Floor Supply Building, Norsu Main Campus Kagawasan, Avenue, Dumaguete City Email Add.: Bacsecretariatmain.pb@norsu.edu.ph Tel No.: (035) 522-5050 Local: 1124 Cel. No.: 0936 431 8864 15. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://www.philgeps.gov.ph And/or Norsu.edu.ph (sgd.) Merivic G. Catada, Ph.d. University Bac Chairperson

Description: 1. Subject of the contract: The subject of the contract is the operation of the shared accommodation for asylum seekers and refugees at the Jüterbog location, Waldauer Weg 11 A. 2. Term of the contract: The contract begins on November 1st, 2024 and has a term of 24 months. It therefore ends regularly on October 30th, 2026. After that, the client has the option to extend the contract for up to a further 6 months under the offer conditions. The client must exercise the option by June 15th, 2026, midnight at the latest. The takeover of the operation takes place on October 31st, 2024. 3. Scope of the service: According to Section 1 Paragraph 1 of the State Reception Act (Lawng), the reception and temporary accommodation of late repatriates and foreign refugees as well as the implementation of the Asylum Seekers Benefits Act (Asylblg) are public tasks that are assigned to the districts and independent cities as a mandatory task to be carried out in accordance with instructions. The reception obligation extends to all groups of people according to Section 2 Lawng. As long as care outside of the shared accommodation, i.e. with living space, is not possible, the people are to be temporarily accommodated in temporary accommodation facilities according to Section 2 Lawng (Section 4 Paragraph 1 Lawng). The Teltow-Fläming district is obliged to build and maintain the temporary accommodation facilities required for this (shared accommodation, housing associations and transitional housing) and to guarantee the care of the group of people named in Section 2 Lawng (Section 4 Paragraph 2 Lawng). According to Section 1 Paragraph 3 Laufng, the rural districts, independent cities, offices and independent municipalities work for the group of people in Section 2 No. 1 and 2 Laufng in consultation with the other providers of integration measures and assistance and at the same time within the scope of their self-administrative tasks towards a rapid provision of housing and other integration. According to Section 4 Paragraph 3 Laufng, the rural districts and independent cities can also commission third parties to operate temporary accommodation and to provide care and social advice to the people in accordance with Section 2 Laufng. The Teltow-Fläming district is making a building in the town of Jüterbog available for the central accommodation of refugees and asylum seekers for communal accommodation. It was originally a dormitory for trainees, which will be renovated in the following years. During the term of the contract, construction work will take place on the property and on the building. The building is divided into individual rooms without their own sanitary areas. Shared use of rooms includes washrooms, kitchens, hallways and stairs, as well as the laundry room and common room. According to the provisions of Section 11 and Appendix 3 of the Implementation Ordinance to the State Reception Act (laufngdv), the building can currently accommodate up to 125 people. The contract is for the overall operation of this shared accommodation. The building is provided by the Teltow-Fläming district in the standard required by Section 11 and Appendix 3 of the Implementation Ordinance to the State Reception Act (laufngdv) and is fully equipped with the necessary furniture. The service includes the following partial services: A. Operation of the shared accommodation, in particular - Management and administration of the shared accommodation - Ongoing maintenance of the buildings and furnishings including repairs and replacement equipment in accordance with the rental agreement, including, if necessary, control of pest infestation, in any case ongoing monitoring - Commissioning of maintenance and safety inspection services as required - Enforcement of order and security in the shared accommodation B. Accommodation of asylum seekers and refugees assigned by the Teltow-Fläming district C. Social advice and support for the assigned persons (time scope at least 8 hours from Monday to Thursday, excluding public holidays, Fridays, excluding public holidays, at least 6 hours between 8:00 a.m. and 5:30 p.m., flexibility possible within the framework), corresponding to at least 1.5 positions (full-time equivalents). D. Continuous surveillance and security of the shared accommodation at least outside the hours when social workers or other staff are present by an experienced and suitable security company (calculation basis with a minimum time frame of 130 hours/week) E. Regular cleaning of buildings, glass and, if necessary, laundry as maintenance cleaning, care of the outdoor facilities, including winter service if necessary. Maintenance cleaning must be carried out in the sanitary areas daily from Monday to Friday (working days except Saturdays), and in the other areas at least twice a week. Residents should be recruited for this work through community work. 4. Quality of service: For the operation of the shared accommodation and the advice and care of the assigned asylum seekers and foreign refugees from various countries, the minimum conditions for the operation of shared accommodation and social care according to the reimbursement regulation to the State Reception Act in the current version represent the legally binding basis of the minimum necessary quality standards. In addition, the operator provides residents with a WiFi network of sufficient quality free of charge. The operator provides sufficient qualified specialist staff to advise and support asylum seekers and refugees in accordance with the requirements of the minimum requirements for the operation of shared accommodation and social care in the reimbursement regulation for the state reception law in the current version. This specialist staff is fluent in German and, in addition to knowledge of English and advanced basic knowledge of at least one other foreign language, has the empathy and sensitivity to provide care in accordance with the principles of social work. The staff is also responsible for ensuring that residents receive care if this cannot be provided by the residents themselves due to an official measure. In addition, the operator ensures the ongoing operation and organizational management of the shared accommodation through suitable other staff. In addition, 0.5 staff positions are to be provided for maintenance work on the building. For the cleaning work and the maintenance of the outdoor facilities, residents are primarily to be recruited through community work. These costs are borne by the client. If recruitment is not possible, the cleaning intervals mentioned must be secured by the contractor in another way. The operator has corresponding experience with shared accommodation from at least three verifiable reference properties. The operator is also responsible for securing the security of the facility and uses a suitable security company for this purpose. Cooperation with the local regulatory authorities and the police is not a new challenge for the security company employed. The security company has suitable and experienced staff for this purpose. The staff employed has fluent German skills. The operator ensures that its own employees and the employees of third parties employed are paid in accordance with the provisions of the Brandenburg Public Procurement Act and provides evidence of this on request. It also monitors that the staff meet the requirements for carrying out the task. In addition to the pure security duties, the staff employed are the first point of contact for urgent problems of asylum seekers and foreign refugees when the local social worker is absent. They also support care measures in exceptional situations. The security company has relevant experience with shared accommodation from at least three proven reference objects. The operator acts as a partner in the local specialist networks within the scope of the tasks assigned to it and comprehensively integrates the shared accommodation for asylum seekers and refugees into the existing community structures through broad social-spatial approaches on site. 5. Pricing: The price for operating the combined apartments is offered in the form of a basic flat rate for occupancy-independent operation and a cost rate per accommodated asylum seeker or refugee per month. VAT must be included in the cost rate in the offer and a total price must be stated. The necessary maintenance costs and the operating costs within the meaning of the operating cost allocation regulation are borne by the Teltow-Fläming district. All other costs incurred, in particular the expenses for necessary replacement purchases and repairs of the inventory provided by the district, the costs for value maintenance, cosmetic repairs and repairs as a result of improper use or damage, the costs for cleaning the common rooms and areas, except for community work, as well as the outdoor facilities, any necessary pest control, general material and administrative costs, the necessary qualified security guards and all other necessary operating expenses are included in these cost rates. The provision and operation of a WiFi network, which is available to residents free of charge, must also be included in these costs. The basic flat rate and the occupancy-dependent cost rates cover all of the provider's expenses for carrying out the assigned tasks in the required quality.