Professional Regulation Commission Tender

Description Request For Quotation (rfq No. 2024-02-01) Small Value Procurement Date: ___________ Contact Person: ______________________ Company Name: ______________________ Company Address: ______________________ Contact Details: ______________________ Dear Sir/madam: The Regional Bids And Awards Committee Of The Professional Regulation Commission – Regional Office Ix, Pagadian City Is Inviting To Participate In The Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Irr Of The R.a. 9184 For The Project: Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix We Are Furnishing You Herewith A Copy Of Posted Request For Quotation With Annexes “a-b”, For Your References. For Any Clarifications You May Email At Ro9@prc.gov.ph (for Pagadian Regional Office) Or You May Call The Rbac Secretariat, Mr. Bryan M. Dael At Tel No. (062) 925-0080. Thank You, Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Request For Quotation Negotiated Procurement – Small Value Procurement The Professional Regulation Commission (prc) – Regional Office Ix, Pagadian City With Office Address 4th Floor, C3 Building, Rizal Avenue, Pagadian City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement For A Project: Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Implementing Rules And Regulations Of The Republic Act No. 9184. Name Of Project: Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix Location: Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City. Specification: See Attached Annex “a” For The Term Of Reference And Schedule Of Delivery And Annex “b” For The Financial Bid. Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal (annex “b”) Personally, By Mail/courier Or Via Email, Duly Signed By The Owner Or His/her Duly Authorized Representative Using The “prc Official Forms” Provided Herein On Or Before 10 O’clock In The Morning Of March 4, 2024 At The Rbac Secretariat, At The Above Stated Address, At Which Time, The Quotation/proposal Will Be Evaluated Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City In The Presence Of The Representative Who May Choose To Attend.  Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 3. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 4. Price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 5. All Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 6. The Bidder With The Lowest Calculated Quotation Shall Advance To The Post-qualification Stage During Which Offered Equipment Shall Be Subjected To Inspection And Approval Of The End-user/s Before Award Of Contract. 7. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 8. Any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 9. Payment Shall Be Made Promptly, But In No Case Later Than Thirty (30) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End User. Please Take Note The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 10. Items Shall Be Delivered Within 20 Working Days Upon Receipt Of Contract With No Additional Cost. 11. Actual Demonstration On The Operation And Handling Of Goods Shall Be Included During The Delivery. 13. The Procuring Entity Does Not Accept Partial Bids. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/or If Applicable) Are Required To Be Submitted: 1. Valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, As Such As Official Receipt Of Payment) 2. Philgeps Registration Number 3. Latest Income / Business Tax Return (except For Government Agencies Lessors) 4. Omnibus Of Sworn Statement 5. Warranty Certificate  For Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit)  For Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations And Impose Additional Terms And Conditions As It May Deem Proper. For Inquiries, You May Contact The Rbac Secretariat At Telephone Nos. (062) 945-4594 / (062) 925-0080 Or Email At Ro9@prc.gov.ph /zamboanga@prc.gov.ph . Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Annex “a” Terms Of Reference (tor) Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix (through Negotiated Procurement Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184) I. Approved Budget For The Contract The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Of Six Hundred Thousand And Eight Hundred Ten Pesos (php 600,810.00), Inclusive Of All Applicable Bank And Government Charges. Ii. Specification Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix Items Qty/unit Technical Specifications And Schedule Of Requirements 1 60/piece Alcohol, Ethyl, 68%-70%, Scented, 500ml (-5ml)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 2 600/piece Ballpen, Black  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 3 600/piece Ballpen, Blue  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 4 400/piece Ballpen, Red  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 5 10/piece Broom, Soft (tambo)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 6 30/piece Dater Stamp  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 7 40/piece Dishwashing Paste, 400 Grams  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 8 20/piece Dust Pan, Non-rigid Plastic, W/ Detachable Handle  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 9 4,000/piece Envelope, Documentary, For Legal Size Document, 1 Piece  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 10 50/piece Ink Cart, Epson (t6641), Black  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 11 30/piece Ink Cart, Epson (t6642), Cyan  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 12 30/piece Ink Cart, Epson (t6643), Magenta  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 13 30/piece Epson Ink Cart T6644, Yellow  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 14 150/piece Epson Ink Cart 003, Black  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 15 50/piece Epson Ink Cart 003, Cyan  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 16 50/piece Epson Ink Cart 003, Magenta  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 17 50/piece Epson Ink Cart 003, Yellow  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 18 800/piece Folder, With Tagboard, Legal, 1 Piece  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 19 10/gallon Glue, White All Purpose 1 Gallon  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 20 40/piece Glue, All Purpose, Gross Weight: 240 Grams  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 21 10/can Insecticide, Aerosol Type, Net Content: 600ml Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 22 100/piece Marker, Permanent, Blue, Bullet Type  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 23 50/piece Mophead, Made Of Rayon, Weight 400 Grams Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 24 10/piece Mop Handle, Heavy Duty Aluminum  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 25 100/box Paper Clip, Vinyl/plastic Coat, Length: 32mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 26 100/box Paper Clip, Vinyl/plastic Coat, Length: 48mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 27 600/ream Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 28 20/piece Puncher, Paper, Heavy Duty, With Two Hole Guide  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 29 30/piece Record Book, 300 Pages, Size: 214mm X 278mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 30 30/piece Record Book, 500 Pages, Size: 214mm X 278mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 31 40/piece Staple Remover, Plier Type, Stainless Steel Lifting  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 32 200/box Staple Wire, Standard, (26/6)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 33 30/piece Stapler, Standard Type  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 34 120/piece Sign Pen, Blue, Click-gel Ink, 0.7mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 35 40/roll Tape, Masking, Width 48mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 36 30/roll Tape, Masking, Width 24mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 37 300/roll Tape, Packaging, Width 48mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 38 60/roll Tape, Transparent, Width: 24mm (±1mm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 39 50/roll Tape, Transparent, Width: 48mm (±1mm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 40 10/piece Tape Dispenser, Table Top  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 41 15/pack Time Card, 100 Pieces Per Pack  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 42 300/pack Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 43 10/roll Twine, Plastic, One (1) Kilo Per Roll  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 44 6/piece Toner Cart, Hp Ce255a  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 45 500/piece Corrugated Box, 23cm X 37cm X53cm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 46 100/box Fastener, Metal, 70mm Between Prongs, 50 Sets Per Box  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 47 500/piece Garterized Expandable Envelope Long, 1 Piece  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. Acknowledgment And Compliance With The Terms And Conditions For The Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company `acknowledgement And Compliance With The Terms Of Reference For The Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix Item Title Signature Over Printed Name Of Bidder/ Bidder’s Authorized Representative Designation Company 1 Alcohol, Ethyl, 68%-70%, Scented, 500ml (-5ml) 2 Ballpen, Black 3 Ballpen, Blue 4 Ballpen, Red 5 Broom, Soft (tambo) 6 Dater Stamp 7 Dishwashing Paste, 400 Grams 8 Dust Pan, Non-rigid Plastic, W/ Detachable Handle 9 Envelope, Documentary, For Legal Size Document, 1 Piece 10 Ink Cart, Epson (t6641), Black 11 Ink Cart, Epson (t6642), Cyan 12 Ink Cart, Epson (t6643), Magenta 13 Epson Ink Cart T6644, Yellow 14 Epson Ink Cart 003, Black 15 Epson Ink Cart 003, Cyan 16 Epson Ink Cart 003, Magenta 17 Epson Ink Cart 003, Yellow 18 Folder, With Tagboard, Legal, 1 Piece 19 Glue, White All Purpose 1 Gallon 20 Glue, All Purpose, Gross Weight: 240 Grams 21 Insecticide, Aerosol Type, Net Content: 600ml Min 22 Marker, Permanent, Blue, Bullet Type 23 Mophead, Made Of Rayon, Weight 400 Grams Min 24 Mop Handle , Heavy Duty Aluminum 25 Paper Clip, Vinyl/plastic Coat, Length: 32mm Min 26 Paper Clip, Vinyl/plastic Coat, Length: 48mm Min 27 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) 28 Puncher, Paper, Heavy Duty, With Two Hole Guide 29 Record Book, 300 Pages, Size: 214mm X 278mm Min 30 Record Book, 500 Pages, Size: 214mm X 278mm Min 31 Staple Remover, Plier Type, Stainless Steel Lifting 32 Staple Wire, Standard, (26/6) 33 Stapler ,standard Type 34 Sign Pen, Blue, Click-gel Ink, 0.7mm 35 Tape, Masking, Width 48mm 36 Tape, Masking, Width 24mm 37 Tape, Packaging, Width 48mm 38 Tape, Transparent, Width: 24mm (±1mm) 39 Tape, Transparent, Width: 48mm (±1mm) 40 Tape Dispenser, Table Top 41 Time Card, 100 Pieces Per Pack 42 Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack 43 Twine, Plastic, One (1) Kilo Per Roll 44 Toner Cart, Hp Ce255a 45 Corrugated Box, 23cm X 37cm X53cm 46 Fastener, Metal, 70mm Between Prongs, 50 Sets Per Box 47 Garterized Expandable Envelope Long, 1 Piece ***sign Only On The Item/s That You Are Going To Bid Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Procurement Of Supply And Delivery Of Various Office Supplies And Materials In Prc Region Ix Bid Quotation / Bid Price *** The Quoted/bid Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of All Taxes And Bank Charges Item Item Description Qty/unit Approved Budget For The Contract 1 Alcohol, Ethyl, 68%-70%, Scented, 500ml (-5ml) 60/piece 7,500.00 In Figures: ____________________ In Words: ______________________ 2 Ballpen, Black 600/piece 4,800.00 In Figures: ____________________ In Words: ______________________ 3 Ballpen, Blue 600/piece 4,800.00 In Figures: ____________________ In Words: ______________________ 4 Ballpen, Red 400/piece 3,200.00 In Figures: ____________________ In Words: ______________________ 5 Broom, Soft (tambo) 10/piece 1,400.00 In Figures: ____________________ In Words: ______________________ 6 Dater Stamp 30/piece 2,700.00 In Figures: ____________________ In Words: ______________________ 7 Dishwashing Paste, 400 Grams 40/piece 3,360.00 In Figures: ____________________ In Words: ______________________ 8 Dust Pan, Non-rigid Plastic, W/ Detachable Handle 20/piece 1,800.00 In Figures: ____________________ In Words: ______________________ 9 Envelope, Documentary, For Legal Size Document, 1 Piece 4,000/piece 16,000.00 In Figures: ____________________ In Words: ______________________ 10 Ink Cart, Epson (t6641), Black 50/piece 17,500.00 In Figures: ____________________ In Words: ______________________ 11 Ink Cart, Epson (t6642), Cyan 30/piece 10,500.00 In Figures: ____________________ In Words: ______________________ 12 Ink Cart, Epson (t6643), Magenta 30/piece 10,500.00 In Figures: ____________________ In Words: ______________________ 13 Epson Ink Cart T6644, Yellow 30/piece 10,500.00 In Figures: ____________________ In Words: ______________________ 14 Epson Ink Cart 003, Black 150/piece 52,500.00 In Figures: ____________________ In Words: ______________________ 15 Epson Ink Cart 003, Cyan 50/piece 17,500.00 In Figures: ____________________ In Words: ______________________ 16 Epson Ink Cart 003, Magenta 50/piece 17,500.00 In Figures: ____________________ In Words: ______________________ 17 Epson Ink Cart 003, Yellow 50/piece 17,500.00 In Figures: ____________________ In Words: ______________________ 18 Folder, With Tagboard, Legal, 1 Piece 800/piece 6,400.00 In Figures: ____________________ In Words: ______________________ 19 Glue, White All Purpose 1 Gallon 10/gallon 7,500.00 In Figures: ____________________ In Words: ______________________ 20 Glue, All Purpose, Gross Weight: 240 Grams 40/piece 4,200.00 In Figures: ____________________ In Words: ______________________ 21 Insecticide, Aerosol Type, Net Content: 600ml Min 10/can 3,950.00 In Figures: ____________________ In Words: ______________________ 22 Marker, Permanent, Blue, Bullet Type 100/piece 2,500.00 In Figures: ____________________ In Words: ______________________ 23 Mophead, Made Of Rayon, Weight 400 Grams Min 50/piece 6,250.00 In Figures: ____________________ In Words: ______________________ 24 Mop Handle , Heavy Duty Aluminum 10/piece 4,500.00 In Figures: ____________________ In Words: ______________________ 25 Paper Clip, Vinyl/plastic Coat, Length: 32mm Min 100/box 3,500.00 In Figures: ____________________ In Words: ______________________ 26 Paper Clip, Vinyl/plastic Coat, Length: 48mm Min 100/box 4,000.00 In Figures: ____________________ In Words: ______________________ 27 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) 600/ream 135,000.00 In Figures: ____________________ In Words: ______________________ 28 Puncher, Paper, Heavy Duty, With Two Hole Guide 20/piece 5,000.00 In Figures: ____________________ In Words: ______________________ 29 Record Book, 300 Pages, Size: 214mm X 278mm Min 30/piece 2,700.00 In Figures: ____________________ In Words: ______________________ 30 Record Book, 500 Pages, Size: 214mm X 278mm Min 30/piece 2,850.00 In Figures: ____________________ In Words: ______________________ 31 Staple Remover, Plier Type, Stainless Steel Lifting 40/piece 4,800.00 In Figures: ____________________ In Words: ______________________ 32 Staple Wire, Standard, (26/6) 200/box 12,000.00 In Figures: ____________________ In Words: ______________________ 33 Stapler ,standard Type 30/piece 9,000.00 In Figures: ____________________ In Words: ______________________ 34 Sign Pen, Blue, Click-gel Ink, 0.7mm 120/piece 7,800.00 In Figures: ____________________ In Words: ______________________ 35 Tape, Masking, Width 48mm 40/roll 2,400.00 In Figures: ____________________ In Words: ______________________ 36 Tape, Masking, Width 24mm 30/roll 1,050.00 In Figures: ____________________ In Words: ______________________ 37 Tape, Packaging, Width 48mm 300/roll 13,500.00 In Figures: ____________________ In Words: ______________________ 38 Tape, Transparent, Width: 24mm (±1mm) 60/roll 2,100.00 In Figures: ____________________ In Words: ______________________ 39 Tape, Transparent, Width: 48mm (±1mm) 50/roll 2,250.00 In Figures: ____________________ In Words: ______________________ 40 Tape Dispenser, Table Top 10/piece 1,200.00 In Figures: ____________________ In Words: ______________________ 41 Time Card, 100 Pieces Per Pack 15/pack 3,000.00 In Figures: ____________________ In Words: ______________________ 42 Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack 300/pack 36,600.00 In Figures: ____________________ In Words: ______________________ 43 Twine, Plastic, One (1) Kilo Per Roll 10/roll 1,200.00 In Figures: ____________________ In Words: ______________________ 44 Toner Cart, Hp Ce255a 6/piece 48,000.00 In Figures: ____________________ In Words: ______________________ 45 Corrugated Box, 23cm X 37cm X53cm 500/piece 47,500.00 In Figures: ____________________ In Words: ______________________ 46 Fastener, Metal, 70mm Between Prongs, 50 Sets Per Box 100/box 8,000.00 In Figures: ____________________ In Words: ______________________ 47 Garterized Expandable Envelope Long, 1 Piece 500/piece 12,500.00 In Figures: ____________________ In Words: ______________________ Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) In Figures: In Words: *the Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat And Bank Charges ________________________________________ Bidder’s Authorized Signature Over Printed Name Designation: __________________________________ Name Of Company: ____________________________ Address: _____________________________________ Contact: _____________________________________