Professional Regulation Commission Tender

Description Terms And Conditions: 1. Specifications: Requirement Transportation Service Baguio City-la Trinidad Area A Unit Preference Each Service Vehicle Should Be A Closed Unit, Preferably Passenger Van Or Other Similar Units, To Secure Examination Personnel, Supplies And Materials, Especially During Rainy Days. B Capacity Can Accommodate 6-12 Examination Personnel Plus 1-2 Boxes Of Examination Supplies And 28-48 Plastic Envelopes Containing Licensure Examination Materials. C Condition The Vehicle Is In Consistent Good Running Condition To Avoid Repairs And Maintenance During Transportation So As Not To Compromise And Disrupt The Expected Delivery Time Frame Of Test Questionnaires And Other Examination Materials. D Service Inclusion Transportation Services Include Driver With Appropriate Driver's License And Fuel Expenses, And Documentary Requirements Relative To The Service Being Rendered Or As A Transporation Service Provider. 2. Itinerary Of Travel. The Transportation Service Shall Be Available During The Scheduled Day At All Times. Drivers Shall Park Near The Distribution/dropping Area, Which Is Visibly Accessible To The Examination Personnel To Call For Service. A. During Administration Of Examination, The Service Vehicle/s Shall Transport Examination Personnel, Supplies And Materials, From The Prc-car Office Or Quarantine Room To The Designated Examination Venues And Vice Versa From 5:30 Am Up To 7:00 Pm Or Until The End Of Examination. B. During The Duration Of The Service Day, The Service Vehicle May Be Used To Attend To Other Official Functions Of The Regional Office Such As, But Not Limited To, Pick Up Of Office Supplies, Deliver Communications. C. Transportation Service May Include Hauling Of Tables And Chairs, From The Prc-car Office/supplier To The Venue And Vice Versa. 3. Terms Of Payment. Payment Shall Be Made Directly To The Account Of The Transportation Service Provider For The Actual Usage After The Last Day Of Every Examination Upon Receipt Of Billing Statement From The Transportation Service Provider, Net Of Applicable Withholding Taxes. The Transportation Service Provider Shall Make Available The Following Minimum Details Required In The Processing Of Payment: Bank Name : Bank Account Number : Bank Account Name : Contact Number : Tax Identification Number : Bir Registration : (vat Or Non-vat) The Bank Account Information Must Be Provided As Appearing In The Bank Book. Photocopy Of Which Will Be Required For Validation Before Submission Of Payment To The Servicing Bank. 4. Documentary Requirements. Copy Of The Following Eligibility Requirements Are Required To Be Submitted Along With Your Price Quotation Sheet (attached): A. Valid Mayor’s/business Permit (for Those With Not Yet Available Mayor’s Permit, Submit The Copy Of Official Receipt For The Payment Of Renewal Application Together With The Copy Of Expired Permit) B. Philgeps Registration Number C. Notarized Omnibus Sworn Statement Using The Latest Prescribed Form D. Valid Tax Clearance – This Requirement Shall Be Submitted Prior To Settlement Of Payment For Service Rendered For Every Billing. Travel Documents As May Deem Required At Check Points Shall Be Made Available In The Vehicle For Ready Presentation By The Driver. 5. Performance Evaluation. The Transportation Service Provider Shall Be Subjected To Performance Evaluation By The End-user Or Head/representative Of Examination Section. Documents Such As Drivers’ Licenses Shall Be Required For Verification And The Vehicle Units With Matching Official Receipt And Certificate Of Registration Shall Be Made Available For Inspection. 6. Penalty Clause. The Following Penalties Shall Be Imposed Under The Following Applicable Cases: A. The Equivalent Hourly Rate Shall Be Deducted For Failure To Arrive On Scheduled Time To Be Computed Based On The Approved Budget Per Unit Per Examination; B. Failure To Provide The Required Number Of Service Vehicles Shall Cause The Revocation Of The Contract Of Transportation Services; C. Failure To Pass The Performance Evaluation For Two (2) Consecutive Examinations Shall Cause The Rejection Of Future Bid Offers. Please Submit Your Price Quotation Sheet Together With The Required Documentary Attachments Personaly To The Rbac Secretariat At The Finance And Administrative Division, 5th Floor, Pine Lake View Building, No. 09 Otek Street Corner Benjamin R. Salvosa Drive, Rizal Monument, Baguio City, Which Shall Be Stamped Thereon The Date And Time Received And Shall Be Placed The Same In The Bid Box Or E-mail Scanned Copy Of The Documents To Prcbaguio.regionalbac@gmail.com. The Quotation Must Be Received By The Rbac Secretariat On Or Before January 31, 2025 And Not Beyond 10:00 O’clock In The Morning. All Bids Which Are Higher Than The Abc Shall Be Automatically Disqualified. In Accordance With Annex H, V, D, Item 8 Of The 2016 Revised Irr Of Ra No. 9184, The Receipt Of At Least One (1) Quotation Is Sufficient To Proceed With The Evaluation Thereof. The Service Being Offered By The Transportation Service Provider With The Lowest Calculated Quotation Shall Then Be Evaluated. In Case Of Tie Among Bidders, The Rbac Shall Resort To Draw Lots. If Determined Responsive, The Rbac Shall Recommend To The Head Of The Procuring Entity The Award Of Contract In Favor Of The Transportation Service Provider With The Single Or Lowest Calculated And Responsive Quotation. The Rbac Reserves The Right To Accept Or Reject Any And All Quotation/s Submitted And To Impose Additional Terms And Conditions As It May Deem Proper. The Opening And Evaluation Of Quotations Shall Be Conducted On January 31, 2025 At 10:01 Am, At The Pantry Area, 5th Floor, Pine Lake View Building, No. 09 Otek Street Corner Benjamin R. Salvosa Drive, Rizal Monument, Baguio City.