Scanning Tenders

Details: 2 notice Of The Intent To Sole Source To Martin Aijs 751 Lynnes Cv Wadsworth, Oh 44281 United States. Response Due Date: Jan 15, 2024, By 09:00am (est) Notice Of The Intent To Sole Source Synopsis Network Contract Office 1, Procurement Office East On Behalf Of The Department Of Veterans Affairs, Togus, Maine Va Medical Center Intends To Award A Firm-fixed Contract With No Options To Martin Aijs To Provide Equipment/ Service For The Nutrace R + Scanners Equipment Located At The Togus, Maine Vamc.â â the Proposed Procurement Is For Products/services For Which The Government Intends To Solicit And Negotiate With Only One Source Under The Authority Of Far 6.302-1 -- Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. 41 U.s.c. 3304(a)(1). The North American Industry Classification System Code (naics) For This Requirement Is 339112. All Responsible Sources That Feel They Should Be Considered Qualified To Provide The Above-mentioned Products May Submit A Response To This Notice (by The Response Due Date Shown Above) To Ophelia.wilson@va.gov. The Information Provided Shall Include Detailed (and Relevant) Documentation To Allow The Government To Perform Adequate Market Research And Make A Proper Determination. A Determination By The Government Not To Compete This Proposed Requirement Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. This Is Not A Request For Competitive Proposals. There Is No Solicitation Available At This Time. Requests For A Solicitation Will Not Receive A Response. statement Of Work scope Of Work: Va Maine Healthcare System Sterile Processing Services Will Be Purchasing A Laser Etcher. Along With Purchasing This Etcher, We Will Be Buying Services For Censitrac. These Contractors Providing Service Will Come To The Facility And Gain Access To Censitrac Via Piv Badge. Once Gaining Access, They Will Provide Training On How To Etch Surgical Instrumentation And Will Organize Instrument Reference Numbers On Count Sheet And In The Centsitrac Software. The Contractor Shall Provide All Labor, Personnel, Equipment, Tools, Materials, Supervision And Other Items And Services Necessary To Perform The Following: installation And Implementation Of A Fully Functional Nutrace Nux-20 Laser Unit. 1. Equipment the Following Equipment Shall Be Provided And Installed By The Contractor In The Space Determined By The Government. All Equipment Installed By The Contractor Shall Be Fda Approved For Use, In New Condition, And Fully Operational In Accordance With Manufacturer Literature Specifications. A Minimum Of Two (2) Copies Of Any Associated Operational And/or Service Manuals Shall Be Provided For All Equipment Listed Below As Applicable. nutrace Nux-20 Laser Unit. the Contractor Shall Provide All Tools And Equipment Necessary To Properly And Safely Perform The Services Set Forth Within This Statement Of Work. This Shall Include, But Is Not Limited, To All Personal Protective Equipment (ppe) Which May Be Required For The Work To Be Completed In A Safe Manner. The Contractor Shall Provide Any Equipment Necessary For Proper Infection Control Measures During Installation. 2. Salient Characteristics per Osp, And Visn Wide Sps Chief Reviews: one Of The Most Important Tasks Following The Fda Udi Rule (unique Device Identification) Is The Marking And Retrofitting Of Each Instrument Inside The Hospital's Supply Chain With A 2d Data Matrix Code. This Barcode Is Universal (it Can Be Gs1 As Well) And Can Be Read By Any Barcode Reader, As Well By Any Tracking System Available In The Market. This Is A Tremendous Task To Perform, Not Only Because The Limit Availability Of The Sets, But Because The Time Needed For Marking Is Extremely Short, It Is A Pit Stop, Where Every Mark Most Be Applied Perfectly In An Extremely Short Time. Per The San Antonio Sps Chief, The New Face Of The Va Includes More Efficiency And Safety For Their Patients, This Is Why They Are Using The Nutrace Nux-20 Laser Surgical Instrument Laser Marker. San Antonio Tx Has Had A Nutrace For A Good Few Years Now And It Works Great.â  To Touch On Rounded Items (dental/podiatry) There Is A Configuration For The 2d Data Matrix Barcode (8x20) That Makes The Mark Into A Rectangle Which The Scanners Have A Higher Percentage Of Reading As Opposed To The Normal Square 2d Data Matrix.â  Please Note That The 2d Data Matrix Is Not The Same Format As A Qr Code, Which In My Opinion, Gives Us Greater Versatility When Trying To Fit A Scannable Barcode Onto A Oddly Shaped Instrument. Per The Atlanta, Vhacs Sps Chief, We Have Both The Nutrace Laser And Then Later Added Darr Surgical For Further Training And Implementation Of Laser Etching And Commissioning To The Surgical Sets. The Darr Surgical Team Is Very Professional. the Contractor Shall Provide A Fully Functional System That Meets The Following Characteristics: -nutrace Nux-20 Laser Unit. 20w Max Power. -nutrace R+ 2d Datamatrix Reader For Code Verfication. -nutrace Computer/laptop With Windows 10 And Supporting Accessories. -fumex Fume/odor Extractor Equipment. Fa1-m. -nutrace Select & Mark Templates. Different Laser Configurations For Different Instrument Materials Included Gs1 Codes. -nutrace Select Set Of Assorted Vectors To Identify Surgical Instruments. -2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats. -10 Hours Of Training On Site Included. -2 Pairs Of 1064nm Od7+ "clear View" Safety Glasses To Operate The Laser In Class 4 Mode. -instructional Videos And Manuals 2. Areas To Be Serviced (one Or All As Necessary And Appropriate To This Contract) department Of Veterans Affairs va Maine Healthcare System Sterile Processing Services (sps) 1 Va Center augusta, Maine 04330 3. Installation the Contractor Shall Provide All Labor, Materials, Tools, Equipment Etc. To Prepare For And Complete The Installation Of The Equipment In The Space Determined By The Government. project Implementation Meetings, If Necessary, Shall Be Coordinated With The Cor. installation And Implementation Dates Are To Be Coordinated In Advance With The Contractor And The Cor. all Employees Of The Contractor And Subcontractors Shall Comply With Va Security Management Program And Obtain The Permission Of The Va Police, Be Identified By Project And Employer, And Restricted From Unauthorized Access. Also, All Employees Of The Contractor Shall Be Oem Certificate Of Authorization Of Necessary Training To Operate The Nux-20laser System And Is Authorized To Provide The Required Training To End Users Who Have Purchased This Technology. all Installation Personnel Shall Be Trained By The Manufacturer On How To Properly Install The Equipment. Resumes And Certifications Shall Be Submitted For Review Upon Request By The Government. all Installation Personnel Shall Be Trained By The Manufacturer On Safe And Proper Personal Protective Equipment (ppe) Usage And General Infection Control Regulations And Requirements Relevant To The Work Outlined In The Scope Of Work. the Contractor Shall Communicate To The Government The Estimated Downtime Required To Complete Full Installation And Testing Of Sonic Irrigator 1100, Ultra Clean. If The Contractor Is Unable To Install The Equipment To Its Normal Operational State Within 24 Hours The Contractor Shall Compensate The Government For The Downtime By Extending The Warranty Service In A Period Equivalent To The Downtime Of The Equipment. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Trade-in Equipment As Applicable. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Packing Materials And Related Waste Generated During Installation. 4. Training the Contractor Shall Provide A Comprehensive Onsite Training Program For The Operating Clinicians. This Training Program Shall Include At The Minimum The Following Sessions: (i) Technical Training, (ii) Operational Training, (iii) Administrative Training, And (iv) Hardware And Software Troubleshooting. Training Shall Occur Onsite During Normal Business Hours, 7:00am-3:30pm, Monday Through Friday. Competency Assessments Shall Be Provided With The Training. Onsite Training Is To Be Scheduled In Advance With The Va Maine Hcs Through The Cor. the Contractor Shall Provide Onsite General Overview Technical Training For Clinical Engineering Personnel As Requested. Training Shall Include A Technical Overview Of The Mechanics, Electronics, And General Operations Of The System. Training Shall Cover Detailed Instruction Regarding The Preventative Maintenance, Troubleshooting, And General Maintenance Of The Equipment. training Will Also Include: Udi Application- Surgical Instruments Will Be Marked With A Unique Device Identifier On Most instruments Including Stainless Steel, Anodized Aluminum, Titanium, And Plastics. Data Entry/editing Existing Instruments Already Marked Will Be Reviewed For Accurate Description And Unnecessary Duplicates Will Be Eliminated. Any Marks Not Being Picked Up And Read By Tenth Medical Group Scanners Will Be Removed And Reapplied Using Our Approved Class I Laser. We Are Certified By The Oem On Using This Technology And Can Also Provide Necessary Training To End Users For Sustainability. Count Sheet Revisions - As Directed By And Agreed To By Tenth Medical Group Leadership, We Will Edit And Make Necessary Count Sheet Changes To Help Eliminate Tray Picking Errors. Identify All Missing Instruments - Needed To Make The Set Complete, Finding Replacements, Then scanning Them And Entering Them Into The System. Quality Assurance- Each Tray Laser Marked Will Also Be Individually Examined. 5. Inspection And Acceptance the Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of Equipment. contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). the Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. 6. Warranty the Contractor Shall Provide A One-year Manufacturer S Warranty On All Parts And Labor. the Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. 7. Task Frequency And Instructions the Work Set Forth In The Scope Of Work Shall Be Completed In A Single Visit, Be It A Single Day Or Multiple Days As Required For Appropriate Completion. All Work Is To Be Scheduled In Advance With The Cor. equipment Delivery Shall Not Preceed Installation By More Than 20 Days. Installation And Implementation Must Be Immediately Followed By Clinical User Training Including Go Live Support. Implementation And Integration With Vista Cprs Shall Not Exceed 90 Days From Date Of Award. 8. Special Work Requirements the Contractor Shall Comply With Any And All Infection Control Risk Assessment Requirements Deemed Appropriate By The Va Maine Hcs During All Portions Of The Work Set Forth In The Scope Of Work. the Contractor Must Comply With Security, Privacy, And Safety Issues In Accordance To Va Standards, Policies, And Directives Set Forth At All Times While Providing The Work Outlined In The Scope Of Work. 9. Property Damage the Contractor Shall Take All Necessary Precautions To Prevent Damage To Any Government Property. The Contractor Shall Report Any Damages Immediately And Shall Be Assessed Current Replacement Costs For Property Damaged By The Contractor Unless Corrective Action Is Taken. Any Damaged Material (e.g. Trees, Shrubs, Lawn/turf, Curbs, Gutters, Sidewalks, Etc.) Will Be Replaced In A Timely Manner Or Corrected By The Contractor With Like Materials, At No Extra Cost To The Government, Upon Approval Of The Contracting Officer. 10. Attachments none. 11. Identification, Parking, Smoking, Cellular Phone Use And Va Regulations the Contractor's Employees Shall Always Wear Visible Identification While On The Premises Of The Va Property. It Is The Responsibility Of The Contractor To Park In The Appropriate Desig Nated Park Ing Areas. Information On Parking Is Available From The Va Police-security Service. The Va Will Not Invalidate Or Make Reimbursement For Parking Viola Tions Of The Con Tractor Under Any Con Ditions. Smoking Is Prohibited Inside Any Buildings At The Va. Cellular Phones And Two-way Radios Are Not To Be Used Within Six Feet Of Any Medical Equipment. Posses Sion Of Weapons Is Prohibited. Enclosed Containers, Including Tool Kits, Shall Be Sub Ject To Search. Violations Of Va Regulations May Result In A Citation Answer Able In The United States (federal) Dis Trict Court, Not A Local District State, Or Municipal Court. 12. Compliance With Osha Bloodborne Pathogens Standard The Contractor Shall Comply With The Federal Osha Blood Borne Pathogens Standard. The Contractor Shall: A. Have Methods By Which All Employees Are Educated As To Risks Associated With Blood Borne Pathogens. B. Have Policies And Procedures Which Reduce The Risk Of Employee Exposure To Blood Borne Pathogens. C. Have Mechanisms For Employee Counseling And Treatment Following Exposure To Blood Borne Pathogens. D. Provide Appropriate Personal Protective Equipment/clothing Such As Gloves, Gowns, Masks, Protective Eyewear, And Mouthpieces For The Employee During Performance Of The Contract. 13. Information Security Language March 12, 2010, Va Handbook 6500.6 appendix C c-1 va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontrator Shall Request Logical (technical) Or Physical Access To Va. information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only to The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task. order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees. or Employees Who Have Access To The Same Types Of Information. The Level And Process Of background Security Investigations For Contractors Must Be In Accordance With Va Directive and Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By Executive. order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security clearance Must Be Processed Through The Special Security Officer Located In The Planning And national Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State. where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable. by Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When. an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves. the Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified. immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action that Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify. the Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive information, Including That Contained In System(s) To Which The Contractor/subcontractor Has. access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractors. notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident. (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In the Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set. forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For the Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal. information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity. performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating the Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis; The Contractor Shall Be. responsible For Paying To The Va Liquidated Damages In The Amount Of $______ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor. under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request of The Government, The Contractor Must Fully Cooperate And Assist In A Government Sponsored. security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, including Those Initiated By The Office Of Inspector General. The Government May Conduct A security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va. information And Va Information Systems Shall Complete The Following Before Being Granted. access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For va Personnel With Equivalent Information System Access [to Be Defined By The Va Program. official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., any Role-based Information Security Training Required In Accordance With Nist Special publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The training And Documents Are Complete. 14 Records Management Language For Statement Of Work the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information.

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Qr Code Scanner And Printer, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On July 01, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Five Hundred Thousand And 00/100 (php500,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Dir. Samuel R. Soliven Vice-chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Qr Code Scanner And Printer Ii. Project Owner: Department Of Education – Administrative Service – Records Division (as-rd) Iii. Objective: To Procure The Project Procurement Of Qr Code Scanner And Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scb Or Lcb Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac (vi) One (1) Sample Each Of Qr Code Scanner, Qr Code Printer And A Roll Of Thermal Sticker Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-rd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Ma. Theresa M. Castro, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Sufficient To Withstand, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points Of Transit. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent Within 60 Calendar Days, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-rd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty A Three-month Comprehensive Warranty For The Thermal Sticker And One-year Will Be Applied For The Qr Code Scanner And Qr Code Printer. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Five (5) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: The Chairperson Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement For The Conduct Of Procurement Activities Under Republic Act No. 11494 Or The Bayanihan To Recover As One Act Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. _____________________________________ Name And Signature Of Bidder’s Authorized Representative [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Qr Code Scanner And Printer Item Description Quantity Delivery Period 1 Qr Code Scanner 74 Units 30 Days Upon Receipt Of Notice To Proceed 2 Qr Code Printer 2 Units A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Thirty (30) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Records Division-administrative Service, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Qr Code Scanner Quantity: 74 Units • Size: With Minimum Size Of L*w*h: 163*68*80 (mm) And Maximum Size Of L*w*h: 174*66*94 (mm) • Wireless Technology: Bluetooth • Scanning Speed: 60 Fps • Image Size: 640x480 Pixels • Cable Standard: 1.5m • Scan Mode: Manual & Automatic • Materials: Abs + Tpu • Battery Capacity: 1800mah • Operating System Compatibility: Windows 10/11 Qr Code Printer Quantity: 2 Units • Media Width: 20 Mm (0.787402 In) To 106.68 Mm (4.2 In) • Printing Speed: Up To 4ips • Memory: 32 Mb Sdram, 16mb Flash Rom • Printing Resolution: 300dpi • Printing Method: Thermal • Weight; Not More Than 3kg • Operating System Compatibility: Windows 10/11 • Cutter: Auto • Provision Of Thermal Stickers • Thirty (30) Rolls Of Waterproof Thermal Sticker Sticker Size: 1.5 Inches X 1 Inch Terms And Conditions 1. Delivery Period - Thirty (30) Days Upon Receipt Of Notice To Proceed. 2. Delivery Site - Records Division, Ground Floor, Teodora Alonzo Building, Meralco Avenue, Pasig City. 3. Payment Terms - 100% Payment Upon Complete Delivery And Acceptance. 4. The Supplier Must Submit Sample Of Items Before Delivery. Other Requirements •all Equipment Should Have D Waterproof 1 X 2 Inches Size Sticker Bearing The Deped Logo. Deped Will Provide The Placement And Design Of The Sticker. •provision Of A Manual Of Operation For The Qr Code Scanner And Qr Code Printer •inclusion - Dpi Thermal Printhead •line Cord (connects To The Power Cable •usb Cable Warranty Period: •qr Code Scanner-one (1) Year After Acceptance Of Delivered Goods. •qr Code Printer - One (1) Year After Acceptance Of Delivered Goods. •thermal Sticker- Three (3) Months After Acceptance Of The Delivered Goods. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Qr Code Scanner And Printer

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Qr Code Scanner And Printer, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On September 20, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Five Hundred Thousand And 00/100 (php500,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated And Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Dir. Marivic R. Leaño Vice-chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Qr Code Scanner And Printer Ii. Project Owner: Department Of Education – Administrative Service – Records Division (as-rd) Iii. Objective: To Procure The Project Procurement Of Qr Code Scanner And Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scq Or Lcq Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac (vi) One (1) Sample Each Of Qr Code Scanner, Qr Code Printer And A Roll Of Thermal Sticker Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-rd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Ma. Theresa M. Castro, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Items Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. Incidental Services The Proponent Shall Provide The Following Services: (i) Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods (ii) Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods (iii) Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-rd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty A Three-month Comprehensive Warranty For The Thermal Sticker And One-year Will Be Applied For The Qr Code Scanner And Qr Code Printer. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Seven (7) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: Asec. Malcolm S. Garma Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Qr Code Scanner And Printer Item Description Quantity Delivery Period 1 Qr Code Scanner 74 Units 30 Days Upon Receipt Of Notice To Proceed 2 Qr Code Printer 2 Units A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Thirty (30) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Records Division-administrative Service, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Qr Code Scanner (74 Units) Size Min: L X W X H (163x 68 X 80mm) Max: L X W X H (174 X 66x 94mm) Connectivity Bluetooth Scanning Speed 60 Fps Image Size 640 X 480 Pixels Cable Length 1.5 Meters Scan Mode Manual And Automatic Materials Abs + Tpu Battery Capacity 1800mah Operating System Capability Windows 10 And 11 Qr Code Printer (2 Units) Media Width Min: 20mm Max: 106.88mm Printing Speed Up To 4ips Memory 16mb Sdram, 8mb Flash Rom Printing Resolution 300dpi Printing Method Thermal Weight Not More Than 3kg Operating System Compatibility Windows 10 And 11 Cutter Automatic Thermal Sticker With Provisions Consumables 30 Rolls Of Waterproof Thermal Sticker 1.5 Inches X 1 Inches Terms And Conditions 1. Delivery Period - Thirty (30) Days Upon Receipt Of Notice To Proceed. 2. Delivery Site - Records Division, Ground Floor, Teodora Alonzo Building, Meralco Avenue, Pasig City. 3. Payment Terms - 100% Payment Upon Complete Delivery And Acceptance. 4. The Supplier Must Submit Actual Sample During Contract Implementation. Other Requirements •all Equipment Should Have A Waterproof 1 X 2 Inches Size Sticker Bearing The Deped Logo. Deped Will Provide The Placement And Design Of The Sticker. •provision Of A Manual Of Operation For The Qr Code Scanner And Qr Code Printer •inclusion - Dpi Thermal Printhead •line Cord (connects To The Power Cable) •usb Cable Warranty Period: •qr Code Scanner-one (1) Year After Acceptance Of Delivered Goods. •qr Code Printer - One (1) Year After Acceptance Of Delivered Goods. •thermal Sticker- Three (3) Months After Acceptance Of The Delivered Goods. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Qr Code Scanner And Printer

Description: This Is A Sources Sought Notice Only. This Is Not A Solicitation For Bids, Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Sources Sought Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. The Responses Received From Interested Contractors Will Assist The Government In Determining The Appropriate Acquisition Method. the Department Of Veterans Affairs (va), Network Contracting Office (nco) 20, Is Conducting Market Research To Identify Potential Sources Which Can Provide The Following In Support Of The Veterans Integrated Service Network (visn) 20 Which Is Responsible For Providing Health Care To Veterans In The States Of Alaska, Washington, Oregon, And Most Of The State Of Idaho: visn 20 Has A Need For Software Support For The Radimetrics Systems Implemented In Visn 20. Support Includes Software Support And Upgrades And Professional Support (e.g., Troubleshooting And Problem Resolution) As Detailed Below. performance Work Statement radimetrics Support visn 20 contract Title. Visn 20 Radimetrics Support Background. the Va Northwest Health Network, Veterans Integrated Service Network (visn) 20, Is Responsible For Providing Health Care To Veterans In The States Of Alaska, Washington, Oregon, Most Of The State Of Idaho, And One County Each In Montana And California. Visn 20 Encompasses 135 Counties Which Cover Approximately 23% Of The United States Land Mass; 17% Of Which Are Classified As Health Professional Shortage Areas. 67% Of These Same Counties Had A 2001 Per Capita Income Below $25,000. There Are Approximately 1.2 Million Veterans Living In The Pacific Northwest And Alaska, 18% Of Whom Received Va Services. a Basic Tenet Of X-ray-based Medical Imaging Is To Use Radiation In An As Low As Reasonably Achievable (alara) Amount While Maintaining High Quality Images. In Order To Manage Patient Radiation Doses, Visn 20 Procured The Bayer Radimetrics System. Radimetrics Monitors And Manages Radiation Dose And Contrast Media Dose Allowing Radiologists The Ability To Track X-ray Dose Across Patients, For Individual Exams And Cumulative Dose; And Track Radiation Dose From X-ray-based Imaging Modalities (e.g., Ct Scanners, Fluoroscopy Systems); And Within And Across Various Imaging Protocols. radiation-based Imaging Is An Effective Tool That Can Save Lives. However, The Higher The Dose Of Radiation Delivered At Any One Time, The Higher The Risk For Long-term Problems Such As Cancer. If A Patient Receives Repeated Doses, Harm Can Also Occur Due To The Cumulative Effect Of Those Multiple Doses Over Time. Conversely, Using Insufficient Radiation May Increase The Risk Of Misdiagnosis, Delayed Treatment, Or, If The Initial Test Is Inadequate, Repeat Testing With The Attendant Exposure To Even More Radiation. One Study (reference 1) Estimated That Of The 74 Million Ct Scans Performed In The Us In 2017, 29,000 Future Cancers And 14,500 Future Deaths Could Develop Due To Radiation. This And Similar Studies Highlight The Need To Maintain Radiation Doses As Low As Reasonably Achievable While Still Obtaining The Needed Diagnostic Information And Therapeutic Results. Patients Most Prone To Harm From Diagnostic Radiation Are Children And Young Adults; Pregnant Women; Individuals With Medical Conditions Sensitive To Radiation, Such As Diabetes Mellitus And Hyperthyroidism; And Individuals Receiving Multiple Doses Over Time. The Imaging Procedures Most Commonly Associated With The Potential For Reducing Radiation Doses Are Ct, Nuclear Medicine And Fluoroscopy. radimetrics Is A Tool To Help Healthcare Delivery Organizations Assure Radiation Doses Are As Low As Possible While Achieving The Purposes Of The Imaging Study. It Provides Several Features Including: Reducing Repetitive, Manual Documentation, And Dictation Of Dose Information For More Efficient Radiology Workflows; Faster Reporting Of Radiation Dose Information Via Automatic Outbound Interfaces To Pacs, Ris, And Speech Reporting Systems; Establishing Institutional, Enterprise-wide Dose Ranges For Studies; And Evaluating Dose Outcomes And Linking Them To Technical Factors, Protocols, Technologists, And Equipment. These Features Improve Patient Safety And Imaging Department Efficiency While Helping To Maintain High Image Quality. this Procurement Is To Provide Software Support For The Radimetrics Systems Implemented In Visn 20. Support Includes Software Support And Upgrades And Professional Support (e.g., Troubleshooting And Problem Resolution) As Detailed Below. reference 1: Https://www.jointcommission.org/resources/sentinel-event/sentinel-event-alert-newsletters/sentinel-event-alert-issue-47-radiation-risks-of-diagnostic-imaging-and-fluoroscopy/ scope. Va Intends To Procure And Renew Annual Support For The Radimetrics Systems At The Following Seven (7) Sites Within Visn 20: Portland, Puget Sound, Roseburg, Spokane, Boise, Walla Walla, And White City. Radimetrics Is Currently Implemented At Portland, Spokane, Seattle, Boise, And White City And Expected To Be Implemented At The Remaining Sites (walla Walla And Roseburg) During The First Year Of This Procurement. Support Includes Software Updates, Troubleshooting, Problem Resolution, Remote Training And Other Remote Support Services. Requirements. The Following Support Services Are To Be Provided By The Contractor: contractor Shall Provide Va With Telephone Access, As Outlined Herein, To Technical Experts For Technical Assistance And Error Correction. contractor Shall Provide Services Of A Qualified Bayer Radimetrics Representative To Complete Corrective Actions Which May Consist Of Providing Problem Correction(s) And/or Workaround Solution(s). for Purposes Of This Agreement, Update Shall Mean A New Update, Modification, Enhancement, Or Correction To The Licensed Software Or Documentation That Improves The Performance Of The Licensed Software And That Is Generally Made Available By Bayer From Time To Time As An Entitlement Of This Agreement. updates May Also Include More Current Versions Of Existing Third-party Software, Or New Third-party Software Each Provided By Bayer ( Bayer Provided Third Party Software ) That Are Required To Enable The Licensed Software To Perform As Intended. Bayer Provided Third Party Software Will Be Provided On An As Is Basis And Bayer Does Not Warrant That Bayer Provided Third Party Software Will Be Error Free Or Operate Without Interruption. the Parties Agree That Updates Will Not Include Any New Commercially Available Product, Which Will Possess A Discernible And Significant Difference In Intended Use And Functionality When Compared To The Licensed Software, And That Bayer Licenses And Prices Separately From The Licensed Software Or For Which Bayer Generally Charges Additional Fees To Its Customers Receiving Maintenance And Support Services. bayer May, In Its Sole And Absolute Discretion, Include In Updates Or Other Products Certain Features Or Functionality Suggested Or Requested By Or On Behalf Of Va At Any Time, Including Any Customizations Or Modifications That May Be Required During The Installation Of The Licensed Software Pursuant To This Agreement That Bayer Agrees To Perform, And Bayer Will Exclusively Own All Such Features And Functionality And May Provide Them To Other Customers With Or Without Charge, Without Any Compensation Due To Va, Unless Otherwise Specifically Agreed In Writing Between The Parties. updates May Include Additional Remote Training Or New Self-help Tools On The Myradiologysolutions Portal. Unless Indicated Otherwise By Bayer All Training Services For An Update Project Will Be Provided From A Remote Location And Any On-site Training Requested By Va Will Be A Billable Professional Service. maintenance And Support Services Response Times table 1: Maintenance And Support Services Response Times priority hours Available response Times critical Error * 24 X 7 within 2-4 Hours technical Assistance And Non-critical Errors 8-5, M-f, Local Time within 1 2 Business Days critical Error Means An Error Which Results In The Licensed Software Being Entirely Inoperable Due To A Fault In The Licensed Software. contractor Will Provide Va With Telephone, Email, And Access To The Myradiologysolutions Portal To Request Technical Assistance And Error Correction As Follows: us Support Staff: Only Us-based Tier 1, Tier 2, And Tier 3 Contractor Support Staff ( Us Support Staff ) Will Be Able To Initiate A Remote Connection To The Licensed Software.â  Us Support Staff Will Undergo Pre-employment Background Checks, Annual Training, And Will Be Certified To Provide Services To The Va.â  although Tier 3 Us Support Staff Will Be Used Whenever Possible, Tier 3 Support May Be Required From Contractor Staff Based Outside Of The Us ( Non-us Support Staff ).â  In This Scenario, Contractor Will Advise The Va Of The Participation Of Non-us Support Staff And The Va May Accept Or Decline Their Participation.â â  contractor Support Staff May Encounter Va Data Transmitted By The Licensed Software As Streamed Images In The Process Of Providing Maintenance And Support Services. Va Data May Include Images Of Diagnostic Data, Error Messages, And Service Status ( Support Data ).â  Va Data May Also Include Images Of Log Files, Dicom Files, Or Images From The Application User Interface Depicting Patient Data Containing Protected Health Information ( Va Phi ).â â  only Us Support Staff Will Access Va Systems Via The Va-approved Vpn To Provide Remote Support. for The Purposes Of Providing Professional Services Hereunder The Contractor Standard Used For Remote Support Will Be Va-approved Vpn. Contractor Will Follow A Defined Process To Initiate Error Correction With The Va, To Establish Remote Access With The Licensed Software, To Complete Diagnostic And Fbonotice Cause Analysis, To Make Changes To The Licensed Software Or Configuration Settings, To Test And Validate Error Correction,â and To Confirm Completion Of Error Correction With Va At The Conclusion Of A Support Session (collectively Change Control Process ). va Is Responsible For The Following In Support Of This Agreement: va Will Make Available A Suitably Qualified Contact Person Who Is Knowledgeable Of Each Error/problem Reported To Bayer And Who Is Available For Discussion, And Able To Coordinate Remote Access To The Server Hosting The Licensed Software. va Will Use Reasonable Efforts To Submit And Track All Support Requests. va Shall Permit Contractor To Gain Remote Access To The Licensed Software, To Install Software And Make Changes To The Licensed Software That Are Required To Provide Error Correction. Contractor Shall Continue Efforts To Provide Error Correction Only When These Requirements Have Been Met. va Will Promptly Install, Or At A Mutually Agreed Upon Time Agree To Install, Or Permit Contractor To Install, Each Update Provided By Bayer. Period Of Performance. The Base Period Of Performance Per Site Is Indicated In Table 2. Then Period Of Performance Is Four (4) Additional Twelve (12) Month Option Periods For All Sites. table 2: Period Of Performance contract Period And Site period Of Performance base Year: Puget Sound 13 June 2025 5 December 2025 base Year: Spokane 6 December 2024 5 December 2025 base Year: Portland 6 December 2024 5 December 2025 base Year: White City 18 July 2024 2025 5 December 2025 base Year: Boise 1 September 2025 - 5 December 2025 base Year: Walla Walla 1 September 2025 - 5 December 2025 base Year: Roseburg 1 September 2025 - 5 December 2025 base Year: Portland 6 December 2024 5 December 2025 option Year One (1) All Sites 6 December 2025 5 December 2026 option Year Two (2) All Sites 6 December 2026 5 December 2027 option Year Three (3) All Sites 6 December 2027 5 December 2028 option Year Four (4) All Sites 6 December 2028 5 December 2029 Place Of Performance. Contract Performance Shall Take Place At The Contractor S Location(s). Contractor Travel Or On-site Support Is Not Included In This Agreement And, If Needed, Will Require A Separate Agreement And Will Be Billed Separately. table 3: Visn 20 Facility Locations facility (vamc/hcs) address boise Va Medical Center 500 Fort Street Boise, Id 83702 roseburg Healthcare System Roseburg Va Medical Center 913 Nw Garden Valley Blvd Roseburg, Or 97471 portland Healthcare System Portland Campus 3710 Sw Us Veterans Hospital Road Portland, Or 97239-2999 va Puget Sound Health Care System 1660 South Columbian Way Seattle, Wa 98108-1597 walla Walla jonathan M. Wainwright Memorial Va Medical Center 77 Wainwright Drive walla Walla, Wa 99362 va Spokane Medical Center n. 4815 Assembly Street Spokane, Wa 99205 va Southern Oregon Rehabilitation Center And Clinics 8495 Crater Lake Highway White City, Or 97503 Invoicing. Invoices Shall Be Submitted Electronically Via The Financial Services Center Mandatory Electronic Invoice System, On A Monthly Basis For Implementation Tasks And An Annual Basis For License And Maintenance Tasks. Invoices Must Include, At A Minimum, The Following Information: Contractor Name, Purchase Order Number, Period Of Service The Billing Covers, And A List Of Equipment Items Covered During The Stated Period Of Performance. This Requirement Is In Accordance With Varr Clause 852.232-72 Electronic Submission Of Payment Requests: Http://www.fsc.va.gov/einvoice.asp. Electronic Payments Are Net 30 Days. hours Of Coverage. critical Problem Support Will Be Provided 24 X 7. Non-critical Services Will Be Provided During Standard Hours, Monday Through Friday, 8:00am - 5:00pm, Local Time. security Requirements. All Contractor Employees Are Subject To The Same Level Of Investigation As Va Employees Who Have Access To Va Sensitive Information Or Access To Va Facilities. The Background Investigation Includes The Following Requirements: 1) Completed Documentation 2) Fingerprints 3) Completion Of Opm S E-qip Questionnaire. The Contractor Is Required To Fulfill All Of The Security Requirements. The Contractor, Upon Completion Of Fingerprinting, And An Initial Suitability Determination, May Be Authorized Tentative Access To Start The Performance Period Of The Contract, But Only On Condition Of Completion Of All Security Requirements. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. access To Va Information And Va Information Systems. a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor's Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor's Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va's Information Is Returned To The Va Or Destroyed In Accordance With Va's Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/ Subcontractor Must Not Destroy Information Received From Va, Or Gathered/ Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor's Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va's Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va's Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. information System Design And Development. information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. the Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. the Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default "program Files" Directory And Silently Install And Uninstall. applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. the Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. the Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. the Contractor/subcontractor Agrees To: comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: the Systems Of Records (sor); And the Design, Development, Or Operation Work That The Contractor/ Subcontractor Is To Perform; include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. in The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. "operation Of A System Of Records" Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. "record" Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person's Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or "system Of Records" Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. the Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As "systems"), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. the Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than 3 Days. when The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within 3 Days. all Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 13. Information System Hosting, Operation, Maintenance, Or Use 13.1 For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerablity Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor's Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va's Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. 13.2 Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. 13.3 Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor's Systems In Accordance With Va Handbook 6500.3, 13.4 Certification And Accreditation And/or The Va Ocs Certification Program Office. Government- Owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. 13.5 The Contractor/subcontractor's System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va's Poa&m Management Process. The Contractor/subcontractor Must Use Va's Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/ Subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re- Authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. 13.6 The Contractor/subcontractor Must Conduct An Annual Self Assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. 13.7 Va Prohibits The Installation And Use Of Personally-owned Or Contractor/ Subcontractor-owned Equipment Or Software On Va's Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. 13.8 All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/ Subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. 13.9 Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: 13.9.1 Vendor Must Accept The System Without The Drive; 13.9.2 Va's Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or 13.9.3 Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. 13.9.4 Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; 13.9.4.1 The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And 13.9.4.2 Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. 13.9.4.3 A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 14. Security Incident Investigation 14.1 The Term "security Incident" Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/ Subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/ Subcontractor Has Access. 14.2 To The Extent Known By The Contractor/subcontractor, The Contractor/ Subcontractor's Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. 14.3 With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. 14.4 In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 15. Liquidated Damages For Data Breach 15.1 Consistent With The Requirements Of 38 U.s.c. 5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. 15.2 The Contractor/subcontractor Shall Provide Notice To Va Of A "security Incident" As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non- Department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. 15.3 Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: 15.3 1 Nature Of The Event (loss, Theft, Unauthorized Access); 15.3.2 Description Of The Event, Including: 15.3.2.1 Date Of Occurrence; 15.3.2.2 Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; 15.4 Number Of Individuals Affected Or Potentially Affected; 15.5 Names Of Individuals Or Groups Affected Or Potentially Affected; 15.6 Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; 15.7 Amount Of Time The Data Has Been Out Of Va Control; 15.8 The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); 15.9 Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; 15.10 Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And 15.11 Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. 15.12 Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: 15.12.1 Notification; 15.12 2 One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; 15.12.3 Data Breach Analysis; 15.12.4 Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; 15.12.5 One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And 15.12.6 Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 16. Security Controls Compliance Testing 16.1 On A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day's Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 17. Training 17.1 All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: 17.1 1 Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; 17.1.2 Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; 17.1.3 Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And 17.1.4 Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document - E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] 17.2 The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. 17.3 Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. 18. Option To Extend Services: In Accordance With Far Clause 52.217-8, Option To Extend Services, The Contract May Be Extended, At The Government S Sole Discretion, For A Period Of Up To Six (6) Months, Exercisable In Increments Of Not Less Than One (1) Month.â  If The Contract Contains An Unexercised Option Period, The Government May Elect To Exercise The Option Pursuant To Far Clause 52.217-9, Option To Extend The Term Of The Contract, During Any Short-term Extension.â  The Short-term Extension(s) Shall Be Subtracted From The Total Duration Of The Immediately Succeeding Option Period That May Follow As A Result Of The Exercise Of The Option Pursuant To Far Clause 52.217-9 So That The Combination Of The Short-term Extension(s) And The Option Will Not Exceed 12 Months Duration.â  If The Government Exercises One Or More Short Term Extensions In Accordance With Far Clause 52.217-8 And This Instruction Or An Option Period Pursuant To Far Clause 52.217-9, Or Any Combination Thereof, The Contract As Extended Shall Be Deemed To Include This Extension Instruction And Far Clause 52.217-8; Thus, The Authority To Extend Services Pursuant To Far Clause 52.217-8 And This Instruction May Be Exercised At The End Of The Base Period And At The End Of Each Option Period. the Prices Applicable During The Short-term Extension(s) Shall Be The Price(s) Applicable During The Immediately Succeeding Option Period If There Is One (for Example, Clin 1001 Subject Only To Any Adjustment Required By The Service Contract Act).â  If There Is No Immediately Succeeding Option Period, The Price(s) Shall Be The Price(s) Applicable During The Immediately Preceding Contract Period, Subject Only To Any Adjustment Required By The Service Contract Act. the Extension(s) May Be Exercised By The Government Iaw Far Clause 52.217-8, Provided That The Co Has Given Notice Of The Government S Intent To Exercise The Extension At Least 7 Calendar Days Before This Contract Is To Expire.â  A Notice Will Be Provided For Each Separate Extension. for Requirements Items, The Prices Applicable During The Short-term Extension(s) Shall Be The Prices Applicable During The Immediately Succeeding Option Period, If There Is One.â  If There Is No Succeeding Option Period, The Prices Shall Be The Prices Applicable During The Immediately Preceding Contract Period. the Cost Ceiling(s), Base Fee(s), And Award Fee(s) During The Short Term Option(s) Shall Be The Pro Rata Portion Of The Costs And Fees Applicable To The Immediately Succeeding Option Period, If There Is One.â  If There Is No Succeeding Option Period, The Cost Ceiling(s) And Fee(s) Shall Be The Pro Rata Portion Of The Costs And Fees For The Immediately Preceding Contract Period. potential Candidates Having The Capabilities Necessary To Provide The Above Stated Supplies At A Fair And Reasonable Price Are Invited To Respond To This Sources Sought Notice Via E-mail To Nazanin Kreiner At Nazanin.kreiner@va.gov No Later Than September 26, 20244, 4:00 Pm Mountain Time. No Telephone Inquiries Will Be Accepted. responses Should Include The Following Information: Company Name, Address, Sam Uei And Business Size; Point Of Contact Name, Phone Number, And E-mail Address; Whether Services Are Presently Offered On A Current Gsa Federal Supply Schedule Contract. Naics Code 541512 Size Standard: $34 Million Is Applicable To Determine Business Size Standard. Any Questions Or Concerns May Also Be Directed Via Email To Nazanin Kreiner At Nazanin.kreiner@va.gov. disclaimer And Important Notes: This Sources Sought Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. The Government Will Treat Any Information Received As Proprietary And Will Not Share Such Information With Other Companies. Any Organization Responding To This Sources Sought Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization's Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. The Government May Or May Not Issue A Solicitation As A Result Of This Announcement. There Is No Solicitation Available At This Time.

Details: I General Information: 1. Ordering Party: Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 Tax Identification Number: 675-000-55-94 Regon: 351081570 2. Determination of the Subject of the Order: The subject of the Order is the purchase of a module and software for specialized equipment intended for police activities for the Provincial Police Headquarters in Kraków 31-571. The offer should be submitted in accordance with the offer form. Please Submit Offers for Equipment in accordance with User Requirements - Order-Based Fulfillment. No. Subject of the Order Quantity 1 Purchase of a Module and Software for the Vespereye Scout Device, Extension of the 5g Sa Fr1 Scanning Capabilities and Software Update of the Vespereye Scout Passive Base Station Scanner and Radio Environment. The modernization should consist in the installation of the Module and Software Update, Extension of the Scanning Range of the Vespereye Scout Frequency Device. 5g Sa Fr1. The purchase price of the module and device software will include the collection of the device from the ordering party's headquarters and the delivery of the modernized device ready for operation to the ordering party's headquarters, i.e. Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 1 Pc. 3. Order Completion Date: The Ordering Party Specifies the Modernization Completion Date - Up to 10 Business Days from the Date of Sending the Order (alternatively, the Real Delivery Date should be indicated. In the event of no Real Delivery Date being indicated - the Ordering Party shall accept the above-mentioned Date), Completion will take place Based on the Order (the approved Scan of the Order will be sent to the Contractor's E-mail Address indicated in the Offer). 4. Place of Order Fulfillment: The Equipment that is the Subject of the Order - Modernization will be collected and delivered at the Contractor's expense to the Ordering Party's registered office, i.e. Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 From 8:00 a.m. to 2:00 p.m. 5. Person to contact with contractors in terms of content: Subcomm. Katarzyna Lasiewicz Tel. 47 83 54 661 E-mail: Katarzyna.lasiewicz@malopolska.policja.gov.pl Armament and Special Technology Section of the Material and Technical Management Department of the Provincial Police Headquarters in Krakow. 6. Date and place for submitting offers: The offer must be submitted by November 27, 2023, by 10.00 a.m. Please submit offers via the Purchasing Platform: https://platforma.eb2b.com.pl/ Communication between the Ordering Party and the Contractors, including any questions Please submit Declarations, Applications, Offers, Notices and Information in Electronic Form via the Purchasing Platform. Validity Period of the Offer: 30 Days Ii Essential Terms and Conditions of the Order: 1. Payment Terms: The Contractor will issue a VAT invoice indicating the Payer as: Komenda Wojewódzka Police W Krakowie 31-571 Kraków, Ul. Mogilska 109 Tax Identification Number: 675-000-55-94 Regon: 351081570 The invoice should be sent to the following address: Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 Materials and Technical Management Department Payment for the Order will be made by bank transfer to the account indicated by the Contractor and will be made within 30 calendar days from the date of receipt of a correctly issued invoice. 2. Warranty Conditions: The Contractor must guarantee that the Modernized Equipment is original, complete, technically efficient, ready for operation, covered by a warranty for a period not shorter than 24 from the moment of delivery of the equipment (the warranty applies to the scope of the modernized elements of the device). 3. Method of Preparing the Offer: The offer should be prepared according to the template specified in Annex No. 1 to this Request for Quotation, the form must be signed by a person authorized to represent the company in the field of submitting commercial offers and placed in electronic form (PDF file attached) on the Purchasing Platform. Submitting an offer in the proceedings is tantamount to accepting the conditions set out in this invitation to submit an offer. 4. Criteria for Selection of Offers Within the Scope of the Order, the Ordering Party has established one criterion for the evaluation and selection of Offers: Price 100% (however, the Subject of the Order must meet the User's Hardware Requirements) Note! The Contractor will also be obliged to place the logo of the Małopolska Voivodeship on the delivered equipment. Print (e.g. stickers) on the equipment in accordance with the pattern provided by the Ordering Party (logo provided in the Attachments) or download from the website https://www.malopolska.pl/logo. The formal requirements of the price inquiry on the Eb2b ordering platform were met. At the same time, the data and offer amounts required by the electronic purchasing platform should be completed, as well as an attachment (scan) should be placed in electronic form on the Eb2b purchasing platform, the form must be signed by a person authorized to represent the company in the scope Submitting Commercial Offers. A Contractor who does not meet the above-mentioned conditions will be automatically excluded from the proceedings. In the event of any problems or questions regarding the procedure for placing your offer on the Ordering Party's platform, in order to obtain assistance, please contact the Eb2b platform operator directly by phone: +48 22 428 19 28

Details: Description Republic Of The Philippines Anti-money Laundering Council Bidding Documents For One-year Lease/rental Of One (1) Lot Multi-function Copier Machines Purchase Request No. 24-016 Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations 4 Invitation To Bid 7 Section Ii. Instructions To Bidders 10 1. Scope Of Bid 10 2. Funding Information 10 3. Bidding Requirements 10 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 10 5. Eligible Bidders 11 6. Origin Of Goods 11 7. Subcontracts 12 8. Pre-bid Conference 12 9. Clarification And Amendment Of Bidding Documents 12 10. Documents Comprising The Bid: Eligibility And Technical Components 12 11. Documents Comprising The Bid: Financial Component 12 12. Bid Prices 13 13. Bid And Payment Currencies 13 14. Bid Security 14 15. Sealing And Marking Of Bids 14 16. Deadline For Submission Of Bids 14 17. Opening And Preliminary Examination Of Bids 14 18. Domestic Preference 15 19. Detailed Evaluation And Comparison Of Bids 15 20. Post-qualification 15 21. Signing Of The Contract 16 Section Iii. Bid Data Sheet 17 Section Iv. General Conditions Of Contract 20 1. Scope Of Contract 20 2. Advance Payment And Terms Of Payment 20 3. Performance Security 20 4. Inspection And Tests 20 5. Warranty 21 6. Liability Of The Supplier 21 Section V. Special Conditions Of Contract 22 Section Vi. Schedule Of Requirements 28 Section Vii. Technical Specifications 30 Section Ix. Bidding Forms 42 Bid Form For The Procurement Of Goods 43 Bid Form 43 Price Schedule For Goods Offered From Within The Philippines 45 For Goods Offered From Within The Philippines 45 Price Schedule For Goods Offered From Abroad 46 For Goods Offered From Abroad 46 Contract/agreement Form For The Procurement Of Goods (revised) 47 Contract/agreement 47 Omnibus Sworn Statement (revised) 50 Bid Securing Declaration Form 55 Performance Securing Declaration (revised) 57 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Amlc – Anti-money Laundering Council. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Republic Of The Philippines Anti-money Laundering Council Invitation To Bid 1. The Anti-money Laundering Council (amlc), Through The General Appropriation Act For Fy 2024 Intends To Apply The Sum Of Php2,380,000.00 Being The Abc To Payments Under The Contract For One-year Lease/rental Of One (1) Lot Multi-function Copier Machines / Purchase Request No. 24-016. 2. The Amlc Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Fifteen (15) Calendar Days After Receipt Of Notice To Proceed, Subject To The Delivery Schedule Under “section Vi Schedule Of Requirements” Of This Bidding Document. Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Amlc And Inspect The Bidding Documents At The Address Given Below From 8:00am To 4:30pm Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Appointment Basis At Room 507 5/f Edpc Building, Bangko Sentral Ng Pilipinas Complex, Malate, Manila 1004 And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php5,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Email Address Indicated Below. 6. The Amlc Will Hold A Pre-bid Conference On 25 July 2024, 10:00 A.m. At The Amlc Conference Room, Room 507, 5/f, Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila And/or Through Video Conferencing Or Webcasting Via Zoom Which Shall Be Open To Prospective Bidders. A. Participating Bidders Are Requested To Submit Their Contact Information And Email Addresses To Be Used For The Videoconferencing To The Email Address Indicated Below At Least One (1) Day Before The Scheduled Pre-bid Conference. B. An Invitation Shall Be Sent By The Bac-secretariat To The Respective E-mail Address Of The Authorized Representatives. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 6 August 2024, 10:00 A.m. Late Bids Shall Not Be Accepted. A. Participating Bidders Are Requested To Submit Their Contact Information And Email Addresses To Be Used For The Videoconferencing To The Email Address Indicated Below At Least One (1) Day Before The Scheduled Opening Of Bids. B. Participating Bidders Are Requested To Sign Over The Sealed Flap Of The Envelopes. As Precautionary Measure, Participating Bidders Are Strongly Advised To Wrap/enclose Their Respective Bidding Documents With Plastic, Preferably Clear, To Facilitate Disinfection/sanitation And Quick Evaluation On The Proper Sealing And Marking Of Bid Envelopes. C. Bidders Are Advised To Submit Their Documents At Least Thirty (30) Minutes Before The Scheduled Deadline Of Submission To Allow Time For Possible Queuing Due To Conduct Of Thermal Scanning, And For Sanitation Of The Bid Envelope(s) And Transit Of The Documents To The Designated Bidding Room. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 6 August 2024, 10:01 A.m. At Amlc Conference Room, Room 507, 5/f, Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila And/or Through Video Conferencing Or Webcasting Via Zoom. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. An Invitation Shall Be Sent By The Bac-secretariat To The Respective E-mail Address Of The Authorized Representatives. 10. Post-qualification Conference Shall Be Held On 13 August 2024, 10:00 A.m Through Video Conferencing Or Webcasting Via Zoom. 11. The Amlc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: B. Patilleros-bitancur Camille Anne Y. Alag Calag@amlc.gov.ph Telephone Number: +632 5306-2185 Art Ryan P. Negapatan Anegapatan@amlc.gov.ph Telephone Number: +632 5306-2372 Bids And Awards Committee Anti-money Laundering Council Room 507, 5/f, Edpc Building, Bsp Complex A. Mabini Street, Malate, Manila Fax Number: +632 8708-7909 Www.amlc.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph / Www.amlc.gov.ph 12 July 2024 Atty. Evangeline C. Suazo Bac Vice Chairperson Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Anti-money Laundering Council (amlc), Wishes To Receive Bids For Pr No. 24-016: One-year Lease/rental Of One (1) Lot Multi-function Copier Machines With Identification Number [purchase Request No. 24-016]. The Procurement Project (referred To Herein As “project”) Is Composed Of One-year Lease / Rental Of One (1) Lot Multi-function Copier Machines, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Php 2,380,000.00 2.2. The Source Of Funding Is: Nga, The General Appropriations Act. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address At 5/f Room 507 Edpc Building, Bsp Complex, A. Mabini Corner P.ocampo Streets Malate, Manila And/or Through Videoconferencing/webcasting} As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Amlc At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Amlc Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Within The Period Specified In The Bds. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause Absence Of Compliance Or Failure To Comply With Any Of The Following Requirements Or Instructions Shall Be A Ground For The Rejection Of The Bid. 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. One-year Lease/rental Of One (1) Lot Multi-function Copier Machines B. Completed Within Two Years Prior To The Deadline For The Submission And Receipt Of Bids. 7 Subcontracting Is Not Allowed. 10.1 • Compliance With The Technical Specifications Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Notarized Deed Of Undertaking To Comply With The Specific Requirements, Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented, Or Is Not Cross-referenced To The Evidence, Shall Render The Bid Under Evaluation Liable For Rejection. • The Omnibus Sworn Statement Shall Be In The Prescribed Form And Shall Be Accompanied By A Secretary’s Certificate Or Special Power Of Attorney, As The Case May Be. Absence Of The Required Secretary’s Certificate Or Special Power Of Attorney Shall Be Considered As Non-compliance With The Requirements And A Ground For Rejection Of The Bid. Notarization Of The Foregoing Documents Shall Comply With The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc), As Amended By Supreme Court En Banc Resolution Dated 19 February 2008, Particularly On The Requirements On Acknowledgment, Jurat, Affirmation Or Oath, And Competent Evidence Of Identity. Non-compliance With Any Of These Requirements Shall Be A Ground For Rejection Of The Bid. 12 The Price Of The Goods Shall Be Quoted Ddp Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than 47,600.00 Pesos If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than 119,000.00 Pesos If Bid Security Is In Surety Bond. 14.2 The Bid And Bid Security Shall Be Valid Within 120 Days From Date Of Submission. 15 Bidders Are Required To Use The Specific Templates Provided Under Section Ix (bidding Forms), If Applicable. Any Alteration To The Format Of The Prescribed Forms, And/or Use Of Substitute Forms Shall Be Considered As Non-compliance With The Requirements And A Ground For Rejection Of The Bid. 19.3 N/a 20 3rd Envelope - Post Qualification Documents In Cases That Only Valid Philgeps Registration Certificate (platinum Membership) Was Presented During Bid Submission, The Following Shall Be Required To Be Submitted: A. Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document; And B. Current Year Mayor’s Permit/municipal Licenses; And C. Y2022 Income Tax Returns (itr) Duly Filed Thru Electronic Filing And Payment System (efps) Of The Bir, As Provided For Under E.o. 398 Or Rr 3-2005 Together With The Filing And Payment References. If Filed Manually, Bidder Should Also Submit Proof Of Enrollment To Efps; And D. Business Tax Returns (value-added Tax – Form 2550-q) For The Last Quarter, Per Revenue Regulations 3-2005. 21 Use Of Contract Documents And Information: The Supplier Shall Not, Except For Purposes Of Performing The Obligations In This Contract, Without The Procuring Entity’s Prior Written Consent, Disclose This Contract, Or Any Provision Thereof, Or Any Specification, Plan, Drawing, Pattern, Sample, Or Information Furnished By Or On Behalf Of The Procuring Entity. Any Such Disclosure Shall Be Made In Confidence And Shall Extend Only As Far As May Be Necessary For Purposes Of Such Performance. The Supplier Shall Not Divulge Or Communicate To Any Person Or Use Or Exploit For Purpose Whatsoever Any Confidential Information Which May Or May Have Come To The Supplier’s Knowledge By Reason Of Or In Connection With The Contract And Shall Prevent Its Employees, Officers, Agents And Consultants From So Acting. The Supplier Shall Ensure That Its Personnel, Employees And Other Individuals Given Access To The Entity’s Records, Documents, Data, Or Equipment Shall Adhere Strictly To The Terms Of The Contract. Any Document, Other Than This Contract Itself, Shall Remain The Property Of The Procuring Entity And Shall Be Returned (all Copies) To The Procuring Entity On Completion Of The Supplier’s Performance Under This Contract If So Required By The Procuring Entity. All Data Or Information Obtained, Collected Or Received By The Supplier, In Connection With The Delivery Of Its Goods Or Provision Of Its Services, Shall Be Owned Exclusively By The Procuring Entity. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace Within 24 Hours From Receipt Of Notification Of The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause In Cases Of Conflict Between The Provisions Of The Gcc And The Scc, The Scc Requirement Shall Always Prevail. 1 Scope Of Contract Equivalency Of Standards And Codes: Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Delivery And Documents: For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: For Goods Supplied From Abroad, State: “the Delivery Terms Applicable To The Contract Are Ddp Delivered Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila. In Accordance With Incoterms.” For Goods Supplied From Within The Philippines, State: “the Delivery Terms Applicable To This Contract Are Delivered Amlc, Room 507, 5/f Edpc Building, Bsp Complex, A. Mabini Street, Malate, Manila. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Mr. Exequiel C. Estanislao. Incidental Services: The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi (schedule Of Requirements): A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods I.e., All Necessary Hardware, Software And Other Components Including But Not Limited To Services Not Specifically Mentioned But Are Required In Compliance And To Meet The Objectives Of The Project With No Additional Cost To Amlc; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D. Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E. Training Of The Procuring Entity’s Personnel, On-site, Start-up, Operation And Maintenance. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts: The Supplier Is Required To Provide All Of The Following Materials, Notifications, And Information Pertaining To Spare Parts Manufactured Or Distributed By The Supplier: A. Such Spare Parts As The Procuring Entity May Elect To Purchase From The Supplier, Provided That This Election Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And B. In The Event Of Termination Of Production Of The Spare Parts: I. Advance Notification To The Procuring Entity Of The Pending Termination, In Sufficient Time To Permit The Procuring Entity To Procure Needed Requirements; And Ii. Following Such Termination, Furnishing At No Cost To The Procuring Entity, The Blueprints, Drawings And Specification Of The Spare Parts, If Requested. The Spare Parts And Other Components Required Are Listed In Section Vi (schedule Of Requirements) And The Cost Thereof Are Included In The Contract Price. The Supplier Shall Carry Sufficient Inventories To Assure Adequate Supply Of Consumable Spare Parts Or Components For The Goods For A Period Three Years. Packaging: The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract Including Additional Requirements, If Any, Specified Below And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights: The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2 Advance Payment And Terms Of Payment The Terms Of Payment Shall Be Monthly. All Rental Charges Shall Be Due And Payable Monthly To The Contractor Within 30 Days After Receipt Of Invoices And Accurate Summary Billing With Meter Reading Card/report Acknowledged By Respective Departments/groups. Rental Charges Shall Be On A Cost-per-page (all In – Inclusive Of Paper, Consumables, Maintenance And Replacement Of The Based On Monthly Meter Reading Cards/report. Computation Will Be Based On The Number Of Copies Shown On The Meter Reading Cards/report Less 2% Allowance For Spoilage. There Shall Be No Accounting Of Spoiled Paper. The Monthly Meter Readings Shall Be Conducted By The Authorized Representative Of The Contractor, Attested By Amlc Authorized Representative. In Cases Where Documents Are Printed Or Photocopied Back-to-back And/or Using Scratch Papers, The Clean Paper Equivalent Of Number Of Back Pages And/or Pages Where Scratch Paper Is Used, Shall Be Accounted For And Included In The Total Number Of Copy Paper For Delivery To The Amlc. In Case The Approved Budget For The Contract Is Depleted Prior To The End Of The Contract Period, The Amlc May Resort To An Amendment To Or Extension Of The Contract, Under The Same Terms, Conditions And Rates Stipulated In Pr24-016. 3 Performance Security The Performance Security Shall Be In An Amount Not Less Than The Required Percentage Of The Total Contract Price In Accordance With The Following Schedule: Form Of Performance Security Amount Of Performance Security (not Less Than The Required Percentage Of The Total Contract Price) A) Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. For Biddings Conducted By Lgus, The Cashier’s/manager’s Check May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument Goods & Consulting Services – Five Percent (5%) B) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. For Biddings Conducted By Lgus, Bank Draft/guarantee, Or Irrevocable Letter Of Credit May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument C) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Thirty Percent (30%) 4 Inspection And Tests The Inspections And Tests That Will Be Conducted Are: • Inspections On Compliance With The Requirements Of The Bidding Documents, Including Technical Specifications And Schedule Of Requirements • Inspection And Testing Of The Copier Machine • Inspection Of Warranty Certificate 5 Warranty 5.1 The Obligation For The Warranty Shall Be Covered By, At The Supplier’s Option, Either Retention Money In An Amount Equivalent To Five Percent (5%) Or Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To Five Percent (5%) Of The Total Contract Price, In Accordance With Gppb Resolution No. 30-2017. The Said Amounts Shall Only Be Released After The Lapse Of One (1) Year After Acceptance By The Procuring Entity Of The Delivered Service. After The Lapse Of The Period, The Procuring Entity Shall Release The Retention Money Or Special Bank Guarantee, Provided, That The Goods Supplied Are Free From Patent And Latent Defects And All Conditions Imposed Under The Contract Have Been Fully Met. 6 Liability Of Supplier As Provided In Gcc. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks / Months 1 Heavy Duty, Monochrome Photocopier Inclusive Of Consumables, For Delivery In The Address As Stated 6 Units Within 15 Calendar Days After Receipt Of Notice To Proceed 5th Floor, Rm. 507 - Head Office (asd And Camu) 2 Units 6th Floor, Rm. 611 – Head Office (od-dpd, Csg, And Fcig) 3 Units Security Plant Complex 1 Unit 2 Heavy Duty, Color Photocopier Inclusive Of Consumables, For Delivery In The Address As Stated 4 Units 5th Floor, Rm. 507 - Head Office (oed) 1 Unit 6th Floor, Rm. 611 – Head Office (fiag) 1 Unit Security Plant Complex 1 Unit 3 Production Printer With Finisher Inclusive Of Consumables, For Delivery In The Address As Stated 1 Unit 5th Floor, Rm. 507 – Head Office (leg) 1 Unit Grand Total 11 Units   Section Vii. Technical Specifications [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Item Specification Statement Of Compliance 1 7 Units Of Heavy Duty, Monochrome Photocopier Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome Copy Speed 55 Copies Per Minute Minimum For Heavy Duty Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 400 X 400 Dots Per Inch (dpi) Minimum Output Print Resolution 600 X 600 Dpi Minimum Multiple Copies 1 To 999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome Print Speed 55 Prints Per Minute Minimum For Heavy Duty Print Resolution 1,200 X 1,200 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 55 Ppm Mono And Color Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System Others Input Capacity 500 Pages Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Built-in Console Stand Yes Item Specification Statement Of Compliance 2 4 Units Of Heavy Duty, Color Photocopier Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome And Color Copy Speed 55 Copies Per Minute (cpm) And 50 Cpm For Color Minimum Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 400 X 400 Dpi Minimum Output Print Resolution 600 X 600 Dpi Minimum Multiple Copies 1 To 999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome And Color Print Speed 55 Prints Per Minute (ppm) And 50 Ppm For Color Minimum Print Resolution 1,200 X 1,200 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 80 Ppm Simplex, 150 Ppm Single-dual-side Mono And Color (single-pass Feeder) Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System Others Input Capacity 500 Sheets Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Built-in Console Stand Yes Item Specification Statement Of Compliance 3 1 Unit Of Production Printer With Finisher Type Multi-function Device (copy, Print, Scan) Copy Function Copy Type Monochrome And Color Copy Speed 75 Copies Per Minute (cpm) And 70 Cpm For Color Minimum Warm Up Time 30 Seconds Or Less Original Size A3, A4, A5, And F4 Size Paper/media Output Size A3, A4, A5, And F4 Size Paper/media Magnification 25% To 400% Capture (copy) Resolution 600 X 400 Dpi Minimum Output Print Resolution 1200 X 1200 Dpi Minimum Multiple Copies 1 To 9999 Sheets Density Control/exposure Modes Automatic And Manual/text And Photo Mode Paper Trays Five (5) Input Trays Minimum Print Function Print Type Monochrome And Color Print Speed 75 Prints Per Minute (ppm) And 70 Ppm For Color Minimum Print Resolution 1,200 X 2,400 Dpi Network Protocols Tcp/ip Printer Memory 4 Gb Minimum Scan Function Scan Type Monochrome And Color Scan Speed 100 Ppm Simplex, 200 Ppm Single-dual-side Mono And Color (single-pass Feeder) Standard Network Protocol Smb 2.0 And 3.0 Compliant Resolution 600 X 600 Dpi Scan Size (adf And Platen) A3, A4, A5, And F4 Size Paper/media Data Format Tiff, Pdf, Jpeg Scan Modes Twain-compliant; Compatible With Windows 10 And Windows 11 Operating System And Mac Os Others Input Capacity 3250 Sheets Per Tray Interface Ethernet Built-in; Disable Any Built-in Usb Port Power Requirements 220v-240v Or Auto-voltage Operating System Compatibility Windows 7, 10, 11 And Mac Os (latest Version) Compliance Internationally Recognized Standards Such As Energy Star; Ul/ul Listed Or Ce Marking Or Pse Marking Or Equivalent Features Optical Character Recognition (ocr) Yes Automatic And Manual Energy/power Saver Mode Yes Security Lock Or Password Operation Yes Reversible Automatic Document Feeder (capable Of Multi-page Originals) Yes Automatic Back-to-back Printing/copying Yes Electronic Sorting Yes Coated, Art, Heavy Paper Handling Yes Stapling Capability Yes Punching Capability Yes Item Specification Statement Of Compliance 3 Additional Requirements On The Copier Machines • All Units’ Manufacturing / Production Year Must Be The Latest Production Year Provided That The Actual Duty Volume Does Not Exceed The Duty Life Cycle Of The Respective Type/model Of Copier Machines. Once The Duty Life Cycle Has Been Reached Within The Duration Of The Contract, The Contractor Will Have To Provide A Replacement Unit. • During The Implementation, The Contractor Shall Submit A Copy Of The Manufacturer’s Certificate On The Duty Life Cycle For Each Type/model Of Copier Machine. • The Contractor Shall Provide Machines That Has Less Than Sixty (60) Percent Of Its Duty Life Cycle. • All Units’ Manufacturing And/or Remanufacturing Processes Are Compliant With International Standards. • If Remanufactured, A Certification Stating The Following Must Be Submitted: A. That The Machine Was Remanufactured By The Original Equipment Manufacturer Or An Iso 9001 And Iso 14001 Copier And Printer Manufacturing Facility B. That The Machine Was In Existence From 2020 Or Later From The Manufacturing Date As Of The Date Of Submission Of The Bid. • All Units’ Consumables Have Material Safety Data Sheet; • All Units Must Have A Feature That Indicates The Number Of Back-to-back Printouts And The Number Of Printouts Per Size Of Paper And Print Type; • All Units Must Have A Maximum Size Dimension Of 3 Ft. X 3 Ft. X 3.9 Ft., Including Stand/pedestal For The Heavy-duty Copier; And 3.3 X 2.3 X 3.4 Ft For The Production Unit With Finisher • The Bidder Shall Provide The Amlc With Demo Units Of Copier Machines For Testing Of The Photocopying, Network Printing And Scanning Features, And Security Vulnerabilities; • The Contractor Shall Provide The Amlc With Required Network-printing And Scanning Drivers/installers; • All Required Software To Be Installed In The Amlc Workstations Shall Comply With The Applicable Amlc Information And Communications Technology (ict) Policy. The Contractor Must Ensure That The Software Utilities, Drivers And/or Applications To Be Installed Are Free From Security Vulnerabilities (including Bugs, Malwares, Etc.); • The Contractor Shall Provide The Amlc With Configuration Procedures And/or User Manual For The Use Of The Offered Machines; And • The Contractor Shall Provide Basic Training To It Representatives/personnel On Network Or It-related Features Of The Offered Machines. Item Specification Statement Of Compliance 4 Other Requirements • The Contractor Shall Provide Additional Copier Machine/s Upon Request For Deployment To Amlc Departments/offices Within The Prescribed Time, As Stated In The Notice To Be Issued By Amlc’s Administrative Services Division (asd), Under The Same Terms And Conditions Of The Contract. • The Contractor Shall Likewise Observe The Maximum Response Time Of Two (2) Hours From The Time The Amlc Makes Its Request For Machine Servicing/technical Support During Regular Working Days. • In Case Of Malfunction Or Breakdown Of Main Copier Machines, The Contractor Shall Provide Replacement Unit/s Within Two (2) Working Days After The Lapse Of The 24-hour Period, As Stated In The Notice To Be Issued By The Amlc-asd. • The Contractor Shall Be Responsible For The Disposal Of Empty Cartridges, Toners, Drums, And Other Waste Materials Obtained From The Repairs And Maintenance Of Copiers. • The Contractor Shall Train Amlc Personnel Who Will Be Designated As Machine Operators In Their Respective Departments/groups On The Proper Handling And Use Of Machines. • The Amlc Shall, Without Additional Cost, Benefit From Any Improvement That May Be Introduced To Said Machines Due To Advancement In Technology. • The Hard Disk Drives (hdds)/media Storage Of Copier Machines Shall Be – A) Subjected To Storage Media Retention Services, Whereby Defective Hdd Or Media Storage Shall Be Replaced By The Contractor But Said Hdds/media Storage Shall Remain In The Custody Of Amlc At No Additional Cost On The Part Of The Amlc. B) Surrendered To Amlc-asd For Sanitization And/or Disposal In Accordance With The Existing Guidelines And Procedures Of The Amlc. • The Contractor Shall Deliver A3, A4 And F4 Copy Paper (80 Gsm) Monthly, Based On Prior Month’s Utilization, Or As Needed By The Amlc Upon Receipt Of Advice From Amlc-asd. • The Contractor Shall Store Its Back-up Units, Papers For Deployment/delivery To Departments/offices, Spare Parts, Supplies Such As Ink Cartridges/toners, Developers, Drums, Among Others, At The Identified Storage Area/room Of The Amlc-asd. • Stock Of Consumables At Any Given Time: • 3 Pcs. Black Toner • 1 Set Of Colored Toners (cyan, Magenta And Yellow) • Green Public Procurement Program. Machines Should Be Manufactured In An Iso 9001 And Iso 14001 Certified Printer Manufacturing Facility. Average Number Of Printouts Per Month: • Color: 17,405 • Black: 55,015 Rental Service Charges • Rental Charges Shall Be On A Cost-per-page (all In – Inclusive Of Paper, Consumables, Maintenance, And Replacement Of The Parts. • The Monthly Meter Reading Shall Be Conducted By The Authorized Representative Of The Contractor, Attested By Amlc Authorized Representative. • Computation Will Be Based On The Number Of Copies Shown On The Meter Reading Card/reports Less 2% Allowance For Spoilage. There Shall Be No Accounting Of Spoiled Paper. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (k) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (l) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (m) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25 Financial Component Envelope ⬜ (a) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b) Original Of Duly Signed And Accomplished Price Schedule(s).   Section Ix. Bidding Forms Table Of Contents Bid Form For The Procurement Of Goods 43 Price Schedule For Goods Offered From Within The Philippines 45 Price Schedule For Goods Offered From Abroad 46 Contract Agreement Form For The Procurement Of Goods (revised) 47 Omnibus Sworn Statement (revised) 49 Secretary’s Certificate 53 Bank Guarantee Form For Advance Payment 54 Bid Securing Declaration Form 55 Performance Securing Declaration (revised) 57 Bid Form For The Procurement Of Goods [shall Be Submitted With The Bid] _________________________________________________________________________ Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity ________________________________________________ ________________________________________________ ________________________________________________ (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: _____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ________________________ Project Id No._________ Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________   Price Schedule For Goods Offered From Abroad [shall Be Submitted With The Bid If Bidder Is Offering Goods From Abroad] ______________________________________________________________________________ For Goods Offered From Abroad Name Of Bidder _________________________ Project Id No._________ Page ___ Of ___ 1 2 3 4 5 6 7 8 9 Item Description Country Of Origin Quantity Unit Price Cif Port Of Entry (specify Port) Or Cip Named Place (specify Border Point Or Place Of Destination) Total Cif Or Cip Price Per Item (col. 4 X 5) Unit Price Delivered Duty Unpaid (ddu) Unit Price Delivered Duty Paid (ddp) Total Price Delivered Ddp (col 4 X 8) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Contract/agreement Form For The Procurement Of Goods (revised) [not Required To Be Submitted With The Bid, But It Shall Be Submitted Within Ten (10) Days After Receiving The Notice Of Award] _________________________________________________________________________ Contract/agreement This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part; Whereas, The Entity Invited Bids For Certain Goods And Ancillary Services, Particularly [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures In Specified Currency] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents As Required By The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184 Shall Be Deemed To Form And Be Read And Construed As Integral Part Of This Agreement, Viz.: I. Philippine Bidding Documents (pbds); I. Schedule Of Requirements; Ii. Technical Specifications; Iii. General And Special Conditions Of Contract; And Iv. Supplemental Or Bid Bulletins, If Any Ii. Winning Bidder’s Bid, Including The Eligibility Requirements, Technical And Financial Proposals, And All Other Documents Or Statements Submitted; Bid Form, Including All The Documents/statements Contained In The Bidder’s Bidding Envelopes, As Annexes, And All Other Documents Submitted (e.g., Bidder’s Response To Request For Clarifications On The Bid), Including Corrections To The Bid, If Any, Resulting From The Procuring Entity’s Bid Evaluation; Iii. Performance Security; Iv. Notice Of Award Of Contract; And The Bidder’s Conforme Thereto; And V. Other Contract Documents That May Be Required By Existing Laws And/or The Procuring Entity Concerned In The Pbds. Winning Bidder Agrees That Additional Contract Documents Or Information Prescribed By The Gppb That Are Subsequently Required For Submission After The Contract Execution, Such As The Notice To Proceed, Variation Orders, And Warranty Security, Shall Likewise Form Part Of The Contract. 3. In Consideration For The Sum Of [total Contract Price In Words And Figures] Or Such Other Sums As May Be Ascertained, [named Of The Bidder] Agrees To [state The Object Of The Contract] In Accordance With His/her/its Bid. 4. The [name Of The Procuring Entity] Agrees To Pay The Above-mentioned Sum In Accordance With The Terms Of The Bidding. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Matthew M. David Executive Director For: Anti-money Laundering Council [insert Name And Signature] [insert Signatory’s Legal Capacity] For: [insert Name Of Supplier] Republic Of The Philippines ) City/municipality Of ______ ) S.s. Acknowledgment Before Me, A Notary Public For And In ____________________, Philippines, Personally Appeared The Following Persons With Their Respective Competent Evidence Of Identity: Government-issued Id/no. Date/place Of Issue Matther M. David _________________________ ________________ Community Tax Certificate No. Date/place Of Issue _________________________ ________________ Government-issued Id/no. Date/place Of Issue _____________________ _________________________ ________________ Community Tax Certificate No. Date/place Of Issue _________________________ ________________ This Instrument, Referring To The Contract/agreement For ______________, Consisting Of ________ (__) Pages, Including This Page Where This Acknowledgment Is Written, Was Duly Signed By The Parties On Each And Every Page Thereof. Witness My Hand And Seal On _______________ At ________________, Philippines. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022   Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022 Secretary’s Certificate I, ________________, Of Legal Age, [single/married], Filipino And With Address At After Having Being Sworn In Accordance With Law, Do Hereby Certify That: 1. I Am The Incumbent And Duly Designated Corporate Secretary Of [business/company Name], Organized And Existing In Accordance With Law, With Principal Office Address At [business/company Address]; 2. As Corporate Secretary, I Am The Custodian Of The Corporate Books And Records, Including The Minutes Of Meetings And Resolutions Of The Board Of Directors; 3. The Board Of Directors Issued Board Resolution No. ______ Dated ________, Authorizing Mr./ms. [name Of Representative], Whose Signature And Initial Appears Below, To Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The Anti-money Laundering Council; ________________________________ _____________________________ Signature Of Authorized Representative Initial Of Authorized Representative 4. That The Above-cited Authorization Has Not Been Amended, Modified And/or Superseded And Is Therefore Still In Full Force And Effect; 5. This Certification Is Being Issued To Attest To The Truth Of The Foregoing. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s On ________________________ At ________________________. __________________ Corporate Secretary Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022 Bank Guarantee Form For Advance Payment To: Anti-money Laundering Council [project Title] Gentlemen And/or Ladies: In Accordance With The Payment Provision Included In The Special Conditions Of Contract, Which Amends Clause Error! Reference Source Not Found. Of The General Conditions Of Contract To Provide For Advance Payment, [name And Address Of Supplier] (hereinafter Called The “supplier”) Shall Deposit With The Anti-money Laundering Council (amlc) A Bank Guarantee To Guarantee Its Proper And Faithful Performance Under The Said Clause Of The Contract In An Amount Of [amount Of Guarantee In Figures And Words]. We, The [bank Or Financial Institution], As Instructed By The Supplier, Agree Unconditionally And Irrevocably To Guarantee As Primary Obligator And Not As Surety Merely, The Payment To The Amlc On Its First Demand Without Whatsoever Right Of Objection On Our Part And Without Its First Claim To The Supplier, In The Amount Not Exceeding [amount Of Guarantee In Figures And Words]. We Further Agree That No Change Or Addition To Or Other Modification Of The Terms Of The Contract To Be Performed Thereunder Or Of Any Of The Contract Documents Which May Be Made Between The Amlc And The Supplier, Shall In Any Way Release Us From Any Liability Under This Guarantee, And We Hereby Waive Notice Of Any Such Change, Addition, Or Modification. This Guarantee Shall Remain Valid And In Full Effect From The Date Of The Advance Payment Received By The Supplier Under The Contract Until ________________________. Yours Truly, Signature And Seal Of The Guarantors [name Of Bank Or Financial Institution] [address] [date]   Bid Securing Declaration Form [shall Be Submitted With The Bid If Bidder Opts To Provide This Form Of Bid Security] _________________________________________________________________________ Republic Of The Philippines) City Of _______________________) S.s. Bid Securing Declaration Project Identification No.: [insert Number] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022   Performance Securing Declaration (revised) [if Used As An Alternative Performance Security But It Is Not Required To Be Submitted With The Bid, As It Shall Be Submitted Within Ten (10) Days After Receiving The Notice Of Award] _________________________________________________________________________ Republic Of The Philippines) City Of _____________________ ) S.s. Performance Securing Declaration Invitation To Bid: [insert Reference Number Indicated In The Bidding Documents] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me On ________________________ At ________________________, Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal On ________________________. Notary Public Doc. No. [ ] Page No. [ ] Book No. [ ] Series Of 2022

Details: Page 1 Of 14 page 1 Of 12 description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Fac 2024-01 11/14/2023. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 334510, With A Small Business Size Standard Of 1,250 Employees. the Fsc/psc Is 6515. the 6100 Oak Tree Blvd, Suite 490, Independence Oh, 44131 Is Seeking To Acquire All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow At Louis Stokes Va Medical Center Cleveland (lsvamcs). all Interested Companies Shall Provide Quotations For The Following: schedule item Number description Of Supplies/services quantity unit unit Price amount 0001 100.00 ea ________ ________ service For Wp Direct Using Wpone-m For 2 Nights or Equal (meets Or Exceeds The Sow) 0002 100.00 ea ________ ________ watchpat Direct 2nd Night or Equal (meets Or Exceeds The Sow) 0003 250.00 ea ________ ________ watchpatr Direct Program or Equal (meets Or Exceeds The Sow) 0004 4,750.00 ea ________ ________ watchpatr One Direct Program or Equal (meets Or Exceeds The Sow) local Stock Number: Cs2117002 0005 100.00 ea ________ ________ wpone-m Probe For Watchpat Direct Service or Equal (meets Or Exceeds The Sow) grand Total ________ statement Of Work (sow) as Of September 2023 contract Number: tbd task Order Number: tbd ifcap Tracking Number: 541-24-1-704-0002 1. Contracting Officer S Representative (cor). name: arqile Jani section: medicine Service address: louis Stokes Cleveland Medical Center 10701 East Boulevard cleveland, Ohio 44106- 1702 phone Number: (216) 701-6327 fax Number: (216) 229-2527 e-mail Address: arqile.jani@va.gov 2. Contract Title. Home Sleep Testing the Contractor Shall Provide Home Sleep Study Supplies For The Louis Stokes Cleveland Department Of Veterans Affairs Medical Center (hereinafter Cleveland Vamc ). 3. Background. the Covid-19 Pandemic Caused A Severe Interruption In Access To Sleep Apnea Testing Within A Traditional In-patient Setting. Current Requirement And The Previous Requirements Utilized These Home Sleep Test Kits To Address This Need By Providing Home-based Sleep Studies With Minimal Life Cycle Costs. This Effort Shall Ensure A Continuation Of High-quality Sleep Apnea Testing And Care With Little To No Risk To Patients. Furthermore, This Requirement Will Allow Veterans With A Traveling Hardship To Have Easy Access To Quality Sleep Care. cleveland Va Medical Center, Sleep Section Has Been Offering For The Last Two Years Continuously Services To Many Veterans At Their Home Who Suffer From Sleep Problems. The Services Have Traditionally Been Offered At The Medical Center Va Sleep Lab Only, Where Patients Were Coming Here And Spending The Night At The Hospital. Once The Covid -19 Came Around, Providing Services At The Medical Center Became Very Difficult, Therefore Many Veterans Could Not Receive These Services. It Became Obvious That Our Medical Center Needed To Seek Other Alternatives To Provide The Service To Our Veterans. Itamar Medical Was One Of The Vendors That Offered Home Sleep Testing, Watchpat Direct, A Device That Could Provide The Same Results As The Patients Would Get If Were Seen At The Medical Center, But Now The Patients Could Get This Service From The Comfort Of Their Home. Not Only Does The Devices Offer Almost The Same Results, But They Offer Comfort, Saving Time To Drive To The Medical Center, Sleep There For The Entire Night, And Occur Many Other Unnecessary Expenses. In Addition, Utilizing Home Sleep Testing Equipment Increased The Number Of Patients That Were Using This Service. The Sleep Physician Will First Attempt To Determine The Nature Of A Sleep Problem And Its Treatment. This Includes A Sleep Diary To Track Sleep-wake Pattern, A Complete Medical History, And A Physical Examination. If The Sleep Physician Thinks That The Patient May Have Obstructive Sleep Apnea (osa), A Hypersomnia Such As Narcolepsy Or A Parasomnia Such As Sleep Walking Or Nocturnal Eating, Then He Or She Will Recommend A Sleep Study. In Most Of The Cases, The Physician Will Recommend A Home Sleep Apnea Test If He Or She Suspects That The Patient Has Sleep Apnea. 4. Scope. the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow And In Accordance With The Terms And Conditions Established In The Contract For The Following Location: louis Stokes Cleveland Vamc 10701 East Blvd cleveland, Ohio 44106 a Standard In-lab Sleep Study (polysomnogram) Records Information That Allows The Sleep Physician To Evaluate The Sleep Stages, Sleep Efficiency And Sleep And Rem Latency. The In-lab Sleep Study Records Eeg Activity, Eye Movements And Muscle Tone. The Eeg Data Tells Us How Quickly An Individual Takes To Fall Asleep, And The Presence Of Early Onset Rapid Eye Movement (rem) Sleep May Suggest Sleepiness And A Possible Disorder Of Alertness. Airflow Through The Nose And Mouth Is Recorded To Figure Out If There Are Abnormalities To Help Us Determine If Sleep Apnea Is Present. The Simultaneous Recording Of Heart Rate, Oxygen Saturation, Airflow Flow And Respiratory Effort Allows Us To Analyze The Types Of Breathing Abnormalities Present And Their Impact On Oxygenation, Cardiac Function, And Sleep Continuity. Limb Movements Are Recorded To Detect Extraneous Movements, Possible Seizure Activity And Periodic Limb Movements Of Sleep. The In-lab Sleep Study Is Recorded On Video So That Sleep Talking, And Unusual Behaviors May Be Documented. Home Sleep Apnea Tests Collect Almost The Same Data Through Home Sleep System, Which Uses Pat Amplitude And Pulse Rate To Differentiate Between Non-rem And Rem Therefore Creating A Sleep Architecture. In Addition, Home Sleep System Would Provide The Added Value Of Detecting Rem Related Sleep Apnea With Rem And Non-rem Ahi. The Home Sleep System Does Not Use Nasal Cannulas Which Fall Out And Create Unnecessary Efforts For The Patients And Unreliable And Faulty Results At Times. 5. Specific Tasks. for Referrals To Home Sleep Testing Be Processed Efficiently, Its Integration Into Clinical Practice Must Be As Seamless As Possible. The Technology Must Be Intuitive, And The Results Must Be Statistically Valid. Patient S Comfort Is Main Key To Successful Testing Results. Our Medical Center Is Looking For To Procure A Home Sleep Testing Devise Which Is Easy To Use By Our Patients, Produce Fast A Reliable Result, Utilize A Safe And Capable System To Restore The Data And Download The Data In A System That Would Be Available For Viewing To Our Providers In Minutes After The Patient Has Taken The Test. Also, The Data Should Be Safely Protected And Store And Available In Just A Few Minutes If Needed. At The Minimum, Our Medical Center Is Looking For A Device Which Is Capable On Measuring The Following: Pat Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring And Chest Motion, Easy To Use, Comfortable Enough So The Patient Does Not Have To Put Too Many Efforts To Get The Test Done, Possibly To Avoid Using Nasal Cannulas Which Fall, And Require Constant Attention, Which Could Result In Patient Discomfort And Faulty Data Reporting At Times. In Addition, The Medical Center Is Requesting That The Devices Are Disposable To Avoid Additional Steps Such As Shipping The Device Back To The Vendor For Its Disposal, Immediate Access To Sleep Data For Interpretation, Any Time Anywhere With Cloud Based Solution. At The Minimum, The Raw Data Is Downloaded And Auto-scored Differentiating Obstructive And Central Events, Providing Ahi, Rdi And Oid Based Upon True Sleep Time And Sleep Staging. below Are The Steps That Our Medical Staff And Vendor Should Follow As Part Of The Contract Performance: the Performance Period For This Contract Will Be For A Base Year And One Option Year This Contract, And Is Summarized As Follows: purchase Of Devices To Cover Home Sleep Studies Supplies And Services: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Services As A Turn-key Deliverable With Contract Line-item Numbers (clins) Summarized As Follows: clin 1 Cs2117007 Service For Wp Direct Using Wpone-m For 2 Nights 100 or Equal (meets Or Exceeds The Sow) clin 2 Cs2116055 Watchpat Direct 2nd Night 100 or Equal (meets Or Exceeds The Sow) clin 3 Cs2117001 Watchpatâ® Direct Program 250 or Equal (meets Or Exceeds The Sow) clin 4 Cs2117002 Watchpatâ® One Direct Program 4,750 or Equal (meets Or Exceeds The Sow) clin 5 Cs2117008 Wpone-m Probe For Watchpat Direct Service 100 or Equal (meets Or Exceeds The Sow) Hsat Procedure Steps For Outpatients: 1. Qualified Sleep Provider Must Enter The Consult Order For The Hsat Study Using Procedure Menu Sleep Testing Hsat Tech. a) The Order Must Include The Total Number Of Nights The Study Is Required, Supplemental Oxygen Administration And Pap Therapy Settings, If Required. b) When Not Specified, Study Will Be Issued As A One-night Study To Be Performed On Room Air Without Supplemental Pap Therapy. 2. Hsat Staff a. Export Daily Pending Consult List From Patient Flow Suite And Reviews Pending Sleep Testing Hsat Tech Consults For Completeness And Pertinent Instructions b. Upon Receipt Of Consult Order Sleep Tech Will Make Preliminary Contact To The Patient (0-2days) - Informing The Patient That Their Provider Has Ordered An In-home Sleep Study Test And That The Device Will Be Mailed To Their Home For Completion. -explaining The Purpose Of The Test And Verify Patient Willingness To Complete Testing. -determining Appropriate Device To Have Issued, Based On Patient S Phone And Technology Capabilities. -providing An Overview Of The Testing Process, Including The Basic Instructions, Answering Any Questions Pertaining To The Study Process. -providing The 24/7 Vendor Contact, Available For Any Questions. -confirm The Patient S Valid Mailing Address For Device Delivery. -reinforcing The Importance Of Completing Testing In A Timely Manner. c. Documents Hsat Equipment Order In Cprs Under The Cle Sleep Hsat Vendor Clinic And Place The Consult In Scheduled Status d. Make Notification To The Vendor, Requesting Hsat Equipment In Somnoware, Providing All Necessary Information So That The Device Can Be Issued To The Patient. -enters And Updates Pt Information As Necessary In Patient Profile/general Information. -order Device Via Send To Dropship, Add Pertinent Instructions And Signify Device-type (current Equipment Watchpat 300 Vs Watchpat One) As Necessary. e. If Unable To Contact Patient, Receive The Consult And Use Consult Toolbox To Document Call, Consult Then Changes To Active Status 3. Vendor After Receiving The Request For Hsat Device To Be Mail Out, Shall Comply With All Components Of Contracted Agreement(?), Including: a. Contact Patient And Mail Device Within The Established Timeframes (2-3days) 6. Performance Monitoring to Validate The Test Results Sent By The Contractor, A Cleveland Va Physician Will Review Results To Ensure Concurrence. program Monitoring Will Include Ensuring That All Referrals For Sleep Testing Are Completed By The Vendor. the Vendor Will Be Required To Submit The Following When Invoicing Va: the List Of Patients (name And Patient Ssn) date Of Delivery Of The Unit the Tracking Labels Information number Of Units/night Delivered invoices Will Be Paid In Monthly Bases In Tungsten the Vendor Will Invoice Va Only For The Tests Shipped To Patients Once The Orders Have Been Submitted To The Vendor By The Va Providers. The Vendor Will Not Charge Va Any Additional Fees For Defective Supplies, No-completed Tests Or Any Other Situation, For Unit Malfunctioning, Lack Of All Supplies In Packages, Or Any Lost Items By The Vendor. Any Additional Charges Will Be Discussed With The Co And The Cor For Approvals. all Invoiced Items Will Need To Be Part Of The Clins As Stated In The Contract. vendor Is Required To Email On Weekly Bases The List Of Patients That Have Received The Units, And Constantly Update The Cor Of The Units Used And Remaining Balance. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. cloudpat Platform cloudpat Is A Hipaa-compliant Web-based Cloud Application That Allows Users To Streamline Their Workflow Electronically, Without Having To Operate Or Maintain An In-house Solution. cloudpat Provides Instant Access To Comprehensive Study Reports From Any Online Location, As Well As The Option Of Sending Studies For Interpretation By A Certified Sleep Physician. 1. Subpart 839.2 Information And Information Technology Security Requirements 839.201 Contract Clause For Information And Information Technology Security: a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media). b. In Solicitations And Contracts Were Va Sensitive Information Or Information Technology Will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security Requirements For Unclassified Information Technology Resources. 2. 852.273-75 - Security Requirements For Unclassified Information Technology Resources (interim- October 2008) check - In Requirements the Field Service Engineer Must Report To The Biomed Supervisor To Sign In With Biomed Staff Before Work Begins. Additionally, One Must Submit Any Mobile Media Devices That Would Be Used On The System For A Virus Scan. Upon Completion Of Work, The Field Service Engineer Must Report To Biomed Supervisor To Brief Biomed Supervisor Or Biomed Staff If Supervisor Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Field Service Engineer Will And Must Sign Out. the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. appendix C 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. b. The Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. Custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. c. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Follow Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor During Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations, And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. m. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive. (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems If It Is Not Possible For The Va To Retain The Hard Drive, Then. (5) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (6) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (7) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. a- 1. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. 10. System Interconnection Any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 11. Government-furnished Equipment (gfe)/government-furnished Information (gfi). there Is No Gfe That Is Provided To The Contractor. 12. Other Pertinent Information Or Special Considerations. n/a A. Identification Of Possible Follow-on Work. based On Sleep Testing Outcomes, Actions With Be Patient Specific. B. Identification Of Potential Conflicts Of Interest (coi). no Organizational Coi Exists. C. Identification Of Non-disclosure Requirements. n/a D. Packaging, Packing And Shipping Instructions. n/a E. Inspection And Acceptance Criteria. n/a 13. Risk Control contractor Will Not Share Patient Sensitive Information Across It Platforms. 14. Place Of Performance. the Sleep Study Tests Will Be Performed At The Patients Houses Whereas The Monitoring And Tests Results Will Be Performed At The Louis Stokes Cleveland Va Facility At 10701 East Blvd., Cleveland, Ohio 44106. 15. Period Of Performance. six Months From The Date Of The Contract Award. 16. Delivery Schedule. Referrals For Sleep Testing Will Begin Upon Receipt Of Signed Contract. the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.212-2, Evaluation-commercial Items far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services [nov 2023] Addendum To Far 52.212-4 Contract Terms And Conditions Commercial Products And Commercial Services Clauses That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Following Clauses Are Incorporated Into 52.212-4 As An Addendum To This Contract: vaar 852.201-70 Contracting Officer S Representative (dec 2022) vaar 852.203-70 Commercial Advertising May 2018 vaar 852.219-75 Va Notice Of Limitations On Subcontracting - Certificate Of Compliance For Services And Construction (jan 2023) (deviation) vaar 852.223-71 Safety And Health (sep 2019) vaar 852.232 72, Electronic Submission Of Payment Requests vaar 852.242-71 Administrative Contracting Officer (oct 2020) far 52.252-2 Clauses Incorporated By Reference (feb 1998) far 52.203-16 Preventing Personal Conflicts Of Interest (jun 2020) far 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011) far 52.204-13 System For Award Management Maintenance (oct 2018) far 52.204-18 Commercial And Government Entity Code Maintenance (jul 2016) far 52.228-5 Insurance Work On A Government Installation (jan 1997) far 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013) cl-120 Supplemental Insurance Requirements far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: [52.203-6, 52.203-17, 52.204-10, 52.204-14, 52.204-27, 52.209-6, 52.219-14, 52.219-28 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-41, 52.222-42, 52.222-50, 52.222-54, 52.222-55, 52.222-62, 52.223-18, 52.225-13, 52.232-33, And 52.242-5.] all Quoters Shall Submit The Following: adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Description/specifications And Work Statement, And A Complete 852.219-75 - Attachment 2 Limitations On Subcontracting all Quotes Shall Be Submitted Electronically Via Email To Christopher A. Callihan @ Christopher.callihan@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: technical adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Statement Of Work, past Performance - Utilizing Cpars, and Price. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. addendum To Far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (sep 2023) provisions That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Version Of Far 52.212-1 In The Addendum Is Tailored For Simplified Acquisition Procedures And Supersedes The Current Version Of Far 52.212-1 Contained In The Far. the Following Provision Is Incorporated Into 52.212-1 As An Addendum To This Solicitation: 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) (a)â north American Industry Classification System (naics) Code And Small Business Size Standard.â the Naics Code(s) And Small Business Size Standard(s) For Thisâ acquisitionâ appear Elsewhere In Theâ request For Quote (rfq). However, The Small Business Size Standard For A Concern That Submits Aâ quote, Other Than On Aâ constructionâ or Serviceâ acquisition, But Proposes To Furnish An End Item That It Did Not Itself Manufacture, Process, Or Produce Is 500 Employees If Theâ acquisition is Set Aside For Small Business And Has A Value Above Theâ simplified Acquisition Threshold; Or uses Theâ hubzoneâ price Evaluation Preference Regardless Of Dollar Value, Unless Theâ quoterâ waives The Price Evaluation Preference; Or is An 8(a),â hubzone, Service-disabled Veteran-owned, Economically Disadvantaged Women-owned, Or Women-owned Small Business Set-aside Or Sole-source Award Regardless Of Dollar Value. (b)â submission Ofâ quotes. Submit Signed And Datedâ quotesâ to The Office Specified In Thisâ request For Quote (rfq) At Or Before The Exact Time Specified.â quotesâ mayâ be Submitted On Letterhead Stationery, Or As Otherwise Specified In Theâ rfq. As A Minimum,â quotesâ mustâ show â â â â â â â â â â â (1)â theâ solicitation Number; â â â â â â â â â â â (2)â the Time Specified In Theâ solicitationâ for Receipt Ofâ quotations;â  â â â â â â â â â â (3)â the Name, Address, And Telephone Number Of Theâ quoter; a Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In Theâ solicitation. Thisâ mayâ include Product Literature, Or Other Documents, If Necessary; â â â â â â â â â â â (5)â terms Of Any Expressâ warranty; â â â â â â â â â â â (6)â price And Any Discount Terms; â â â â â â â â â â â (7)â "remit To" Address, If Different Than Mailing Address; (8)â a Completed Copy Of The Representations And Certifications At Federalâ acquisitionâ regulation (far)â 52.212-3â (see Farâ 52.212-3(b) For Those Representations And Certifications That Theâ quoterâ shallâ complete Electronically); â â â â â â â â â â â (9)â acknowledgment Request For Quotation Amendments; (10)â quote Should Include A Statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In Theâ solicitation.â quotesâ that Fail To Furnish Required Representations And Certifications, Information Requested In (1) To (9), And Accept The Terms And Conditions Of Theâ solicitationâ mayâ be Excluded From Consideration. (c)â period For Acceptance Ofâ quotes. Theâ quoterâ agrees To Hold The Prices In Itsâ quoteâ firm For 90 Calendar Days From The Date Specified For Receipt Ofâ quotes, Unless Another Time Period Is Specified In An Addendum To Theâ solicitation. (d)â product Samples. When Required By Theâ solicitation, Product Samplesâ shallâ be Submitted At Or Prior To The Time Specified For Receipt Ofâ quotes. Unless Otherwise Specified In Thisâ solicitation, These Samplesâ shallâ be Submitted At No Expense To The Government, And Returned At The Sender S Request And Expense, Unless They Are Destroyed During Testing. (e)â multipleâ quotes.â quotersâ are Encouraged To Submit Multipleâ quotesâ presenting Alternativeâ line Itemsâ (provided That The Alternativeâ line Itemsâ are Consistent With Farâ subpartâ  4.10), Or Alternativeâ commercial Productsâ orâ commercial Servicesâ for Satisfying The Requirements Of Thisâ solicitation. Eachâ quoteâ submitted Will Be Evaluated Separately. (f)â late Submissions, Revisions, And Withdrawals Ofâ quotes. (1)â quotersâ are Responsible For Submittingâ quotes So As To Reach The Government Office Designated In Theâ solicitationâ by The Time Specified In Theâ solicitation. If No Time Is Specified In Theâ solicitation, The Time For Receipt Is 4:30 P.m., Local Time, For The Designated Government Office On The Date Thatâ quotesâ are Due. (2)â anyâ quotation Received At The Government Office Designated In Theâ solicitationâ after The Exact Time Specified For Receipt Ofâ quotesâ is "late" And May Not Be Considered Unless It Is Received Before Purchase Order Issuance And Theâ contracting Officerâ (co) Determines That Accepting The Lateâ quotationâ would Not Unduly Delay Theâ acquisition. (3)â if Anâ emergencyâ or Unanticipated Event Interrupts Normal Government Processes So Thatâ quotations Cannot Be Received At The Government Office Designated For Receipt Ofâ quotesâ by The Exact Time Specified In Theâ solicitation, And Urgent Government Requirements Preclude A Notice Of An Extension Of The Closing Date, The Time Specified For Receipt Ofâ quotes Will Be Deemed To Be Extended To The Same Time Ofâ dayâ specified In Theâ solicitationâ on The First Workâ dayâ on Which Normal Government Processes Resume. (g)â issuance Of Purchase Order. The Government May Issue A Purchase Order To One Or More Quoters As Identified In The Request For Quote (rfq). Therefore, Theâ quoter S Initialâ quoteâ shouldâ contain Theâ best Terms From A Price And Technical Standpoint. However, The Governmentâ mayâ reject Any Or Allâ quotesâ if Such Action Is In The Public S Best Interest. The Contracting Officer (co) May Issue A Purchase Order To Other Than The Quoter With The Lowest Priced Quotation. (h)â multiple Awards. The Governmentâ mayâ issue A Purchase Order For Any Item Or Group Of Items Of A Quotation, Unless Theâ quoterâ qualifies Theâ quotation By Specific Limitations. Unless Otherwise Provided In The Schedule,â quotationsâ mayâ not Be Submitted For Quantities Less Than Those Specified. The Government Reserves The Right To Issue A Purchase Order For A Quantity Less Than The Quantity Quoted, At The Unit Prices Quoted, Unless Theâ quoterâ specifies Otherwise In Theâ quotation. â â â â â â (1)â availability Of Requirements Documents Cited In Theâ solicitation. (i)â the Gsa Index Of Federal Specifications, Standards And Commercial Item Descriptions, Fpmr Part 101-29, And Copies Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained For A Fee By Submitting A Request To- Gsa Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, Sw Washington, Dc 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii)â if The General Services Administration, Department Of Agriculture, Or Department Of Veterans Affairs Issued Thisâ solicitation, A Single Copy Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained Free Of Charge By Submitting A Request To The Addressee In Paragraph (i)(1)(i) Of This Provision. Additional Copies Will Be Issued For A Fee. (2)â most Unclassified Defense Specifications And Standardsâ mayâ be Downloaded From The Following Assist Websites: â â â â â â â â â â â â â â â â (i)â assist (â https://assist.dla.mil/online/start/). â â â â â â â â â â â â â â â â (ii)â quick Search (â http://quicksearch.dla.mil/).â â â â â â â â â â â  (3)â documents Not Available From Assistâ mayâ be Ordered From The Department Of Defense Single Stock Point (dodssp) By- (i)â using The Assist Shopping Wizard (â https://assist.dla.mil/wizard/index.cfm); (ii)â phoning The Dodssp Customer Service Desk (215) 697-2179, Mon-fri, 0730 To 1600 Est; Or (iii)â ordering From Dodssp, Building 4, Section D, 700 Robbins Avenue, Philadelphia, Pa 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4)â nongovernment (voluntary) Standardsâ mustâ be Obtained From The Organization Responsible For Their Preparation, Publication, Or Maintenance. (j)â unique Entity Identifier (uei). Applies To All Quotesâ that Exceed Theâ micro-purchase Threshold, Andâ quotesâ at Or Below Theâ micro-purchase Thresholdâ if Theâ solicitationâ requires The Contractor To Beâ registered In The System For Award Management (sam).) Theâ quoterâ mustâ enter, In The Block With Its Name And Address On The Cover Page Of Itsâ quote, The Annotation "unique Entity Identifier" Followed By Theâ unique Entity Identifierâ that Identifies Theâ quoters Name And Address. Theâ quoterâ alsoâ must Enter Itsâ electronic Funds Transfer (eft) Indicator, If Applicable. The Eft Indicator Is A Four-character Suffix To Theâ uei. The Suffix Is Assigned At The Discretion Of Theâ quoterâ to Establish Additional Sam Records For Identifying Alternative Eft Accounts (see Farâ subpartâ  32.11) For The Same Entity. If Theâ quoterâ does Not Have A Uei, Itâ shouldâ contact The Entity Designated Atâ www.sam.govâ forâ ueiâ establishment Directly To Obtain One. Theâ quoterâ shouldâ indicate That It Is Aâ quoterâ for A Government Contract When Contacting The Entity Designated Atâ www.sam.govâ for Establishing Theâ uei. (k)â [reserved] (l)â requests For Information. The Co Will Not Notify Unsuccessful Quoters That Responded To This Request For Quotation (rfq). However, Quoters May Request Information On Purchase Order(s) Resulting From This Solicitation With The Co. (end Of Provision) the Following Provisions Are Incorporated Into 52.212-1 As An Addendum To This Solicitation: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998) 52.204-7, System For Award Management (oct 2018) 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) 52.204-24, Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) 52.233-2, Service Of Protest (sept 2006) 852.233-70, Protest Content/alternative Dispute Resolution (oct 2018) 852.233-71, Alternate Protest Procedure (oct 2018) to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than 02/07/2024 1500 Eastern Time At Christopher.callihan@va.gov late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below Not Later Than 02/05/2024 1500 Eastern Time. point Of Contact christopher A. Callihan contract Specialist network Contract Office (nco) 10 office: 216-447-8300 X49579 email: Christopher.callihan@va.gov

Details: Description Terms Of Reference Consultantcy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 I. General Information: Service/work Description : Western Visayas Regional Tourism Development Plan (rdp) 2024-2028 Project/program Title : Procurement Of Services Of A Consultancy Firm For The Preparation Of The Western Visayas Rtdp 2024-2028 Post Title : National/regional Consultant Duty Station : Department Of Tourism Region 6 Duration : Within 4 Months Upon Receipt Of Notice To Proceed (until November 11, 2024). Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. Ii. Background Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. As Enunciated By The Tourism Act Of 2009 “tourism Is An Indispensable Element Of The National Economy, And An Industry Of National Interest And Importance”, And Consistent With The Priorities Of The Administration Of President Ferdinand Marcos, Jr., This National Tourism Development Plan For 2023-2028 Shall: Establish A Philippine Tourism Industry Anchored On Filipino Culture, Heritage, And Identity, Which Aims To Be Sustainable, Resilient, And Competitive, In Order To Transform The Philippines Into A Tourism Powerhouse In Asia. The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Thus, Services Of Consultancy Firm Are Required To Formulate The Western Visayas Regional Tourism Development Plan 2024-2028. The Western Visayas Regional Tourism Development Plan Fy 2024-2028 Will Provide The Framework And Direction Of Tourism Development Outlining The Joint Priority Programs, Projects, And Activities Among Industry Stakeholders. The Plan Will Also Set The Institutional Arrangements, Roles, And Responsibilities Of Each Tourism Actor In Plan Implementation. Iii. Legal Basis Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. Thus, The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Iv. Objectives Pursuant To The Implementing Rules And Regulations Of The Ra 9593, The Main Objective Of The Project Is To Develop A National Tourism Development Plan And Aligning The Regional Tourism Development Plan And Work For Its Adoption And Implementation By The National And Local Governments. Further, It Also Aims To Identify Geographic Areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. Specifically, This Project Aims To: 1. To Work For The Formulation Of The Regional Tourism Development Plan That Will Guide The Development Of Tourism In The Provinces, Cities And Municipalities Of The Western Visayas Region. 2. Identify Geographical Areas Such As But Not Limited To Barangay, Municipal, Province Or City With High Tourism Value And Outline Approaches In Developing Such Areas. 3. Identify Possible Tourism Products And Tourism Corridors/circuits To Be Created. 4. Set Policies And Identify Programs That Will Make Tourism A Catalyst And Engine In Protecting The Environment, Especially On Climate Change Adaptation, Preservation Of Culture And Heritage, Local Economic Development, And Poverty Alleviation. 5. Develop Strategy That Will Provide A Unified Direction Between The National/regional And Local Government Towards The Fulfillment Of The Goals And Objectives Of The Plan. V. Expected Results By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Western Visayas Regional Tourism Development Plan For Year 2024-2028. Vi. Scope Of Work The Formulation Of The Regional Tourism Development Plan (rtdp) Shall Be Based Primarily On The Conduct Of Site Visits, Consultations And Focus Group Discussions With Key Stakeholders, Desktop Research On Demand And Supply, Previous Studies And Existing Plans And Upon Previous Experience Of The Consultancy Firm With Similar Type Of Engagement. Specifically, The Consultant Shall Undertake Various Tasks Such As But Not Limited To The Following Stages And Deliverables: A. Inception Report (preliminary Planning) 1. Design A Consultation Process With Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identified Preliminary Issues. 2. Provide Initial Assessment On Tourism In The Region Based On The Existing Data, Information, Development Plans And Related Studies, Including Recommendations For The Effective Plan Formulation. 3. Discuss The Approach And Methodology Of The Tourism Development Plan, The Appropriate Workplan And Schedules, The Corresponding Outputs And Deliverables, And The Project Organization. 4. Prepare The Strengthen, Weaknesses, Opportunities And Threats (swot) Analysis Of The Western Visayas Region. B. Situational Analysis Report And Scenario Planning (profiling And Analysis Of Existing Conditions And Strategic Planning Method That Helps Make Effective Long-term Plans Considering Alternative Possible Outcomes Of The Future) 1. Conduct Review, Assessment And Consolidation Of All Existing Local Tourism Development Plans, Programs, Projects, Activities, Studies, Agreements From The Previous National Tourism Development Plan, Regional Development Plan/tourism Development Area (tda) Plan, Related National And Local Regulations, Restrictions, And Ordinances And Other Literature Relevant To The Project; 2. Conduct In-depth And Comprehensive Stakeholders’ Consultation With The Provincial And City/local Government Units, Private Tourism Stakeholders, And Other Relevant Interest Groups From The Public And Private Sectors; 3. Conduct New Normal Site Infrastructure Assessment Such As But Not Limited To Roads, Airports, Seaports, Transportation, Communication Facilities, Etc. To Identify The Infrastructure Gaps In Various Tourism Development Areas; 4. Identify Tourism Products In Each Province And Map The Key, Emerging And Potential Tourism Sites, Tourism Market Share, Infrastructure And Physical Development Needs, Impact To The Visitors, Transport Accessibility, Environmental Conditions And Other Issue It Has At Present; 5. Profile The Existing Markets In The Region Such As But Not Limited To Target Market Segments, Market Positioning, Volume, Structure And Sources Of Tourism Markets, Length Of Stay And Expenditure Patterns Of Visitors And Tourists, Themes And Phasing Of Development, Mix Facilities And Services And Strategies Employed To Capture The Opportunities; 6. Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. 7. Scope The Current Institutional, Operational, And Management Set-up In Western Visayas. 8. Identify Activities That Promote The Department’s Advocacies And Addresses Issues Concerning Climate Change Adaptation, Preservation Of Culture And Heritage And Poverty Alleviation. Gender And Development, Disaster Risk Assessment And Management Which Both Public And Private Sectors Should Implement To Attain Sustainable Tourism Development. C. Preliminary Regional Tourism Development Plan (rtdp) 2024-2028 1. Conceptualize A Vision For The Development Of Tourism In The Region. Define Strategies, Policies And Action Plans Needed To Achieve The Set Vision; 2. Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; 3. Identify The Socio-cultural And Environmental Impacts, Especially Nature And Biodiversity Conservation Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Of Tourism Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; 4. Statement On Development Potentials And Challenges/issues Confronting The Tourism Sector And Other Relevant Topics/activities. D. Final Rtdp 2024-2028 1. Project The Demand Based On Estimated Market Penetration Rates That Will Be Created Once Development Commences. Prepare Estimates Of The Daily Tourism Receipts That Will Be Generated Per Visitor. 2. Formulate An Institutional Plan For The Implementation Of The Rtdp. 3. Outline Necessary Steps, Relevant Laws And Regulations, Parties And Responsibilities During The Implementation Phase. 4. Specify The Phasing Schedule In The Implementation Of The Physical Framework Plan, And Identify And Prioritize The Corresponding Projects And Activities Per Phase Of The Development I.e. Short-term (1-3 Years), Medium-term (4-5 Years), And Long-term (7-9 Years). 5. Prepare A Monitoring And Evaluation Strategy/tool To Ensure Proper Implementation Of The Development Plan. 6. Prepare Investment Portfolio Consisting Of Potential Investment Areas. 7. Present Rtdp To The Economic Development Committee And Regional Development Council For Approval And Adaption. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report And Results In The Annex Part Of The Submission. Vii. Deliverables The Consultant Will Be Required To Submit Progress Reports On The Major Activities Required During The Plan Formulation. It Shall Include Workshops Or Focus Group Discussions (fgds) Whichever Is Applicable And Presentations Specifically The Following Outputs During The Course Of The Engagement: Deliverables Components 1. Inception Report (preliminary Planning) 1.1 Background And Purpose Of The Project 1.2 Approach And Methodology 1.3 Work Plan And Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Initial Assessment And Preliminary Issues Identified 1.7 Swot Analysis 2. Situational Analysis Report And Scenario Planning Report (profiling And Analysis Of Existing Conditions) 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Development 2.3 Market Gap And Use-need Analysis 2.4 Site Assessment • Infrastructure And Utilities • Tourism Activities, Attractions And Products • Market Share/existing Tourism Markets • Tourism Earnings • Environmental Scanning • Current Management And Operation Set Up • Social Issues 2.5 Tourism Development Concept 2.6 Tourism Development Framework 2.7 Spatial Strategy And Preliminary Land Distribution And Computation 2.8 Identification Of Needed Utilities 3. Preliminary Tourism Development Plan (conceptual Planning) 3.1 Overview 3.2 Socio-cultural, Environmental, Natural Resources, Biodiversity Conservation Management 3.3 Development Potentials And Challenges/ Issues Confronting The Tourism Sector 3.4 Human Resource Development Plan/program 4. Final Regional Tourism Development Plan (rtdp) 2024-2028) 4.1 Physical Development Guidelines 4.2 Integrated Marketing Plan And Strategies For International And Domestic Tourism 4.3 Proposed Implementation And Project Phasing 4.4 Investment Portfolio 4.5 Monitoring And Evaluation Tool Two (2) Hard Copies And A Soft Copy Of The Final Ntdp 2024-2028 Shall Be Submitted To Dot Vi. Conduct At Least Two (2) Workshops/focus Group Discussions (fgds) With The Tourism Stakeholders And At Least Two (2) Meeting Presentations Of The Reports To The Technical Working Group Including The Venue, Meals, Accommodation And Other Expenses That Are Official In Nature And Incurred In The Best Interest Of The Department. Viii. Project Duration The Rtdp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp). Deliverables Duration In Days Review Period Revision Period Inception Report Within 15 Days Upon Receipt Of Ntp Within 15 Days Upon Receipt Of Ir Within 1 Week Upon Receipt Of Inputs Situational Analysis Report (sar) Within 45 Days Upon Receipt Of Ntp Within 10 Days Upon Receipt Of Sar Within 1 Week Upon Receipt Of Inputs Preliminary/draft Rtdp Within 45 Days Upon Submission Of The Sar Within 15 Days Upon Receipt Of Preliminary Ntdp Within 1 Week Upon Receipt Of Inputs Final Draft Rtdp Within 60 Days Upon Submission Of Preliminary Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp One Week Upon Receipt Of Inputs Final Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp Total 100 Days Upon Receipt Of The Ntp Project Duration Or Schedule Is Based On Working Days And Shall Exclude Client’s Review And Approval. The Dot6 Planning Unit Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Period Shown On The Above Matrix. Ix. Implementation Arrangements The Consultant Will Be Contracted Under The Dot Vi Terms And Conditions, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Dot Vi-planning Unit. The Consultants Will Also Be Working Closely With Dot Vi, Ngas, Lgus, And Other Tourism Stakeholders. Dot Vi Will Provide The Necessary Support In Providing Administrative Support And Arranging Appointments With The Stakeholders And Partners. All Local Travel Costs And Logistical Arrangements Related To The Assignment Shall Be Covered By The Consultants. X. Consultant Qualifications And Experience 1. The Consultancy Firm Should Have Extensive Experience In The Preparation Of Regional And Provincial Tourism Development Plans And Master Plans, National/regional/provincial Strategic Action Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At A National And Regional Scale. 2. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized National And Regional Experience In Local Projects, As Well As Relevant Education And Trainings On Tourism Planning, Marketing, Infrastructure And Product Development, Standards Setting, Local Governance, Financial And Economic, Environmental, And Socio-cultural Planning. It Is Preferred That The Consultancy Firm Have At Least Five (5) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of Tourism Industry. 3. Consultancy Firm May Nominate The Composition Of The Planning Team As It May Be Deemed Necessary To Accomplish The Scope Of Work Provided On The Preceding, However, It Is A Must For The Team To Have The Following Experts. A. Project Manager / Team Leader  Master’s Degree Or Above In Economics, Tourism, Tourism Development And Management, Business Administration, Statistics, Or Other Related Courses In Local Economic Development Or In Tourism Planning And Development.  A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning And Strategic Development Planning Projects Similar Or Greater Magnitude And Complexity.  Knowledge And Experience In The Area Of Tourism Value Chain, Public-private Partnership, Tourism Destination And Product Development, Investment Promotion, Etc.  Hands On Experience In Tourism Development Strategy Documents And Producing Program Documents  Previous Experiences With Result-based Monitoring And Evaluation Methodologies B. Tourism Market Specialist  A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning, Policy, And Marketing At A Country Level.  Must Have A Degree In Business Administration, Economics, Marketing, Or Similar Qualifications C. Tourism Economic And Investment Specialist  A Minimum Of Five (5) Years Of Experience In Community And Socio-economic Impacts, Tourism Infrastructure, And Tourist Facility Investment Analysis And Promotion At A Country Level.  Must Have A Degree In Finance, Economics, Business Administration, Or Similar Qualifications. D. Tourism Infrastructure And Transport And Geographic Information Systems (gis) Specialist  A Minimum Of Five (5) Years Of Experience In Tourism Destination Infrastructure And Transport Policy And Planning At A Country Level.  Must Have A Degree In Civil Or Transport Engineering Or Transport Economics, Degree Programs In Geography, Cartography, Or Surveying Or Similar Qualifications. Xi. Project Budget The Total Allocation For The Consultancy Services For The Preparation Of The Rtdp Is Eight Hundred Fifty Thousand Pesos (php850,000.00) Inclusive Of Value Added Tax (vat) And Other Applicable Government Taxes, Service Fees, Bank Charges And All Professional, Incidental And Administrative Cost Incurred By The Consultants Arising From The Performance Of The Activities Covered By The Scope Of Work And Services. Xii. Payment Scheme The Consultancy Services Shall Commence Within 4 Months (until November 11, 2024) Upon Receipt Of Notice To Proceed. Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. The Total Budget For The Project Is Eight Hundred Fifty Thousand Pesos (php 850,000.00) Inclusive Of All Applicable Taxes, Service Fees, Bank Charges, And Other Fees That May Be Incurred In The Process. The Proposed Payment Scheme For The Project Shall Be Billed Progressively Upon Completion Of The Following Milestones. In Each Milestone, The Awarded Agency Will Be Required To Submit (1) An Accomplishment Report; (2) Certification Of Acceptance Signed By Dot Vi Project Proponent And Regional Director: Milestones % Of Payment Within 15 Days Upon Submission And Approval Of Inception Report (ir) 25 % Within 15 Days Upon Submission And Approval Of Situational Analysis Report (sar) 30 % Within 15 Days Upon Submission And Acceptance Of Preliminary Western Visayas Rtdp 25 % Within 15 Days Upon Submission And Acceptance Of Final Western Visayas Rtdp 20% Total 100% Xiii. Criteria For Rating 1. Stage 1 – Submission Of Eligibility Documents 2. Stage 2 – Shortlisted Bidders Must Submit Brief Company Credentials And Proposed Research Plan Together With The Technical And Financial Proposal Following The Attached Formats: • Annex A – Format Of Company Experience Profile • Annex B – Format Of Cv • Annex C – Financial Proposal Template • Annex D – Proposed Work And Financial Plan A. A Pitch Presentation Will Be Scheduled To Allow Shortlisted Bidders Who Are Declared Compliant With The Technical Requirements During The Opening Of Bids To Present Their Proposed Research Plan And Methodologies To The Bids And Awards Committee (bac) And End-users. B. A Maximum Of 30 Minutes Will Be Given To Each Consulting Firm For Their Presentation. There Will Be A 10-minute Question And Answer Portion After Each Presentation. C. The Presentation Will Be Rated By The Bac And End-users Individually, Based On The Criteria Set For “ii. Plan Of Approach And Methodology”. Ratings Will Be Added To The Overall Score For The Technical Bid And Averaged To Arrive At A Final Score Per Agency. A. Eligibility Check And Shortlisting Criteria For Rating • Applicable Experience/ Qualification Of The Company - 60% • Qualification Of Team Members Who May Be Assigned To The Job - 25% • Current Workload Relative To The Capacity – 15% Xiv. Submission Of Proposal 1. Parties Interested To Be Engaged As Consultant For The Project, Whether As Individual Consultancy Firm Or Organized As Corporation, Partnership, Or Venture (party Proponent) Must Secure Bid Forms And Submit Proposal To The Dot Vi Bids And Awards Committee (bac). 2. A Detailed Technical Proposal Substantially Providing The Content Of The Comprehensive Report As Part Of The Deliverables Stated In The Scope Of Work Must Be Prepared And Submitted By The Party Proponent To The Bac. The Party Proponent May Present Its Proposal In A Manner That Deviates From The Outline Provided Under The Scope Of Work, Provided That Such Proposal Substantially Covers All The Items Indicated Therein, And The Deviation Assists In The Proper Consideration Of The Party Proponent’s Proposal. 3. The Proposal, In Addition To The Foregoing Should Also Include A Description Of The Approaches To Be Used By The Proponent, The Timetable For Implementing The Project, The Members Of Its Project And Their Qualifications, And The Relevant Projects That The Proponent And Its Team Members Have Accomplished In The Last Eight (8) Years. Deployment Of At Least Two (2) Of Its Technical Team Members On Fulltime Capacity Is A Must. Xv. Minimum Requirements 1. Must Be A Consultant Or A Consultancy Firm In The Philippines With Projects Specializing In Tourism Planning 2. Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps). 3. Must Be Willing To Work On The Given Budget Xvi. Other Documents To Be Submitted Technical/documentary Requirements: • Current Mayor’s Permit/business Permit • Dti/sec Registration Or Bir Certificate Of Registration (refer To Xv, B) • Philgeps Registration Number/certificate (if Platinum Member) • Bir Tax Certificate And/or Clearance • Latest Income Tax Return (fy 2023, If Already Available) • Notarized Omnibus Sworn Statement Xvii. Qualifications Of The Service Provider/consultant. The Service Provider/consultant Should Meet All The Requirements Set By The Government Procurement Reform Act (r.a. No. 9184) To Be Eligible To Participate In The Procurement. The Bidding Is Open To Individual Consultants And Firms Who Are Legally Registered In Philgeps And Compliant To Abovementioned Documentary Requirements. A. Eligibility Of The Prospective Bidder/s To Determine If The Prospective Bidder Is Eligible To Participate In This Bidding, Legal, Technical, And Financial Documents Shall Be Submitted, As Stated In The Invitation To Apply For Eligibility And To Bid (iaeb) And The Instructions To Bidders (itb), And Required Documents Pursuant To Sections 24.1 And 24.3 Of The Revised Irr Of Ra No. 9184. B. Shortlisting Of Eligible Bidders For Eligibility And Shortlisting Purposes, The Firm Must Submit The Legal, Technical And Financial Documents Under Section 24 Of The Irr Of The Ra 9184 (“government Procurement Reform Act”). For Individual Consultants Not Registered Under A Sole Proprietorship, A Bir Certificate Of Registration Shall Be Submitted, In Lieu Of Dti Registration And Mayor’s/business Permit. Only Eligible Bidders Will Be Considered For Shortlisting. Xviii. Submission Of Bids Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph On July 4, 2024 Until 12:00 Nn. Late Proposals And Incomplete Documents Will Not Be Accepted. Original Copies Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope At Casa Real De Iloilo, Old Provincial Capitol Building, General Luna St., Iloilo City. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Xix. Liquidated Damages If The Contractor Fails To Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period Specified In This Contract, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, The Procuring Entity Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Xx. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xxi. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Procurement Of Consultantcy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 Technical Bid/proposal Criteria And Rating (70% Passing Score) Criteria Rating Rate Score Technical Proposal 100% 1. Applicable Experience/qualification Of The Company 60% 1.1 Years Of Company/firm (if Venture, Company/firm With The Longest Year Of Establishment Will Be Considered) 20 Five (5) Or More Years 20 Three To Four (3-4) Years 15 Three (3) Years And Below) 5 1.2 Number Of Years Of Actual Expert Services In The Last Five (5) Years Related To Tourism Planning, Economics, Statistics, Public/business Administration, Or In A Field Of Direct Relevance To The Project 20 4-5 Years Of Actual Expert Services 20 2-3 Years Of Actual Expert Services 10 Below 2 Years Of Actual Expert Services 5 1.3 Number Of National Plans, Development Plans, Feasibility Study, Planning Tools, Strategies Or M & E Frameworks Formulated For Any International Or National Agency Or Local Government Unit 20 Five (5) Or More Projects Completed 20 Three To Four (3-4) Projects Completed 15 Less Than Three (3) Projects Completed 5 2. Qualification Of Team Members Who May Be Assigned To The Job 25% 2.1 Work Experience Of Team Members As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, Tourism Investment, Marketing, And Promotion; Community And Socio-economic Impacts; Tourism Infrastructure And Tourism Transport Policy And Planning At A Country Level (accumulated Points) 9 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, And Community And Socio-economic Impacts 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Investment, Marketing, And Promotion 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Infrastructure And Tourism Transport Policy 3 2.2 Years Of Experience Involved In National, Regional, And/or Local Development (for The Required Four (4) Key Personnel) 10 Two (2) To Four (4) Key Personnel Have More Than Five (5) Years Of Involvement In National, Regional, Or Local 10 One (1) To Two (2) Key Personnel Have Five (5) Years Of Involvement In National, Regional, Or Local Development 5 2.2 Workload Of The Team Member 6 More Than One (1) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 6 Two (2) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 3 3. Current Workload Relative To Capacity 15% 3.1 Number Of On-going Consultancy Projects 15 One To Five (1-5) Ongoing Projects 15 Six To Ten (6-10) Ongoing Projects 10 Eleven To Fifteen (11-15) Ongoing Projects 5 Total 100 Pts.

Details: Sources Sought Notice sources Sought Notice page 3 Of 3 sources Sought Notice *= Required Field sources Sought Notice page 1 Of 3 this Sources Sought Notice Is For Planning Purposes Only And Shall Not Be Considered As An Invitation For Bid, Request For Quotation, Request For Proposal, Or As An Obligation On The Part Of The Government To Acquire Any Products And/or Services. Your Response To This Sources Sought Notice Will Be Treated As Information Only. No Entitlement To Payment Of Direct Or Indirect Costs Or Charges By The Government Will Arise Because Of Contractor Submission Of Responses To This Announcement Or The Government Use Of Such Information. This Request Does Not Constitute A Solicitation For Proposals, Quotes, Or The Authority To Enter Negotiations To Award A Contract. the Information Provided May Be Used By The Department Of Veterans Affairs In Developing Its Acquisition Approach, Statement Of Work/statement Of Objectives And Performance Specifications. Interested Parties Are Responsible For Adequately Marking Proprietary Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Award A Contract Based On This Sources Sought Notice Or To Otherwise Pay For The Information Submitted In Response To This Sources Sought Notice. the Submission Of Pricing, Capabilities For Planning Purposes, And Other Market Information Is Highly Encouraged And Allowed Under This Sources Sought Notice In Accordance With (iaw) Far Part 15.201(e). the Purpose Of This Sources Sought Notice Announcement Is For Market Research To Make Appropriate Acquisition Decisions And To Gain Knowledge Of Potential Qualified Service-disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), Hubzone And Other Small Businesses Interested And Capable Of Providing The Products And/or Services Described Below. this Is A "request For Information" Only. Requests For A Solicitation Will Not Receive A Response. the Louis Stokes Cleveland V.a. Medical Center, Cleveland, Ohio. 10701 East Blvd, Cleveland Ohio, 44106 Is Conducting Market Research To Locate Contractors Who Provide Software Management Service (sms) For Bd Alaris Carefusion Pumps. Bd Alaris System Contract Agreement Will Support The Louis Stokes Cleveland Va Medical Center Facility Ongoing Bd Support Services, Alaris Infusion Pump Data Reporting, Software Management And Education And Onsite Clinical Support For New Software Releases. Bd Is Exclusive Manufacturer Of Alarisâ® Products And Software Including Guardrailsâ® Point-of-care Software, Alarisâ® Pump Module, Alarisâ® Syringe Module, Alarisâ® Pca Module And Next Generation Alarisâ® Pc Unit. All Services Provided Would Be Performed In Conformance With The National Fire Protection Agency (nfpa), Occupational Safety And Health Administration (osha), Original Equipment Manufacturer Standards And Specifications And Any Other Authority Having Jurisdiction Over The Va Central Ohio Healthcare System. **please Note This Is Not A New Systems Acquisition. This Is Simply To Provide Software Management Service On Systems Already Owned By The Louis Stokes Cleveland Va Medical Center** the Naics Code Is 811210 - Electronic And Precision Equipment Repair And Maintenance With A Small Business Size Standard Of $34 Million. in Response, Please Provide At Minimum: company Name And Address, poc Information, system For Award Management (sam) Uei Number, socioeconomic Category (sdvosb, Vosb, Wosb, 8a, Small Business Or Large Business). gsa Contract Number If These Services Are Offered On Federal Supply Schedule. must Provide A Capability Statement That Addresses The Organization S Qualifications And Ability To Perform As A Contractor For The Work Described Below. responses To This Sources Sought Must Be In Writing. please Send All Inquiries To: Chad.kemper@va.gov. Phone Calls Will Not Be Accepted. software Management Services performance Work Statement the Purpose Of This Procurement Is To Acquire Infusion Pump Software Management Services (sms) For Use In Northeast Ohio Veterans Healthcare System (cleveland Louis Stokes) Visn 10, Station 541 The Contractor Shall Provide All Software Management Services Required To Maintain And Operate The Alaris Infusion System From Bd (formerly Carefusion) Currently Located At The Northeast Ohio (cleveland) Va. background software Management Services For The Alaris Infusion System Includes Software Enhancements To Server-based Alaris Infusion System Software Components; Services That Include Internet, Webinar And On-site Training And Clinical Education; Support Ranging From Remote Monitoring Of The Alaris Systems Manager To Technical Support For The Alaris Infusion System; And Includes Collection Of Data And Providing Analytics Tools And Services. Software Enhancements Do Not Include Software Updates Or Version Upgrades To Infusion Device Hardware. the Following Components Comprise The Alaris Infusion System Located At Va Northeast Ohio For This Requirement. table 1. Alaris Infusion System Components va Medical Device Nomenclature System (vamdns) Category model infusion Pumps: Multitherapy: Syringe alaris Syr Module 8110 infusion Pumps: Multitherapy alaris Pump Module 8100 infusion Controllers alaris Pc Unit 8015 infusion Pumps: Analgesic: Patient-controlled alaris Pca Module 8120 monitors: Physio: Exhaled Co2: Bedside/intraop alaris Etco2 Module 8300 networked Servers: Medical alaris Systems Manager; Bd Care Coordination Engine software: Medical guardrails Suite Mx; Guardrails Editor; Cqi Reporter; Alaris System Maintenance alaris Pump Modules (module 8110 Syringe, 8100 Multitherapy, Module 8120 Pca, And Module 8300 Co2) Connect To Model 8015 Pc Units. The Infusion Controller Units Connect Wireless To The Va Network And Receive Drug Library Updates From The Alaris Server. The Va Cleveland Hosts The Drug Library, Database, And Server Framework For Visn 10 Sites Ann Arbor, Battle Creek, Cincinnati, Chillicothe, Columbus, Dayton, Detroit, Saginaw, And Cleveland. The Server Also Provides Reports For Pc Units That Are Connected To The Network With The Serial Number Of Connected Modules So That There Is A Pc Unit And Module Inventory Information, Data Set Transfer Status Reports, Communication Event Logs, Reports Of Systems With Communication Errors, And Utilization Trending. Users In The Pharmacy Service Access The Alaris Systems Manager Site On The Server For Utilization Of These Reports And For Customizing The Guardrails Editor And Cqi (continuous Quality Improvement). As The Guardrail Editor Is Updated For Changes To The Drug Library, The Pc Units Download Wirelessly And Update From The Network To Keep An Updated Drug Library In The Pump. The Carefusion Care Coordination Engine Middleware Can Be Used To Interface With An Electronic Health Record With Cleveland Currently In The Preparation And Planning Phases Of Interfacing The Infusion System Via The Carefusion Server For An Eventual Cerner Go-live. alaris Infusion System Description. Infusion System Modules Connect To An Infusion Controller (pcu). The Pcu Connects Wirelessly To The Va Enterprise Network To Transmit And Receive Data To And From The Alaris Systems Manager Server. The Alaris Systems Manager Resides On A Server (virtual Or Physical) In A Va Data Center. Users Will Access The Alaris Systems Manager Server To Manage System Configuration, Retrieve Pump Connectivity Data, Capture Data Analytics, And Upload Infusion Drug Libraries. Users Will Also Access Software Applications Such As Guardrails Editor And Cqi Reporter To Manage Drug Library Configuration And Analyze Reports Collected From Infusion Data. Care Coordination Engines Run On Another Server (virtual Or Physical) Residing In A Va Data Center That Allow For The Infusion Devices To Wirelessly Communicate Interoperability Parameters To The Ehr. The Alaris System Maintenance Software Is Utilized During Performance Of Alaris Infusion System Maintenance. the Contractor Shall Provide The Sms Required Under This Contract For The Following Alaris Infusion System Equipment Covered Under This Contract. All Services Performed Shall Support Compatibility With The Current Infusion Equipment. table 2. Supported Alaris Equipment And Software facility Name server/application Name operating System/version vaneohs (cleveland) vhacleappalar2 alaris Systems Manager Vhav10alr windows Server 2016 Standard, Alaris Systems Manager Version 12.1.2 scope Of Work the Contractor Shall Provide Software Management Services For The Alaris Infusion System Server And Software Components Identified In Table 2 Above. The Services Shall Be In Accordance With The Tasks And Deliverables As Described In This Performance Work Statement (pws). For Those Components Of The System Subject To Software Updates, The Contractor Shall Complete All System Enhancements And Patching With Clear Communication And Preparation. The Contractor Shall Communicate All Enhancements And Support Activations Required To Keep The System Running Effectively To The Primary Point Of Contact (poc) Or The Contracting Officer Representative (cor). All Maintenance And Updates Shall Be Scheduled At Least Three (3) Days In Advance With The Cor. information Security Considerations all Va Sensitive Information Shall Be Protected At All Times, In Accordance With Va Local Site Guidelines. The Contractor Shall Report Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information To The Cor. any Wireless Connectivity To The Va Network Must Be Compatible With 802.11b/g/n And Fips 140-2 Compliant. any Remote Service Support Requires A Memorandum Of Understanding/interconnection Security Agreement (mou/isa) With The Va. security Requirements: service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. general Security contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. check - In Requirements the Contractor Must Report To Their Assigned Contact To Sign In Before Work Begins. Upon Completion Of Work, The Contractor Must Report To Their Assigned Contact To Brief Of Work Completed Or Available Staff If Assigned Contact Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Contractor Will And Must Sign Out. system Interconnection any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. deliverables the Contractor Shall Perform/provide The Following Services: training the Contractor Shall Include On-site Nursing Clinical Support Training For Practice Reinforcement That Can Be Used For Compliance Rounds And Hospital Best Practices. one Time During The Base Year Of The Contract Period And Any Subsequent Option Year, The Contractor Must Provide One Eight (8) Hour Day Of On-site Clinical Consulting At Each Facility For Every 500 Infusion Devices Installed At That Facility. The Training Must Include Nursing Staff Interactions With The Devices And Recommending Improved Practices For Medication Safety. The Cor Will Provide The Contractor With Requested Training Dates For Each Facility During The Base Year Of The Contract And Any Subsequent Option Year. The Contractor Will Work With The Cor In Good Faith To Reasonably Accommodate The Requested Training Dates. the Contractor Shall Provide A Written Report To Each Facility For Each Practice Reinforcement Visit. the Contractor Shall Include A Workshop With Clinical Peers To Support Customer Adoption Of Cqi Reporter Software And Enhance Interpretation Skills Of Cqi Data. workshop Shall Be For A Period Of 2 Days And Hosted By The Contractor At A Site Within Vaneohs (typically Cleveland) During The Base Year Of The Contract And Each Subsequent Option Year (annually). The Cor Will Provide The Contractor With Requested Workshop Dates For Each Facility During The Base Year Of The Contract And Any Subsequent Option Year. The Contractor Will Work With The Cor In Good Faith To Reasonably Accommodate The Requested Workshop Dates. workshop Shall Cover Defining And Creating A Systematic Approach To Analyzing Guardrails Reporter Software Alerts And Refine Drug Libraries, Dose Limits, And Clinical Advisories To Achieve Maximum Impact For The Organization. the Contractor Shall Provide Access To Online Education. Video Content Must Be Made Available, Upon Request, To Va Education Staff And Allowed To Be Uploaded By The Va To Internal Learning Management Systems. the Contractor Shall Include Suite Training Sessions With Clinical Peers To Refresh Skills On The Use Of Cqi Reporter And Editor Training. The Training Sessions Shall Be Available Monthly And Can Be Used As Needed. the Contractor Shall Provide Tuition Annually For Up To Two (2) Va Representatives To Attend The System Data Workshop. support the Contractor Shall Provide Phone Or Email Access To Highly Qualified Pharmacy Consultants And Clinical Infusion Data Consultants To Address Customer Data Set Questions And Concerns And Assist With The Interpretation Of Cqi Data. The Contractor Shall Provide A Resolution Turnaround Time Of 48 Hours From The Initial Phone Call Or Email Communicating A Customer Issue. the Contractor Shall Provide Access To Qualified Pharmacy Consultants Who Hold The Rph Credential And Have At Least 3 Years Experience Working With Bd Continuous Quality Improvement (cqi) Information To Make Recommendations For Improved Safety Limits On Specific Pharmaceutical Products. the Contractor Shall Provide Access To Clinical Infusion Data Consultants (formerly Cqi Managers) Who Must Have At Least 3 Years Experience Working With Bd Cqi Information To Make Recommendations For Improved Safety Limits On Specific Pharmaceutical Products And Other Data Set Parameters. the Contractor Shall Provide Live Technical Telephone Support With Bd Authorized Support Professionals Who Are Based In The United States. The Team Must Be Ready To Assist And Provide Support For Equipment Covered In This Contract From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday. the Contractor Shall Provide Clinical Infusion Data Consultant Data Support Via Phone Or Email From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday, For Questions Related To The Use Of The Software And Interpretation, Review, And Consulting Of Data. data & Analytics the Contractor Shall Provide Real-time Monitoring Of The Alaris Systems Manager To Ensure System Uptime, Functionality, Optimization, And Health In Accordance With The National Mou/isa Between The Contractor And Va Which Is Made Part Of This Contract And Is Incorporated By Reference Herein. the Contractor Shall Provide Concise, Actionable Information On The Hospital S Infusion Management Practices, Without Requiring Analytical Or Reporting Software Installation Or In-house Technical Resources. This Includes Unlimited Access To A Web-based Portal Defined By Hospital With Benchmarking Tools And The Ability To View All Infusions. The Government Can Request A Quarterly Phone Call Or Report With The Data Analyst To Review The Findings In This Report. the Contractor Shall Provide Benchmarking Tools And The Ability To View All Infusions (not Just Those Outside Of Prescribed Ranges). This Information Must Be Web-based And Be Accessible To An Unlimited Number Of Users Per Hospital. These Services Would Require Hosting On A Vendor Platform But Must Not Contain Any Sensitive Information, In Accordance With The National Mou/isa. software Updates & Maintenance if The Contractor Releases Updates To The Applications Or Server Identified In Table 2 To Enhance The Security Or Operation Of The Software, The Contractor Shall Deliver The Enhancement To The Government In Machine-readable Form With Instructions To Assist The Government With Installing The Enhancement. These Enhancements Will Be Provided To The Government Within 60 Days Of Their Issuance Or Data Of First Commercial Availability, With No Additional Charge To The Government, For Installed Instances Of The Software. As Applicable, The Contractor Will Install Updates Remotely Through The Contractor S Remote Access Solution. The Contractor Shall Use Commercially Reasonable Efforts To Correct Errors In The Software That Materially Affect The Functionality Of The Software. all Labor, Time, Materials, Equipment, Travel, Service Manuals, And Supplies Necessary To Provide The Services Required Under This Contract Shall Be Included In The Contract Price. One Time During Each Annual Period, The Contractor Will Perform One (1) On-site Technical Service Visit For Up To Eight (8) Hours For Each 80 Pc Units To Download Cqi Data And Upload The Government S Drug Library Data Set Onto The Licensed Units. The Contractor Shall Provide Telephone Support To The Government Regarding The Operation Of And Potential Errors In The Software. the Contractor Shall Provide Enhancements To The Guardrails Suite Mx And Guardrails Editor Software When Commercially Available. This Includes Providing Any Updates To The Alaris Systems Manager That Are Required To Install The Newest Version Of Suite Mx Software. the Contractor Shall Provide Alaris Systems Manager Service Patch Management Of The Operating System, Systems Manager Application, And Other Software Components. The Contractor Shall Provide Rigorous Testing Before Deployment Of Software Patches And Updates, Including Customized Patch Cycles And Notifications Options. All Software Patches And Updates Shall Be Provided At No Additional Cost To The Government. Remote Management Of The Server Shall Be Delivered In Accordance With The Most Current Version Of The National Mou/isa Between Va And The Contractor. the Contractor Shall Provide Carefusion Coordination Engine (cce) Service Patch Management Of The Operating System, Cce Application, And Other Software Components. The Contractor Shall Provide Rigorous Testing Before Deployment Of Software Patches And Updates, Including Customized Patch Cycles And Notifications Options. All Software Patches And Updates Shall Be Provided At No Additional Cost To The Government. Remote Management Of The Server Shall Be Delivered In Accordance With The Most Current Version Of The National Mou/isa Between Va And The Contractor. the Contractor Shall Provide Remote Installation Of Server System Patches, Including The Operating System, Alaris Systems Manager, And Other System Components Which Will Be Patched Regularly. software Update/enhancement Installations Shall Normally Be Scheduled And Performed Outside Normal Business Hours, 8:00am To 7:00pm Eastern Time Zone Monday Through Friday, Of Coverage At No Additional Charge To The Government. The Cor May Approve Software Installations Outside Of These Hours To Meet Facility Needs. unscheduled Maintenance (emergency Repair Service) the Contractor S Field Service Engineer (fse) Shall Respond Via Phone Call To The Cor Or His/her Designee Immediately After Receipt Of Telephoned Emergency Repair Service Notification Twenty-four (24) Hours Per Day. If The Problem Cannot Be Corrected By Phone, The Fse Will Commence Work (on-site Or Remote Desktop Response) Within Two (2) Hours After Receipt Of The Notification And Will Proceed Progressively To Completion Without Undue Delay. This Requirement For Response Time Shall Be The Same For Both Service Calls During The Va Normal Business Hours And After-hour Service Calls. The Cor Will Provide The Contractor With (a) An Accurate Description Of The Software Error; (b) The Steps Necessary To Reproduce The Software Error, If Available; (c) If Required, The Data Being Processed At The Time Of The Software Error And Associated Log Files; And (d) The Severity Of The Software Error, Including The Circumstances That Lead To The Software Error. The Cor And The Contractor Will Communicate And Mutually Agree On The Severity Level Of The Software Error In Writing. scheduled Maintenance the Contractor Shall Perform Patches And Enhancements To The Software Components Identified In Table 2 To Ensure The Alaris Infusion System Equipment And Software Perform In Accordance With The Latest Oem Maintenance Procedures And Protocols. Patching Shall Be Provided For All Environments: Pre-production, Production, And Training Environments. Scheduled Software Maintenance Shall Be Scheduled At Least Three (3) Days In Advance With The Cor. An Outline Of The Scheduled Software Maintenance Procedures Shall Be Provided To The Cor. The Contractor Shall Provide And Utilize Procedures And Checklists With Worksheet Originals Indicating Work Performed, As Applicable. This Documentation Shall Be Provided To The Cor At The Completion Of The Scheduled Software Maintenance. The Contractor Shall Provide Written Description Of Scheduled Software Maintenance. This Description Shall Include An Itemized List Of The Procedures Performed. scheduled Software Maintenance Services Shall Include, But Need Not Be Limited To, The Following: reviewing Operating System Software Diagnostics To Ensure That The System Is Operating In Accordance With The Manufacturer S Specifications performing Remedial Software Maintenance Of Non-emergent Nature returning The Equipment To The Operating Condition, Per Oem Standards providing Documentation Of Services Performed the Contractor Shall Perform Scheduled Maintenance Services From 8:00am To 7:00pm Eastern Time Zone Monday Through Friday. All Exceptions To The Scheduled Software Maintenance Schedule Shall Be Arranged And Approved In Advance With The Cor. documentation & Reports the Contractor Shall Provide Written Reports Detailing The Software Management Services Provided Under The Contract. The Documentation Shall Include Detailed Descriptions Of The Scheduled And Unscheduled Software Maintenance (i.e., Emergency Software Repairs (esr)) Procedures Performed, Including Updates And Services Required To Maintain The Software. The Esr Shall Consist Of A Separate Report For The Item(s) Covered Under This Contract. Grouping Reports Of Services Performed Under This Contract With Reports Of Services Performed Under Other Contracts On One Esr Is Prohibited. In Addition, Each Esr Shall, At A Minimum, Document The Following Data Legibly And In Complete Detail: contractor Information: name Of Contractor contract Number name Of Fse Who Performed The Services contractor Service Esr Number/log Number date And Time (starting And Ending), Software Downtime, And Hours On-site For Service Call va Purchase Order Numbers Covering The Call description Of Problem Reported By Cor identification Of Software To Be Serviced: software License And Version Number inventory Id Number manufacturer Name device Name, Model Number, And Serial Number any Other Manufacturer Identification Numbers itemized Description Of Service Performed: labor And Travel software Patches parts (with Part Numbers) location Of Problem/corrective Action total Cost To Be Billed, If Applicable (i.e., Service Rendered After Normal Hours Of Coverage)* signatures: fse Performing Services Described authorized Va Employee Who Witnessed Service Described *any Additional Charges For Work Performed Outside The Scope Of This Contract Shall Be Coordinated With The Co (contracting Officer) And Cor Before Service Is Initiated. payments all Invoices Shall Be Submitted Monthly In Arrears. Invoices Shall Be Properly Prepared In Accordance With Far 52.212-4, Shall Contain Sufficient Detail, Shall Match With The Service Tickets For The Work Rendered, And Shall Match The Contracting Line-item Numbers (clins). Invoices Shall Be Sent Electronically To The Va Financial Services Center For Payment Processing Via Their Electronic E-invoice System. At A Minimum, Invoices Shall Include The Following Details: contract Number purchase Order Number (correct Purchase Order Number Which Will Be Issued By The Contracting Officer After The Contract Is Awarded. Invoices Without Correct Purchase Order Number Shall Be Rejected And Returned To The Contractor.) item(s) Covered (to Include License Numbers) description Of The Services Rendered billing Period In Which The Services Were Rendered invoice Number And Date competency And Certification Of Personnel Servicing Equipment the Contractor Shall Provide Fully Qualified Fses To Perform The Software Maintenance And Repair Services Required Under This Contract. Fully Qualified Is Defined As Having Successfully Completed Oem Training Required For The Software Components Identified In Table 2 Along With Any Associated Equipment. the Fses Shall Be Authorized By The Contractor To Perform The Maintenance Services. All Work Shall Be Performed By Fully Qualified Competent Fses. Upon Request, The Contractor Shall Provide Copies Of All Oem Training Certificates For Fses Showing Types Of Software And Equipment And Dates Of Training For All Software And Equipment Identified To Be Covered. When Deemed Appropriate, The Cor Reserves The Right To Prohibit Contractor Personnel From Working On Vamc Software And Equipment. performance Standards table 3. Performance Standards deliverable reference Paragraph deliverable Description standard performance Threshold method Of Surveillance 3.1 web-based Refresher Training For Infusion Data provided Monthly 90% monthly Surveillance 3.1 one (1) On-site Nursing Clinical Support For Practice Reinforcement For Eight (8) Hours For Each 500 Infusion Units) as Needed 100% periodic Surveillance Of Access 3.2 access To Pharmacy Consultants Via Phone/email as Needed no More Than 1 Instance Of Non-compliance periodic Surveillance Of Access 3.2 live Technical Telephone Support as Needed During Normal Business Hours no More Than 1 Instance Of Non-compliance periodic Surveillance Of Access 3.3 access To Knowledge Portal By All Registered Staff web-based Portal Is Always Accessible 95% periodic Surveillance Of Access By Ce 3.3 infusion Analytics Services data Analysts Are Available Quarterly 100% quarterly Surveillance 3.4 one (1) On-site Technical Service Visit For Up To Eight (8) Hours For Each 80 Pc Units as Needed 100% periodic Surveillance Of Access 3.4 guardrails Suite Mx Software Enhancements updates And Maintenance Are Completed When Commercially Available And Reported To The Cor 95% inspection Of Service Report By The Cor 3.4 server Patches And Updates patch Management Is Completed Regularly, Documented, And Reported To The Cor 95% inspection Of Service Report By The Cor 3.4.1 technical Support For Emergency Repair Service immediate Response With Work Commencement Within Two (2) Hours Of Notification By Fse 100% inspection Of Service Report By The Cor 3.5 documentation & Reports all Sms Activities Are Documented And Reported To The Cor 100% inspection Of Report By The Cor performance Period the Period Of Performance (pop) Shall Be For 8/14/2024 8/13/2025 normal Hours Of Work Are Defined As Monday Through Friday From 8:00am To 7:00pm Excluding Federal Holidays Or As Otherwise Arranged With The Cor. there Are Eleven (11) Federal Holidays Set By Law (usc Title 5 Section 6103) That Va Follows: under Current Definitions, Five (5) Are Set By Date: new Year S Day january 1 juneteenth National Independence Day june 19 independence Day july 4 veterans Day november 11 christmas Day december 25 if Any Of The Above Falls On A Saturday, Then Friday Shall Be Observed As A Holiday. Similarly, If One Falls On A Sunday, Then Monday Shall Be Observed As A Holiday. the Other Six (6) Are Set By A Day Of The Week And Month: birthday Of Martin Luther King, Jr. third Monday In January washington S Birthday third Monday In February memorial Day last Monday In May labor Day first Monday In September columbus Day second Monday In October thanksgiving fourth Thursday In November place Of Performance tasks Under This Pws Shall Be Performed Remotely, When Possible. The Contractor Shall Perform On-site Work When Required. Work May Be Performed At Remote Locations Other Than The Contractor S Facilities. If A Problem Requiring Service Cannot Be Resolved Over The Phone Or Remotely, Then An Authorized Contractor S Representative Shall Commence Work On-site Within The Designated Time Identified And Will Proceed Progressively To Rectify The Problem Without Undue Delay Without Any Additional Cost To The Government With Prior Approval By The Cor. table 4. Locations Of Performance facility Name facility Address poc poc Email louis Stokes Cleveland 10701 East Blvd, Cleveland Oh 44016 anthony Lelli anthony.lelli@va.gov akron Community Based Outpatient Clinic Infusion Center 55 W Waterloo Rd, Akron Oh 44319 anthony Lelli anthony.lelli@va.gov

Details: Description _____________________________price Schedule / Bid Tender______________________________ Name Of Bidder: _____________________________________________ Bid No.: Psw-24-1269-b Complete Bid Partial Bid 1 2 3 4 5 6 7 8 9 10 11 12 Item Description Quantity Unit Estimated Unit Cost "brand Name (indicate Model Number If Equipment) (indicate N/a If No Brand)" "unit Price Per Item " Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item "total Price, Per Unit (col 7+8+9+ 10)" "total Price Delivered Final Destination (col 11) X (col 3)" 1 Digital Duplicator Machine 1 Unit 300,000.00 Abc: Three Hundred Thousand Pesos (300,000.00) _______________________________________________ Name Of Establishment ______________________________________________ Signature Over Printed Name Of Proprietor Or Authorized Representative Bids And Awards Committee Iloilo Provincial Government Purchase Of Digital Duplicator Machine Bid No. Psw-24-1269-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 5 1. Scope Of Bid 5 2. Funding Information 5 3. Bidding Requirements 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders 5 6. Origin Of Goods 6 7. Subcontracts 7 8. Pre-bid Conference 7 9. Clarification And Amendment Of Bidding Documents 7 10. Documents Comprising The Bid: Eligibility And Technical Components 7 11. Documents Comprising The Bid: Financial Component 7 12. Bid Prices 8 13. Bid And Payment Currencies 8 14. Bid Security 8 15. Sealing And Marking Of Bids 9 16. Deadline For Submission Of Bids 9 17. Opening And Preliminary Examination Of Bids 9 18. Domestic Preference 9 19. Detailed Evaluation And Comparison Of Bids 9 20. Post-qualification 10 21. Signing Of The Contract 10 Section Iii. Bid Data Sheet 11 Section Iv. General Conditions Of Contract 12 1. Scope Of Contract 12 2. Advance Payment And Terms Of Payment 12 3. Performance Security 12 4. Inspection And Tests 12 5. Warranty 13 6. Liability Of The Supplier 13 Section V. Special Conditions Of Contract 14 Section Vi. Schedule Of Requirements 16 Section Vii. Technical Specifications 17 Section Viii. Checklist Of Technical And Financial Documents 18 Section I. Invitation To Bid Purchase Of Digital Duplicator Machine Bid No. Psw-24-1269-b 1. The Iloilo Provincial Government Through The 2024 Capital Outlay Intends To Apply The Sum Of Three Hundred Thousand Pesos (php 300,000.00) Being The Abc To Payments Under The Contract For The Purchase Of Digital Duplicator Machine . Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 14 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On September 16, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos (php 500.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On September 26, 2024 At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City On Or Before October 10, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 10, 2024 At 9:00 A.m.at The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol, Iloilo City Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com September 12, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Digital Duplicator Machine With Bid No. Psw-24-1269-b. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Three Hundred Thousand Pesos (php 300,000.00)the Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Iloilo Provincial Capitol. Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To The Iloilo Provincial Capitol. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1. Digital Duplicator Machine 1 1 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Psw-24-1269-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Digital Duplicator Machine Specification: Master Making/ Printing Methods: High-speed Digital Master-making/ Fully Automatic Original Type: Book Or Sheet Master Making Time: Approx. 17 Seconds Or Better Resolution: Scanning: 600dpi X 600dpi Printing: 300 Dpi X 600 Dpi Or Higher Minimum Scanning Area: 297 Mm X 432 Mm Or Better Print Paper Weight: 46gsm To 157gsm Print Paper Size: 100mm X 148mm To 310mm X 432 Mm Minimum Printing Area: 210mm X 357mm Paper Feed Tray Stacking Capacity: 1000 Sheets Or Higher Paper Receiving Tray Stacking Capacity: 1000 Sheets Or Higher Print Speed: 130ppm Or Higher Print Position Adjustment: +15mm, Vertical:+10mm Image Processing Mode: Line, Photo, Duo, Pencil Print Reproduction Ratio: Zoom:50% To 200%). Free,100% Reduction Ration, 3 Levels Or Enlargement (141%, 122%, 116%), 4 Level Of Reduction (94%, 87%, 82%, 71%) User Interface: Lcd Panel Ink Supply: Full Automatic (1000 Ml/cartridge) Master Supply/ Disposal: Full Automatic ( Legal: Approx. 250 Sheets Per Roll) Disposal Capacity: Approx. 100 Sheets Service Center: Must Have An Established Two Service Center For 10 Years Or More In Iloilo City ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Bid Form Date: _____________________ Bid No.: ___________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers __________, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply/deliver/perform _________________________________________ [description Of The Goods] In Conformity With The Said Pbds For The Sum Of _______________________________________, (php _______________________) [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: Value Added Tax (vat), Income Tax, Local Taxes, And Other Fiscal Levies And Duties, As Applicable, Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of ____________________________________________________ As Evidenced By The Attached [name Of The Bidder] ______________________________________. [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: Legal Capacity: Signature: Duly Authorized To Sign The Bid For And Behalf Of: Date: Republic Of The Philippines) City Of ____________________) S.s. Bid Securing Declaration Bid No.: ___________________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for Sole Proprietorship) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Sole Proprietor Or Authorized Representative Of ______________________________________ With Office Address At ______________________________________; 2. As The Owner And Sole Proprietor, Or Authorized Representative Of _____________________________________, I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For ___________________________________________ [name Of The Project] Of The Iloilo Provincial Government, As Shown In The Attached Duly Notarized Special Power Of Attorney; 3. __________________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. __________________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. ___________________________________________ Complies With Existing Labor Laws And Standards; And 8. ___________________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _________________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Omnibus Sworn Statement (for A Partnership Or Cooperative) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers And Members Of _____________________________________ Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of _____________________) S.s. Omnibus Sworn Statement (for A Corporation Or Joint Venture) I, _______________________________________of Legal Age, Single/married/widow, Filipino, And Residing At ________________________________________, Philippines, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Duly Authorized And Designated Representative Of ______________________________ With Office Address At ___________________________________; 2. I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Iloilo Provincial Government, As Shown [name Of The Project] In The Attached _________________________________________________; [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;] 3. _____________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _____________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. None Of The Officers, Directors, And Controlling Stockholders Of _____________________________________is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. _____________________________________ Complies With Existing Labor Laws And Standards; And 8. _____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: E. Carefully Examining All Of The Bidding Documents; F. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; G. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And H. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The ______________________________________. [name Of The Project] 9. _____________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. ________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Republic Of The Philippines) City Of ____________________) S.s. Performance Securing Declaration Bid No: ____________________ To: Bids And Awards Committee Iloilo Provincial Government Iloilo Provincial Capitol Bonifacio Drive, Iloilo City I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ______ __ At ___________________________. _________________________________________________ [signature Over Printed Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me, _______________________ In The _____________________. Affiant Exhibited To Me His Valid Identification Card With Id No. _________________ Issued By: ___________________. Doc No.:______; Page No. _____; Book No.:_____; Series Of: _____; Email Address: ______________________________________ Statement Of Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project Amount Of Contract Date Of Contract Effectivity Owner’s Name And Address Delivery Period Date Of Delivery Date Of Acceptance Signature Over Printed Name Attachments: 1. Purchase Order (po) 2. Acceptance And Inspection Report (air) Statement Of All On-going Government And Private Contracts (including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid) Bidder’s Name: Email Address: Bidder’s Address: Fax Number: Tel. Number: Name Of Project/s Amount Of Contract Date Of Contract Effectivity Owner’s Names And Address Delivery Period (indicate All Delivery Periods If Staggered Delivery Allowed) End Of Delivery Period Value Of Outstanding Contracts (indicate If Partial Delivery Allowed) No. Of Days From End Of Delivery Period Days Of Approved Extension/ Suspension, If Any Total Value Of Outstanding Contracts (php) Signature Over Printed Name Fill Up All The Columns Accordingly Disclaimer: Non-disclosure Of All On-going Contracts And Details Thereof Is Grounds For Ineligibility And Disqualification.