Rizal Technological University Tender

Description Note: For The Complete Details/specifications Of The Project To Be Bid, Please Refer To The Attached Tor/technical Specifications In The Associated Components. All Particulars Relative To Eligibility Check And Screening, Bid Security, Performance Security, Pre-bidding Conference/s, Evaluation Of Bids, Post Qualification And Award Of Contract Shall Be Governed By The Pertinent Provisions Of R.a. 9184 And Its Implementing Rules And Regulations (irr). Interested Bidders May Submit Their Letter Of Intent (loi) From June 21, 2024 To July 11, 2024 Before 10:00am At The Bac Office Thru This Email: Rtu_bac@rtu.edu.ph. Furthermore, The Loi Should State The Name Of The Company And The Name Of Its Authorized Representative Who Will Join The Pre-bidding Conference On June 28, 2024 At 10:00am. The Last Day Of Submission As Well As The Opening Of Bids Will Be On July 11, 2024 At 10:00am. All Bids Must Be Submitted Before The Prescribed Time. All Queries Regarding The Project Should Be Addressed To The Bac In The Abovementioned Email Address. Bid Documents Will Be Available Online But Only Those Who Paid The Non-refundable Amount Of Php 5,000.00 Bid Documents Fee At The Rtu Cashier Can Join The Bidding. Rtu Reserves The Right To Accept Or Reject Any Bid, To Declare The Bidding A Failure, Not To Award The Contract, To Annul The Bidding Process And To Reject All Bids Prior To Contract Award Without Thereby Incurring Any Liability To The Affected Bidders. Furthermore, Rtu Reserves The Right To Waive Any Minor Defects Of Formality And To Accept The Proposal Most Advantageous To Rtu. Lot 1: Venue, Food, And Room Accommodation Scope Of Works The Service Provider For The Venue Shall Provide The Function/ Conference Hall And Facilities, Meals, And Room Accommodation With The Following Specifications: General Requirements ● Price Quotation For The Service Must Be In Philippine Peso And Include All Applicable Government Taxes And Service Charges. ● Event Date: August 5-9, 2024 ● Number Of Pax Including Including The Working Committee Members, Special Guest, And Resource Speakers Per Batch: ˃ Batch 1 - 191 Pax ˃ Batch 2 – 216 Pax ● Service Provider Must Be Dot Accredited And A Platinum Philgeps Registered Venue ● Location Of The Venue Should Be Within Four (4) To Six (6) Hours Travel Time From The University In Mandaluyong ● Venue Should Be Directly Accessible Via Main Thoroughfares By Public And/or Private Transport. ● The Venue Must Be In Sanitary And Healthy Environment. ● With Beach Access. ● Provides Unlimited Wi-fi Access Throughout The Entire Event. ● Provides Access To Facilities And Other Amenities For The Entire Duration Of The Stay. ● Parking Spaces For 4-5 Buses And Guest-owned Vehicles. ● Function/conference Hall With Minimum Capacity Of 220 Persons For 2 Batches From Day 0 (start At 12:00 Nn) To Day 5 (end At 12 Nn) ● Fully Air-conditioned ● With Center Stage Platform ● Table And Chairs Good For 220 Pax ● Long Table And Chairs For Registration ● Basic Pa System And Microphones ● Projector And White Screen ● Wireless Presentation Clicker ● Whiteboard And Markers ● Sufficient Outlet Extension Cord Meals ● Packed Breakfast For Day 1 And Packed Lunch For Day 3 For Two (2) Batches ● Sets Of Assisted And Two-way Buffet Station Set-up For Breakfast, Lunch, And Dinner And Snacks For Two (2) Batches. ● Preferred Menu Is Composed Of Rice (either Steamed Or Fried During Breakfast), Soup, 3 Viands (2 Types Of Meat Dishes And One Vegetable Dish), And Dessert. ● All Meals Are Inclusive Of One (1) Round Of Iced Tea/soda. ● Free-flowing Hot Coffee And Drinking Water Throughout The Activity At The Function/conference Hall. ●proposal Menu Shall Be Submitted As Part Of Its Proposal. ● Meal Schedule: ˃ Breakfast – 7:00 Am – 8:00 Am ˃ Am Snacks – 10:00 Am – 11:00 Am ˃ Lunch – 12:00 Pm – 1:00 Pm ˃ Pm Snacks – 3:00 Pm – 4:00 Pm ˃ Dinner – 6:00 Pm – 7:00 Pm ● Number Of Pax And Meals Per Batch: Batch 1 ˃ Day 1 – 144 Pax Of Packed Breakfast, And 191 Pax Of Am Snacks, Lunch, Pm Snack, Dinner ˃ Day 2 – 191 Pax Of Breakfast, Am Snacks, Lunch, Pm Snacks, Dinner ˃ Day 3 – 191 Pax Of Breakfast, And 144 Pax Of Packed Lunch Batch 2 ˃ Day 1 – 170 Pax Of Packed Breakfast, And 216 Pax Of Am Snacks, Lunch, Pm Snacks, Dinner ˃ Day 2 – 216 Pax Of Breakfast, Am Snacks, Lunch, Pm Snacks, Dinner ˃ Day 3 – 216 Pax Of Breakfast, And 216 Pax Of Packed Lunch ● Lunch And Dinner For The Advance Party On Day 0: ˃ 20 Pax ● Breakfast For The Advance Party On Day 1: ˃ 20 Pax Room Accommodation ● Room Type And Number Of Pax: Twin, Triple, Or Quadruple Sharing Per Room For Three (3) Days And Two (2) Nights ˃ Batch 1 Participants – 144 Pax For Day 1-3 ˃ Batch 2 Participants – 170 For Day 3-5 Twin, Triple, Or Quadruple Sharing Per Room For Five (5) Days And Four (4) Nights ˃ Working Committee Members- 40 Pax One –bedroom, Or Twin Sharing Per Room For Five (5) Days And Four (4) Nights ˃ Vps – 4 Pax One-bedroom For Five (5) Days And Four (4) Nights ˃ University President – 1 Pax One-bedroom For Five (5) Days And Four (4) Nights ˃ Resource Speakers – 2 Pax Complimentary Room Accommodation On Day 0 Advance Party – 20 Pax ● Air-conditioned Rooms ●with Hot & Cold Showers, Complete With Shampoo, Bath Soap, Toothpaste, Toothbrush, Hair Dryer, And Clean Bath Towel ● With Beddings (pillow And Blankets) ●unlimited Wi-fi Access For The Entire Duration Of The Stay In The Room ● With Complimentary Coffee And Bottled Water Lot 2: Transportation Scope Of Work The Service Provider For The Transportation Shall Provide The Charter Buses With The Following Specifications: General Requirements ● Price Quotation For The Service Must Be In Philippine Peso And Include All Applicable Government Taxes And Service Charges. ● Event Date: August 5-9, 2024 ● Number Of Passengers Per Batch: ˃ Batch 1 – 146 Pax ˃ Batch 2 -189 Pax ●service Provider Must Be Platinum Philgeps Registered Transportation ● Charter Buses Must Have A Minimum Seating Capacity Of 49 Passengers ● Equipped With Overhead Racks And An Undercarriage Compartment For Luggage And Personal Items ● Must Be Fully Air-conditioned And Sanitized Before Each Trip ● Service Should Include The Fuel Cost, Toll Fees, Driver’s Fee And Meal Allowance ● Includes Passengers/on-board Travel Insurance ● Undergo Regular Maintenance Checks To Ensure Safety And Reliability ● Number Of Buses Per Batch: ˃ Batch 1 – 3 Buses ˃ Batch 2 – 4 Buses ● The Service Provider Should Offer Emergency Support In Case Of Breakdown Or Other Issues ● Bus And Driver Must Have All Necessary Licenses And Comply With Local Transportation Regulations ● Must Provide Adequate Stopovers For Passenger’s Needs, Including Restroom Breaks And Refreshments Sample Itinerary Schedule: ●batch 1 August 5, 2024 (monday) Day 1: From Rtu, Mandaluyong To Venue ˃ Pick-up Time – 3:30 Am 4:00 Am/ 4:00 Am- 5:00 Am ˃ Expected Departure Time (edt) From Rtu- 4:00 Am / 5:00 Am ˃ Travel Time -4:00 Am -10:00 Am/ 5:00 Am- 10:00 Am ˃ Expected Time Of Arrival (eta) At The Venue- 10:00 Am August 7, 2024 (wednesday) Day 3: From Venue To Rtu, Mandaluyong ˃ Pick-up Time – 11:00 Am-12:00 Pm ˃ Expected Departure Time (edt) From The Venue- 12:00 Pm ˃ Travel Time-12:00 Pm-6:00 Pm ˃ Expected Time Of Arrival (eta) At Rtu- 6:00 Pm ● Batch 2 August 7, 2024 (wednesday) Day 1: From Rtu, Mandaluyong To Venue ˃ Pick-up Time – 3:30 Am 4:00 Am/ 4:00 Am- 5:00 Am ˃ Expected Departure Time (edt) From Rtu- 4:00 Am / 5:00 Am ˃ Travel Time -4:00 Am -10:00 Am/ 5:00 Am- 10:00 Am ˃ Expected Time Of Arrival (eta) At The Venue- 10:00 Am August 9 (friday) Day 3: From Venue To Rtu To Rtu Mandaluyong ˃ Pick-up Time – 11:00 Am-12:00 Pm ˃ Expected Departure Time (edt) From The Venue- 12:00 Pm ˃ Travel Time-12:00 Pm-6:00 Pm ˃ Expected Time Of Arrival (eta) At Rtu- 6:00 Pm