Presidential Management Staff Tender

Description Date: 22 January 2025 The Presidential Management Staff (pms), Through Its Bids And Awards Committee (bac), Hereby Invites All Service Providers To Submit Their Quotations For The “subscription To Session Initiation Protocol (sip) Trunks For The Presidential Management Staff (pms) Internet Protocol–private Branch Exchange (ip-pbx) For 12 Months” With An Approved Budget For The Contract Amounting To Eight Hundred Thousand Pesos (php800,000.00). In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act 9184, Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Attached Terms And Conditions Provided On This Request For Quotation. Submit Your Proposal, Duly Signed By Your Authorized Representatives, Not Later Than 28 January 2025 At 12:00 Pm Via Email At Bac@pms.gov.ph. Quotations/proposals Shall Be In Accordance With The Attached Technical Specifications/terms Of Reference. Interested Service Providers Shall Also Submit The Following Documents Along With The Proposal On Or Before The Above Specified Deadline Of Submission And Receipt Of Proposal: A. Philgeps Registration Number; B. Mayor’s Or Business Permit ; C. Latest Income/business Tax Return ; D. Notarized Omnibus Sworn Statement Accompanied By A Supporting Document (whichever Is Applicable): For Sole Proprietorship – Notarized Special Power Of Attorney ; Or For Partnership/corporations – Notarized Secretary’s Certificate Or Board/partnership Resolution; And E. Conformity With The Technical Specifications. Late Submission Of Quotations Shall Not Be Accepted. For Any Clarification, You May Contact Us At Mobile Number (0917) 104-2215, Landline Number 8876-84-50 Local 1054, Or Email Address At Bac@pms.gov.ph. Sgd Wilburn L. Tan, Jr. Chairperson, Bids And Awards Committee And Assistant Secretary For Legal Affairs Terms And Conditions: 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotations Must Be Valid For A Period Of Sixty (60) Calendar Days From The Deadline Of Submission, Be Denominated In Philippine Peso, And Shall Include All Applicable Taxes And Fee. 4. Suppliers May Submit An Offer With Superior Quality And/or Better Terms And Conditions At No Extra Cost To The Op-pms. Quotations That Exceeds The Approved Budget For The Contract Shall Be Rejected. 5. In Case Of Two Or More Bidders Are Determined To Have Equally Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Pms Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Appendix 11 Or R.a. No. 9184. 6. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 7. Suppliers Shall Be Liable For Damages For The Delay In Its Performance Of The Contract And Shall Pay The Procuring Entity Liquidated Damages, Not By Way Of Penalty, In An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By The Procuring Entity Concerned. The Op-pms May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 8. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 9. Item/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Pms. The Delivery Of The Item/s Shall Be Acknowledge Upon The Delivery To Confirm The Compliance With The Technical Specifications. 10. The Obligation Of The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To Five Percent (5%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To 5% Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. 11. Payment Shall Be Processed Upon Submission By The Sp Of A Monthly Statement Of Account And Upon Issuance Of The Corresponding Certificate Of Services Rendered By The Administrative Service (as), Through Its General Services Division (gsd), Subject To Deduction Of All Applicable Taxes And Fees. 12. The Op-pms Reserves The Right To Reject Any Or All Quotations/bids, To Waive Any Minor Defects Therein, To Annul The Bidding Process, To Reject All Quotations/bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Only The Offer That Is Most Advantageous To The Government. 13. The Op-pms Assumes No Responsibility Whatsoever To Compensate Or Indemnify Suppliers/service Providers For Any Expenses Incurred In The Preparation Of Their Quotation/bid. Instructions: 1. Do Not Alter The Contents Of The Forms In Any Way. The Use Of This Rfq Is Highly Encouraged To Minimize Errors Or Omission Of The Mandatory Provisions. In Case Of Any Changes, Bidders Must Use Or Refer To The Latest Version Of The Rfq, Except When The Latest Version Of The Rfq Only Pertains To Deadline Extension. 2. The Order Of Sequence For The Notarization, As Applicable, Shall Be As Follows: (1) Secretary’s Certificate Or Original Special Power Of Attorney; Then (2) The Omnibus Sworn Statement. 3. All Technical Specifications/terms Of Reference Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. 4. Quotations May Be Submitted Through Electronic Mail At Bac@pms.gov.ph. 5. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted.