Research Institute For Tropical Medicine, Doh Tender

Description Invitation For Negotiated Procurement – Two (2) Failed Biddings Supply, Delivery, Installation, Testing And Commissioning Of 1 Lot Brand New Cryostat Machine Bac-np No.: 2025-b-06 1.the Research Institute For Tropical Medicine – Department Of Health, Through Its Bids And Awards Committee (bac), Intends To Procure The Items Included In The Project: Supply, Delivery, Installation, Testing And Commissioning Of 1 Lot Brand New Cryostat Machine Under Bac-np No.: 2025-b-06 With An Approved Budget For The Contract (abc) Of Four Million Five Hundred Ten Thousand Pesos Only (p4,510,000.00) Consisting Of One (1) Lot. 2.the Ritm Bac Now Invites Technically, Legally, And Financially Capable Suppliers For The Said Project. 3.the Procurement Procedure For This Requirement Is Negotiated Procurement For Two (2) Failed Biddings, Pursuant To Section 53.1 Of 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 4.the Selection Of The Successful Offer Shall Be Based On The Best And Final Offer That Will Be Submitted On The Set Deadline By The Bac And Which Would Meet The Minimum Technical Specifications Required. 5.interested Bidders May Obtain Further Information From The Ritm Bids And Awards Committee (bac) Secretariat, At The Address Given Below During Office Hours From 08:30 Am To 04:30 Pm Pst. 6.ritm Waives The Imposition Of Fee For The Negotiation Documents. It May Also Be Viewed/downloaded From The Websites Of The Philippine Government Electronic Procurement System (www.philgeps.gov.ph) And Ritm Website (www.ritm.gov.ph) 7.the Schedule Of Activities Is Listed As Follows: Activities Schedule Time Venue/zoom Link 1.issuance Of Bid Documents 22 February 2025 08:30 Am - 04:30 Pm Bac-secretariat Section Office, 3rd Flr., Balmis Building, Ritm 2.negotiation Conference 04 March 2025 02:30 Pm Pst Video Conference Link Will Be Provided Upon E-mail Request At Bac.secretariat@ritm.gov.ph 3.submission And Opening Of Best And Final Offer 11 March 2025 09:30 Am Pst 8.a Virtual Negotiation Conference Will Be Held On The Above-mentioned Schedule Which Shall Be Open To Prospective Bidders To Discuss Details For The Procurement At Hand. 9.interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labeled As “negotiated Procurement For Two-failed Biddings”, With The Title Of The Procurement Project, Name Of The Bidder, Address, The Contact Details Of The Bidder, Addressed To The Bac. A)eligibility And Technical Documents: Documentary Requirements Remarks Valid Philgeps Registration Certificate (platinum Membership) (all Pages) All Annexes Shall Be Included In Accordance With Section 8.5.2 Of The Irr Bid Security Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; Duly Notarized Revised Omnibus Sworn Statement (10 Provisions) With Latest Rules On Notarial Practice Note: Othe Project # Shall Be Reflected In The Omnibus Sworn Statement Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Omnibus Sworn Statement Shall Be The Same/after The Issuance And Notarial Date Of The Authority Of The Signatory. Othe Authorized Representative Declared In The Omnibus Sworn Statement Shall Be In Congruent With The Submitted Authority Of The Signatory. Authority Of The Signatory for Sole Proprietorship – Duly Notarized Special Power Of Attorney, If Signatory Is Other Than The Owner for Corporation – Duly Notarized Secretary’s Certificate for Partnership, Cooperative, Or Joint Venture – Duly Notarized Board/partnership Resolution, Whichever Is Applicable Note: Othe Project # Shall Be Reflected In The Authority Of The Signatory Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Authority Of The Signatory Shall Be The Same/shall Come First Before The Issuance And Notarial Date Of The Omnibus Sworn Statement. Latest Annual Income Tax Return With Complete Set Of Audited Financial Statement Or 6 Months Business Tax Return (2550m/2550q) Note: The Latest Business Tax Returns Are Those Within The Last Six Months Preceding The Date Of Bid Submission Including Proof Of E Payment Details (bank And Bir). Schedule Of Requirements (annex “a”) Conformed / Duly Accomplished Technical Specifications (annex “b”) Conformed / Duly Accomplished Submission Of Valid Tax Clearance During Submission And Opening Of Best And Final Offer, In Compliance With Revenue Regulations No. 017-2024 Released By Bir Dated 17 September 2024 Note: Tax Clearance For Bidding Purposes Shall Only Be Valid After The Same Have Been Posted In The Bir Website (bir Rr No.: 46-2018) Bir Form 2303 (certificate Of Registration) Company Name Registered In Sec/dti/cda Must Be The Same Registered Name In Bir Form 2303. B) Financial Documents Documentary Requirements Remarks Bid Form Note: Price Proposal Must Be Typewritten Or Written In Ink; If With Erasures, It Must Be Signed By The Authorized Signatory. If There Are Details That The Bidder Would Wish To Add Like Complete Specifications Of The Item, Additional Attachment May Be Allowed Provided That The Official Bid Form Shall Still Be Used For The Bid Proposal. Other Documents To Support The Price Proposal May Be Included Or Added As Annexes To The Official Bid Form. Price Schedule 10.bid Proposal (original) With Copy #1 And Copy #2 (procuring Entity’s Request For 2 Additional Copies (copy #1 & Copy #2) Shall Be Placed In One (1) Sealed Envelope. The Sealed Envelope Shall Contain The Following Details: A)bear The Project Title And Project No.; B)bear The Name And Address Of The Bidder In Capital Letters; C)be Addressed To The Ritm Bac; D)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Best And Final Offer; 11.the Sealed Envelope With Markings As Instructed Above Must Be Submitted To The Ritm-bac, Which Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before The Scheduled Date Of The Submission And Opening Of Best And Final Offer. Late Submission Shall Not Be Accepted. 12.the Head Of The Procuring Entity (hope) Reserves The Right To Reject Any And All Bids, Declare Failure Of Bidding, Or Not Award The Contract In Accordance With Section 41 Of The 2016 Revised Implementing Rules And Regulations. 13.for Any Clarification Or Further Information, You May Contact Us At The Contact Information Provided: Elmer M. Herrera, Jr., Cpa, Mmbm, Rfp, Cese Chairperson, Bids And Awards Committee-b (632) 8807-2628 To 32 Loc. 210 And/or 240 E-mail Address: Bac.secretariat@ritm.gov.ph Website: Www.ritm.gov.ph Date Issued: 20 February 2025 Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot No. Qty Unit End-user’s Specification Schedule Of Delivery 1 1 Lot Supply, Delivery, Installation, Testing, And Commissioning Of 1 Unit Brand New Cryostat Machine Ninety (90) Calendar Days Upon Receipt Of Approved Notice To Proceed _______________________ Signature Over Printed Name [date Of Signing] In The Capacity Of :[title Or Other Appropriate Designation] Duly Authorized To Sign Bid For And On Behalf Of :[name Of Company] [complete Office Address] [contact No.] [fax] Technical Specifications [bidders Must State Here Either “comply” Or “not Comply”] Lot No. Qty Unit End-user’s Specification Supplier’s Compliance 1 1 Lot Cryostat Machine Safety Features: •with Disinfection Of Cryochamber •finger Guard And Blade Ejector •with Adjustable Vacuum For Section Waste Removal •with Chamber Illumination •hepa Filter For Exhausted Air (optional) Power Supply: 220-240v/60hz, No Conversion Cooling System •single Or Dual Compressor, With Or Without Dual Cooling System •temperature Range Of Cryo Chamber: 0⁰c To At Least -35⁰c, Adjustable •cooling Time -25⁰c To -40⁰c: Not More Than Seven (7) Hours •defrosting: Manual Or Automatic •freezing Stations: At Least 8 Specimens •peltier Freezing Stations: At Least 2 •peltier Element Minimum Temperature: At Least -35 To - 50c Microtome: •blade Holder For High And Low Profile Disposable Blades •section Thickness: At Least 1 To 100µm •trimming Range: At Least 1µm •specimen Feed: At Least 20-30mm •specimen Retraction: Adjustable At 0-250µm •with Adjustable Electric Coarse Feed •maximum Specimen Size: At Least 40mm X 70- 80mm Dimensions Must Fit Area No More Than 860mm X 900mm X 1300mm (wxdxh) Inclusion •1 Unit Ups With Avr (with At Least 30% Higher Capacity Of The Machine) General Conditions And Requirements Which Shall Be Submitted During Submission Of Bids Or During Submission Of Post-qualification Documents, As Part Of The Technical Specifications Of The Project: • Brand New •certificate From The Supplier For Five (5) Years Warranty On Parts And Services. The Supplier Shall Either Repair Or Replace Any Item Or Part In The Equipment That Is Found To Be Defective In Material Or In Workmanship Under Normal Use. The Warranty Period Shall Commence From The Date Of Acceptance By The End-user After Testing And Commissioning. •free Of Charge Semi-annual Preventive Maintenance And Calibration (if Applicable) Within Stated Period Of Warranty. •includes Installation, Testing And Commissioning •on Site Calibration And Validation With Certification Of Conformity And Equivalent (if Applicable) •with Local Technical Support •cost Of Damages On The Existing Facility That Will Be Incurred During Delivery And Installation Will Be Shouldered By The Supplier. ______________________ Signature Over Printed Name [date Of Signing] In The Capacity Of :[title Or Other Appropriate Designation] Duly Authorized To Sign Bid For And On Behalf Of :[name Of Company] [complete Office Address] [contact No.] [fax] Bid Form For The Procurement Of Goods Bid Form Date: Project Identification No.: To: Mr. Elmer M. Herrera, Jr., Cpa, Mmbm, Rfp, Cese Chairperson, Bids And Awards Committee Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules. Lot No. Qty Unit End-user’s Specification Unit Price Total Abc Price Proposal Unit Cost Price Proposal Total Cost 1 1 Lot Cryostat Machine 4,510,000.00 4,510,000.00 If Our Bid Is Accepted, We Undertake: A.to Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B.to Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C.to Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority] We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Price Schedule For Goods Offered From Abroad [shall Be Submitted With The Bid If Bidder Is Offering Goods From Abroad] For Goods Offered From Abroad Name Of Bidder Project Id No. Page ___ Of ____ 1 2 3 4 5 6 7 8 9 Item Description Country Of Origin Quantity Unit Price Cif Port Of Entry (specify Port) Or Cip Named Place (specify Border Point Or Place Of Destination) Total Cif Or Cip Price Per Item (col. 4 X 5) Unit Price Delivered Duty Unpaid (ddu) Unit Price Delivered Duty Paid (ddp) Total Price Delivered Ddp (col 4 X 8) Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of : __________________________________ Date : __________________________________ Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] For Goods Offered From Within The Philippines Name Of Bidder Project Id No. Page ___ Of ____ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+ 8) Total Price Delivered Final Destination (col 9) X (col 4) Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of : __________________________________ Date : __________________________________