Professional Regulation Commission Tender

Description Request For Quotation (rfq No. 2024-11-25) Small Value Procurement Date: ___________ Contact Person: ______________________ Company Name: ______________________ Company Address: ______________________ Contact Details: ______________________ Dear Sir/madam: The Regional Bids And Awards Committee Of The Professional Regulation Commission – Regional Office Ix, Pagadian City Is Inviting To Participate In The Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Irr Of The R.a. 9184 For The Project: Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix. We Are Furnishing You Herewith A Copy Of Posted Request For Quotation With Annexes “a-b”, For Your References. For Any Clarifications You May Email At Ro9@prc.gov.ph (for Pagadian Regional Office) Or You May Call The Rbac Secretariat, Tel No. (062) 925-0080. Thank You, Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Request For Quotation Negotiated Procurement – Small Value Procurement The Professional Regulation Commission (prc) – Regional Office Ix, Pagadian City With Office Address Prc Region Ix Building, Regional Center, Balintawak, Pagadian City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement For A Project: Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Implementing Rules And Regulations Of The Republic Act No. 9184. Name Of Project: Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix. Location: Prc Region Ix Building, Regional Center, Balintawak, Pagadian City. Specification: See Attached Annex “a” For The Term Of Reference And Schedule Of Delivery And Annex “b” For The Financial Bid. Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal (annex “b”) Personally, By Mail/courier Or Via Email, Duly Signed By The Owner Or His/her Duly Authorized Representative Using The “prc Official Forms” Provided Herein On Or Before 10 O’clock In The Morning Of December 2, 2024 At The Rbac Secretariat, At The Above Stated Address, At Which Time, The Quotation/proposal Will Be Evaluated Prc Region Ix Building, Regional Center, Balintawak, Pagadian City In The Presence Of The Representative Who May Choose To Attend. terms And Conditions 1.bidders Shall Provide Correct And Accurate Information Required In This Form. 2.the Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 3.the Procurement Entity Does Not Accept Partial Bid. 4.price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 5.price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 6.all Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 7.the Bidder With The Lowest Calculated Quotation Shall Advance To The Post-qualification Stage During Which Offered Equipment Shall Be Subjected To Inspection And Approval Of The End-user/s Before Award Of Contract. 8.award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 9.any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 10.payment Shall Be Made Promptly, But In No Case Later Than Thirty (30) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End User. Please Take Note The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 11.items Shall Be Delivered Within Fifteen (15) Calendar Days Upon Receipt Of Contract With No Additional Cost. 12.actual Demonstration On The Operation And Handling Of Goods Shall Be Included During The Delivery. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/or If Applicable) Are Required To Be Submitted: 1.valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, As Such As Official Receipt Of Payment) 2.philgeps Registration Number 3.latest Income Tax 4.omnibus Of Sworn Statement 5.warranty Certificate 6.tax Certificate for Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit) for Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations And Impose Additional Terms And Conditions As It May Deem Proper. For Inquiries, You May Contact The Rbac Secretariat At Telephone No. (062) 925-0080 / Or Email At Ro9@prc.gov.ph Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Annex “a” Terms Of Reference (tor) Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix. (through Negotiated Procurement Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184) I. Approved Budget For The Contract The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Of Nine Hundred Fifty-seven Five Hundred Thirty-nine Thousand Pesos And Twenty-eight Centavos (php 957,539.28), Inclusive Of All Applicable Bank And Government Charges. Ii. Specification Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix. Item Qty Technical Specifications And Schedule Of Requirements I 1 Refrigerator 8cu. Ft 2 Door Direct Cool Ref delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Ii 3 Television 55in Smart Tv delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Iii 7 Table, Straight/side Table 1200lx750dx730h delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Iv 1 Dining Table Wood, 107x224cm (6seaters) With Chairs delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. V 1 Conference Table 10ft,10 Seaters 3200mmx750mmx Table Only delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Vi 3 Sofa Set 3-1-1 Seater, Dark Brown delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Vii 1 Table Executive With Storage Cabinet, Wooden,color: A3 Cherry, Size: 1800x900x760x2000x1000x760 L-shape delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Viii 2 Chair Executive,revolving Synthetic Leather,lift Chair, Swivel Chair, Stainless Steel Stand delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Ix 6 Humidifier Machine Air Disinfectant Misting, 10 Liters delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. X 8 Storage Cabinet Steel With Glass Door, 35.4x15.7x70.9 delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xi 1 Clerical Table Dark Brown, Size 152cm X 76cm X 77cm & Color Teak, Specify Load Carrying Capacity. delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xii 7 Swivel Chairs Black With Arm Rest, Height Adjustable Gas Lift Fitted With Five Castors Wheels delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xiii 10 Water Dispenser Hot And Cold With Chiller Compartment delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xiv 4 Coffee Table Rectangular, 70cm X 120cm delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xv 1 Locker 18 Doors, Metal With Key Lock And Powder Coated Metal delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xvi 2 Range Hood H28-7/8”, W36”, D20”,blower Type Centrifugal delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Xvii 1 Induction Cooker 2 Burner, Net Weight: 4.8kg,dimensions: 602 X 84 X 370mm Gross Dimensions: 250 X 170 X 40mm delivery – 15 Calendar Days Delivery Upon Receipt Of The Notice To Proceed. Acknowledgement And Compliance With The Terms And Conditions For The Procurement Of Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix. Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company Acknowledgement And Compliance With The Terms Of Reference For The Procurement Of Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix Item Title Signature Over Printed Name Of Bidder/ Bidder’s Authorized Representative Designation Company I Refrigerator, 8cu. Ft 2 Door Direct Cool Ref Ii Television, 55in Smart Tv Iii Table, Straight/side Table 1200lx750dx730h Iv Dining Table, Wood, 107x224cm (6seaters) With Chairs V Conference Table,10ft,10 Seaters 3200mmx750mmx Table Only Vi Sofa Set, 3-1-1 Seater, Dark Brown Vii Table Executive, With Storage Cabinet, Wooden,color: A3 Cherry, Size: 1800x900x760x2000x1000x760 L-shape Viii Chair Executive, Revolving Synthetic Leather,lift Chair, Swivel Chair, Stainless Steel Stand 360 Swivel/ Height Adjust Ix Humidifier Machine, Air Disinfectant Misting, 10 Liters X Storage Cabinet, Steel With Glass Door, 35.4x15.7x70.9 Xi Clerical Table, Dark Brown, Size 152cm X 76cm X 77cm & Color Teak, Specify Load Carrying Capacity. Xii Swivel Chairs, Black With Arm Rest, Height Adjustable Gas Lift Fitted With Five Castors Wheels Xiii Water Dispenser, Hot And Cold With Chiller Compartment Xiv Coffee Table, Rectangular, 70cm X 120cm Xv Locker, 18 Doors, Metal With Key Lock And Powder Coated Metal Xvi Range Hood, H28-7/8”, W36”, D20”,blower Type Centrifugal Xvii Induction Cooker, 2 Burner, Net Weight: 4.8kg,dimensions: 602 X 84 X 370mm Gross Dimensions: 250 X 170 X 40mm Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Procurement For The Supply And Delivery Of Furniture And Fixtures For Office Use In The Finance And Administrative Division In Prc Pagadian Regional Office Ix Bid Quotation / Bid Price *** The Quoted/bid Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of All Taxes And Bank Charges Item Item Description Qty Approved Budget For The Contract I Refrigerator, 8cu. Ft 2 Door Direct Cool Ref 1 Nineteen Thousand Three Hundred Eighty Pesos (php 19,380.00) In Figures:___________ In Words:___________ Ii Television, 55in Smart Tv 3 Eighty-eight Thousand Seven Hundred Forty Pesos (php 88,740.00) In Figures:___________ In Words:___________ Iii Table, Straight/side Table 1200lx750dx730h 7 Eighty-eight Thousand One Hundred Seventy-nine Pesos (php 88,179.00) In Figures:___________ In Words:___________ Iv Dining Table, Wood, 107x224cm (6seaters) With Chairs 1 Thirty-nine Thousand One Hundred Sixty-eight Pesos (php 39,168.00) In Figures:___________ In Words:__________ V Conference Table,10ft,10 Seaters 3200mmx750mmx Table Only 1 Forty-nine Thousand Three Hundred Sixty-eight Pesos (php 49,368.00) In Figures:___________ In Words:__________ Vi Sofa Set, 3-1-1 Seater, Dark Brown 3 One Hundred Sixteen Thousand Two Hundred Eighty Pesos (php 116,280.00) In Figures:___________ In Words:__________ Vii Table Executive, With Storage Cabinet, Wooden,color: A3 Cherry, Size: 1800x900x760x2000x1000x760 L-shape 1 Thirty-four Thousand Six Hundred Eighty Pesos (php 34,680.00) In Figures:___________ In Words:__________ Viii Chair Executive, Revolving Synthetic Leather,lift Chair, Swivel Chair, Stainless Steel Stand 360 Swivel/ Height Adjust 2 Thirty-one Thousand Eight Pesos (php 31,008.00) In Figures:___________ In Words:__________ Ix Humidifier Machine, Air Disinfectant Misting, 10 Liters 6 Forty-eight Thousand Nine Hundred Fifty-three And Eighty-eight Centavos (php 48,953.88.00) In Figures:___________ In Words:__________ X Storage Cabinet, Steel With Glass Door, 35.4x15.7x70.9 8 One Hundred Ten Thousand Seventy-eight And Forty Centavos (php 110,078.40) In Figures:___________ In Words:__________ Xi Clerical Table, Dark Brown, Size 152cm X 76cm X 77cm & Color Teak, Specify Load Carrying Capacity. 1 Fifteen Thousand Three Hundred Pesos (php 15,300.00) In Figures:___________ In Words:__________ Xii Swivel Chairs, Black With Arm Rest, Height Adjustable Gas Lift Fitted With Five Castors Wheels 7 One Hundred Eight Thousand Five Hundred Twenty-eight Pesos (php 108,528.00) In Figures:___________ In Words:__________ Xiii Water Dispenser, Hot And Cold With Chiller Compartment 10 One Hundred Forty-two Thousand Eight Hundred Pesos (php 142,800.00) In Figures:___________ In Words:__________ Xiv Coffee Table, Rectangular, 70cm X 120cm 4 Seventeen Thousand One Hundred Thirty-six Pesos (php 17,136.00) In Figures:___________ In Words:__________ Xv Locker, 18 Doors, Metal With Key Lock And Powder Coated Metal 1 Eighteen Thousand Three Hundred Sixty Pesos (php 18,360.00) In Figures:___________ In Words:__________ Xvi Range Hood, H28-7/8”, W36”, D20”,blower Type Centrifugal 2 Seventeen Thousand One Hundred Thirty-six Pesos (php 17,136.00) In Figures:___________ In Words:__________ Xvii Induction Cooker, 2 Burner, Net Weight: 4.8kg,dimensions: 602 X 84 X 370mm Gross Dimensions: 250 X 170 X 40mm 1 Twelve Thousand Four Hundred Forty-four (php 12,444.00) In Figures:___________ In Words:__________ Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) In Figures: In Words: *the Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat And Bank Charges ________________________________________ Bidder’s Authorized Signature Over Printed Name Designation: __________________________________ Name Of Company: ____________________________ Address: _____________________________________ Contact: _____________________________________