Scanning Tenders

Details: This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With (iaw) The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested And A Written Solicitation Will Not Be Issued. The Government Reserves The Right To Make No Award From This Solicitation.â â  this Is A Request For Quote (rfq),â and The Solicitation Number Isâ 36c25024q1064. The Government Anticipates Awarding A Firm-fixed Price Purchase Order Resulting From This Solicitation. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circulars 2024-06, Effective 08/29/2024. The Associated Naics Code Isâ 339112 Surgical And Medical Instrument Manufacturing. the Department Of Veterans Affairs, Network Contracting Office 10, Is Soliciting Quotes Fromâ allâ sources To Supply Theâ columbus Va Ambulatory Care Center An Instrument Laser Etching Device. Respondents To This Solicitation Must Fully Demonstrate Their Capability By Supplying Detailed Quote Information, Along With Any Other Documents Necessary To Support The Requirements Below. â quotes Are To Be Provided Toâ gina P. Crank, Contracting Officer, Via Email Atâ gina.crank@va.gov, No Later Thanâ september 16, 2024, Byâ 5:00â pmâ est. No Telephone Calls Will Be Accepted. No Submission Received After The Above-mentioned Date And Time Will Be Accepted.â  item Information item Number description Of Supplies/services quantity unit unit Price amount 0001 1.00 ea $ $ laser Marking Equipment funding/req. Number: 1 757-24-4-096-0584 0002 1.00 ea $ $ laser Installation And Training 1-week Onsite Training & Configuration funding/req. Number: 1 757-24-4-096-0584 grand Total $ â  statement Of Work (sow) contract Number: task Order Number: ifcap Tracking Number: follow-on To Contract And Task Order Number: program Requestor/manager). name: andrew Blanford section: htm (healthcare Technology Management) address: 420 North James Rd, Columbus, Oh 43219 phone Number: (614) 257-5200 X52002 fax Number: e-mail Address: andrew.blanford@va.gov 2. Contract Title. Instrument Laser Marking Equipment And Training Services 3. Background. The Va Central Ohio Healthcare System Is In Need Of Laser Marking Equipment And Training To Mark Instruments For Tracking Inventory And Usage Ensuring That Instruments Processed By Our Sterile Processing Service Are Maintained Properly And Replaced On Appropriate Intervals. The Laser Marking Equipment Is Necessary To Provide Regular And Routine Marking Of Instruments Used In Surgery, Dental, And Other Instruments Areas And Managed By Our Sterile Processing Service. The Sterile Processing Service Line Will Ultimately Be Responsible For The Performance Of These Tasks In-house But May Be Assisted By The Healthcare Technology Management Service As Deemed Necessary Or Appropriate By Va Leadership. 4. Scope. Contractor Shall Provide And Install A Laser Marking System Along With Any Ancillary Components That Are Necessary To Fully Manage A Laser Marking And Instrument Tracking Program By In-house And Any Other Contracted Personnel Labor Acquired By The Va To Perform These Tasks. The Laser Marks Must Be Fully Compatible With Our Existing Censitrac Instrument Tracking System. Contractor Must Provide Training To All Va Central Ohio Healthcare System Personnel Identified As Needing This Training To Perform Tasks Associated With Laser Marking Instruments And Uploading The Instruments Into The Censitrac Database. Contractor Must Also Be Able To Provide Labor Support On An As Needed Basis To Utilize The Laser Marking Equipment Acquired Under This Acquisition To Laser Mark Instruments And Must Have The Ability And Approved Access To Upload The Data And Instrumentation Into The Censitrac Database Currently In Use At The Facility. The Purpose Of This Requirement Is To Ensure That A Contracted Labor Pull Is Available In The Event Va Labor Resources Are Insufficient To Provide The Services In-house. Additional Labor Costs Associated With These Potentially Necessary Vendor Services Would Be Procured Outside Of The Scope Of This Procurement And Awarded Under A Separate Acquisition Or Local Purchase In The Future As Needed. Procurement Must Not Hinder The Ability To Fully Utilize The Already Established/awarded Visn Level Censitrac Hardware/software/database Support Agreement. 5. Specific Tasks. 5.1 Task 1 Provide Laser Marking Equipment Including The Laser Marking Device, Hepa Filtration Devices, And Any Ancillary Equipment Or Supplies To Perform Laser Marking Of Instruments And Uploading Of Laser Mark Data To The Censitrac Database By In-house And Potentially Contracted Personnel. 5.2 Task 2 Provide Laser Installation With Proper Connections To Existing Software And Hardware As Necessary. 5.3 Task 3 Provide Laser Training To Designated Va Personnel As Identified By The Va Central Ohio Healthcare System. This Training Must Include Teaching The Ability To Laser Mark The Instruments Safely As Well As Fully Upload The Instrument Laser Mark And Instrument Data Into The Censitrac Database. Data Uploaded Would Include But Is Not Limited To Information Such As Instrument Type, Manufacturer, Acquired Date, Cost, Location, Responsible Service Line, Etc. 5.4 Task 4 Have The Ability To Provide Contractor Labor Support In The Future With The Ability To Utilize The On-site Laser Marking System To Mark Instruments And Ability To Upload Instrument Laser Marks And Data Into The Censitrac Database On An As Needed Basis In The Future If And/or When Va Labor Pools Are Unable Or Insufficient To Do So. 6. Performance Monitoring contractor Shall Provide A Field Service Report Upon Completion Of The Work. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. general Security contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. training all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] the Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. information Systems Hosting, Operations, Maintenance, Or Use bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: vendor Must Accept The System Without The Drive; va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; the Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. a Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. liquidated Damages For Data Breach consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: notification. one Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. data Breach Analysis. fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. one Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. system Interconnection any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 8. Government-furnished Equipment (gfe)/government-furnished Information (gfi). n/a 9. Other Pertinent Information Or Special Considerations. n/a A. Identification Of Possible Follow-on Work. B. Identification Of Potential Conflicts Of Interest (coi). C. Identification Of Non-disclosure Requirements. D. Packaging, Packing And Shipping Instructions. E. Inspection And Acceptance Criteria. 10. Risk Control na 11. Place Of Performance. Chalmers P. Wylie Ambulatory Care Center 420 N James Rd., Columbus, Oh, 43219 12. Period Of Performance. One Time Purchase 13. Delivery Schedule. sow Task# deliverable Title format number calendar Days After Co Start 1 laser Marking Equipment physical 1 2 laser Installation physical 1 3 laser And Censitrac Training in-person: 1 Week 1 salient Characteristics instructions: Salient Characteristics Are Those Characteristics, Either Physical And/or Functional, That Will Meet Your Needs. They Will Normally Include The Common Nomenclature, Kind Of Material, Electrical Data, Dimensions, Size Or Capacity, Restrictive Environmental Conditions, Intended Use, Equipment To Be Used With, And/ Or Pertinent Data Which Describes The Item, Material, Or Service. Salient Characteristics Should Only State The Government S Minimum Needs. Restrictive Descriptions, E.g., Bells And Whistles, That Unnecessarily Limit The Number Of Potential Suppliers Should Be Avoided. The Requiring Activity Shall Provide A Description List Of The Specifications And/or Salient Physical And Functional Characteristics Which Are Essential To The Needs Of The Government. Below Are A Few Examples Of Specifications And/or Salient Characteristics. the Va Central Ohio Healthcare System Requires The Following: the Va Central Ohio Healthcare System Is In Need Of Laser Marking Equipment And Training To Mark Instruments For Tracking Inventory And Usage Ensuring That Instruments Processed By Our Sterile Processing Service Are Maintained Properly And Replaced On Appropriate Intervals. The Laser Marking Equipment Is Necessary To Provide Regular And Routine Marking Of Instruments Used In Surgery, Dental, And Other Instruments Areas And Managed By Our Sterile Processing Service. The Sterile Processing Service Line Will Ultimately Be Responsible For The Performance Of These Tasks In-house But May Be Assisted By The Healthcare Technology Management Service As Deemed Necessary Or Appropriate By Va Leadership. contractor Shall Provide And Install A Laser Marking System Along With Any Ancillary Components That Are Necessary To Fully Manage A Laser Marking And Instrument Tracking Program By In-house And Any Other Contracted Personnel Labor Acquired By The Va To Perform These Tasks. The Laser Marks Must Be Fully Compatible With Our Existing Censitrac Instrument Tracking System. Contractor Must Provide Training To All Va Central Ohio Healthcare System Personnel Identified As Needing This Training To Perform Tasks Associated With Laser Marking Instruments And Uploading The Instruments Into The Censitrac Database. Contractor Must Also Be Able To Provide Labor Support On An As Needed Basis To Utilize The Laser Marking Equipment Acquired Under This Acquisition To Laser Mark Instruments And Must Have The Ability And Approved Access To Upload The Data And Instrumentation Into The Censitrac Database Currently In Use At The Facility. The Purpose Of This Requirement Is To Ensure That A Contracted Labor Pull Is Available In The Event Va Labor Resources Are Insufficient To Provide The Services In-house. Additional Labor Costs Associated With These Potentially Necessary Vendor Services Would Be Procured Outside Of The Scope Of This Procurement And Awarded Under A Separate Acquisition Or Local Purchase In The Future As Needed. Procurement Must Not Hinder The Ability To Fully Utilize The Already Established/awarded Visn Level Censitrac Hardware/software/database Support Agreement. requirements Contractor Must Provide: 1 Laser Marking Machine With All Required Ancillary Equipment 1 Pc/laptop With Laser Software 1 Air Filtration System (hepa) details: Provide Laser Marking Equipment Including The Laser Marking Device, Hepa Filtration Devices, And Any Ancillary Equipment Or Supplies To Perform Laser Marking Of Instruments And Uploading Of Laser Mark Data To The Censitrac Database By In-house And Potentially Contracted Personnel. provide Laser Installation With Proper Connections To Existing Software And Hardware As Necessary. provide Laser Training To Designated Va Personnel As Identified By The Va Central Ohio Healthcare System. This Training Must Include Teaching The Ability To Laser Mark The Instruments Safely As Well As Fully Upload The Instrument Laser Mark And Instrument Data Into The Censitrac Database. Data Uploaded Would Include But Is Not Limited To Information Such As Instrument Type, Manufacturer, Acquired Date, Cost, Location, Responsible Service Line, Etc. have The Ability To Provide Contractor Labor Support In The Future With The Ability To Utilize The On-site Laser Marking System To Mark Instruments And Ability To Upload Instrument Laser Marks And Data Into The Censitrac Database On An As Needed Basis In The Future If And/or When Va Labor Pools Are Unable Or Insufficient To Do So. the 11 Federal Holidays Observed By The Federal Government Are: new Year S Day January 1 martin Luther King S Birthday 3rd Monday In January presidents Day 3rd Monday In February memorial Day Last Monday In May juneteenth Day June 19 independence Day July 4 labor Day 1st Monday In September columbus Day 2nd Monday In October veterans Day November 11 thanksgiving Day 4th Thursday In November christmas Day December 25th the President Of The United States Of America May Declare Additional Days As A Federal Holiday, And If So, This Holiday Will Automatically Be Added To The List Above. When A Holiday Falls On A Sunday, The Following Monday Shall Be Observed As A Federal Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Shall Be Observed As A Federal Holiday. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Items (sep 2023) far 52.212-3, Offerors Representations And Certifications Commercial Items (nov 2023) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Items. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Items (nov 2023) addendum To Far 52.212-4 Contract Terms And Conditions Commercial Items clauses That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Following Clauses Are Incorporated Into 52.212-4 As An Addendum To This Contract: far 52.252-2 Clauses Incorporated By Reference (feb 1998) far 52.204-18 Commercial And Government Entity Code Maintenance (aug 2020) far 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (march 2023) vaar 852.212-70 Provisions And Clauses Applicable To Va Acquisition Of Commercial Items (apr 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 vaar 852.212-71 Gray Market Language (feb 2023) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders (dec 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, And 52.232-33.] all Quoters Shall Submit The Following: A Completed Schedule With Pricing, Adequate Documentation Detailing The Capabilities Of The Product. all Quotes Shall Be Sent To The Electronically Via Email To Gina P. Crank @ Gina.crank@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms And Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than September 16, 2024 By 5:00 Pm Est To Gina.crank@va.gov late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact gina P. Crank contracting Officer network Contract Office (nco) 10 office: 614-625-1236 email: Gina.crank@va.gov

Details: Description Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 1 Voice Recorder , Record In Mp3/lpcm With A High Sensitivity S-microphone, 8,800.00 Unit Up To 4 Gb Of Built-in Storage, Expandable Via Microsd (sdhc/sdxc) Cards, Auto Voice Recording Reduces Background Noise, Direct Usb Built In For Easy Connection To Pc, Built-in Lithium Battery With Three-minute Quick Charge With Lcd Backlight, Fm Radio Recording, Graphic Equalizer At Least Maximum Files 5000 1 Year Warranty On Parts And Service 1 2 Laptop Computer , Ryzen 5 7530u 2.0ghz 19mb Total Cache Or Higher 49,500.00 Units At Least 16 Gb, (2 X 8 Gb) Ddr4, 3200 Mhz Memory At Least 512 Gb, M.2, Pcie Nvme, Ssd At Least On Board Video Graphics Or Higher At Least 15.6 Inch Fhd (1920 X 1080) 120hz 250 Nits Display Widescreen Hd (720p) Webcam, Stereo Speakers 802.11ac 1x1 Wifi And Bluetooth, 1 Sd 3.0 Card Slot With Gigabit Lan Port Usb Adaptor, Onboard Microphone English International Non-backlit Keyboard With Numeric Keypad, Platinum Silver: Precision Touchpad 3-cell Battery, 41whr (integrated), 65w Ac Rugged Adapter Carrying Case/bag, Windows 11 Home Sl 1 Year Warranty On Parts And Service 3 3 Printer , Color Wifi Multifunction 12,500.00 Units Function: Print, Scan, Copy, Print Speed: Up To 33.0 Ppm / 15.0 Ppm Print Resolution: 5760 X 1440 Dpi, Copy Speed: (iso 29183, A4) 7.7 Ipm / 3.8 Ipm 7 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 1 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Max Copy Resolution: 600 X 600 Dpi, Max Copies From Standalone: 20copies, Max Copy Size: A4, Letter, Flatbed Colour Image Scanner, Cis Sensor, Optical Resolution: 1200 X 2400 Dpi, Scan Speed: Up To 11 Sec / 28 Sec, Maximum Scan Area: 216 X 297 Mm, Standard Paper Input Capacity: Up To 100 Sheets Of Plain Paper (80 G/m2), Number Of Paper Trays: 1, Maximum Paper Size: 215.9 X 1200 Mm, Usb 2.0, Warranty Coverage Of Up To 2 Years Or 30k Prints, Whichever Comes First 4 Desktop Computer , Desktop Computer 48,500.00 Sets Core I5 13400 2.50ghz 20mb Smart Cache Or Higher H610m Motherboard With Gigabit Lan 16gb (2 X 8gb) Ddr4 3200mhz Memory 1tb Nvme M.2 Ssd Pcie Gt1030 2gb Video Card Usb Keyboard Mouse Combo With Mouse Pad 80+ Bronze 650watts Rated Psu 21.5" Fhd Ips 75hz Led Monitor Or Higher Heavy Duty Black Atx Casing 650va 360watts Ups, Rated Input Current 2.83a, (2 Years Warranty) 2.1 Speakers Usb-powered 11 Watts Rms Warranty Pc - 1 Year Parts And Labor 6 5 Computer Monitor , Monitor 8,650.00 Units 23.8 Inches, 1080p Ips 144hz, Brightness (typical): 250 Cd/m² Effective Viewing Area: 527.04 Mm (h) × 296.46 Mm (v) Contrast Ratio: 1000 : 1 (typical) 80 Million : 1 (dcr) Response Time: 1ms (mprt), Display Colors: 16.7 Million Viewing Angle: 5 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 2 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 178° (h) / 178° (v) (cr > 10) Signal Input: Vga X 1, Hdmi 1.4 X 2, Displayport 1.2 X 1 Hdcp Version: Hdmi: 1.4, Displayport: 1.4, Line In & Earphone Freesync Premium Conditions: (1) 1 Year Warranty On Parts And Service Under Normal Condition. (2) Equipment Under Warranty Shall Be Checked And Diagnose Within A Maximum Of 48hrs Upon Received Of The Equipment. In Case The Repair Will Took More Than 48hrs, The Suppliers/dealers Shall Provide A Service Unit With The Same Specification Or Higher. (3) Suppliers/dealers Shall Replace The Equipment Immediately At No Charge With The Same Specification Or Higher And Has Agreed By The End User, In Case The Unit Has A Factory Defect That Cannot Be Repaired. (4) Bidders Shall Have A Service Center With In South Cotabato 6 Hard Disk , External, 1tb, Usb 3.0 4,261.50 2 Units 7 Printer , Color Multifunction Printer 20,000.00 Unit Function: Print, Copy, Scan, Fax And Adf Print Speed: (a4, Iso): Up To 11 / 6 Ipm (mono/colour) Print Resolution: 4800 X 1200 Dpi Copy Speed: 23 Sec / 3.2 Ipm Colour Esat/f-cot/simplex, 1.8 Ipm Colour Esat/simplex Multiple Copy: Mono/color Max 99 Pages Scanner Type: Flatbed (adf / Platen) Scanner Optical Resolution: 600 X 1200 Dpi 1 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 3 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Line Scanning Speed: Greyscale 1.5 Ms/line (300 Dpi), Clour 3.5 Ms/line (300 Dpi) Fax Transmission Speed: (mono / Colour) 3 Sec / 1 Min Fax Resolution: 200 X 200 Dpi Modem Speed: 33.6kbps Auto Fall Back Display: 1.35" / 3.4 Cm Square Lcd (monochrome) Duty Cycle: Up To 3,000 Pages/month 1 Year Warranty On Parts And Service 8 Ups , Ups 15,600.00 Units 1500va, 900watts, Tower Type, Sigle Phase, 230 Volts "line-interactive, Greenpower Ups™ Bypass Technology " On Battery Wave Form: Pure Sine Wave, Outlet Type: As X 4 Runtime At 200w: 27 Minutes, Emi/rfi Filtration, Lcd Panel 2 9 Printer , Wifi Ink Tank, Color Multifunction Printer 14,000.00 Units Function: Print, Scan And Copy, Print Speed: Up To 33.0 Ppm / 20.0 Ppm, Print Resolution: 4800 X 1200 Dpi, Copy Speed: Up To 10.8 Ipm / 5.5 Ipm, Copy Resolution: 600 X 600 Dpi, Maximum Copy Size: A4, Letter, Scan Speed: Black 200 Dpi: 11 Sec, Colour 200 Dpi: 28 Sec, Scan Resolution: 1200 X 2400 Dpi, Maximum Scan Area: 216 X 297 Mm, Maximum Paper Size: 215.9 X 1200 Mm (8.5 X 47.24"), Number Of Paper Trays: 1, Technology: Precisioncore Printhead, Interface: Usb 2.0, Wi-fi Ieee 802.11b/g/n, Wi-fi Direct. 2 Years Warranty Or 50,000 Prints, Whichever Comes First 2 10 Headset , Color: Black 3,000.00 2 Units Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 4 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Cable Length: 2m Frequency Range: 20hz~20khz Impedance 32 Ohm Input Jack 3.5 Mm Max Power: 50mw Sound Presser Level?: 102db Weight: 0.15kg Seamlessly Change From Gaming To Voice Calls Microphone Features A 120° Rotation Leather Padded Ear Cups Also Prevent Sound Leakage Volume And Mute Controls Conveniently Located On The Headset X-x-x Page 6 Follows X-x-x Note: "please Indicate Brand" Note: Requisition Of Office Supplies Of Ppdo (augmentation) Source Of Fund: Ppdo-1041 - 5-02-03-010 - Mooe- 24 - 09 -22030 Approved Budget: P 672,773.00 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 5 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 11 Chair , -high Back, Black 6,521.26 Pcs -with Nylon Flat-base (nb5) -with Recliner Tilt Mechanism With Single Position Locking (m24) -with Pp Fixed Armrest (ap6) -with Heavy Duty Nylon Castor (r1) 2 12 Telephone Set , With 4 Sip Lines, 3-way Conference, Sip Hotspot, 6,000.00 Set 2.8” Main Color Display, Hd Audio On Speakerphone And Handset, Support Ehs Wireless Headset, Dual Gigabit Ports, Integrated Poe, Stand With 2 Adjustable Angles Of 45 And 50 Degrees, Opus Voice: Can Handle A Variety Of Audio Applications, With All The Necessary Voip Features, At Least 34 Keys Keypad, 1 X-x-x Nothing Follows X-x-x Note: "please Indicate Brand" Note: Requisition Of Office Supplies Of Ppdo (augmentation) Source Of Fund: Ppdo-1041 - 5-02-03-010 - Mooe- 24 - 09 -22030 Approved Budget: P 19,042.52 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 6 Of 6

Description: In Accordance With Far Part 10, Market Research, This Is A Sources Sought Notice To Determine The Availability Of Potential Sources/vendors Having The Skills And Capabilities Necessary To Provide Intraoperative Neuromonitoring (ionm) For The Louis Stokes Cleveland Va Medical Center (lscvamc) For A Period Of One (1) Base Year, With Four, 12-month Options, Exercisable At The Government S Discretion. all Interested Contractors Are Invited To Respond As This Information May Be Used To Determine Potential Set Asides For The Above Noted Services. This Sources Sought Notice Is For Information And Planning Purposes Only And Shall Not Be Construed As A Solicitation Or As An Obligation On The Part Of The Department Of Veterans Affairs (va). No Reimbursement Will Be Made For Any Costs Associated With Providing Information In Response To This Sources Sought Or Any Follow Up Information. If Your Company Is Able To Perform These Services Please Respond To The Following: company Name And Address. company Point Of Contact Name, Telephone Number And Email Address. type Of Business: Service-disabled Veteran-owned Small Business, Veteran-owned Small Business, 8a, Hubzone, Woman-owned Small Business, Etc. All Businesses Eligible To Provide This Service Are Encouraged To Reply As This Information May Be Used To Determine Potential Set-asides. uei Number And Naics Code. federal Supply Schedule (fss) Contract, List The Gsa Contract Number And Relevant Sins. company Website Address. capabilities/qualifications: A Written Response Providing Clear And Unambiguous Evidence To Substantiate The Capacity To Fulfill This Requirement. Description Of The Capabilities/qualifications/skills Your Company Possesses To Perform Services Described. do You Need To Subcontract Any Portion Of Work To Provide These Services Stated Herein? past Experience Relative To Similar Requirements. Offer May Provide The Following Information On Similar Projects For Which The Responder Was A Prime Contractor. the Name, Address, And Value Of Each Project. the Prime Contract Type, Firm Fixed-price. the Name, Telephone And Address Of The Owner Of Each Project. a Description Of Each Project And Why It Is Relevant To This Requirement. Include Difficulties And Successes. your Company S Role And Services Provided For Each Project. telephone And Faxed Responses Will Not Be Accepted Nor Responded To. It Is Requested That The Above Information Be Provided No Later Than October 24, 2024 At 10:00 Am Est. Responses Should Be Emailed To Brandi.holland2@va.gov no Phone Calls Will Be Answered Or Responded To. Email Correspondence Only performance Work Statement neuromonitoring Services the Contractor Shall Provide Intraoperative Neuromonitoring (ionm) For The Louis Stokes Cleveland Va Medical Center (lscvamc). services Shall Be Provided By Contractor Technicians And Shall Be Overseen By The Attending Surgeon. Technician Services Are Provided On-site In The Lscvamc Operating Rooms. the Contractor Shall Have A Sufficient Number Of Fully Trained Technicians And Interpreting Physicians To Ensure That Qualified Individuals Provide Services On A Per-needed Basis As Specified By The Lscvamc. 1. Duties/qualifications on Site Ionm Technicians Must Be Certified To Provide Intra-operative Monitoring. The Contractor Shall Ensure The Technicians Assigned To Perform In Operating Rooms Possess Knowledge Of The Effects Of Anesthesia And Of Various Artifacts Such As Electrical Interference From Operating Room Equipment, Etc, To Be Able To Assess Their Effects On The Data Collected During The Surgical Procedure. Technician Must Have Knowledge Of Potential Morbidity Caused By The Monitoring Process Itself, Quality Control Systems, Performance Testing And The Calibration Of Equipment. The Contractor Provides The Equipment Necessary To Effectively Communicate The Intra-operative Interpretation Of Data. The Technicians Will Provide Recommendations Based Upon Interpretation Of Monitoring Results To The Attending Surgeon And Operating Room Personnel. the Remote Interpreting Physicians . 2. Technical Services provide A Trained Technician, Equipment And All Necessary Accessories For Requested Surgical Procedures In The Operating Room. perform All Aspects Of Ionm As Needed, Including But Not Limited To The Following Modalities: Somatosensory Evoked Potentials (ssep), Motor Evoked Potentials (mep), Electromyography (emg), Electroencephalography (eeg), Cortical Mapping, Brain Stem Recordings, Etc. communicate Results Of Monitoring In Real Time To Operating Surgeons, Anesthesiologists And Other Appropriate Members Of The Surgical Team In The Operating Room. apply Electrodes To The Patient As Needed For Monitoring Requested Modalities And Remove Electrodes At The End Of The Procedure. if Applicable, Assist The Surgical Team In Explaining Ionm To The Patient Pre-operatively.â  participate In Lscvamc S Quality Assurance Program As Required. 3. Scope Of Monitoring Services during The Term Of This Agreement, The Contractor Shall Provide Monitoring Services To Lscvamc At The Request Of The Attending Surgeon Or Other Appropriate Members Of The Lscvamc Surgical Team. The Request Shall Be Pursuant To The Written Order Of The Attending Surgeon At Lscvamc. The Monitoring Services Shall Include Neurophysiologic Monitoring Of The Patient During The Surgical Procedure (technical Services) By A Qualified Technician. contractor Shall Coordinate Provision Of Services With The Attending Surgeon Or Designee. Contractor Is Responsible For Provision Of All Supplies In Support Of The Services It Provides. Contractor Will Complete All Administrative Tasks And Required Documentation Immediately Following Procedure. complications Or Incidents Incurred During The Administration Of This Contract Will Be Reported Within 24 Hours Of Discovery To The Attending Surgeon And The Lscvamc Surgery Service Cotr. The Contractor May Be Required To Provide Evidence Of Follow-up Through A Written Report Of The Incident, Describing The Event, Analysis Of Cause And Effect, And Corrective Action Taken. If Such A Report Is Requested By The Cotr Or Other Lscvamc Designee, This Will Be Done Within Three (3) Working Days Of The Verbal Report. 4. Qualifications each Technician Who Provides Technical Services At Lscvamc Shall Be Adequately Trained To Perform The Technical Services And Shall Provide The Technical Services In Accordance With The Standards Of Care Applicable To Such Services, Including Those Established By The American Society Of Electroneurodiagnostic Technologists (aset) And/or The American Society Of Neurophysiological Monitoring (asnm). The Contractor Shall Provide Evidence Of Technician S Training And Case Experience. Lscvamc May Request Removal From The Contract Of Any Technician At The Discretion Of Lscvamc. If Lscvamc Makes Such A Request, It Shall Provide Written Reasons For Its Action To The Contractor. 5. Credentialing credentials: The Contractor Will Maintain Employee Files On All Technicians And Will Provide Copies Of Specific Documentation To Lscvamc. Lscvamc Shall Notify The Contractor Of Its Requirements, If Any, Regarding Computer Access And Other Va And Lscvamc Requirements Specific To Technician Presence In The Operating Room. identification Badges: An Identification (id) Badge Will Be Issued By The Va To The Contract Personnel Providing Services To Lscvamc. The Appropriate Id Badge Shall Be Worn At All Times While On Government Facility Grounds, Clearly Displayed On The Outermost Garment. 6. Lscvamc Responsibilities orientation: Lscvamc Will Provide Technician With A Reasonably Appropriate Orientation To The Facility And Its Applicable Policies, Procedures, Rules And Regulations, Including Those Relating To Infection Control, Safety Management And Confidentiality. evaluation: Lscvamc Personnel Will Periodically Provide Input To The Contractor For Purposes Of Evaluating The Competency And Performance Of Each Technician Who Provides Technical Services At Lscvamc. no Discrimination: Lscvamc Will Not Discriminate Against Any Technician On The Basis Of Race, Religion, Color, National Origin, Sex, Age, Disability Or Any Other Basis Prohibited By Law. 7. Equipment equipment: The Contractor Shall Acquire, Maintain And Provide In Good Working Order The Dedicated Equipment, Technology And Software Required For The Technicians Provide Ionm Services. The Costs Of Repair And/or Replacement Of Such Equipment, Technology Or Software Will Be The Sole Responsibility Of The Contractor. The Contractor Agrees To Abide By Lscvamc S Policies And Procedures Regarding The Maintenance, Use And Safety Of Any Clinical Equipment Utilized By Technicians In The Operating Rooms At Lscvamc. utilities: Lscvamc Shall, At No Cost To The Contractor, Provide All Utilities, Operating Room Apparel, And Computer Networking Assistance Reasonably Necessary For The Contractor To Perform The Ionm Services. 8. Universal Precautions exposure Prevention: Lscvamc Will Provide Technicians All Personal Protective Equipment, Including Gloves, Gowns, And Other Supplies Necessary To Comply With Centers For Disease Control Guidelines, As Appropriate To The Technicians Individual Responsibilities. The Contractor Shall Provide All Technicians With Appropriate Information, And, Upon Request, Shall Provide Lscvamc With Documentation Of Such Information, Regarding Exposure Prevention, Use Of Personal Protective Equipment, And Infection Control. The Contractor Shall Offer To Technicians At Substantial Risk Of Directly Contacting Body Fluids, Opportunities To Obtain Antibody And Or Antigen Testing And Vaccination In Accordance With Requirements Of The Occupational Health And Safety Administration And Centers For Disease Control. post-exposure: In The Event Of An Exposure, The Contractor And Lscvamc Will Cooperate, In Accordance With Applicable Lscvamc Policy, Regarding Offering Appropriate Post-exposure Testing To The Affected Technician. Lscvamc Will Use Its Best Efforts To Appropriately Test The Source Patient And To Obtain That Patient's Consent To Disclosure Of Test Results To Technician And The Contractor. The Contractor Will Be Responsible For Providing Appropriate Follow Up Medical Care And Counseling, If Applicable, And Record-keeping. 9. Personal Hygiene And Clothing contract Health Care Providers Shall Be Neat, Clean, Well Groomed And Shall Otherwise Exercise Good Personal Hygiene. Appropriate Lscvamc Attire Shall Be Worn At All Times Within The Operating Room And Other Areas As Designated By The Lscvamc. Medical Scrubs Provided By The Lscvamc Are Not To Be Worn Or Removed From Outside The Lscvamc Facility. 10. Health Requirements contract Health Care Providers Shall Not Perform Services Under This Contract Unless A Pre-assignment Medical Examination Has Been Performed Within 30 Calendar Days Of Their First Scheduled Shift. Pre-assignment Medical Examinations Shall Be The Responsibility Of The Contractor At No Cost To The Government. as A Condition Of Employment Occupational Safety And Health Administration (osha) Requires That All Contract Staff Who Will Have Occupational Exposure To Blood, Other Body Fluids, Or Other Potentially Infectious Materials, Shall Receive Hepatitis B Vaccine, Sign A Voluntary Declination Or Have Documented Proof Of Immunity To Hepatitis B Infection. The Immunization Shall Be The Responsibility Of The Contractor At No Cost To The Government. contract Health Providers Having Patient Contact Or Exposure To Biological Or Pathological Specimens Shall Be Immunized Against, Be Granted An Immunization Waiver Or Have Documented Proof Of Immunity To: Rubella, Mumps, Polio And Hepatitis B. In Addition, Contract Health Care Providers Shall Be Free Of Infectious Diseases (to Include But Not Limited To Active Tuberculosis And Viral Hepatitis) That Might Reasonably Be Expected To Place Other Workers, Patients Or The Public At Risk. contractor Shall Provide The Cotr With Certification That Technician Have Completed The Medical Evaluation Required Above, A Minimum Of Five (5) Working Days Prior To Performance Of Contract Services. This Certification Shall State The Date That The Examination Was Completed, The Doctor S Name That Performed The Examination, A Statement Concerning The Physical Health Of The Individual And The Following Statement: technician Is Not Suffering From Contagious Diseases To Include, Tuberculosis And Hepatitis. the Government May Take Nose And Throat Cultures From Technician When Required By Government Infection Control Committees (icc). when A Technician Has Been Found Medically Unfit For Providing Services Required Under This Contract, They Shall Be Required To Discontinue Working Immediately. Contract Technician Will Not Return To Work Until Given Clearance By The Appropriate Physician. the Government Will Provide Emergency Health Care For Injuries Sustained While On Duty For Contract Health Care Providers. These Services Will Be Billed To The Contractor At The Current Full Reimbursement Rate. 11. Scheduling work Hours: due To The Nature Of The Amount Of Healthcare Coverage Needed - The Contractor Shall Not Be Required To Adhere A Set Schedule, Predetermined Work Hours, Or Tour Of Duty . The Conditions For Attendance Will Be Based On The Surgical Service Needs Of The Lscvamc. procedure: Lscvamc Will Make Every Effort To Communicate Need For Service To Contractor At Least 48 Hours Prior To Procedure. Contractor Will Be Expected To Provide Services When Medical Care Necessity Requires Notice Of Less Than 48 Hours Such As Emergent Cases. Cases May Be Scheduled By Lscvamc In A Variety Of Ways, Including By Phone, E-mail Or By Fax. notice And Cancellation: The Lscvamc Will Provide Contractor With At Least (12) Hours Notice On Cancelled Cases That Are Considered Routine Cancellations. If Contractor Is Informed Of Cancellation Less Than (12) Hours Prior To Scheduled Start Of Procedure, Contractor Will Be Limited To (1) Hour Of Service For Billing Purposes. 12. Records all Records Produced In The Performance Of This Contract And All Evaluations Of Patients Are The Property Of, And Subject To The Exclusive Control Of, The Government. The Contractor May Retain A Copy Of All Such Records Or Evaluations, But May Not Provide Further Copies Or Disclose The Information From Such Records Or Evaluations To Any Other Party. confidentiality Of Information: Unless Otherwise Specified, All Financial, Statistical, Personnel And/or Technical Data Which Is Furnished, Produced Or Otherwise Available To The Contractor During The Performance Of This Contract Are Considered Confidential Business Information And Shall Not Be Used Or Released For Purposes Other Than Performance Of Work Under This Contract. all Patient Medical Records And Related Documents Maintained By Lscvamc Shall Belong To And Be The Sole Property Of The Government And Lscvamc.â lscvamc Acknowledges That The Contractor Needs To Record And Maintain Certain Patient Information In The Course Of Providing And Billing For The Monitoring Services . consent And Disclosure: Lscvamc Acknowledges That The Contractor Is Relying On Lscvamc To Obtain All Necessary Consents And Authorizations From Lscvamc Patients To Perform The Ionm Services.â  Lscvamc Agrees That, With Respect To The Ionm Services, Lscvamc Is Solely Responsible For And Has Complied With The Health Insurance Portability And Accountability Act Of 1996 ("hipaa") Requirements For Distributing All Required Information Pertaining To Lscvamc Patients' Privacy Rights.â lscvamc Shall Be Solely Liable For, And Shall Fully Indemnify And Hold The Contractor, Its Officers, Directors, Owners And Employees, Harmless Against Any And All Claims By Lscvamc Patients Or Their Representatives Related To The Failure By Lscvamc Or The Contractor To Disclose Or Obtain Patients' Consent For The Ionm Services. request For Service: Lscvamc Shall Ensure That The Attending Surgeon S Request For Ionm Services Is Documented In Writing And Included In The Patient S Medical Record. Lscvamc Shall Provide The Contractor With A Copy Of Such Request Upon Request And Shall Fully Indemnify And Hold The Contractor, Its Officers, Directors, Owners And Employees, Harmless Against Any And All Claims Or Losses Related To The Failure By Lscvamc To Document The Attending Surgeon S Request For Ionm Services. 13. Insurance since This Is A Non-personnel Service Contract The Contractor Is Required To Have Their Own Insurance. both Parties Shall Maintain Professional Liability (malpractice) Insurance And General Liability Insurance Providing Coverage Of At Least $1 Million Per Occurrence And $3 Million Annually. Each Party Shall Provide The Other On Request With A Certificate Of Insurance Evidencing Such Coverage And Shall Provide At Least Ten (10) Days Prior Written Notice Of Any Material Change In Such Coverage. liability Insurance May Be On Either An Occurrences Basis Or On A Claims-made Basis. If The Policy Is On A Claims-made Basis, An Extended Reporting Endorsement (tail) For A Period Of Not Less Than 3 Years After The End Of The Contract Term Must Also Be Provided. 14. Indemnification indemnity: Each Party Shall Indemnify And Hold Harmless The Other And Its Directors, Officers, Employees And Agents, From Any And All Claims (including Third Party Claims), Demands, Judgments, Damages, Liabilities, Losses And Expenses Actually Incurred (including Reasonable Attorney S Fees) Arising Out Of The Negligent Acts Or Omissions Or Intentional Misconduct Of Such Party, Its Employees, Or Agents, In The Discharge Of Its Or Their Professional Responsibilities Under This Agreement. The Provisions Of This Section 13(a) Shall Survive The Expiration Or Termination Of This Agreement. limitations On Indemnity: The Parties' Obligations Under Section 13(a) Above Are Expressly Conditioned Upon The Following: (i) That The Party From Whom Indemnification Is Sought Shall Be Notified Promptly In Writing By The Party Seeking Indemnification Of Any Claim Or Suit Of Which It May Be Aware Involving Services Provided Under This Agreement; (ii) That The Parties Shall Cooperate In A Reasonable Way To Facilitate The Settlement Or Defense Of The Claim Or Suit (provided, However, That The Indemnifying Party Shall Not Admit Fault On Behalf Of, Or Agree To A Settlement Without The Consent Of, The Party To Be Indemnified); (iii) That The Claim Or Suit Does Not Arise, In Whole Or In Part, From The Malpractice Or Negligent Act Or Omission Of The Party Seeking Indemnification; And (iv) That The Indemnifying Party's Liability Under This Agreement Shall Be Limited To The Amount Of Funds Paid To And Received By It Under Any Then-existing Program Of Insurance Or Self-insurance With Respect To Such Losses. 15. Non-solicitation; Employment the Contractor, Its Officers, Directors, Employees And Agents, Shall Not, Directly Or Indirectly, On Their Own Behalf Or On Behalf Of Others, Employ Or Solicit For Employment Any Person Employed By Lscvamc. The Provisions Of This Shall Not Apply To General Advertisements For Employment Opportunities. 16. Access To Records if This Agreement Is Subject To Section 952 Of The Omnibus Reconciliation Act Of 1980, 42 U.s.c. §1395x(v)(1)(i) (the "statute") And The Regulations Promulgated Thereunder, 42 C.f.r. Part 420, Subpart D (the "regulations"), The Contractor Shall, Until The Expiration Of Four (4) Years After Furnishing Of Ionm Services Pursuant To This Agreement, Make Available, Upon Proper Request, To The Secretary Of Health And Human Services And To The Comptroller General Of The United States, Or Any Of Their Duly Authorized Representatives, The Agreement And The Books, Documents And Records Of The Contractor That Are Necessary To Certify The Nature And Extent Of The Ionm Services Furnished Pursuant To This Agreement For Which Payment Was May Be Made By Lscvamc. 17. Confidentiality; Hipaa each Party Acknowledges That Information Or Materials Belonging To The Other Party That It May Have Access To Or Use Of Are Of A Special And Unique Character, Are Not Known To The Public, May Not Be Disclosed And Are Considered By The Other Party As Confidential ( Confidential Information ). Moreover, Each Party Acknowledges That This Agreement, And The Terms Set Forth Herein, Constitutes Confidential Information. Having Acknowledged The Foregoing, Each Party Agrees: (a)â a Party May Disclose The Other Party S Confidential Information To Its Employees And Subcontractors Who Have A Need To Know; (b)â a Party May Disclose Confidential Information If So Required By Law (including Court Order Or Subpoena), Provided That The Party Provides The Other With Prompt Notice Of The Legal Process To Allow Such Party To Take Action To Prevent The Disclosure And, If Disclosure Is Required, Disclose Only The Minimum Amount Of Information Necessary To Comply With The Legal Process. Unless Otherwise Authorized, Upon The Termination Of This Agreement, Each Party Shall Promptly Return To The Other Party Its Confidential Information Or Certify That Such Confidential Information, Including All Copies, Have Been Destroyed. Notwithstanding The Above, A Party Shall Not Be Liable For The Reproduction, Disclosure Or Use Of Any Confidential Information If Such Confidential Information Is: (a)â publicly Available Or Later Becomes Available Other Than Through A Breach Of This Agreement; (b)â lawfully Known To The Party, Or Its Respective Employees, Agents Or Subcontractors Prior To The Original Disclosure By The Other Party Or Is Independently Developed By The Party; Or (c)â subsequently Lawfully Obtained By The Party, Or Their Respective Employees, Agents Or Subcontractors From A Third Party Without Obligations Of Confidentiality. The Provisions Of This Sectionâ 16(a) Shall Survive The Termination Or Expiration Of This Agreement. 18. Term this Contract Shall Begin On The Effective Date And Shall Continue For One Year. Four Option Years May Be Exercised For This Contract. 19. No Referrals the Parties Agree That There Is No Requirement That Either Party Make Any Referrals To, Or Be In A Position To Make Or Influence Referrals To, Or Otherwise Generate Business For, The Other Party As A Condition For Entering Into And Performing Under This Agreement. 20. Relationships independent Contractor: The Services Rendered By The Contractor Are Rendered In The Capacity Of An Independent Contractor. The Government Will Evaluate The Quality Of Both Professional And Administrative Services For Purposes Of Contract Inspection And Acceptance. The Government Retains No Direct Control Over Professional Assessments And/or Recommendations. The Contractor Shall Be Solely Responsible For Any And All Liability Caused By The Acts Or Omissions Of Its Agents Or Employees. The Contractor Shall Not In Any Manner Represent Or Infer That It Is An Instrumentality Or Agent Of The United States Government. The Parties Agree That The Contractor And Lscvamc Are Independent Contractors Under This Agreement, And Neither Party To This Agreement Shall Be Deemed The Agent, Partner, Employee, Representative Or Joint Venture Of The Other Party. employee Status: The Parties Acknowledge And Agree The Technologists Are Not Employees Of Lscvamc And Lscvamc Assumes No Responsibilities As To The Technologists May Be Imposed Upon An Employer Under Any Law, Regulation Or Ordinance. Technologists Are Employees Of The Contractor And The Contractor Shall Be Responsible For Withholding Federal And State Income Taxes, Paying Social Security Taxes And Unemployment Insurance, And Maintaining Worker S Compensation Insurance Coverage In An Amount And Under Such Terms As Are Required By Law. 21. Payments contractor Shall Accept Payment For Services Rendered Under This Contract As Payment In Full And Will Not Bill The Veteran Or His/her Third Party Insurer For Any Services Covered Under This Contract Or For Additional Services For Which The Va Pays The Contractor Outside The Contract. invoice And Payment payment Is To Be Made Monthly In Arrears. Contractor Shall Submit Invoices In Original Addressed To: Vafsc, P.o. Box 149971, Austin, Tx 78714. Invoices Submitted For Payment Shall Be Reviewed For Accuracy, Verified Against Time Records And Attendance Logs And Shall Be Subject To Approval By The Government Prior To Remittance Of Payment. any Discrepancies Found Shall Be Brought To The Attention Of The Contractor And Shall Be Resolved. A Corrected Invoice Must Then Be Submitted By The Contractor As Instructed By The Government. patients Shall Not Be Invoiced For Services. The Invoice Must Be Itemized To Include The Following Information. billing: Contractor Will Provide Lscvamc With Invoice Within 30 Days Of Procedure. Invoice Must Be Limited To (1) Procedure Per Invoice. Invoice Will Detail: name And Address Of Contractor contractor S Tax Id Number date Of Treatment(s) *hours Of Ionm Service Provided. name Of Technician. name Of Attending Surgeon. first Initial Of Patient S Last Name And The Last (4) Digits Of Patient S Social Security Number. description Of Services Rendered fees Being Charged For Services Rendered contractor S Invoice Number And Date Of Invoice. contract Number. contract S Purchase Order Number. *hours Of Ionm Service Provided Will Include The Total Amount Of Time From When Patient Arrives And Leaves The Operating Room. Hours Of Service For Each Procedure Will Include An Additional (1) Hour That Will Be Considered As Part Of The Prep Time And Post-op Time. This Cannot Exceed (1) Per Procedure. The Contractor Will Be Limited To Include The Total Amounts Of Hours As Units Of 1.0 Or 0.5. This Inclusion Time Will Not Exceed 29 Minutes. the Itemized Invoice Shall Be Verified For Certification By The Cotr Or Lscvamc Designee. 22. Contractor Personnel Security Requirements all Contractor Employees Who Require Access To The Department Of Veterans Affairs Computer Systems Shall Be The Subject Of A Background Investigation And Must Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. If The Investigation Is Not Completed Prior To The Start Date Of The Contract, The Contractor Will Be Responsible For The Actions Of Those Individuals They Provide To Perform Work For Va. Position Sensitivity The Position Sensitivity Has Been Designated As Low. Background Investigation The Level Of Background Investigation Commensurate With The Required Level Of Access Is National Agency Check With Written Inquiries. contractor Responsibilities the Contractor Shall Prescreen All Personnel Requiring Access To The Computer Systems To Ensure They Maintain A U.s. Citizenship And Are Able To Read, Write, Speak And Understand The English Language. the Contractor Shall Submit Or Have Their Employees Submit The Following Required Forms To The Va Office Of Security And Law Enforcement Within 30 Days Of Receipt: standard Form 85p, Questionnaire For Public Trust Positions standard Form 85p-s, Supplemental Questionnaire For Selected Positions fd 258, U.s. Department Of Justice Fingerprint Applicant Chart va Form 0710, Authority For Release Of Information Form optional Form 306, Declaration For Federal Employment optional Form 612, Optional Application For Federal Employment the Contractor, When Notified Of An Unfavorable Determination By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Default. government Responsibilities The Va Office Of Security And Law Enforcement Will Provide The Necessary Forms To The Contractor Or To The Contractor S Employees After Receiving A List Of Names And Addresses. Upon Receipt, The Va Office Of Security And Law Enforcement Will Review The Completed Forms For Accuracy And Forward The Forms To Opm To Conduct The Background Investigation. the Va Facility Will Pay For Investigations Conducted By The Office Of Personnel Management (opm) In Advance. In These Instances, The Contractor Will Reimburse The Va Facility Within 30 Days. the Va Office Of Security And Law Enforcement Will Notify The Contracting Officer And Contractor After Adjudicating The Results Of The Background Investigations Received From Opm. The Contracting Officer Will Ensure That The Contractor Provides Evidence That Investigations Have Been Completed Or Are In The Process Of Being Requested. end, Contractor Personnel Security Requirements 23. Computer/information Security the Contractor Shall Ensure Adequate Lan/internet, Data, Information, And System Security In Accordance With Va Standard Operating Procedures And Standard Contract Language, Conditions, Laws, And Regulations. The Contractor S Firewall And Web Server Shall Meet Or Exceed The Government Minimum Requirements For Security. All Government Data Shall Be Protected Behind An Approved Firewall. Any Security Violations Or Attempted Violations Shall Be Reported To The Va Project Manager And The Vha Headquarters Information Security Officer As Soon As Possible. The Contractor Shall Follow All Applicable Va Policies And Procedures Governing Information Security, Especially Those That Pertain To Certification Accreditation. 24. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The  â â contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. information System Hosting, Operation, Maintenance, Or Use for Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. the Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. all Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. with Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. in Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. g. Training all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] 2. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. 3. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete.

Details: Description Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Procurement Of Goods 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Fy 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...10 1. Scope Of Bid ………………………………………………………………………. 11 2. Funding Information………………………………………………………………. 11 3. Bidding Requirements ……………………………………………………………. 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders…………………………………………………………………… 11 6. Origin Of Goods ………………………………………………………………….. 12 7. Subcontracts ……………………………………………………………………… 12 8. Pre-bid Conference ………………………………………………………………. 12 9. Clarification And Amendment Of Bidding Documents …………………………… 12 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 12 11. Documents Comprising The Bid: Financial Component …………………………... 13 12. Bid Prices …………………………………………………………………………. 13 13. Bid And Payment Currencies ……………………………………………………… 14 14. Bid Security ………………………………………………………………………. 14 15. Sealing And Marking Of Bids ……………………………………………………… 14 16. Deadline For Submission Of Bids …………………………………………………. 14 17. Opening And Preliminary Examination Of Bids ………………………………….. 14 18. Domestic Preference ……………………………………………………………… 15 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 15 20. Post-qualification ………………………………………………………………… 16 21. Signing Of The Contract …………………………………………………………… 16 Section Iii. Bid Data Sheet …………………………………………………..17 Section Iv. General Conditions Of Contract ……………………...………..19 1. Scope Of Contract ………………………………………………………………… 20 2. Advance Payment And Terms Of Payment ……………………………………….. 20 3. Performance Security ……………………………………………………………. 20 4. Inspection And Tests ……………………………………………………………… 20 5. Warranty …………………………………………………………………………. 21 6. Liability Of The Supplier ………………………………………………………….. 21 Section V. Special Conditions Of Contract ………………………………….22 Section Vi. Schedule Of Requirements ……………………………………....25 Section Vii. Technical Specifications …………………………………………31 Section Viii. Checklist Of Technical And Financial Documents …………..39 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Invitation To Bid Invitation To Bid For 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services 1. The Bulacan Agricultural State College, Through The Gaa Capital Outlay Fy 2024 Intends To Apply The Sum Of Two Million Three Hundred Fifty Thousand Pesos (php2,350,000.00) Being The Abc To Payments Under The Contract For 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Bulacan Agricultural State College Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required With Contract Duration Of 90 Calendar Days. Bidders Should Have Completed, Within The Last Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Bulacan Agricultual State College And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8am To 4:30pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On February 20, 2024 To March 11, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php3,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting The Receipt Upon Submission Of Their Bid Documents. 6. The Bulacan Agricultural State College Will Hold A Pre-bid Conference On February 27, 2024, 09:00 Am Am Via Zoom Platform (meeting Id: 864 2337 8482, Passcode: 072332) Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 01:30 Pm Of March 11, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On March 11, 2024 02:00 Pm At The Conference Room, Ground Floor, Farmers Training Center, Basc, San Ildefonso, Bulacan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Observers Will Be Invited To Attend And Witness The Bid Proceedings. 11. The Bulacan Agricultural State College Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Rona Angela O. Clarin Bac Secretariat Head Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan (044) 697-1240 And 0923-108-1526 Ronaangela_clarin@basc.edu.ph Www.basc.edu.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Http://www.basc.edu.ph February 20, 2024 Ronald Reagan T. Alonzo,ph.d. Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Bulacan Agricultural State College Wishes To Receive Bids For The Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services With Identification Number 2024-02g. The Procurement Project (referred To Herein As “project”) Is Composed Of Two (2) Items The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Gaa Fy 2024 In The Amount Of Php2,350,000.00 2.2. The Source Of Funding Is: A. Nga, The General Appropriations Act Or Special Appropriations. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Not Applicable. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To At Least Fifty Percent (50%) Of The Abc Or Have Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until 120 Days From The Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The Original Of The First And Second Components Of Its Bid And Plus Two (2) Copies Of Each Kind, Labeled As Copy 1 And Copy 2. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Or Per Lot Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Not Applicable 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Provision Surveying Equipment B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids That Is Equivalent To 50% Of Abc Or Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 7.1 Subcontracting Is Not Allowed. 12 The Bid Prices Of Goods And Services Supplied From Outside Of The Philippines Shall Be Quoted In Philippine Pesos. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Php47,000.00 [(2%) Of The Abc] If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Php117,500.00 [(5%) Of The Abc], If Bid Security Is In Surety Bond. 19.3 The Project Will Be Awarded As A Single Project. 20.2 1. Income Tax Return (form 1701/1702) With Audited Financial Statement., 2. Business Tax Return (forms 2550m And 2550q) Prior To Opening Of Bids Filed Thru Electronic Filing And Payment System (efps). Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. 21.2 Not Applicable Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered At Basc, San Ildefonso, Bulacan. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Robert Anthony C. Wagan And Rona Angela O. Clarin. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D. Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E. Training Of The Procuring Entity’s Personnel, At The Supplier’s Plant And/or On-site, In Assembly, Start-up, Operation, Maintenance, And/or Repair Of The Supplied Goods. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Upon Certification Of Complete Delivery Of Items By The End User And Basc Inspection Team.” 4 The Inspections And Tests That Will Be Conducted Are: On Site Testing Of All Items To Be Procured. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Delivered, Weeks/months 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Lots 90 Calendar Days 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training 1 Pc 90 Calendar Days [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness , And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (f) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (g) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (h) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (i) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (l) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (m) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (n) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (o) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25 Financial Component Envelope ⬜ (a) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b) Original Of Duly Signed And Accomplished Price Schedule(s). Bid Form Date: ____________ Project Identification No. 2024-02g To: Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan 3010 Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers______ [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply, Delivery And Installation Of General Surveying Equipment For The Provision Of Higher Education Services In Conformity With The Said Bidding Documents For The Sum Of __________________________________________________________(php____________)[total Bid Amount In Words And Figures] Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In The Bidding Documents Provisions And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Name Of Project Of The Name Of The Procuring Entity] [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Name Of Project Of The Name Of The Procuring Entity]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2022. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________ Price Schedule Name Of Bidder ____. Invitation To Bid Number 2024-02 Page _____ Of______. 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And Insurance And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Lots 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training 1 Pc Grand Total (in Words) (in Figures) [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Location Of The Project : San Ildefonso, Bulacan List Of All Ongoing Government & Private Contracts Including Contracts Awarded But Not Yet Started Business Name : Business Address :______________________________________________________________________ Name Of Contract/ Project Cost A. Owner’s Name B. Address C. Telephone Nos. Nature Of Work Bidder’s Role A. Date Awarded B. Date Started C. Date Of Completion % Of Accomplishment Value Of Outstanding Works / Undelivered Portion Description % Planned Actual Government Private Note: This Statement Shall Be Supported With: Total Cost 1 Notice Of Award (for Government Projects) 2 Notice To Proceed (for Government Projects) 3 Contract Submitted By : (printed Name & Signature) Designation : Date : [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Statement Of Single Largest Completed Contracts (slcc) In The Last Five (5) Years Business Name : Business Address : Name Of Contract A. Owner Name B. Address C. Telephone Nos. Nature Of Work Contractor’s Role A. Amount At Award B. Amount At Completion C. Duration A. Date Awarded B. Contract Effectivity C. Date Completed Description % Government Private Attached Herewith Are The Following Documents: Contract Agreement, Notice Of Award, Notice To Proceed, Official Receipt/invoice, Certificate Of Final Inspection, Certificate Of Good Performance And Certificate Of Acceptance, As Evidences In Support Of The Foregoing Information. Submitted By : (printed Name & Signature) Designation : ____________________________________________ Contract Agreement Form This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part: Whereas The Entity Invited Bids For Certain Goods And Ancillary Services, Viz., [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: (a) The Supplier’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g. Bidder’s Response To Clarifications On The Bid), Including Corrections To The Bid Resulting From The Procuring Entity’s Bid Evaluation; (b) The Schedule Of Requirements; (c) The Technical Specifications; (d) The General Conditions Of Contract; (e) The Special Conditions Of Contract; (f) The Performance Security; And (g) The Entity’s Notice Of Award. 3. In Consideration Of The Payments To Be Made By The Entity To The Supplier As Hereinafter Mentioned, The Supplier Hereby Covenants With The Entity To Provide The Goods And Services And To Remedy Defects Therein In Conformity In All Respects With The Provisions Of The Contract 4. The Entity Hereby Covenants To Pay The Supplier In Consideration Of The Provision Of The Goods And Services And The Remedying Of Defects Therein, The Contract Price Or Such Other Sum As May Become Payable Under The Provisions Of The Contract At The Time And In The Manner Prescribed By The Contract. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Signed, Sealed, Delivered By The (for The Entity) Signed, Sealed, Delivered By The (for The Supplier) Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ * This Form Will Not Apply For Wb Funded Projec Bid Securing Declaration Form Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: [insert Name And Address Of The Procuring Entity] I/we , The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Financial Documents For Eligibility Check Year 20 1 Total Assets 2 Current Assets 3 Total Liabilities 4 Current Liabilities 5 Net Worth (1-3) 6 Net Working Capital (2-4) The Net Financial Contracting Capacity (nfcc) Based On The Above Data Is Computed As Follows: Nfcc = [(current Assets – Current Liabilities) (15)] Minus Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Nfcc = Php Submitted By: Name Of Bidder Signature Of Authorized Representative Over Printed Name Date:

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Qr Code Scanner And Printer, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On September 20, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Five Hundred Thousand And 00/100 (php500,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated And Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Dir. Marivic R. Leaño Vice-chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Qr Code Scanner And Printer Ii. Project Owner: Department Of Education – Administrative Service – Records Division (as-rd) Iii. Objective: To Procure The Project Procurement Of Qr Code Scanner And Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scq Or Lcq Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac (vi) One (1) Sample Each Of Qr Code Scanner, Qr Code Printer And A Roll Of Thermal Sticker Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-rd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Ma. Theresa M. Castro, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Items Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. Incidental Services The Proponent Shall Provide The Following Services: (i) Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods (ii) Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods (iii) Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-rd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty A Three-month Comprehensive Warranty For The Thermal Sticker And One-year Will Be Applied For The Qr Code Scanner And Qr Code Printer. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Seven (7) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: Asec. Malcolm S. Garma Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Qr Code Scanner And Printer Item Description Quantity Delivery Period 1 Qr Code Scanner 74 Units 30 Days Upon Receipt Of Notice To Proceed 2 Qr Code Printer 2 Units A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Thirty (30) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Records Division-administrative Service, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Qr Code Scanner (74 Units) Size Min: L X W X H (163x 68 X 80mm) Max: L X W X H (174 X 66x 94mm) Connectivity Bluetooth Scanning Speed 60 Fps Image Size 640 X 480 Pixels Cable Length 1.5 Meters Scan Mode Manual And Automatic Materials Abs + Tpu Battery Capacity 1800mah Operating System Capability Windows 10 And 11 Qr Code Printer (2 Units) Media Width Min: 20mm Max: 106.88mm Printing Speed Up To 4ips Memory 16mb Sdram, 8mb Flash Rom Printing Resolution 300dpi Printing Method Thermal Weight Not More Than 3kg Operating System Compatibility Windows 10 And 11 Cutter Automatic Thermal Sticker With Provisions Consumables 30 Rolls Of Waterproof Thermal Sticker 1.5 Inches X 1 Inches Terms And Conditions 1. Delivery Period - Thirty (30) Days Upon Receipt Of Notice To Proceed. 2. Delivery Site - Records Division, Ground Floor, Teodora Alonzo Building, Meralco Avenue, Pasig City. 3. Payment Terms - 100% Payment Upon Complete Delivery And Acceptance. 4. The Supplier Must Submit Actual Sample During Contract Implementation. Other Requirements •all Equipment Should Have A Waterproof 1 X 2 Inches Size Sticker Bearing The Deped Logo. Deped Will Provide The Placement And Design Of The Sticker. •provision Of A Manual Of Operation For The Qr Code Scanner And Qr Code Printer •inclusion - Dpi Thermal Printhead •line Cord (connects To The Power Cable) •usb Cable Warranty Period: •qr Code Scanner-one (1) Year After Acceptance Of Delivered Goods. •qr Code Printer - One (1) Year After Acceptance Of Delivered Goods. •thermal Sticker- Three (3) Months After Acceptance Of The Delivered Goods. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Qr Code Scanner And Printer

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Qr Code Scanner And Printer, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On July 01, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Five Hundred Thousand And 00/100 (php500,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Dir. Samuel R. Soliven Vice-chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Qr Code Scanner And Printer Ii. Project Owner: Department Of Education – Administrative Service – Records Division (as-rd) Iii. Objective: To Procure The Project Procurement Of Qr Code Scanner And Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scb Or Lcb Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac (vi) One (1) Sample Each Of Qr Code Scanner, Qr Code Printer And A Roll Of Thermal Sticker Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-rd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Ma. Theresa M. Castro, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Sufficient To Withstand, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points Of Transit. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent Within 60 Calendar Days, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-rd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty A Three-month Comprehensive Warranty For The Thermal Sticker And One-year Will Be Applied For The Qr Code Scanner And Qr Code Printer. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Five (5) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: The Chairperson Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement For The Conduct Of Procurement Activities Under Republic Act No. 11494 Or The Bayanihan To Recover As One Act Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. _____________________________________ Name And Signature Of Bidder’s Authorized Representative [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Qr Code Scanner And Printer Item Description Quantity Delivery Period 1 Qr Code Scanner 74 Units 30 Days Upon Receipt Of Notice To Proceed 2 Qr Code Printer 2 Units A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Thirty (30) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Records Division-administrative Service, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Qr Code Scanner Quantity: 74 Units • Size: With Minimum Size Of L*w*h: 163*68*80 (mm) And Maximum Size Of L*w*h: 174*66*94 (mm) • Wireless Technology: Bluetooth • Scanning Speed: 60 Fps • Image Size: 640x480 Pixels • Cable Standard: 1.5m • Scan Mode: Manual & Automatic • Materials: Abs + Tpu • Battery Capacity: 1800mah • Operating System Compatibility: Windows 10/11 Qr Code Printer Quantity: 2 Units • Media Width: 20 Mm (0.787402 In) To 106.68 Mm (4.2 In) • Printing Speed: Up To 4ips • Memory: 32 Mb Sdram, 16mb Flash Rom • Printing Resolution: 300dpi • Printing Method: Thermal • Weight; Not More Than 3kg • Operating System Compatibility: Windows 10/11 • Cutter: Auto • Provision Of Thermal Stickers • Thirty (30) Rolls Of Waterproof Thermal Sticker Sticker Size: 1.5 Inches X 1 Inch Terms And Conditions 1. Delivery Period - Thirty (30) Days Upon Receipt Of Notice To Proceed. 2. Delivery Site - Records Division, Ground Floor, Teodora Alonzo Building, Meralco Avenue, Pasig City. 3. Payment Terms - 100% Payment Upon Complete Delivery And Acceptance. 4. The Supplier Must Submit Sample Of Items Before Delivery. Other Requirements •all Equipment Should Have D Waterproof 1 X 2 Inches Size Sticker Bearing The Deped Logo. Deped Will Provide The Placement And Design Of The Sticker. •provision Of A Manual Of Operation For The Qr Code Scanner And Qr Code Printer •inclusion - Dpi Thermal Printhead •line Cord (connects To The Power Cable •usb Cable Warranty Period: •qr Code Scanner-one (1) Year After Acceptance Of Delivered Goods. •qr Code Printer - One (1) Year After Acceptance Of Delivered Goods. •thermal Sticker- Three (3) Months After Acceptance Of The Delivered Goods. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Qr Code Scanner And Printer

Details: 2 notice Of The Intent To Sole Source To Martin Aijs 751 Lynnes Cv Wadsworth, Oh 44281 United States. Response Due Date: Jan 15, 2024, By 09:00am (est) Notice Of The Intent To Sole Source Synopsis Network Contract Office 1, Procurement Office East On Behalf Of The Department Of Veterans Affairs, Togus, Maine Va Medical Center Intends To Award A Firm-fixed Contract With No Options To Martin Aijs To Provide Equipment/ Service For The Nutrace R + Scanners Equipment Located At The Togus, Maine Vamc.â â the Proposed Procurement Is For Products/services For Which The Government Intends To Solicit And Negotiate With Only One Source Under The Authority Of Far 6.302-1 -- Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. 41 U.s.c. 3304(a)(1). The North American Industry Classification System Code (naics) For This Requirement Is 339112. All Responsible Sources That Feel They Should Be Considered Qualified To Provide The Above-mentioned Products May Submit A Response To This Notice (by The Response Due Date Shown Above) To Ophelia.wilson@va.gov. The Information Provided Shall Include Detailed (and Relevant) Documentation To Allow The Government To Perform Adequate Market Research And Make A Proper Determination. A Determination By The Government Not To Compete This Proposed Requirement Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. This Is Not A Request For Competitive Proposals. There Is No Solicitation Available At This Time. Requests For A Solicitation Will Not Receive A Response. statement Of Work scope Of Work: Va Maine Healthcare System Sterile Processing Services Will Be Purchasing A Laser Etcher. Along With Purchasing This Etcher, We Will Be Buying Services For Censitrac. These Contractors Providing Service Will Come To The Facility And Gain Access To Censitrac Via Piv Badge. Once Gaining Access, They Will Provide Training On How To Etch Surgical Instrumentation And Will Organize Instrument Reference Numbers On Count Sheet And In The Centsitrac Software. The Contractor Shall Provide All Labor, Personnel, Equipment, Tools, Materials, Supervision And Other Items And Services Necessary To Perform The Following: installation And Implementation Of A Fully Functional Nutrace Nux-20 Laser Unit. 1. Equipment the Following Equipment Shall Be Provided And Installed By The Contractor In The Space Determined By The Government. All Equipment Installed By The Contractor Shall Be Fda Approved For Use, In New Condition, And Fully Operational In Accordance With Manufacturer Literature Specifications. A Minimum Of Two (2) Copies Of Any Associated Operational And/or Service Manuals Shall Be Provided For All Equipment Listed Below As Applicable. nutrace Nux-20 Laser Unit. the Contractor Shall Provide All Tools And Equipment Necessary To Properly And Safely Perform The Services Set Forth Within This Statement Of Work. This Shall Include, But Is Not Limited, To All Personal Protective Equipment (ppe) Which May Be Required For The Work To Be Completed In A Safe Manner. The Contractor Shall Provide Any Equipment Necessary For Proper Infection Control Measures During Installation. 2. Salient Characteristics per Osp, And Visn Wide Sps Chief Reviews: one Of The Most Important Tasks Following The Fda Udi Rule (unique Device Identification) Is The Marking And Retrofitting Of Each Instrument Inside The Hospital's Supply Chain With A 2d Data Matrix Code. This Barcode Is Universal (it Can Be Gs1 As Well) And Can Be Read By Any Barcode Reader, As Well By Any Tracking System Available In The Market. This Is A Tremendous Task To Perform, Not Only Because The Limit Availability Of The Sets, But Because The Time Needed For Marking Is Extremely Short, It Is A Pit Stop, Where Every Mark Most Be Applied Perfectly In An Extremely Short Time. Per The San Antonio Sps Chief, The New Face Of The Va Includes More Efficiency And Safety For Their Patients, This Is Why They Are Using The Nutrace Nux-20 Laser Surgical Instrument Laser Marker. San Antonio Tx Has Had A Nutrace For A Good Few Years Now And It Works Great.â  To Touch On Rounded Items (dental/podiatry) There Is A Configuration For The 2d Data Matrix Barcode (8x20) That Makes The Mark Into A Rectangle Which The Scanners Have A Higher Percentage Of Reading As Opposed To The Normal Square 2d Data Matrix.â  Please Note That The 2d Data Matrix Is Not The Same Format As A Qr Code, Which In My Opinion, Gives Us Greater Versatility When Trying To Fit A Scannable Barcode Onto A Oddly Shaped Instrument. Per The Atlanta, Vhacs Sps Chief, We Have Both The Nutrace Laser And Then Later Added Darr Surgical For Further Training And Implementation Of Laser Etching And Commissioning To The Surgical Sets. The Darr Surgical Team Is Very Professional. the Contractor Shall Provide A Fully Functional System That Meets The Following Characteristics: -nutrace Nux-20 Laser Unit. 20w Max Power. -nutrace R+ 2d Datamatrix Reader For Code Verfication. -nutrace Computer/laptop With Windows 10 And Supporting Accessories. -fumex Fume/odor Extractor Equipment. Fa1-m. -nutrace Select & Mark Templates. Different Laser Configurations For Different Instrument Materials Included Gs1 Codes. -nutrace Select Set Of Assorted Vectors To Identify Surgical Instruments. -2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats. -10 Hours Of Training On Site Included. -2 Pairs Of 1064nm Od7+ "clear View" Safety Glasses To Operate The Laser In Class 4 Mode. -instructional Videos And Manuals 2. Areas To Be Serviced (one Or All As Necessary And Appropriate To This Contract) department Of Veterans Affairs va Maine Healthcare System Sterile Processing Services (sps) 1 Va Center augusta, Maine 04330 3. Installation the Contractor Shall Provide All Labor, Materials, Tools, Equipment Etc. To Prepare For And Complete The Installation Of The Equipment In The Space Determined By The Government. project Implementation Meetings, If Necessary, Shall Be Coordinated With The Cor. installation And Implementation Dates Are To Be Coordinated In Advance With The Contractor And The Cor. all Employees Of The Contractor And Subcontractors Shall Comply With Va Security Management Program And Obtain The Permission Of The Va Police, Be Identified By Project And Employer, And Restricted From Unauthorized Access. Also, All Employees Of The Contractor Shall Be Oem Certificate Of Authorization Of Necessary Training To Operate The Nux-20laser System And Is Authorized To Provide The Required Training To End Users Who Have Purchased This Technology. all Installation Personnel Shall Be Trained By The Manufacturer On How To Properly Install The Equipment. Resumes And Certifications Shall Be Submitted For Review Upon Request By The Government. all Installation Personnel Shall Be Trained By The Manufacturer On Safe And Proper Personal Protective Equipment (ppe) Usage And General Infection Control Regulations And Requirements Relevant To The Work Outlined In The Scope Of Work. the Contractor Shall Communicate To The Government The Estimated Downtime Required To Complete Full Installation And Testing Of Sonic Irrigator 1100, Ultra Clean. If The Contractor Is Unable To Install The Equipment To Its Normal Operational State Within 24 Hours The Contractor Shall Compensate The Government For The Downtime By Extending The Warranty Service In A Period Equivalent To The Downtime Of The Equipment. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Trade-in Equipment As Applicable. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Packing Materials And Related Waste Generated During Installation. 4. Training the Contractor Shall Provide A Comprehensive Onsite Training Program For The Operating Clinicians. This Training Program Shall Include At The Minimum The Following Sessions: (i) Technical Training, (ii) Operational Training, (iii) Administrative Training, And (iv) Hardware And Software Troubleshooting. Training Shall Occur Onsite During Normal Business Hours, 7:00am-3:30pm, Monday Through Friday. Competency Assessments Shall Be Provided With The Training. Onsite Training Is To Be Scheduled In Advance With The Va Maine Hcs Through The Cor. the Contractor Shall Provide Onsite General Overview Technical Training For Clinical Engineering Personnel As Requested. Training Shall Include A Technical Overview Of The Mechanics, Electronics, And General Operations Of The System. Training Shall Cover Detailed Instruction Regarding The Preventative Maintenance, Troubleshooting, And General Maintenance Of The Equipment. training Will Also Include: Udi Application- Surgical Instruments Will Be Marked With A Unique Device Identifier On Most instruments Including Stainless Steel, Anodized Aluminum, Titanium, And Plastics. Data Entry/editing Existing Instruments Already Marked Will Be Reviewed For Accurate Description And Unnecessary Duplicates Will Be Eliminated. Any Marks Not Being Picked Up And Read By Tenth Medical Group Scanners Will Be Removed And Reapplied Using Our Approved Class I Laser. We Are Certified By The Oem On Using This Technology And Can Also Provide Necessary Training To End Users For Sustainability. Count Sheet Revisions - As Directed By And Agreed To By Tenth Medical Group Leadership, We Will Edit And Make Necessary Count Sheet Changes To Help Eliminate Tray Picking Errors. Identify All Missing Instruments - Needed To Make The Set Complete, Finding Replacements, Then scanning Them And Entering Them Into The System. Quality Assurance- Each Tray Laser Marked Will Also Be Individually Examined. 5. Inspection And Acceptance the Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of Equipment. contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). the Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. 6. Warranty the Contractor Shall Provide A One-year Manufacturer S Warranty On All Parts And Labor. the Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. 7. Task Frequency And Instructions the Work Set Forth In The Scope Of Work Shall Be Completed In A Single Visit, Be It A Single Day Or Multiple Days As Required For Appropriate Completion. All Work Is To Be Scheduled In Advance With The Cor. equipment Delivery Shall Not Preceed Installation By More Than 20 Days. Installation And Implementation Must Be Immediately Followed By Clinical User Training Including Go Live Support. Implementation And Integration With Vista Cprs Shall Not Exceed 90 Days From Date Of Award. 8. Special Work Requirements the Contractor Shall Comply With Any And All Infection Control Risk Assessment Requirements Deemed Appropriate By The Va Maine Hcs During All Portions Of The Work Set Forth In The Scope Of Work. the Contractor Must Comply With Security, Privacy, And Safety Issues In Accordance To Va Standards, Policies, And Directives Set Forth At All Times While Providing The Work Outlined In The Scope Of Work. 9. Property Damage the Contractor Shall Take All Necessary Precautions To Prevent Damage To Any Government Property. The Contractor Shall Report Any Damages Immediately And Shall Be Assessed Current Replacement Costs For Property Damaged By The Contractor Unless Corrective Action Is Taken. Any Damaged Material (e.g. Trees, Shrubs, Lawn/turf, Curbs, Gutters, Sidewalks, Etc.) Will Be Replaced In A Timely Manner Or Corrected By The Contractor With Like Materials, At No Extra Cost To The Government, Upon Approval Of The Contracting Officer. 10. Attachments none. 11. Identification, Parking, Smoking, Cellular Phone Use And Va Regulations the Contractor's Employees Shall Always Wear Visible Identification While On The Premises Of The Va Property. It Is The Responsibility Of The Contractor To Park In The Appropriate Desig Nated Park Ing Areas. Information On Parking Is Available From The Va Police-security Service. The Va Will Not Invalidate Or Make Reimbursement For Parking Viola Tions Of The Con Tractor Under Any Con Ditions. Smoking Is Prohibited Inside Any Buildings At The Va. Cellular Phones And Two-way Radios Are Not To Be Used Within Six Feet Of Any Medical Equipment. Posses Sion Of Weapons Is Prohibited. Enclosed Containers, Including Tool Kits, Shall Be Sub Ject To Search. Violations Of Va Regulations May Result In A Citation Answer Able In The United States (federal) Dis Trict Court, Not A Local District State, Or Municipal Court. 12. Compliance With Osha Bloodborne Pathogens Standard The Contractor Shall Comply With The Federal Osha Blood Borne Pathogens Standard. The Contractor Shall: A. Have Methods By Which All Employees Are Educated As To Risks Associated With Blood Borne Pathogens. B. Have Policies And Procedures Which Reduce The Risk Of Employee Exposure To Blood Borne Pathogens. C. Have Mechanisms For Employee Counseling And Treatment Following Exposure To Blood Borne Pathogens. D. Provide Appropriate Personal Protective Equipment/clothing Such As Gloves, Gowns, Masks, Protective Eyewear, And Mouthpieces For The Employee During Performance Of The Contract. 13. Information Security Language March 12, 2010, Va Handbook 6500.6 appendix C c-1 va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontrator Shall Request Logical (technical) Or Physical Access To Va. information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only to The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task. order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees. or Employees Who Have Access To The Same Types Of Information. The Level And Process Of background Security Investigations For Contractors Must Be In Accordance With Va Directive and Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By Executive. order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security clearance Must Be Processed Through The Special Security Officer Located In The Planning And national Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State. where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable. by Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When. an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves. the Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified. immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action that Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify. the Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive information, Including That Contained In System(s) To Which The Contractor/subcontractor Has. access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractors. notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident. (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In the Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set. forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For the Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal. information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity. performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating the Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis; The Contractor Shall Be. responsible For Paying To The Va Liquidated Damages In The Amount Of $______ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor. under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request of The Government, The Contractor Must Fully Cooperate And Assist In A Government Sponsored. security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, including Those Initiated By The Office Of Inspector General. The Government May Conduct A security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va. information And Va Information Systems Shall Complete The Following Before Being Granted. access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For va Personnel With Equivalent Information System Access [to Be Defined By The Va Program. official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., any Role-based Information Security Training Required In Accordance With Nist Special publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The training And Documents Are Complete. 14 Records Management Language For Statement Of Work the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information.

Details: Description Department Of Social Welfare And Development Field Office Xii Purok Bumanaag, Brgy. Zone Iii, Koroandal City, 9506 Philippine Bidding Documents For The Procurement Of Supply And Delivery Of Consumables And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1 To Lot 2) Project Identification No. Dswd12-stu-2024-05-010 Government Of The Republic Of The Philippines Sixth Edition July 2020 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...11 1. Scope Of Bid ………………………………………………………………………. 12 2. Funding Information………………………………………………………………. 12 3. Bidding Requirements ……………………………………………………………. 12 4. Corrupt, Fraudulent, Collusive, And Coercive Practices………………………….. 12 5. Eligible Bidders…………………………………………………………………… 12 6. Origin Of Goods ………………………………………………………………….. 13 7. Subcontracts ……………………………………………………………………… 13 8. Pre-bid Conference ………………………………………………………………. 13 9. Clarification And Amendment Of Bidding Documents …………………………… 14 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 14 11. Documents Comprising The Bid: Financial Component …………………………... 14 12. Bid Prices …………………………………………………………………………. 14 13. Bid And Payment Currencies ……………………………………………………… 15 14. Bid Security ………………………………………………………………………. 15 15. Sealing And Marking Of Bids ……………………………………………………… 16 16. Deadline For Submission Of Bids …………………………………………………. 16 17. Opening And Preliminary Examination Of Bids ………………………………….. 16 18. Domestic Preference ……………………………………………………………… 16 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 16 20. Post-qualification ………………………………………………………………… 17 21. Signing Of The Contract …………………………………………………………… 17 Section Iii. Bid Data Sheet …………………………………………………..18 Section Iv. General Conditions Of Contract ……………………...………..23 1. Scope Of Contract ………………………………………………………………… 24 2. Advance Payment And Terms Of Payment ……………………………………….. 24 3. Performance Security ……………………………………………………………. 24 4. Inspection And Tests ……………………………………………………………… 24 5. Warranty …………………………………………………………………………. 25 6. Liability Of The Supplier ………………………………………………………….. 25 Section V. Special Conditions Of Contract ………………………………….26 Section Vi. Schedule Of Requirements ……………………………………....30 Section Vii. Technical Specifications …………………………………………39 Section Viii. Checklist Of Technical And Financial Documents …………..58 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Invitation To Bid For The Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1 To Lot 2) 1. The Department Of Social Welfare And Development Field Office Xii, Through The General Appropriations Act For 2024 Intends To Apply The Sum Of The Amount Being The Abc To Payments Under The Contract For Each Following Lot/item: A. One Million One Hundred Fifty-nine Thousand And Fifty Pesos Only (₱1,159,050.00) For Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot1); And B. Four Hundred Forty Thousand And Nine Hundred Fifty Pesos Only (₱440,950.00) For Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot2) 2. The Department Of Social Welfare And Development Field Office Xii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Social Welfare And Development Field Office Xii – Bids And Awards Committee Secretariat Office And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00a.m. To 5:00 P.m.). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 03, 2024 To June 24, 2024, 05:00 P.m From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of: Approved Budget For The Contract Bid Docs Amount Lot 1 – ₱1,159,050.00 Php 5,000.00 Lot 2 – ₱440,950.00 Php 500.00 Total – ₱1,600,000.00 Php 5,000.00 (maximum Fee For Sale Of Bidding Documents) The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. [note: For Lot Procurement, The Maximum Fee For The Bidding Documents For Each Lot Shall Be Based On Its Abc, In Accordance With The Guidelines Issued By The Gppb; Provided That The Total Fees For The Bidding Documents Of All Lots Shall Not Exceed The Maximum Fee Prescribed In The Guidelines For The Sum Of The Abc Of All Lots.] 6. The Department Of Social Welfare And Development Field Office Xii Will Hold A Pre-bid Conference On June 10, 2024, 1:00 P.m. At Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before June 25, 2024, 10:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening And Evaluation Shall Be On June 25, 2024, 1:00 P.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Prospective Bidders Are Hereby Reminded, As Follows: A. Bidding Documents For Eligibility And Financial Envelopes Shall Comprise The Following: I. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Technical Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). Ii. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Financial Component Documents, Composed Of Three (3) Sub Envelopes For (original, Copy 1, And Copy 2). 11. The Department Of Social Welfare And Development Field Office Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dswd 12 – Bac Secretariat Head Administrative Division – Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph June 03, 2024 Jackiya A. Lao Bac Chairperson By The Authority Of The Bac Chairperson (sgd.) Emerita Q. Dizon. Rsw, Mps Bac Vice Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Department Of Social Welfare And Development Field Office Xii Wishes To Receive Bids For The Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1 To Lot 2)), With Identification Number Dswd12-stu-2024-05-010. The Procurement Project (referred To Herein As “project”) Is Composed Of One Lot Or Item, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 Approved In The Amount Of One Million And Six Hundred Thousand Pesos Only (₱1,600,000.00) 2.2. The Source Of Funding The General Appropriations Act. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On June 10, 2024, 10:00 A.m. And At Its Physical Address Department Of Social Welfare And Development Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, On/or Before June 15, 2024 Or At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until October 25, 2024. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Supply And Delivery Of Consumables And Expendable Office Supplies . B. Completed Within At Least Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than ₱23,181.00 For Lot 1, And ₱8,819.00 For Lot 2 Or The Amount Equivalent To Two Percent (2%) Of Abc If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than ₱57,952.50 For Lot 1, And ₱22,047.50 For Lot 2 Or The Amount Equivalent To Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.1 1. All Forms Must Be Submitted Using The Prescribed Format Provided By The Procuring Entity And Completed Without Any Alterations To Their Format, And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Duly Authorized Representative/s Of The Bidder, Otherwise, Bids Shall Be Subject To An Outright Disqualification. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Supplier Of The Notice Of Post Qualification From The Bac That The Supplier Has The Lowest Calculated Bid (lcb) Or Single Calculated Bid (scb), The Supplier Shall Submit And/or Present The Following Requirements For Post Qualification In Accordance To Section 34 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra9184: 1. Present Original Copy Of The Following: A. A. Latest Income Tax Return And Business Tax Return ( For 4th Quarter Of 2023) B. B. Latest Value Added Tax (vat) Return ( For 4th Quarter Of 2023, If Applicable) Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing & Payment System (efps) Shall Be Accepted. C. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) D. Valid Registration Certificate From Securities And Exchange Commission (sec) For Corporations, Or From Department Of Trade And Industry (dti) For Sole Proprietorship, Or From Cooperative Development Authority (cda) For Cooperatives; E. Valid Business/mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; F. Valid Tax Clearance Per Eo 398, Series Of 2005, As Finally Reviewed And Approved By The Bir; G. Bureau Of Internal Revenue (bir) Registration Certificate. H. Copy Of Contracts Or Po’s, Notice Of Award (noa) And Notice To Proceed (ntp) For All On-going Contracts I. End-user’s Acceptance, Official Receipt (duplicate Or Triplicate Copy) Or Sales Invoice With Collection Receipt/s (duplicate Or Triplicate Copy) Relative To Single Largest Completed Contract J. Company Profile And Organizational Chart. Company Printed Brochure May Be Included. K. Vicinity Map/location Of The Business. L. Other Appropriate Licenses And Permits Required By Law And Stated In The Bidding Documents. Failure To Submit Any Of The Post-qualification Requirements On Time, Or A Finding Against The Veracity Thereof, Shall Disqualify The Bidder For Award. Provided In The Event That A Finding Against The Veracity Of Any Of The Documents Submitted Is Made, It Shall Cause The Forfeiture Of The Bid Security In Accordance With Section 69 Of The Irr Of Ra 9184. Note: For Post Qualification Purposes Only 20.3 Each Bidder Shall Submit The Following In One (1) “mother” Envelope Duly Sealed And Labeled, Containing Two (2) Sets Of Envelopes: First Envelope Containing Three (3) Sets Of Eligibility And Technical Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. Second Envelope Containing Three (3) Sets Of Financial Bid Documents Duly Sealed And Marked As Original Copy, Copy One And Copy Two. 20.4 All Envelopes Shall Be Labeled/marked As Follows: To : Jackiya A. Lao Chairperson Bids And Awards Committee Dswd-field Office 12 From :_______________________________ (name Of Bidder In Capital Letters) Address: _______________________________ (address Of Bidder In Capital Letters) Project: Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1) Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 2) Bid Ref No.: Itb No. Dswd12-stu-2024-05-010 (lot1) Dswd12-stu-2024-05-010 (lot2) Approved Budget For The Contract : Lot 1- ₱1,159,050.00 Lot 2- ₱440,950.00 Do Not Open Before: 25 June 2024; 10:00 A.m. 21.2 No Further Instructions Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: Delivery Term: As Per Schedule Place Of Delivery / Venue: Koronadal City, South Cotabato Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – Not Applicable Packaging – Not Applicable The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. Transportation – Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Payment Term: 1 Month After The Conduct Of Activity Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. 4 The Inspections And Tests That Will Be Conducted By The Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, And End-user Section Vi. Schedule Of Requirements A. Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 1 Office Supplies: Consumables Delivery Of The Goods Is Required As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order 1 Alcohol 70% Ethyl @500ml/bottle, Scented 75 Bottles 75 Bottles 2 Disposable Facemask; 3 Ply (50pcs./box) Color: Blue & White 43 Boxes 43 Boxes 3 Clearbook A4 Size 20 Pockets 70 Pieces 70 Pieces 4 Clearbook, 20 Pocket, Legal 80 Pieces 80 Pieces 5 Eraser; Rubber; Sz 30; Extra Soft; Dust Free 80 Pieces 80 Pieces 6 Sign Pen, Thickness: 1.0 Mm, Fine Tip, Black: 100 Pcs / Blue: 100 Pcs 200 Pieces 200 Pieces 7 Sign Pen, Pen Thickness 0.7mm, Gel Ink, Metal Tip, Blue = 100 Pcs. & Black = 100 Pcs. 200 Pieces 200 Pieces 8 Genuine Ink 003, Colors: Black, Cyan, Magenta & Yellow, 65 Ml, Black Yield: Approximate Up To 45 Pages, Cyan, Magenta & Yellow Yield: Approximate Up To 7,500 Pages. Cyan = 50 Bottles, Black = 50 Bottles, Magenta = 50 Bottles & Yellow = 50 Bottles 200 Bottles 200 Bottles 9 Genuine Ink Gi-790 Ink Bottle, Colors: Black, Cyan, Magenta & Yellow, 70.0 Ml, Page Yield 6000 Pages, Cyan= 10 Bottles; Black = 10 Bottles; Magenta = 10 Bottles; Yellow = 10 Bottles 40 Bottles 40 Bottles 10 Stamp Pad Ink, Violet / Purple; Size: 30ml 40 Bottles 40 Bottles 11 Stamp Pad Ink, Blue; Size: 30ml 40 Bottles 40 Bottles 12 Stamp Pad, Violet / Purple; Size: Medium 50 Pieces 50 Pieces 13 Staple Wire Standard; 13mm - Heavy Duty (binder Type), 23/13 50 Pieces 50 Pieces 14 Staple Wire Standard #35 60 Boxes 60 Boxes 15 Masking Tape 24mm (1"); Length: 50m 60 Rolls 60 Rolls 16 Masking Tape 48mm (2"); Length: 50m 60 Rolls 60 Rolls 17 Packaging Tape 48mm (2"); Length: 200m 60 Rolls 60 Rolls 18 Transparent Tape 24mm (1"): Length: 100m 60 Rolls 60 Rolls 19 Transparent Tape 48mm (2"); Length: 200m 60 Rolls 60 Rolls 20 Ruler Plastic; Size: 18"; Transparent 80 Pieces 80 Pieces 21 Backfold Clip 25mm (1") @ 12pcs/box 80 Boxes 80 Boxes 22 Backfold Clip 32mm (1-1/4") @12pcs/box 70 Boxes 70 Boxes 23 Backfold Clip 50mm (2") @12pcs/box 80 Boxes 80 Boxes 24 Correction Tape; Size: 5mmx30m 150 Pieces 150 Pieces 25 Documentary Envelope A4 Size (500pcs/box) 15 Boxes 15 Boxes 26 Documentary Envelope Kraft Expanding With Strap (500pcs/box) 15 Boxes 15 Boxes 27 Envelope Mailing; Color: White; (500pcs/box) 15 Boxes 15 Boxes 28 Paper Fastener Metal; 2.5"x8"; (50sets/box) 40 Boxes 40 Boxes 29 Fancy/morocco Folder A4 Size With Slide (100pieces/bundle) 15 Bundles 15 Bundles 30 Fancy/morocco Folder Legal Size With Slide (100pieces/bundle) 15 Bundles 15 Bundles 31 Folder L-type Legal Size (30pcs/pack) 20 Packs 20 Packs 32 Folder Pressboard - Expanding, Legal Size, Green (100pcs/box) 15 Boxes 15 Boxes 33 Index Tab (5pcs/box) 50 Boxes 50 Boxes 34 Marker Flourescent 3 Asstd. Color Per Set 150 Sets 150 Sets 35 Flourescent Pad; Easy Stick & Removable Notes; Size: 0.5" X 1.7" / 1.3x4cm; 8x25 Sheets; With Remarks; Colored 50 Pads 50 Pads 36 Permanent Marker Bullet Type - Color: Black -70; Blue -70 140 Piecess 140 Piecess 37 Whiteboard Marker - Color: Black - 70; Blue - 70 140 Piecess 140 Piecess 38 Permanent Marker; Tip; Broad Chisel Fine; Tip Size: 5.00 Mm; Writing Width: 4.50mm; Weight 0.016kg; Length 1.5cm; Width 1.5cm; Height 13.5cm; Black = 80 Pcs. Blue = 80 Pcs. 160 Piecess 160 Piecess 39 Paper Clip 33mm- Vinyl, Plastic Coated (100pcs/box) 80 Boxes 80 Boxes 40 Paper Clip 50mm Jumbo - Vinyl/ Plastic Coated (100pcs/box) 80 Boxes 80 Boxes 41 Pencil With Eraser - Lead/ Graphite (12pcs/box) 80 Boxes 80 Boxes 42 Cartolina Assorted Color (10pcs/pack) 80 Packs 80 Packs 43 Note Pad 3" X 3" - Stick-on (100sheets/pad) 80 Pads 80 Pads 44 Note Pad 3" X 4" - Stick-on (100sheets/pad) 80 Pads 80 Pads 45 Note Pad Stick On 2" X 3" - Stick-on (100 Sheets/pad) 80 Pads 80 Pads 46 Notebook Steno - Spiral, 80 Leaves 150 Pieces 150 Pieces 47 Multicopy Paper 80gsm A4 Size - 500 Sheets/ Ream 400 Reams 400 Reams 48 Multicopy Paper 80gsm Legal - 500 Sheets/ Ream 400 Reams 400 Reams 49 Paper, Multicopy/multipurpose, 70gsm, Legal Size - 500 Sheets/ Ream 400 Reams 400 Reams 50 Paper, Multicopy/multipurpose, 70gsm, A4 Size - 500 Sheets/ Ream 400 Reams 400 Reams 51 Record Book 300 Pages 50 Pieces 50 Pieces 52 Rubber, Self-inking Stamp, Dater 25 Pieces 25 Pieces 53 Documentary Envelope Kraft Legal (pcs/box) 30 Boxes 30 Boxes 54 Tagboard Folder A4 (100pcs/pack); Acid-free; Recyclable 30 Packs 30 Packs 55 Tagboard Folder, Legal (100pcs/pack); Acid-free; Recyclable 30 Packs 30 Packs 56 Staple Remover - Plier-type; (metal) 25 Pieces 25 Pieces 57 Staple Binder Type- Heavy Duty 10 Units 10 Units 58 Parchment Paper A4 (100pcs/pack) 80 Packs 80 Packs 59 Ink Refill For Permanent Marker; 30ml With Dropper; Black = 25 Bottles, Blue = 25 Bottles 50 Bottles 50 Bottles 60 Ink Refill For Whiteboard Marker; 30ml With Dropper; Black = 25 Bottles, Blue = 25 Bottles 50 Bottles 50 Bottles 61 Certificate Frame; Material: Glass & Wood Frame; Size 8.5 X 11 Inches 50 Pieces 50 Pieces 62 Certificate Frame; Material: Glass & Wood Frame; Size 11 X 14 Inches 50 Pieces 50 Pieces 63 Certificate Frame; Material: Glass & Wood Frame; Size; A4 50 Pieces 50 Pieces 64 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: 8.5 X 13"; Assorted Colors 200 Pieces 200 Pieces 65 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: A4; Assorted Colors 200 Pieces 200 Pieces 66 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: 8.5 X 11"; Assorted Colors 200 Pieces 200 Pieces 67 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size:a4 20 Packs 20 Packs 68 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size: 8.5 X 11" 20 Packs 20 Packs 69 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size: 8.5 X 14" 25 Packs 25 Packs 70 Construction Paper; Size: 9" X 12"; Basis Weight: 80gsm; Sheet Count: 200 Sheets Per Pack; Color: Assorted 10 Packs 10 Packs 71 Multi-purpose Liquid Glue, Atleast 1010g 10 Bottles 10 Bottles 72 Sticker Paper Matte Finish, A4 Size; 10sheets/pack 30 Packs 30 Packs 73 Duck Tape Super Strong Waterproof Fabric, 24mm, 50 Meters Length 20 Pieces 20 Pieces 74 Manila Paper Size 36x48 Gsm: 63gsm-80 Lbs 300 Pieces 300 Pieces 75 Bathroom Tissue, 450 Sheets (w/ 3 Ply Per Sheet) Per Roll X 12 Rolls Per Pack 40 Packs 40 Packs 76 Disinfectant Spray, Aerosol Type, 400-550 Grams 40 Pieces 40 Pieces 77 Liquid Hand Soap, 1l, Antibacterial 40 Pieces 40 Pieces 78 Plastic Spring Binder; Paper Size: A4 (21 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding 10 Boxes 10 Boxes 79 Pvc Binding Cover; Size A4; Quantity: 100 Sheets Per Pack; Transparent Clear 200 Microns 15 Packs 15 Packs 80 Spring Binder Rings; Pvc Material; High Glossed; Size: A4 (21 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding 40 Boxes 40 Boxes 81 Paper Cutters; Metal; Capacity: From B7 To A4 Paper Size; Can Cut Up To 12 Sheets; With Handle, Paper And Ruler Guides, Fixing Screw, Safety Lock; Non-slip Foot 4 Pieces 4 Pieces 82 Binders Long Size; Paper Size: Legal (23 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding 5 Boxes 5 Boxes 83 Photopaper(10's Or 20's); Size: A4; 210 Gsm 210mmx297mm; 20sheets/pack; Photographic Quality; Inkjet Printer Compatible; Water Resistant; Vivid Color; Quick Dry 50 Packs 50 Packs 84 First Aid Kit; Bag Material: Eva, Nylon; Bag Color: Red; Bag Size: 21*13*5.5cm; Package Included: 10x Adhesive Bandage; 2x Medical Gauze Sheet; 1x Ice Bag; 10x Alcohol Disinfectant Sheet; 4x Cleaning Wipes; 1x Medical Tape; 1x Silicone Tourniquet; 1x First Aid Insulation Blanket; 1x Triangle Bandage; 1x Pbt Elastic Bandage; 1x Plastic Tweezers; 1x Scissors; 5x Safety Pin; 1x Whistle; 1x Hand Flashlight; 1x Outdoor Knife Card; 40x Cotton Swabs; 1x First Aid Manual; 1x First Aid Bag 5 Bags 5 Bags Delivery Term: As Per Schedule Payment Term: 1 Month After The Conduct Of Activity Place Of Delivery / Venue: Koronadal City, South Cotabato General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ B. Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 2) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 2 Office Supplies: Expendable Delivery Of The Goods Is Required As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order 1 External Hard Drive; Black; Capacity: 2tb; Hard Disk Description: Mechanical Hard Disk; Hard Disk Interface: Usb 3.0; Hard Disk Rotational Speed: 5400 Rpm; Hardware Platform: Pc, Mac Special Feature: Password Protection; Form Factor: 2.5-inch 8 Units 8 Units 2 Flashdrive: Usb 3.1 Gen 1; Backwards Compatible With Usb 2.0; Read Speed Of Up To 400mb/s; Write Speed Of Up To 250mb/s; Interface: Usb 3.1; Model: X770w; Storage Capacity: 32gb 25 Units 25 Units 3 Data File Box, 125mm X 230mm X 400mm - Color: Blue; Vertical 20 Pieces 20 Pieces 4 Data Folder, Clipboard, 75mm X 240mm X 400mm With Taglia Lock 30 Pieces 30 Pieces 5 File Organizer Legal Size - Expanding, Plastic 30 Pieces 30 Pieces 6 Heavy Duty Puncher, Two Hole, Punching Capacity: 30 Sheets @ 80 Gsm, With Adjustable Paper Gauge And Handle Lock 20 Pieces 20 Pieces 7 Scissors; Symmetrical; Size: 215mm (8.5"); Material: Stainless Steel; Blade Thickness: 2.5mm; Unique Design Handle.; Sandblasting Surface; Packed By Slide Card 60 Pairs 60 Pairs 8 Tape Dispenser 1"; Black - Table Top 30 Pieces 30 Pieces 9 Storage Box 120l; Width (m) .52; Height (cm) 44; Gross Weight (kg) 3.52; Net Weight (kg) 2.92; Material Non-biodegradable; Color: Transparent 20 Pieces 20 Pieces 10 Heavy Duty Stapler; Weight: 0.494kg; Product Dimension:(w X H X L) 7.4in X 1.13in X 2.7in; Color: Gray, Black, Blue; Material Type: Metal 10 Pieces 10 Pieces 11 Mechanical Sharpener; Stainless Steel With Metal Body; With Translucent Pencil Shaving Bin 5 Pieces 5 Pieces 12 Wireless Presentation Clicker; Size: 131*18.4*12.5mm; Color: Black; Working Voltage: 1.5v; Battery Power Supply: 1.5v/aaa*1; Charging Power Supply: 3.7v/180mah 5 Pieces 5 Pieces 13 Document Steel Filling Tray (3 Layers), Black, 37l X 29h X 24w 10 Pieces 10 Pieces 14 Laminating Machine (hot & Cold Reverse) Size: A4; Heavy Duty; 220v 3 Pieces 3 Pieces 15 Monoblock Chairs; Color: Blue; Size: 43cm X 38cm X 72cm; Armless With Backrest; Mid-back Height; Lightweight; Durable; Stackable; Easy To Carry And Move; Easy To Clean; Comfortable 50 Pieces 50 Pieces 16 Foldable Tables; Size: 122.4lx60.9wx73.6h; Weight: 11.2kg; Material: High Density Polyethylene/steel; Rust-resistant Powder Coated Steel Frame; Stain Resistant And Easy To Clean; Superior Strength And Durability; Mode Of Uv-protected High Density Polyethylene (hdpe) Top; Pre-assembled 15 Pieces 15 Pieces 17 Industrial Air Cooler Fan (30-40l); Rapid Cooling Of Large Area, Suitable For 60-80 Square Meters, Cooler Integrated With Fan, Humidifier And Ari Conditioner, Mobile Refrigeration, 30-40l Large Water Tank Is Refrigerated For A Whole Day Without Adding Water All Day; Cool Down Quickly; High Density Large Ice Crystals For Rapid Cooling; Energy Saving; Wide-angle Swing Air Supply. 6 Pieces 6 Pieces 18 Hdmi Wireless Tranmitter Receiver; Transfer Method - 5ghz Extender; Hdmi Resolution: - 1080p@60hz, Compatible With 720p@60hz; Vga Resolution - 1080p@60hz, Compatible With 720p@60hz; Phase - 50 Meters Wireless; Port - Usb-c; Material - Aluminum Alloy + Abs 4 Pieces 4 Pieces 19 Digital Recorder; 4gb Internal Memory, Expandable To 32gb With Micro Sd; Maximum Files: 5,000files; S-microphone System Records Distant Or Quiet Sounds Clearly; Focus And Wide-stereo Recording; Auto Voice Recording Reduces Background Noise; Built-in Usb Connector; Built-in Memory : 4gb; Input And Output Terminals: [pc I/f] Hi-speed Usb [input] Stereo Mic-in Jack [output] Stereo Earphone Jack 4 Pieces 4 Pieces 20 Rechargeable Portable Speakers Bluetooth Enabled With Mic; Bluetooth Version: 5.0 Bluetooth; Distance: 10 Meter; Channel: Stereo; Size: 8 Inch*2; Output Power: 20w * 2; Battery Capacity: 4500 Mah; Package Accessories: Usb Power Cable, Microphone, Remote; Support: Usb/tf/aux/fm/bt/microphone 10 Pieces 10 Pieces 21 Secretariat Box (small); Storage Box; Medium Size; Made Of Plastic Resins; High Impact Resistant Extreme Durability; With Wheels For Easy Mobility; Measurements: L60 X W45 X H38cm 4 Pieces 4 Pieces 22 Extension Cord (multisocket); 6 Gang [6x International Outlet] Extension Set; Length: 5 Meters; Individual Switch And Led On Indicator; Internal Surge Protection Device; Built-in Fuse Protection; Insulated Copper Wire Connection; Fire Retardant Plastic; Adaptable To Standard Plugs Of All Countries; Insulation Resistance: 500mω; Rated Voltage: 250v~; Rated Current: 10a Power: 2500w Max 5 Pieces 5 Pieces 23 Portable Document Scanner High Resolution Scanner For A4 Size Documents And Images, Excellent Scanning Performance; Compact Size And Lightweight Design; Built-in Real Time Scanning Detector; Built In Speed Controller; Avoid Image Distortion; Supports Memory Card Up To 32g, Can Store Large Capacity Files. Direct Plug-in, Driver Installation Not Required; Scan Above 200 Pages 4 Pieces 4 Pieces 24 Spring Binder Machines; Size: A4; Punch Size: 3*8mm; Binding Capacity: 200 Sheets; Punching Capacity: 12 Sheets; With Handle, Side Margin Adjustment, Pinch Roller, Waste Bin And Die Disengagement Pin 1 Pieces 1 Pieces 25 Single Hole Puncher; Size: 154x60x17mm; 6mm Hole Diameter; Capacity: 8 Sheets; Color – Silver; High Quality Steel; Heavy-duty 10 Pieces 10 Pieces 26 Three Hole Puncher; Size: 278x40x51mm; Punches Up To 8 Sheets ; Use Three 7mm Diameter Punch Heads; Hole Pitch: 108mm; Durable Steel Construction; 2 Pieces 2 Pieces 27 Microphones Wireless; Dual, Long Range, High Power Sound Receiver Sensitivity:12dbuv(80db S/n); Sensitivity Rang:12-32dbuv; Rf Squelch: ≥275db; Audio Output Level: Balanced Output:0~0.5v/600 Audio Output:0~0.5v/5k; Power: 220 Avc System Rf Characteristics Modulation: Pll; Frequency Ranges:520mhz~952mhz; Modulation: Fm; Peak : Deviation:±45khz; Af Frequency Response: 80~15khz(±3db); T.h.d: ≤1%; Temperature Range: -10°c~+40°c 6 Units 6 Units 28 Document Shredder Machine; Paper Shredding Capacity: 16 Sheets; Capacity: 30l Paper Shredding Time: 60min Can Shred Paper/card Type/optical Disc; Size: 628*400*310mm; Confidentiality Level: 5 Levels Of Confidentiality; German Level 5 Confidential: An A4 Sheet Of Paper Can Be Shredder 2598 Sections; Noise≤60db - Low Working Noise, Bass Shredding 1 Pieces 1 Pieces 29 Filing Cabinets 3 Drawer Vertical Filing Cabinet With Central Locking System, Anti-top Over Safety Feature (only One Door At A Time Opening), Powedercoated Paint Finish, With File Dividers And Duplicate Keys, Heavy Duty Commercial Grade 5 Pieces 5 Pieces 30 Laptop Stand With Cooler; 100% Aluminum Alloy Material; 5kg Max Loading Foldable; Support All Sizes Of Laptop; Six-speed Control; Fan Heat Dissipation; Triangular Stabilization; Frosted Material; Silicone Anti-slip; Folding Size: 290x220x27mm; Lifting Height: 0-27cm Fan Parameters: Dual-core Silent Motor Fan Cooling; Rated Voltage 5v; Rated Current 0.15a; Rated Power 0.6w; Air Volume 2.0cfm; Power Supply Mode: Usb Power, Plug And Play, Type-c Interface. 10 Pieces 10 Pieces 31 Webcam (wide Angle); 1080p Hd & 150°ultra-wide Angle; 150° Viewing Angle; Screen Can Accommodate More People; For Live Broadcast Or Conference; 2 Million Pixels, 1080p High-definition Picture Quality, Records Real Pictures; Auto Focus & Face Capture Using High-definition Lens; Multiple Installation Methods 10 Units 10 Units 32 Portable Bluetooth Speaker; Wireless; Bluetooth Connection; Fast Pair; Waterproof; Dustproof; Up To 16 Hours Of Battery Life; Usb Type-c Port, Durable, Extra Speaker For Stereo Sound; Convenient Physical Buttons 43 Units 43 Units 33 Portable Medicine/first Aid Box; Size: Large (34*19*21.54cm-16l); Color: White 3 Layer And Transparent Top Design, Large Capacity, Insulation From External Pollution; Large Opening For Easy Access; With Safety Lock Buckle 5 Pieces 5 Pieces 34 Portable Power Station With Solar Power Charging Capability "220v/200w 48000mah; 200w Power Station; Charge 5 Devices Simultaneously: 1*ac(110v/200w Peak 400w); 1*dc(12v/10a); 1*pd Type-c(18w); 1*usb-1(5v/2.4a, 9v/2a, 12v/15a); 1*uswb-2(5v/2.4a); Qc3.0/pd Type-c/dc Three Outputs: Usb-a(qc3.0 18w); Pd Type-c (45w); Dc Output 18v/3.34a(max); 3 Led Lighting: Read Light Mode, Sos Mode, Strobe Mode; 60w Portable Solar Panel: 45w Super Charge; 18w Quick Charge; Easy To Carry" 3 Units 3 Units 35 Lcd Writing Tablet/pad Color: Blue; Material: Abs, Polymer Solid Liquid Crystal Display Soft Film; Size: 12 Inch (11.26*7.48*0.2inch); Mode: Multi-color Writing; No Blu-ray Lcd Screen; Safe And Dust Free; One Button Clearing; Low Power Consumption; Lasting Battery Life; Pressure-sensitive Writing; Super Clear Handwriting, Magnetic Absorption, No Dust No Ink, Long Endurance, Light And Portable 10 Pieces 10 Pieces Delivery Term: As Per Schedule Payment Term: 1 Month After The Conduct Of Activity Place Of Delivery / Venue: Koronadal City, South Cotabato General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications A. Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 1) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 1 Office Supplies: Consumables 1 Alcohol 70% Ethyl @500ml/bottle, Scented -75 Bottles 2 Disposable Facemask; 3 Ply (50pcs./box) Color: Blue & White -43 Boxes 3 Clearbook A4 Size 20 Pockets -70 Pieces 4 Clearbook, 20 Pocket, Legal -80 Pieces 5 Eraser; Rubber; Sz 30; Extra Soft; Dust Free -80 Pieces 6 Sign Pen, Thickness: 1.0 Mm, Fine Tip, Black: 100 Pcs / Blue: 100 Pcs -200 Pieces 7 Sign Pen, Pen Thickness 0.7mm, Gel Ink, Metal Tip, Blue = 100 Pcs. & Black = 100 Pcs. -200 Pieces 8 Genuine Ink 003, Colors: Black, Cyan, Magenta & Yellow, 65 Ml, Black Yield: Approximate Up To 45 Pages, Cyan, Magenta & Yellow Yield: Approximate Up To 7,500 Pages. Cyan = 50 Bottles, Black = 50 Bottles, Magenta = 50 Bottles & Yellow = 50 Bottles -200 Bottles 9 Genuine Ink Gi-790 Ink Bottle, Colors: Black, Cyan, Magenta & Yellow, 70.0 Ml, Page Yield 6000 Pages, Cyan= 10 Bottles; Black = 10 Bottles; Magenta = 10 Bottles; Yellow = 10 Bottles -40 Bottles 10 Stamp Pad Ink, Violet / Purple; Size: 30ml -40 Bottles 11 Stamp Pad Ink, Blue; Size: 30ml -40 Bottles 12 Stamp Pad, Violet / Purple; Size: Medium -50 Pieces 13 Staple Wire Standard; 13mm - Heavy Duty (binder Type), 23/13 -50 Pieces 14 Staple Wire Standard #35 -60 Boxes 15 Masking Tape 24mm (1"); Length: 50m -60 Rolls 16 Masking Tape 48mm (2"); Length: 50m -60 Rolls 17 Packaging Tape 48mm (2"); Length: 200m -60 Rolls 18 Transparent Tape 24mm (1"): Length: 100m -60 Rolls 19 Transparent Tape 48mm (2"); Length: 200m -60 Rolls 20 Ruler Plastic; Size: 18"; Transparent -80 Pieces 21 Backfold Clip 25mm (1") @ 12pcs/box -80 Boxes 22 Backfold Clip 32mm (1-1/4") @12pcs/box -70 Boxes 23 Backfold Clip 50mm (2") @12pcs/box -80 Boxes 24 Correction Tape; Size: 5mmx30m -150 Pieces 25 Documentary Envelope A4 Size (500pcs/box) -15 Boxes 26 Documentary Envelope Kraft Expanding With Strap (500pcs/box) -15 Boxes 27 Envelope Mailing; Color: White; (500pcs/box) -15 Boxes 28 Paper Fastener Metal; 2.5"x8"; (50sets/box) -40 Boxes 29 Fancy/morocco Folder A4 Size With Slide (100pieces/bundle) -15 Bundles 30 Fancy/morocco Folder Legal Size With Slide (100pieces/bundle) -15 Bundles 31 Folder L-type Legal Size (30pcs/pack) -20 Packs 32 Folder Pressboard - Expanding, Legal Size, Green (100pcs/box) -15 Boxes 33 Index Tab (5pcs/box) -50 Boxes 34 Marker Flourescent 3 Asstd. Color Per Set -150 Sets 35 Flourescent Pad; Easy Stick & Removable Notes; Size: 0.5" X 1.7" / 1.3x4cm; 8x25 Sheets; With Remarks; Colored -50 Pads 36 Permanent Marker Bullet Type - Color: Black -70; Blue -70 -140 Piecess 37 Whiteboard Marker - Color: Black - 70; Blue - 70 -140 Piecess 38 Permanent Marker; Tip; Broad Chisel Fine; Tip Size: 5.00 Mm; Writing Width: 4.50mm; Weight 0.016kg; Length 1.5cm; Width 1.5cm; Height 13.5cm; Black = 80 Pcs. Blue = 80 Pcs. -160 Piecess 39 Paper Clip 33mm- Vinyl, Plastic Coated (100pcs/box) -80 Boxes 40 Paper Clip 50mm Jumbo - Vinyl/ Plastic Coated (100pcs/box) -80 Boxes 41 Pencil With Eraser - Lead/ Graphite (12pcs/box) -80 Boxes 42 Cartolina Assorted Color (10pcs/pack) -80 Packs 43 Note Pad 3" X 3" - Stick-on (100sheets/pad) -80 Pads 44 Note Pad 3" X 4" - Stick-on (100sheets/pad) -80 Pads 45 Note Pad Stick On 2" X 3" - Stick-on (100 Sheets/pad) -80 Pads 46 Notebook Steno - Spiral, 80 Leaves -150 Pieces 47 Multicopy Paper 80gsm A4 Size - 500 Sheets/ Ream -400 Reams 48 Multicopy Paper 80gsm Legal - 500 Sheets/ Ream -400 Reams 49 Paper, Multicopy/multipurpose, 70gsm, Legal Size - 500 Sheets/ Ream -400 Reams 50 Paper, Multicopy/multipurpose, 70gsm, A4 Size - 500 Sheets/ Ream -400 Reams 51 Record Book 300 Pages -50 Pieces 52 Rubber, Self-inking Stamp, Dater -25 Pieces 53 Documentary Envelope Kraft Legal (pcs/box) -30 Boxes 54 Tagboard Folder A4 (100pcs/pack); Acid-free; Recyclable -30 Packs 55 Tagboard Folder, Legal (100pcs/pack); Acid-free; Recyclable -30 Packs 56 Staple Remover - Plier-type; (metal) -25 Pieces 57 Staple Binder Type- Heavy Duty -10 Units 58 Parchment Paper A4 (100pcs/pack) -80 Packs 59 Ink Refill For Permanent Marker; 30ml With Dropper; Black = 25 Bottles, Blue = 25 Bottles -50 Bottles 60 Ink Refill For Whiteboard Marker; 30ml With Dropper; Black = 25 Bottles, Blue = 25 Bottles -50 Bottles 61 Certificate Frame; Material: Glass & Wood Frame; Size 8.5 X 11 Inches -50 Pieces 62 Certificate Frame; Material: Glass & Wood Frame; Size 11 X 14 Inches -50 Pieces 63 Certificate Frame; Material: Glass & Wood Frame; Size; A4 -50 Pieces 64 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: 8.5 X 13"; Assorted Colors -200 Pieces 65 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: A4; Assorted Colors -200 Pieces 66 Certificate Holder; Super Clean Transparency; With Flap To Prevent Certificates From Falling Off; Size: 8.5 X 11"; Assorted Colors -200 Pieces 67 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size:a4 -20 Packs 68 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size: 8.5 X 11" -20 Packs 69 Vellum Board Paper; Material: White Vellum Board Paper; Qty: 100pcs./pack Of 160gsm Or 200gsm; Size: 8.5 X 14" -25 Packs 70 Construction Paper; Size: 9" X 12"; Basis Weight: 80gsm; Sheet Count: 200 Sheets Per Pack; Color: Assorted -10 Packs 71 Multi-purpose Liquid Glue, Atleast 1010g -10 Bottles 72 Sticker Paper Matte Finish, A4 Size; 10sheets/pack -30 Packs 73 Duck Tape Super Strong Waterproof Fabric, 24mm, 50 Meters Length -20 Pieces 74 Manila Paper Size 36x48 Gsm: 63gsm-80 Lbs -300 Pieces 75 Bathroom Tissue, 450 Sheets (w/ 3 Ply Per Sheet) Per Roll X 12 Rolls Per Pack -40 Packs 76 Disinfectant Spray, Aerosol Type, 400-550 Grams -40 Pieces 77 Liquid Hand Soap, 1l, Antibacterial -40 Pieces 78 Plastic Spring Binder; Paper Size: A4 (21 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding -10 Boxes 79 Pvc Binding Cover; Size A4; Quantity: 100 Sheets Per Pack; Transparent Clear 200 Microns -15 Packs 80 Spring Binder Rings; Pvc Material; High Glossed; Size: A4 (21 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding -40 Boxes 81 Paper Cutters; Metal; Capacity: From B7 To A4 Paper Size; Can Cut Up To 12 Sheets; With Handle, Paper And Ruler Guides, Fixing Screw, Safety Lock; Non-slip Foot -4 Pieces 82 Binders Long Size; Paper Size: Legal (23 Holes); Color: Black; Quantity: 100pcs/box; Size 16mm; Appx 150-200 Sheets Capacity Binding -5 Boxes 83 Photopaper(10's Or 20's); Size: A4; 210 Gsm 210mmx297mm; 20sheets/pack; Photographic Quality; Inkjet Printer Compatible; Water Resistant; Vivid Color; Quick Dry -50 Packs 84 First Aid Kit; Bag Material: Eva, Nylon; Bag Color: Red; Bag Size: 21*13*5.5cm; Package Included: 10x Adhesive Bandage; 2x Medical Gauze Sheet; 1x Ice Bag; 10x Alcohol Disinfectant Sheet; 4x Cleaning Wipes; 1x Medical Tape; 1x Silicone Tourniquet; 1x First Aid Insulation Blanket; 1x Triangle Bandage; 1x Pbt Elastic Bandage; 1x Plastic Tweezers; 1x Scissors; 5x Safety Pin; 1x Whistle; 1x Hand Flashlight; 1x Outdoor Knife Card; 40x Cotton Swabs; 1x First Aid Manual; 1x First Aid Bag -5 Bags Delivery Term: As Per Schedule Payment Term: 1 Month After The Conduct Of Activity Place Of Delivery / Venue: Koronadal City, South Cotabato General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ B. Dswd12-stu-2024-05-010 Procurement Of Supply And Delivery Of Consumable And Expendable Office Supplies For The Use Of Tara Basa! Tutoring Program Staff (lot 2) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 2 Office Supplies: Expendable 1 External Hard Drive; Black; Capacity: 2tb; Hard Disk Description: Mechanical Hard Disk; Hard Disk Interface: Usb 3.0; Hard Disk Rotational Speed: 5400 Rpm; Hardware Platform: Pc, Mac Special Feature: Password Protection; Form Factor: 2.5-inch -8 Units 2 Flashdrive: Usb 3.1 Gen 1; Backwards Compatible With Usb 2.0; Read Speed Of Up To 400mb/s; Write Speed Of Up To 250mb/s; Interface: Usb 3.1; Model: X770w; Storage Capacity: 32gb -25 Units 3 Data File Box, 125mm X 230mm X 400mm - Color: Blue; Vertical -20 Pieces 4 Data Folder, Clipboard, 75mm X 240mm X 400mm With Taglia Lock -30 Pieces 5 File Organizer Legal Size - Expanding, Plastic -30 Pieces 6 Heavy Duty Puncher, Two Hole, Punching Capacity: 30 Sheets @ 80 Gsm, With Adjustable Paper Gauge And Handle Lock -20 Pieces 7 Scissors; Symmetrical; Size: 215mm (8.5"); Material: Stainless Steel; Blade Thickness: 2.5mm; Unique Design Handle.; Sandblasting Surface; Packed By Slide Card -60 Pairs 8 Tape Dispenser 1"; Black - Table Top -30 Piecess 9 Storage Box 120l; Width (m) .52; Height (cm) 44; Gross Weight (kg) 3.52; Net Weight (kg) 2.92; Material Non-biodegradable; Color: Transparent -20 Pieces 10 Heavy Duty Stapler; Weight: 0.494kg; Product Dimension:(w X H X L) 7.4in X 1.13in X 2.7in; Color: Gray, Black, Blue; Material Type: Metal -10 Pieces 11 Mechanical Sharpener; Stainless Steel With Metal Body; With Translucent Pencil Shaving Bin -5 Pieces 12 Wireless Presentation Clicker; Size: 131*18.4*12.5mm; Color: Black; Working Voltage: 1.5v; Battery Power Supply: 1.5v/aaa*1; Charging Power Supply: 3.7v/180mah -5 Pieces 13 Document Steel Filling Tray (3 Layers), Black, 37l X 29h X 24w -10 Pieces 14 Laminating Machine (hot & Cold Reverse) Size: A4; Heavy Duty; 220v -3 Pieces 15 Monoblock Chairs; Color: Blue; Size: 43cm X 38cm X 72cm; Armless With Backrest; Mid-back Height; Lightweight; Durable; Stackable; Easy To Carry And Move; Easy To Clean; Comfortable -50 Pieces 16 Foldable Tables; Size: 122.4lx60.9wx73.6h; Weight: 11.2kg; Material: High Density Polyethylene/steel; Rust-resistant Powder Coated Steel Frame; Stain Resistant And Easy To Clean; Superior Strength And Durability; Mode Of Uv-protected High Density Polyethylene (hdpe) Top; Pre-assembled -15 Pieces 17 Industrial Air Cooler Fan (30-40l); Rapid Cooling Of Large Area, Suitable For 60-80 Square Meters, Cooler Integrated With Fan, Humidifier And Ari Conditioner, Mobile Refrigeration, 30-40l Large Water Tank Is Refrigerated For A Whole Day Without Adding Water All Day; Cool Down Quickly; High Density Large Ice Crystals For Rapid Cooling; Energy Saving; Wide-angle Swing Air Supply. -6 Pieces 18 Hdmi Wireless Tranmitter Receiver; Transfer Method - 5ghz Extender; Hdmi Resolution: - 1080p@60hz, Compatible With 720p@60hz; Vga Resolution - 1080p@60hz, Compatible With 720p@60hz; Phase - 50 Meters Wireless; Port - Usb-c; Material - Aluminum Alloy + Abs -4 Pieces 19 Digital Recorder; 4gb Internal Memory, Expandable To 32gb With Micro Sd; Maximum Files: 5,000files; S-microphone System Records Distant Or Quiet Sounds Clearly; Focus And Wide-stereo Recording; Auto Voice Recording Reduces Background Noise; Built-in Usb Connector; Built-in Memory : 4gb; Input And Output Terminals: [pc I/f] Hi-speed Usb [input] Stereo Mic-in Jack [output] Stereo Earphone Jack -4 Pieces 20 Rechargeable Portable Speakers Bluetooth Enabled With Mic; Bluetooth Version: 5.0 Bluetooth; Distance: 10 Meter; Channel: Stereo; Size: 8 Inch*2; Output Power: 20w * 2; Battery Capacity: 4500 Mah; Package Accessories: Usb Power Cable, Microphone, Remote; Support: Usb/tf/aux/fm/bt/microphone -10 Pieces 21 Secretariat Box (small); Storage Box; Medium Size; Made Of Plastic Resins; High Impact Resistant Extreme Durability; With Wheels For Easy Mobility; Measurements: L60 X W45 X H38cm -4 Pieces 22 Extension Cord (multisocket); 6 Gang [6x International Outlet] Extension Set; Length: 5 Meters; Individual Switch And Led On Indicator; Internal Surge Protection Device; Built-in Fuse Protection; Insulated Copper Wire Connection; Fire Retardant Plastic; Adaptable To Standard Plugs Of All Countries; Insulation Resistance: 500mω; Rated Voltage: 250v~; Rated Current: 10a Power: 2500w Max -5 Pieces 23 Portable Document Scanner High Resolution Scanner For A4 Size Documents And Images, Excellent Scanning Performance; Compact Size And Lightweight Design; Built-in Real Time Scanning Detector; Built In Speed Controller; Avoid Image Distortion; Supports Memory Card Up To 32g, Can Store Large Capacity Files. Direct Plug-in, Driver Installation Not Required; Scan Above 200 Pages -4 Pieces 24 Spring Binder Machines; Size: A4; Punch Size: 3*8mm; Binding Capacity: 200 Sheets; Punching Capacity: 12 Sheets; With Handle, Side Margin Adjustment, Pinch Roller, Waste Bin And Die Disengagement Pin -1 Pieces 25 Single Hole Puncher; Size: 154x60x17mm; 6mm Hole Diameter; Capacity: 8 Sheets; Color – Silver; High Quality Steel; Heavy-duty -10 Pieces 26 Three Hole Puncher; Size: 278x40x51mm; Punches Up To 8 Sheets ; Use Three 7mm Diameter Punch Heads; Hole Pitch: 108mm; Durable Steel Construction; -2 Pieces 27 Microphones Wireless; Dual, Long Range, High Power Sound Receiver Sensitivity:12dbuv(80db S/n); Sensitivity Rang:12-32dbuv; Rf Squelch: ≥275db; Audio Output Level: Balanced Output:0~0.5v/600 Audio Output:0~0.5v/5k; Power: 220 Avc System Rf Characteristics Modulation: Pll; Frequency Ranges:520mhz~952mhz; Modulation: Fm; Peak : Deviation:±45khz; Af Frequency Response: 80~15khz(±3db); T.h.d: ≤1%; Temperature Range: -10°c~+40°c -6 Units 28 Document Shredder Machine; Paper Shredding Capacity: 16 Sheets; Capacity: 30l Paper Shredding Time: 60min Can Shred Paper/card Type/optical Disc; Size: 628*400*310mm; Confidentiality Level: 5 Levels Of Confidentiality; German Level 5 Confidential: An A4 Sheet Of Paper Can Be Shredder 2598 Sections; Noise≤60db - Low Working Noise, Bass Shredding -1 Pieces 29 Filing Cabinets 3 Drawer Vertical Filing Cabinet With Central Locking System, Anti-top Over Safety Feature (only One Door At A Time Opening), Powedercoated Paint Finish, With File Dividers And Duplicate Keys, Heavy Duty Commercial Grade -5 Pieces 30 Laptop Stand With Cooler; 100% Aluminum Alloy Material; 5kg Max Loading Foldable; Support All Sizes Of Laptop; Six-speed Control; Fan Heat Dissipation; Triangular Stabilization; Frosted Material; Silicone Anti-slip; Folding Size: 290x220x27mm; Lifting Height: 0-27cm Fan Parameters: Dual-core Silent Motor Fan Cooling; Rated Voltage 5v; Rated Current 0.15a; Rated Power 0.6w; Air Volume 2.0cfm; Power Supply Mode: Usb Power, Plug And Play, Type-c Interface. -10 Pieces 31 Webcam (wide Angle); 1080p Hd & 150°ultra-wide Angle; 150° Viewing Angle; Screen Can Accommodate More People; For Live Broadcast Or Conference; 2 Million Pixels, 1080p High-definition Picture Quality, Records Real Pictures; Auto Focus & Face Capture Using High-definition Lens; Multiple Installation Methods -10 Units 32 Portable Bluetooth Speaker; Wireless; Bluetooth Connection; Fast Pair; Waterproof; Dustproof; Up To 16 Hours Of Battery Life; Usb Type-c Port, Durable, Extra Speaker For Stereo Sound; Convenient Physical Buttons -43 Units 33 Portable Medicine/first Aid Box; Size: Large (34*19*21.54cm-16l); Color: White 3 Layer And Transparent Top Design, Large Capacity, Insulation From External Pollution; Large Opening For Easy Access; With Safety Lock Buckle -5 Pieces 34 Portable Power Station With Solar Power Charging Capability "220v/200w 48000mah; 200w Power Station; Charge 5 Devices Simultaneously: 1*ac(110v/200w Peak 400w); 1*dc(12v/10a); 1*pd Type-c(18w); 1*usb-1(5v/2.4a, 9v/2a, 12v/15a); 1*uswb-2(5v/2.4a); Qc3.0/pd Type-c/dc Three Outputs: Usb-a(qc3.0 18w); Pd Type-c (45w); Dc Output 18v/3.34a(max); 3 Led Lighting: Read Light Mode, Sos Mode, Strobe Mode; 60w Portable Solar Panel: 45w Super Charge; 18w Quick Charge; Easy To Carry" -3 Units 35 Lcd Writing Tablet/pad Color: Blue; Material: Abs, Polymer Solid Liquid Crystal Display Soft Film; Size: 12 Inch (11.26*7.48*0.2inch); Mode: Multi-color Writing; No Blu-ray Lcd Screen; Safe And Dust Free; One Button Clearing; Low Power Consumption; Lasting Battery Life; Pressure-sensitive Writing; Super Clear Handwriting, Magnetic Absorption, No Dust No Ink, Long Endurance, Light And Portable -10 Pieces Delivery Term: As Per Schedule Payment Term: 1 Month After The Conduct Of Activity Place Of Delivery / Venue: Koronadal City, South Cotabato General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed And Ongoing Government And Completed Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Description: This Is A Sources Sought Notice Only. This Is Not A Solicitation For Bids, Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Sources Sought Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. The Responses Received From Interested Contractors Will Assist The Government In Determining The Appropriate Acquisition Method. the Department Of Veterans Affairs (va), Network Contracting Office (nco) 20, Is Conducting Market Research To Identify Potential Sources Which Can Provide The Following In Support Of The Veterans Integrated Service Network (visn) 20 Which Is Responsible For Providing Health Care To Veterans In The States Of Alaska, Washington, Oregon, And Most Of The State Of Idaho: visn 20 Has A Need For Software Support For The Radimetrics Systems Implemented In Visn 20. Support Includes Software Support And Upgrades And Professional Support (e.g., Troubleshooting And Problem Resolution) As Detailed Below. performance Work Statement radimetrics Support visn 20 contract Title. Visn 20 Radimetrics Support Background. the Va Northwest Health Network, Veterans Integrated Service Network (visn) 20, Is Responsible For Providing Health Care To Veterans In The States Of Alaska, Washington, Oregon, Most Of The State Of Idaho, And One County Each In Montana And California. Visn 20 Encompasses 135 Counties Which Cover Approximately 23% Of The United States Land Mass; 17% Of Which Are Classified As Health Professional Shortage Areas. 67% Of These Same Counties Had A 2001 Per Capita Income Below $25,000. There Are Approximately 1.2 Million Veterans Living In The Pacific Northwest And Alaska, 18% Of Whom Received Va Services. a Basic Tenet Of X-ray-based Medical Imaging Is To Use Radiation In An As Low As Reasonably Achievable (alara) Amount While Maintaining High Quality Images. In Order To Manage Patient Radiation Doses, Visn 20 Procured The Bayer Radimetrics System. Radimetrics Monitors And Manages Radiation Dose And Contrast Media Dose Allowing Radiologists The Ability To Track X-ray Dose Across Patients, For Individual Exams And Cumulative Dose; And Track Radiation Dose From X-ray-based Imaging Modalities (e.g., Ct Scanners, Fluoroscopy Systems); And Within And Across Various Imaging Protocols. radiation-based Imaging Is An Effective Tool That Can Save Lives. However, The Higher The Dose Of Radiation Delivered At Any One Time, The Higher The Risk For Long-term Problems Such As Cancer. If A Patient Receives Repeated Doses, Harm Can Also Occur Due To The Cumulative Effect Of Those Multiple Doses Over Time. Conversely, Using Insufficient Radiation May Increase The Risk Of Misdiagnosis, Delayed Treatment, Or, If The Initial Test Is Inadequate, Repeat Testing With The Attendant Exposure To Even More Radiation. One Study (reference 1) Estimated That Of The 74 Million Ct Scans Performed In The Us In 2017, 29,000 Future Cancers And 14,500 Future Deaths Could Develop Due To Radiation. This And Similar Studies Highlight The Need To Maintain Radiation Doses As Low As Reasonably Achievable While Still Obtaining The Needed Diagnostic Information And Therapeutic Results. Patients Most Prone To Harm From Diagnostic Radiation Are Children And Young Adults; Pregnant Women; Individuals With Medical Conditions Sensitive To Radiation, Such As Diabetes Mellitus And Hyperthyroidism; And Individuals Receiving Multiple Doses Over Time. The Imaging Procedures Most Commonly Associated With The Potential For Reducing Radiation Doses Are Ct, Nuclear Medicine And Fluoroscopy. radimetrics Is A Tool To Help Healthcare Delivery Organizations Assure Radiation Doses Are As Low As Possible While Achieving The Purposes Of The Imaging Study. It Provides Several Features Including: Reducing Repetitive, Manual Documentation, And Dictation Of Dose Information For More Efficient Radiology Workflows; Faster Reporting Of Radiation Dose Information Via Automatic Outbound Interfaces To Pacs, Ris, And Speech Reporting Systems; Establishing Institutional, Enterprise-wide Dose Ranges For Studies; And Evaluating Dose Outcomes And Linking Them To Technical Factors, Protocols, Technologists, And Equipment. These Features Improve Patient Safety And Imaging Department Efficiency While Helping To Maintain High Image Quality. this Procurement Is To Provide Software Support For The Radimetrics Systems Implemented In Visn 20. Support Includes Software Support And Upgrades And Professional Support (e.g., Troubleshooting And Problem Resolution) As Detailed Below. reference 1: Https://www.jointcommission.org/resources/sentinel-event/sentinel-event-alert-newsletters/sentinel-event-alert-issue-47-radiation-risks-of-diagnostic-imaging-and-fluoroscopy/ scope. Va Intends To Procure And Renew Annual Support For The Radimetrics Systems At The Following Seven (7) Sites Within Visn 20: Portland, Puget Sound, Roseburg, Spokane, Boise, Walla Walla, And White City. Radimetrics Is Currently Implemented At Portland, Spokane, Seattle, Boise, And White City And Expected To Be Implemented At The Remaining Sites (walla Walla And Roseburg) During The First Year Of This Procurement. Support Includes Software Updates, Troubleshooting, Problem Resolution, Remote Training And Other Remote Support Services. Requirements. The Following Support Services Are To Be Provided By The Contractor: contractor Shall Provide Va With Telephone Access, As Outlined Herein, To Technical Experts For Technical Assistance And Error Correction. contractor Shall Provide Services Of A Qualified Bayer Radimetrics Representative To Complete Corrective Actions Which May Consist Of Providing Problem Correction(s) And/or Workaround Solution(s). for Purposes Of This Agreement, Update Shall Mean A New Update, Modification, Enhancement, Or Correction To The Licensed Software Or Documentation That Improves The Performance Of The Licensed Software And That Is Generally Made Available By Bayer From Time To Time As An Entitlement Of This Agreement. updates May Also Include More Current Versions Of Existing Third-party Software, Or New Third-party Software Each Provided By Bayer ( Bayer Provided Third Party Software ) That Are Required To Enable The Licensed Software To Perform As Intended. Bayer Provided Third Party Software Will Be Provided On An As Is Basis And Bayer Does Not Warrant That Bayer Provided Third Party Software Will Be Error Free Or Operate Without Interruption. the Parties Agree That Updates Will Not Include Any New Commercially Available Product, Which Will Possess A Discernible And Significant Difference In Intended Use And Functionality When Compared To The Licensed Software, And That Bayer Licenses And Prices Separately From The Licensed Software Or For Which Bayer Generally Charges Additional Fees To Its Customers Receiving Maintenance And Support Services. bayer May, In Its Sole And Absolute Discretion, Include In Updates Or Other Products Certain Features Or Functionality Suggested Or Requested By Or On Behalf Of Va At Any Time, Including Any Customizations Or Modifications That May Be Required During The Installation Of The Licensed Software Pursuant To This Agreement That Bayer Agrees To Perform, And Bayer Will Exclusively Own All Such Features And Functionality And May Provide Them To Other Customers With Or Without Charge, Without Any Compensation Due To Va, Unless Otherwise Specifically Agreed In Writing Between The Parties. updates May Include Additional Remote Training Or New Self-help Tools On The Myradiologysolutions Portal. Unless Indicated Otherwise By Bayer All Training Services For An Update Project Will Be Provided From A Remote Location And Any On-site Training Requested By Va Will Be A Billable Professional Service. maintenance And Support Services Response Times table 1: Maintenance And Support Services Response Times priority hours Available response Times critical Error * 24 X 7 within 2-4 Hours technical Assistance And Non-critical Errors 8-5, M-f, Local Time within 1 2 Business Days critical Error Means An Error Which Results In The Licensed Software Being Entirely Inoperable Due To A Fault In The Licensed Software. contractor Will Provide Va With Telephone, Email, And Access To The Myradiologysolutions Portal To Request Technical Assistance And Error Correction As Follows: us Support Staff: Only Us-based Tier 1, Tier 2, And Tier 3 Contractor Support Staff ( Us Support Staff ) Will Be Able To Initiate A Remote Connection To The Licensed Software.â  Us Support Staff Will Undergo Pre-employment Background Checks, Annual Training, And Will Be Certified To Provide Services To The Va.â  although Tier 3 Us Support Staff Will Be Used Whenever Possible, Tier 3 Support May Be Required From Contractor Staff Based Outside Of The Us ( Non-us Support Staff ).â  In This Scenario, Contractor Will Advise The Va Of The Participation Of Non-us Support Staff And The Va May Accept Or Decline Their Participation.â â  contractor Support Staff May Encounter Va Data Transmitted By The Licensed Software As Streamed Images In The Process Of Providing Maintenance And Support Services. Va Data May Include Images Of Diagnostic Data, Error Messages, And Service Status ( Support Data ).â  Va Data May Also Include Images Of Log Files, Dicom Files, Or Images From The Application User Interface Depicting Patient Data Containing Protected Health Information ( Va Phi ).â â  only Us Support Staff Will Access Va Systems Via The Va-approved Vpn To Provide Remote Support. for The Purposes Of Providing Professional Services Hereunder The Contractor Standard Used For Remote Support Will Be Va-approved Vpn. Contractor Will Follow A Defined Process To Initiate Error Correction With The Va, To Establish Remote Access With The Licensed Software, To Complete Diagnostic And Fbonotice Cause Analysis, To Make Changes To The Licensed Software Or Configuration Settings, To Test And Validate Error Correction,â and To Confirm Completion Of Error Correction With Va At The Conclusion Of A Support Session (collectively Change Control Process ). va Is Responsible For The Following In Support Of This Agreement: va Will Make Available A Suitably Qualified Contact Person Who Is Knowledgeable Of Each Error/problem Reported To Bayer And Who Is Available For Discussion, And Able To Coordinate Remote Access To The Server Hosting The Licensed Software. va Will Use Reasonable Efforts To Submit And Track All Support Requests. va Shall Permit Contractor To Gain Remote Access To The Licensed Software, To Install Software And Make Changes To The Licensed Software That Are Required To Provide Error Correction. Contractor Shall Continue Efforts To Provide Error Correction Only When These Requirements Have Been Met. va Will Promptly Install, Or At A Mutually Agreed Upon Time Agree To Install, Or Permit Contractor To Install, Each Update Provided By Bayer. Period Of Performance. The Base Period Of Performance Per Site Is Indicated In Table 2. Then Period Of Performance Is Four (4) Additional Twelve (12) Month Option Periods For All Sites. table 2: Period Of Performance contract Period And Site period Of Performance base Year: Puget Sound 13 June 2025 5 December 2025 base Year: Spokane 6 December 2024 5 December 2025 base Year: Portland 6 December 2024 5 December 2025 base Year: White City 18 July 2024 2025 5 December 2025 base Year: Boise 1 September 2025 - 5 December 2025 base Year: Walla Walla 1 September 2025 - 5 December 2025 base Year: Roseburg 1 September 2025 - 5 December 2025 base Year: Portland 6 December 2024 5 December 2025 option Year One (1) All Sites 6 December 2025 5 December 2026 option Year Two (2) All Sites 6 December 2026 5 December 2027 option Year Three (3) All Sites 6 December 2027 5 December 2028 option Year Four (4) All Sites 6 December 2028 5 December 2029 Place Of Performance. Contract Performance Shall Take Place At The Contractor S Location(s). Contractor Travel Or On-site Support Is Not Included In This Agreement And, If Needed, Will Require A Separate Agreement And Will Be Billed Separately. table 3: Visn 20 Facility Locations facility (vamc/hcs) address boise Va Medical Center 500 Fort Street Boise, Id 83702 roseburg Healthcare System Roseburg Va Medical Center 913 Nw Garden Valley Blvd Roseburg, Or 97471 portland Healthcare System Portland Campus 3710 Sw Us Veterans Hospital Road Portland, Or 97239-2999 va Puget Sound Health Care System 1660 South Columbian Way Seattle, Wa 98108-1597 walla Walla jonathan M. Wainwright Memorial Va Medical Center 77 Wainwright Drive walla Walla, Wa 99362 va Spokane Medical Center n. 4815 Assembly Street Spokane, Wa 99205 va Southern Oregon Rehabilitation Center And Clinics 8495 Crater Lake Highway White City, Or 97503 Invoicing. Invoices Shall Be Submitted Electronically Via The Financial Services Center Mandatory Electronic Invoice System, On A Monthly Basis For Implementation Tasks And An Annual Basis For License And Maintenance Tasks. Invoices Must Include, At A Minimum, The Following Information: Contractor Name, Purchase Order Number, Period Of Service The Billing Covers, And A List Of Equipment Items Covered During The Stated Period Of Performance. This Requirement Is In Accordance With Varr Clause 852.232-72 Electronic Submission Of Payment Requests: Http://www.fsc.va.gov/einvoice.asp. Electronic Payments Are Net 30 Days. hours Of Coverage. critical Problem Support Will Be Provided 24 X 7. Non-critical Services Will Be Provided During Standard Hours, Monday Through Friday, 8:00am - 5:00pm, Local Time. security Requirements. All Contractor Employees Are Subject To The Same Level Of Investigation As Va Employees Who Have Access To Va Sensitive Information Or Access To Va Facilities. The Background Investigation Includes The Following Requirements: 1) Completed Documentation 2) Fingerprints 3) Completion Of Opm S E-qip Questionnaire. The Contractor Is Required To Fulfill All Of The Security Requirements. The Contractor, Upon Completion Of Fingerprinting, And An Initial Suitability Determination, May Be Authorized Tentative Access To Start The Performance Period Of The Contract, But Only On Condition Of Completion Of All Security Requirements. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. access To Va Information And Va Information Systems. a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor's Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor's Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va's Information Is Returned To The Va Or Destroyed In Accordance With Va's Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/ Subcontractor Must Not Destroy Information Received From Va, Or Gathered/ Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor's Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va's Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va's Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. information System Design And Development. information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. the Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. the Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default "program Files" Directory And Silently Install And Uninstall. applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. the Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. the Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. the Contractor/subcontractor Agrees To: comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: the Systems Of Records (sor); And the Design, Development, Or Operation Work That The Contractor/ Subcontractor Is To Perform; include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. in The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. "operation Of A System Of Records" Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. "record" Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person's Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or "system Of Records" Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. the Vendor Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As "systems"), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. the Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than 3 Days. when The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within 3 Days. all Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 13. Information System Hosting, Operation, Maintenance, Or Use 13.1 For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerablity Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor's Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va's Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. 13.2 Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. 13.3 Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor's Systems In Accordance With Va Handbook 6500.3, 13.4 Certification And Accreditation And/or The Va Ocs Certification Program Office. Government- Owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. 13.5 The Contractor/subcontractor's System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va's Poa&m Management Process. The Contractor/subcontractor Must Use Va's Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/ Subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re- Authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. 13.6 The Contractor/subcontractor Must Conduct An Annual Self Assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. 13.7 Va Prohibits The Installation And Use Of Personally-owned Or Contractor/ Subcontractor-owned Equipment Or Software On Va's Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. 13.8 All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/ Subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. 13.9 Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: 13.9.1 Vendor Must Accept The System Without The Drive; 13.9.2 Va's Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or 13.9.3 Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. 13.9.4 Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; 13.9.4.1 The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And 13.9.4.2 Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. 13.9.4.3 A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 14. Security Incident Investigation 14.1 The Term "security Incident" Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/ Subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/ Subcontractor Has Access. 14.2 To The Extent Known By The Contractor/subcontractor, The Contractor/ Subcontractor's Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. 14.3 With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. 14.4 In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 15. Liquidated Damages For Data Breach 15.1 Consistent With The Requirements Of 38 U.s.c. 5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. 15.2 The Contractor/subcontractor Shall Provide Notice To Va Of A "security Incident" As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non- Department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. 15.3 Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: 15.3 1 Nature Of The Event (loss, Theft, Unauthorized Access); 15.3.2 Description Of The Event, Including: 15.3.2.1 Date Of Occurrence; 15.3.2.2 Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; 15.4 Number Of Individuals Affected Or Potentially Affected; 15.5 Names Of Individuals Or Groups Affected Or Potentially Affected; 15.6 Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; 15.7 Amount Of Time The Data Has Been Out Of Va Control; 15.8 The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); 15.9 Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; 15.10 Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And 15.11 Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. 15.12 Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: 15.12.1 Notification; 15.12 2 One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; 15.12.3 Data Breach Analysis; 15.12.4 Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; 15.12.5 One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And 15.12.6 Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 16. Security Controls Compliance Testing 16.1 On A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day's Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 17. Training 17.1 All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: 17.1 1 Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; 17.1.2 Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; 17.1.3 Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And 17.1.4 Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document - E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] 17.2 The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. 17.3 Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. 18. Option To Extend Services: In Accordance With Far Clause 52.217-8, Option To Extend Services, The Contract May Be Extended, At The Government S Sole Discretion, For A Period Of Up To Six (6) Months, Exercisable In Increments Of Not Less Than One (1) Month.â  If The Contract Contains An Unexercised Option Period, The Government May Elect To Exercise The Option Pursuant To Far Clause 52.217-9, Option To Extend The Term Of The Contract, During Any Short-term Extension.â  The Short-term Extension(s) Shall Be Subtracted From The Total Duration Of The Immediately Succeeding Option Period That May Follow As A Result Of The Exercise Of The Option Pursuant To Far Clause 52.217-9 So That The Combination Of The Short-term Extension(s) And The Option Will Not Exceed 12 Months Duration.â  If The Government Exercises One Or More Short Term Extensions In Accordance With Far Clause 52.217-8 And This Instruction Or An Option Period Pursuant To Far Clause 52.217-9, Or Any Combination Thereof, The Contract As Extended Shall Be Deemed To Include This Extension Instruction And Far Clause 52.217-8; Thus, The Authority To Extend Services Pursuant To Far Clause 52.217-8 And This Instruction May Be Exercised At The End Of The Base Period And At The End Of Each Option Period. the Prices Applicable During The Short-term Extension(s) Shall Be The Price(s) Applicable During The Immediately Succeeding Option Period If There Is One (for Example, Clin 1001 Subject Only To Any Adjustment Required By The Service Contract Act).â  If There Is No Immediately Succeeding Option Period, The Price(s) Shall Be The Price(s) Applicable During The Immediately Preceding Contract Period, Subject Only To Any Adjustment Required By The Service Contract Act. the Extension(s) May Be Exercised By The Government Iaw Far Clause 52.217-8, Provided That The Co Has Given Notice Of The Government S Intent To Exercise The Extension At Least 7 Calendar Days Before This Contract Is To Expire.â  A Notice Will Be Provided For Each Separate Extension. for Requirements Items, The Prices Applicable During The Short-term Extension(s) Shall Be The Prices Applicable During The Immediately Succeeding Option Period, If There Is One.â  If There Is No Succeeding Option Period, The Prices Shall Be The Prices Applicable During The Immediately Preceding Contract Period. the Cost Ceiling(s), Base Fee(s), And Award Fee(s) During The Short Term Option(s) Shall Be The Pro Rata Portion Of The Costs And Fees Applicable To The Immediately Succeeding Option Period, If There Is One.â  If There Is No Succeeding Option Period, The Cost Ceiling(s) And Fee(s) Shall Be The Pro Rata Portion Of The Costs And Fees For The Immediately Preceding Contract Period. potential Candidates Having The Capabilities Necessary To Provide The Above Stated Supplies At A Fair And Reasonable Price Are Invited To Respond To This Sources Sought Notice Via E-mail To Nazanin Kreiner At Nazanin.kreiner@va.gov No Later Than September 26, 20244, 4:00 Pm Mountain Time. No Telephone Inquiries Will Be Accepted. responses Should Include The Following Information: Company Name, Address, Sam Uei And Business Size; Point Of Contact Name, Phone Number, And E-mail Address; Whether Services Are Presently Offered On A Current Gsa Federal Supply Schedule Contract. Naics Code 541512 Size Standard: $34 Million Is Applicable To Determine Business Size Standard. Any Questions Or Concerns May Also Be Directed Via Email To Nazanin Kreiner At Nazanin.kreiner@va.gov. disclaimer And Important Notes: This Sources Sought Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. The Government Will Treat Any Information Received As Proprietary And Will Not Share Such Information With Other Companies. Any Organization Responding To This Sources Sought Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization's Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. The Government May Or May Not Issue A Solicitation As A Result Of This Announcement. There Is No Solicitation Available At This Time.

Details: I General Information: 1. Ordering Party: Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 Tax Identification Number: 675-000-55-94 Regon: 351081570 2. Determination of the Subject of the Order: The subject of the Order is the purchase of a module and software for specialized equipment intended for police activities for the Provincial Police Headquarters in Kraków 31-571. The offer should be submitted in accordance with the offer form. Please Submit Offers for Equipment in accordance with User Requirements - Order-Based Fulfillment. No. Subject of the Order Quantity 1 Purchase of a Module and Software for the Vespereye Scout Device, Extension of the 5g Sa Fr1 Scanning Capabilities and Software Update of the Vespereye Scout Passive Base Station Scanner and Radio Environment. The modernization should consist in the installation of the Module and Software Update, Extension of the Scanning Range of the Vespereye Scout Frequency Device. 5g Sa Fr1. The purchase price of the module and device software will include the collection of the device from the ordering party's headquarters and the delivery of the modernized device ready for operation to the ordering party's headquarters, i.e. Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 1 Pc. 3. Order Completion Date: The Ordering Party Specifies the Modernization Completion Date - Up to 10 Business Days from the Date of Sending the Order (alternatively, the Real Delivery Date should be indicated. In the event of no Real Delivery Date being indicated - the Ordering Party shall accept the above-mentioned Date), Completion will take place Based on the Order (the approved Scan of the Order will be sent to the Contractor's E-mail Address indicated in the Offer). 4. Place of Order Fulfillment: The Equipment that is the Subject of the Order - Modernization will be collected and delivered at the Contractor's expense to the Ordering Party's registered office, i.e. Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 From 8:00 a.m. to 2:00 p.m. 5. Person to contact with contractors in terms of content: Subcomm. Katarzyna Lasiewicz Tel. 47 83 54 661 E-mail: Katarzyna.lasiewicz@malopolska.policja.gov.pl Armament and Special Technology Section of the Material and Technical Management Department of the Provincial Police Headquarters in Krakow. 6. Date and place for submitting offers: The offer must be submitted by November 27, 2023, by 10.00 a.m. Please submit offers via the Purchasing Platform: https://platforma.eb2b.com.pl/ Communication between the Ordering Party and the Contractors, including any questions Please submit Declarations, Applications, Offers, Notices and Information in Electronic Form via the Purchasing Platform. Validity Period of the Offer: 30 Days Ii Essential Terms and Conditions of the Order: 1. Payment Terms: The Contractor will issue a VAT invoice indicating the Payer as: Komenda Wojewódzka Police W Krakowie 31-571 Kraków, Ul. Mogilska 109 Tax Identification Number: 675-000-55-94 Regon: 351081570 The invoice should be sent to the following address: Provincial Police Headquarters in Kraków 31-571 Kraków, Ul. Mogilska 109 Materials and Technical Management Department Payment for the Order will be made by bank transfer to the account indicated by the Contractor and will be made within 30 calendar days from the date of receipt of a correctly issued invoice. 2. Warranty Conditions: The Contractor must guarantee that the Modernized Equipment is original, complete, technically efficient, ready for operation, covered by a warranty for a period not shorter than 24 from the moment of delivery of the equipment (the warranty applies to the scope of the modernized elements of the device). 3. Method of Preparing the Offer: The offer should be prepared according to the template specified in Annex No. 1 to this Request for Quotation, the form must be signed by a person authorized to represent the company in the field of submitting commercial offers and placed in electronic form (PDF file attached) on the Purchasing Platform. Submitting an offer in the proceedings is tantamount to accepting the conditions set out in this invitation to submit an offer. 4. Criteria for Selection of Offers Within the Scope of the Order, the Ordering Party has established one criterion for the evaluation and selection of Offers: Price 100% (however, the Subject of the Order must meet the User's Hardware Requirements) Note! The Contractor will also be obliged to place the logo of the Małopolska Voivodeship on the delivered equipment. Print (e.g. stickers) on the equipment in accordance with the pattern provided by the Ordering Party (logo provided in the Attachments) or download from the website https://www.malopolska.pl/logo. The formal requirements of the price inquiry on the Eb2b ordering platform were met. At the same time, the data and offer amounts required by the electronic purchasing platform should be completed, as well as an attachment (scan) should be placed in electronic form on the Eb2b purchasing platform, the form must be signed by a person authorized to represent the company in the scope Submitting Commercial Offers. A Contractor who does not meet the above-mentioned conditions will be automatically excluded from the proceedings. In the event of any problems or questions regarding the procedure for placing your offer on the Ordering Party's platform, in order to obtain assistance, please contact the Eb2b platform operator directly by phone: +48 22 428 19 28