Presidential Management Staff Tender

Description Invitation To Bid Lease Of Photocopying Machines For Three Years Pr No. 2025-01-0008 1. The Presidential Management Staff (pms), Is Undertaking The Procurement For The Lease Of Photocopying Machines For Three Years And Intends To Apply The Sum Of One Million Pesos (php1,000,000.00) For Lot No. 1, And One Million Seven Hundred Thirteen Thousand Five Hundred Sixty-four Pesos (php1,713,564.00) For Lot No. 2 Being The Approved Budget For The Contract (abc) For Every Year Of The Three (3) Years Multi-year Contract, To Payments Under Purchase Request No. 2025-01-0008. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Below Is The Schedule Of Total Approved Budget Allocation For This Multi-year Project Under The Department Of Budget And Management Approved Multi-year Contract Authority: Lot No. Item/ Description Approved Budget For The Contract [abc] (per Year) Total Abc (in Php) 2025 2026 2027 1 Lease Of 30 Units Of Black And White Photocopying Machines 1,000,000.00 1,000,000.00 1,000,000.00 3,000,000.00 2 Lease Of Five Units Of Color Photocopying Machines 1,713,564.00 1,713,564.00 1,713,564.00 5,140,692.00 The Period For The Performance Of The Obligations Under The Contract Shall Not Go Beyond The Validity Of The Corresponding Appropriations For The Project. The Pms Reserves The Right To Pre-terminate Contract Without Liability For Reasons Of Budgetary Limitations In Succeeding Years. 2. The Pms Now Invites Bids For The Above Procurement Project. The Performance Of Service Is Provided Under Section Vi. Schedule Of Requirements. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Shall Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Pms Bac Secretariat And Inspect The Bidding Documents At The Address Given Below From 10:00am To 6:00pm. 5. A Complete Set Of Bidding Documents Is Downloadable, Free Of Charge, From The Given Address And Online Platforms , However, A Participating Bidder Is Required To Pay The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of: Lot No. Project Title Bid Documents Fee (in Php) 1 Lease Of 30 Units Of Black And White Photocopying Machines 5,000.00 2 Lease Of Five Units Of Color Photocopying Machines 5,000.00 The Payment For The Bidding Documents Shall Be In: A. Cash Through The Op-pms Cashier Located At The Pms Bldg., Arlegui St., San Miguel, Manila; Or B. Over The Counter Payment At Any Landbank Branch Nationwide: O Prospective Bidder May Request The Account Details Via Bac@pms.gov.ph O Prospective Bidder Must Email The Copy Of The Validated Deposit Slip To The Bac Secretariat At Bac@pms.gov.ph, Official Receipt Will Be Prepared By The Pms Cashier Once Confirmed That The Deposit Slip Has Been Credited To The Pms Bank Account. 6. The Pms Shall Hold A Pre-bid Conference On 28 February 2025 At 11:00 Am Through Video Conferencing Via Microsoft Teams, Which Shall Be Open To Prospective Bidders. Interested Bidders Must Accomplish A Form To Be Given A Link To Virtually Join The Pre-bid Conference. Kindly Click This Link: Https://forms.office.com/r/nv67ggpe2w 7. Bids Must Be Duly Received By The Op-pms Bac Secretariat Through Online Or Electronic Submission Via Bac@pms.gov.ph On Or Before 14 March 2025 At 10:00 Am. Late Bids Shall Not Be Accepted. The Submission Shall Contain The Following: A. Bidders Shall Submit Their Bid Proposal In A Clear Pdf Format: 1 Zip Folder (password Protected) Containing The First/technical Component Of The Bid; And 1 Zip Folder (password Protected) Containing The Second/financial Component Of The Bid. In Case The Total File Size Of The Bid Proposal Is More Than The Allowable Size Of Email Attachment, The Bidder May Upload The Bid Proposal In Google Drive And Send The Link To The Bac Secretariat. Bidders Are Strictly Advised Not To Include The Passwords In The Emailed Bid Proposals. Passwords To Access Bid Submissions Shall Be Disclosed During The Opening Of Bids. The Bac Secretariat Shall Access The Bid Submissions With A Maximum Of Five Attempts, After Which, The Inaccessible Bid Proposal Shall No Longer Be Considered. B. All Pages Must Be Either Digitally Signed, Or Manually Signed And Scanned, And Is Arranged/ Numbered Accordingly Based On The Eligibility Checklist Using Standard File Name. Note: It Is The Responsibility Of The Bidders To Ensure That Their Respective Submissions Are Fully Compliant With All Bid Submission Requirements And Are Duly Received By The Op-pms Bac Secretariat Prior To The Deadline Of Submission And Receipt Of Their Bids. Bid Proposals Submitted Along With Their Corresponding Passwords And/or Not In Compressed Folders And Not Password Protected, Shall Be Rejected. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. The Bid Opening Shall Be On 14 March 2025 At 11:00 Am Through Video Conferencing Via Microsoft Teams. Bids Shall Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Pms Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: The Pms Bac Secretariat Pms Building, Arlegui St. Cor. Aguado St. Malacañang Compound, San Miguel, Manila Contact No.: 0917 804 8069 Bac@pms.gov.ph Https://www.pms.gov.ph/ 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Https://www.pms.gov.ph/index.php/transseal/procurement/applan/40-app/2884-procurement-2 • Https://notices.philgeps.gov.ph/ For Online Bid Submission: Bac@pms.gov.ph 21 February 2025 Sgd. Wilburn L. Tan, Jr. Chairperson, Bids And Awards Committee And Assistant Secretary For Legal Affairs