Securities And Exchange Commission Tender

Description Procurement Of Preventive Maintenance And General Cleaning Of Air-conditioning Units I. Objectve The Securities And Exchange Commission- Cebu Extension Office (sec- Cebeo) Intends To Engage The Services Of Bidder/contractor Duly Authorized And With The Necessary Expertise, Experience, And Capacity To Maintain And Repair And/or Replace Parts/ Accessories Of Various Brands Of Air-conditioning Units. Ii. Project Coverage The Scope Of Services Covers Comprehensive Maintenance Services For All The Air-conditioning Units Of The Sec- Cebeo, Which Includes The Following: 1. Supply Of All Labor, Materials, Tools, Equipment, Supervision And All Operations; And 2. Replacement Of Parts And/or Consumable Items. The Cost Of Such Parts Or Items Shall Be For The Account Of Sec- Cebeo. Iii. Contract Period The Contract Period Shall Be For One (1) Calendar Year. Iv. Applicable Standards All Materials, Machinery And Equipment To Be Furnished Shall Be Of The Required Quality Used In Good Commercial Trade Practice And Shall Essentially Be The Standard Products Of Reputable Manufacturers . V. Scope Of Work A. Product Specifications Item No Product Specifications Qty Date Acquired Unit Location 1. 2.5 Hp, Window Type 1 Unit January 5, 2001 V. Rama Office 2. 1.5 Hp, Window Type 1 Unit January 5, 2001 V. Rama Office 3. 4.0 Hp, Floor Mounted 2 Units December 5, 2022 V. Rama Office 4. 5.0 Hp, Cassette Type 11 Units June 20, 2023 Appleone Office 5. 3.0 Hp, Concealed Type 2 Units June 20, 2023 Appleone Office B. General Scope Of Services 1. Visually Inspect All Internal Sub-assemblies And Major Components. 2. Record Indicator Readings On Temperature And Humidity. 3. Clean Any Foreign Materials And Dust From Internal Components. 4. Thorough Check-up On The Accuracy And Integrity Of Electrical Connections. 5. Check-up Of Cables And Miscellaneous Materials Such As Nuts, Bolts, Screws And Connectors For Connection Tightness And Inspect For Broken, Damaged Or Burned Components, And Replace Parts As Needed. 6. Vacuum Clean Or Replace Air Filters, Whichever Is Applicable. 7. Inspect And Adjust Fan Belt Tensions When Necessary. 8. Check For Possible Defective Or Worn Out Electrical Components, And Replace As Deemed Necessary. 9. Check For Possible Defective Or Worn Out Mechanical Components, And Replace As Deemed Necessary. 10. Check The Normal Operation Of The System. 11. Check And Record Compressor Suction And Discharge Pressure For Each Compressor. 12. Observe The Equipment Operation For Any Sign Of Abnormality. 13. Comprehensive Check-up Of Compressor, Main Fan Motor And Condenser Fan Motor Units. 14. Clean And Pressure Wash Condenser Coils. 15. Return Unit To Operational Service With Normal Load Then Verify The Output. 16. Replacement Of Consumable Items Such As Oil, Refrigerant, Fan Belts And Air Filters As Needed Within The Duration Of The Maintenance Service. 17. All Other Items Of Work Necessary To Satisfactorily Complete The Work. B. Technical Support Services: 1. Contractor’s Technical Personnel Must Be Available/reachable All Throughout The Period Of Contract (24/7) And Their Official Contact Numbers I.e. Office Telephone And Mobile Phone Numbers, To Reply To All Queries On Various Issues, Requests Or Inquiries That Require Urgent Over-the-phone Support. 2. Technical Support Must Be Provided In Situations That Require The Presence Of Personnel Of The Contractor At Sec-cebeo Site As Urgently Needed To Perform Critical Activities Such As Fixing Or Solving Problems Related To The Air-conditioning Unit (acu). 3. On-site Support Shall Be Provided Based On Mutual Assessment Of The Criticality Of Issues Being Escalated By The Sec- Cebeo. 4. On-site Technical Support Assistance Shall Be Provided Within Three (3) Hours Response Time For Calls Received During Office Hours And Four (4) Hours If After Office Hours Or During Weekends/holidays. 5. Periodically Submit A Summary Of Total Technical Support Visits Done For Review/reference Of Sec- Cebeo. C. Preventive Maintenance Schedule: Quarterly D. Green Specifications The Bidder/contractor Shall At All Times Prevent The Accumulation Of Waste Materials, Rubbish, Debris And Shall Have The Same Removed Immediately From The Premises And Disposed Of Properly. The Bidder/contractor Shall Ensure That The Implementation Of The Contract Will Not In Any Way Cause Any Disruption/disturbance In The Operations Of The Sec- Cebeo Nor Cause Any Form Of Annoyance/irritation Thereof. It Shall Ensure That No Foul-smelling Chemicals, E.g. Cleaning Materials, Paints, Etc. That Will Endanger The Health And Function Of The People Working Within The Sec- Cebeo Shall Be Applied. Vi. Additional Responsibilities Of The Bidder/contractor 1. During The Implementation Of The Contract, The Bidder Shall Provide Protective Covering (if Necessary) For The Affected Equipment/area/s. 2. Provide Safety Works Programs To Include Wearing Of Appropriate Company Uniforms & Id For All Workers. 3. Provide Protective Items, If The Situation Requires, Such As But Not Limited To Facemask, Face Shield And Gloves And The Like. Vii. Terms Of Payment Sec- Cebeo Shall Pay The Contractor Upon Completion Of The Services Rendered And Receipt Of The Statement Of Account (soa) And Other Submittals Required In The Service Contract.