Quisao Elementary School Tender

Description Rfq No. 2024-02-004 Request For Quotation The Department Of Education – Division Of Rizal – Quisao Elementary School Through Its Bids And Awards Committee, Will Undertake An Alternative Method Of Procurement Through Negotiated Procurement For The Item/s Stated Below, In Accordance With Section 52.1(b), Of The Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 Or The Government Procurement Reform Act (gpra): Description Approved Budget For The Contract (abc) Inclusive Of Vat Quarterly Air Conditioning Units Cleaning Services For 2024 For Quisao Elementary School Php 16, 000.00 Delivery Date: 1st Quarter - Last Week Of February 2nd Quarter - First Week Of May, 3rd Quarter - First Week Of August, 4th Quarter - First Week Of November Delivery Venue: Quisao Elementary School, Jp Rizal Street Quisao, Pililla, Rizal Award Of Contract Shall Be Made To The Bidder With The Lowest Quotation For The Subject Items Which Comply With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein: Documents For Submission 1. Valid Mayor’s Permit 2. Valid Dti/sec Registration 3. Valid Bir Certificate Of Registration 4. Proof Of Philgeps Registration Quotations/proposals And Documentary Requirements Shall Be Put Separately In A Sealed Envelopes And Must Be Delivered/submitted To The Address Below On Or Before February 12, 2024, 10:00 A.m. Late Proposals Shall Not Be Accepted. Incomplete Documents Will Be A Ground For Disqualification. Opening Of Quotations / Proposals And Post Qualification Shall Be On February 13, 2024, 3:00 P.m. At Quisao Elementary School, Jp Rizal Street Quisao, Pililla, Rizal. Bidders May Join The Bid Opening On The Date Stated Above. Please Quote Your Lowest Net Price To The Government, Taxes/ Vat Included, Stating The Terms Of Payment And The Shortest Time Of Delivery Of The Items Per Page 2 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 Specifications Indicated Above And Furnishing Description, Brochures, Catalog And/or Literature, If Available. In Case You Are The Exclusive Manufacturer/distributor/dealer In The Locality, State So In Your Quotation. Note: Please Submit Quotation (hard Copy) And Required Documents In A Sealed Envelope To: Contact Person : Dr. Laarni G. Enriquez Bac - Secretariat Contact No. : 09153667079 Place Of Submission : Quisao Elementary School The Quisao Es – Bac Reserved The Right To Accept Or Reject Any Quotations / Proposals, And To Annul The Procurement Process And Reject All Quotations / Proposal At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Quisao Es – Bac Also Reserves The Right To Waive Any Required Formality In The Proposals Received And Select The Proposal Which It Determines To Be The Most Advantageous To The Government. For Further Information, Please Refer To: Dr. Laarni G. Enriquez Bac - Secretariat Quisao Elementary School Jp Rizal Street, National Road Brgy. Quisao, Pililla, Rizal Contact Nos. 09153667079 Email Address: Quisaoes.109459@deped.gov.ph Dr. Reynold M. Libato Chairperson, Bac Page 3 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 Annex A Price Quotation Form Date: _____________________ Dr. Reynold M. Libato Bac Chairperson Quisao Elementary School Quisao, Pililla, Rizal Sir: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Frequency Item Description Unit Of Measure Unit Cost Total Amount Air Conditioning Unit Quarterly Cleaning Services Inclusion: 4 Quarters 1 Unit Ac - Principal's Office N/a 4 Quarters 1 Unit Ac - Admin Office N/a Service Schedule: 1st Quarter - Last Week Of February 2nd Quarter - First Week Of May 3rd Quarter - First Week Of August 4th Quarter - First Week Of November Amount In Words: __________________________________________________________________________________ The Above-quoted Prices Are Inclusive Of All Costs And Applicable Taxes. Very Truly Yours, ____________________________ Name / Signature Of Representative ____________________________ Name Of Company Page 4 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 ____________________________ Contact No./email Address Annex B Technical Specifications I Hereby Certify To Comply All The Above Requirements: Frequency Unit Of Measure Item Description Air Conditioning Unit Quarterly Cleaning Services Inclusion: 4 Quarters N/a 1 Unit Ac - Principal's Office 4 Quarters N/a 1 Unit Ac - Admin Office Service Schedule: 1st Quarter - Last Week Of February 2nd Quarter - First Week Of May 3rd Quarter - First Week Of August 4th Quarter - First Week Of November _______________________ ____________________________ _______________ Name Of Company / Bidder Signature Over Printed Name Date Of Representative Page 5 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 Annex C Schedule Of Requirements Bidders Must State Either “comply” Or “not Comply” Or Any Equivalent Term In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification”. Please Do Not Just Place Check In The Bidder’s “statement Of Compliance”. Item Frequency Unit Of Measure Item Description Delivered 1 Air Conditioning Unit Quarterly Cleaning Services Inclusion: 4 Quarters N/a 1 Unit Ac - Principal's Office 4 Quarters N/a 1 Unit Ac - Admin Office Service Schedule: 1st Quarter - Last Week Of February 2nd Quarter - First Week Of May 3rd Quarter - First Week Of August 4th Quarter - First Week Of November I Hereby Certify To Comply And Deliver All The Above Requirements: _____________________________ _______________________________ _______________ Name Of Company / Bidder Signature Over Printed Name Date Of Representative Page 6 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 Annex D Terms And Conditions 1. Service Provider Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. Quotations Provided Herein Shall Remain Unchanged And Shall Be Used From The Evaluation And Calculation Of The Bidder’s Total Quotation To Contract Implementation And Payment. 3. Price Quotation/s To Be Denominated In Philippine Peso Shall Include All Taxes, Duties, And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representatives. 7. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Quisao Es - Bac Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 8. Payment For The Supplies Shall Be Made Upon Completion Of Each Delivery Schedule. 9. The Winning Bidder Is Expected To Provide The Following Documents Before Payment Has Been Made; - Valid Official Receipt With Authority To Print From The Bir, - Valid Service Invoice With Authority To Print From The Bir, - Signed Statement Of Account/billing Statement, - Notarized Sworn Statement - Signed Letter Of Request For Payment 10.i Hereby Certify To Comply And Deliver All The Above Requirements: ____________________________ ______________________________ _______________ Name Of Company / Bidder Signature Over Printed Name Date Of Representative Page 7 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 Omnibus Sworn Statement ____________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, ___________________, Of Legal Age, _, Filipino And Residing At _______________________________________________, After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The Sole Proprietor Or Authorized Representative Of _____________________________________ With Office Address ________________________________________ 2. As The Owner And Sole Proprietor, Or Authorized Representative Of _________________________________, I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For __________________________________ Of The Quisao Elementary School, As Shown In The Attached Duly Notarized Special Power Of Attorney; 3. ________________________________________ Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. _________________________________________ Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. ____________________________ Complies With Existing Labor Laws And Standards; And Page 8 Of 8 Address: Jp Rizal Street, Brgy. Quisao, Pililla, Rizal Telephone Nos.: 09178280435 Email Address: Quisaoes.109459@deped.gov.ph Https://www.facebook.com/quisaoes109459 8. ____________________________________ Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The 9. ____________________________________________ Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. ____________________________________________ Bidders’s Representative/ Authorized Signatory Subscribed And Sworn To Before Me This _____ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. _______ And His/her Community Tax Certificate No. _______ Issued On _____ At ______. Witness My Hand And Seal This _____ Day Of __________. Name Of Notary Public Serial No. Of Commission ______ Doc. No. ___ Notary Public For ____ Until_______ Page No. ___ Roll Of Attorneys No. __________________ Book No. ____ Ptr No. _____ [date Issued], [place Issued] Series Of ____ Ibp No. ______ [date Issued], [place Issued]