PHILIPPINE SPORTS COMMISSION Tender

Description Terms Of Reference And Scope Of Works I. Description Of Services The Contractor Shall Provide All Necessary Materials, Equipment, And Tools To Supply, Delivery, And Installation Of Artificial Turf At Rizal Memorial Football And Track Oval Stadium, Rizal Memorial Sports Complex, Malate Manila. The Contractor Shall Provide Qualified Personnel/technician(s) In Installing The Artificial Turf And Provide Technical Training To Psc Personnel In Preventive Maintenance Of The Artificial Turf. Ii. Schedule Of Services The Date Of The Commencement Of The Contract Is Upon The Receipt Of The Notice To Proceed. Delivery Period Ninety (90) Calendar Days. Iii. Scope Of Work The Requirements In This Scope Of Work Are A Direction To The Contractor For The Supply, Delivery, And Installation Of Artificial Turf Located At Rizal Memorial Sports Complex, Malate Manila. The Contractor Shall Perform All Services By National Professional Standards Of Skill, Care, And Diligence Adhered To By Reputable And Shall Conform To Generally Accepted Professional Practices. Work Is Listed But Not Limited To: 1. Mobilization For Base Works. 2. Construction Of Temporary Facilities Other General Requirements 1. Submission Of Required Gate Passes, Permits From Psc. 2. Project Billboards/signboards. 3. Occupational Safety & Health Programs 4. Quality Assurance & Quality Control Removal Of Existing Artificial Turf 1. Removal Of Existing Artificial Turf. 2. Turn Over The Old Artificial Turf To The Psc End-user. Base Preparation 1. Removal Of Existing Geotextile And Waterproof Membrane For Replacement. (store Existing Shock Drain While Base Preparation Is Ongoing.) 2. The Correct Level Of Base Where Needed Using Fine Crushed Aggregate. 3. Compaction Of The Base. 4. Supply And Delivery Of Materials This Includes The Ordering And Monitoring Of The Shipment Of International Source Materials, Monitoring The Release From Customs, Estimated Delivery To Site, And Production Preparation For: Artificial Turf (monofilament Yarn At Least Two Toned 40mm-45mm, Fifa Preferred Producer, Compatible With The Existing Shock Drain System (wastage Not Included And Should Pass Fifa Quality Certification) And Rubber Granules. Order To Deliver Local Source Materials Geotextile, Waterproof Membrane, And Sand For Infill Installation Of Artificial Turf Installation 1. Installation Of Waterproof Membrane. 2. Reinstallation And Repair Of Shock Drain Pad Apply To The Affected Area As Necessary. 3. Installation Of Geotextiles 4. Installation Of Artificial Turf (monofilament Yarn At Least Two-toned 40mm-45mm, Fifa Preferred Producer, Compatible With The Existing Shock Drain System (wastage Not Included And Should Pass Fifa Quality Certification). Roll Out Of Carpet And Connect Seams. 5. Installation Of Game Lines Markings. 6. Application Of Sand Infill. 7. Application Of Rubber Infill. 8. Touch Up/clean Up. 9. Final Testing And Commissioning, And Fifa Field Test 10. Demobilization. Iv. Technical And Professional Services 4.1.1 Drainage And Isolation Meets Fifa Standard 4.1.2 Supply And Installation Of Imported Artificial Turf- Fifa Preferred Producer. 4.1.3 Supply And Installation Of Artificial Turf System, Including Necessary Accessories. 4.1.4 Materials Specifications: Consists Of A Tufted Blend Of Polyethylene Fiber On A Reinforced Backing. 45mm Pile Height, Pe Monofil, With Primary Backing-composition Multi-layer Backing, Added Uv Stabilized And With Secondary Hacking-compound Have Latex, Manufactured By Rolling Imported Rubber Infill. Supply And Spreading Of Rubber-type Recycled Rubber Granules. If During The Removal And Reinstallation Of The Existing Shock Drain System, The Contractor Damaged The Shock Drain System, The Contractor Is Liable To Replace It With A New Shock Drain System At No Cost To The Agency. 4.1.5 Total Field Area: 8510 Sqm 4.1.6 Lining Markings: Should Comply With Industry Standards And Specifications. 4.2 Delivery And Logistics: The Contractor Is Responsible For The Timely And Safe Delivery Of All Artificial Turf Materials To The Specified Location. This Involves Coordinating Transportation, Ensuring The Materials Arrive Undamaged, And Meeting Any Delivery Deadlines Outlined In This Term Of Reference. A. The Contractor Should Be Responsible For Providing Qualified/skilled Personnel For The Ingress Of The Artificial Turf, With Psc Personnel Offering Assistance And Coordination. B. Submit A Mobilization Letter, With A List Of Personnel, Delivery Vehicle Plate Number, Driver's Name, And Delivery Records Required To Secure An Entry Permit To The Psc Complex. 4.3 Preventive Maintenance Support: Contractors Must Maintenance Services Training To The Authorized Psc Employees For Their Technical Training On The Proper Maintenance Of The System. This Includes Supplying Maintenance Instructions, And Recommendations: A. For Proper Preventive Maintenance, And Any Other Information Necessary To Prolong The Lifetime Of The Football Field. B. Training For Psc Authorized Personnel From The Sports Facilities Division Assigned In The Football Field Additional Knowledge And Skills On The Day-to-day Maintenance Of The Artificial Football Field Turf. 4.4 Warranty And After-sales Support: The Contractor Should Provide A Warranty For The Artificial Turf Football Pitch, Outlining The Terms And Conditions. Additionally, They Should Offer After-sales Support, Addressing Any Issues That May Arise Post-installation And Providing Solutions Or Replacements As Necessary. The Warranty Period For The System Is Seven (7) Years For Uv Discoloring And Five (5) Years For The Material Breakdown Based On The Normal Wear And Tear To 8,000 Usage Hours. A. The Contractor Shall Provide A Focal Person During This Warranty Period By Providing Necessary Contact Details Like Email, Contact Numbers, Creating A Chat Group, Etc. B. The Contractor Will Exclusively Handle Any Issues With Issues Including Replacement Or Repairs That May Arise Before, During, And After The Installation During The Warranty Period. 4.5 Compliance With Regulations: The Contractor Is Responsible For Ensuring That All The Materials To Be Delivered Comply With Relevant Regulations And Standards, Especially Those Set By Sports Organizations Or Governing Bodies Overseeing Football Pitch Facilities (fifa). A. The Contractor Should Ensure That All Materials Used In The Project Are Duly Certified And Comply With The Standards Imposed By Relevant Sports Associations, Such As Fifa By Providing Necessary Documents To Support Quality Assurance. 4.6 Communication: Clear And Effective Communication Is Essential Throughout The Purchasing Process. The Contractor Should Inform The Buyer About The Order's Progress, Potential Delays, And Other Relevant Information A. The Contractor Is Required To Provide A Focal Person Or Specific Office To Handle All Inquiries And Concerns Of Psc, Along With A Direct Line (mobile/phone, Email) For Efficient Handling Of Concerns. 4.7 Quality Control: Before Delivery, The Contractor Should Conduct Quality Control Checks To Ensure That All Materials Meet The Specified Quality Standards. This Includes Inspecting For Defects, Damage, Or Deviations From The Agreed-upon Specifications. Note: The Newly Supplied, Delivered, And Installed Football Artificial Turf Pitch Must Comply With The Fifa Standards And Be Certified By Fifa. 4.8 Documentation To Be Submitted During The Project Implementation: The Contractor Should Provide All Necessary Documentation Related To The Football Pitch Materials, Including Invoices, Product Specifications, Installation Instructions, Construction Schedules, Shop Drawings, Product Data, Samples, Color Swatches, Construction Progress Photographs, Permits (if Necessary), Warranty Information And Certification From Fifa. A. The Contractor Is Required To Submit An S-curve (the Horizontal Axis Represents Time, While The Vertical Axis Represents The Percentage Of Completed Work Completed To Take Corrective Actions To Ensure Timely Delivery) As An Integral Part Of The Tor To Visualize And Anticipate The Project's Progression During The Post Qualification Of The Winning Contractor. B. The Contractor Must Provide Laboratory Test Results For The Artificial Turf With The Shock Drain System, As Well As Fifa Certification For The Installed Artificial Turf With The Shock Drain System, As The Agency Will Not Be Replacing The Existing Shock Drain System To Be Included In The Technical Requirements. 4.9 Customer Satisfaction: This Involves Promptly Addressing Any Concerns Or Issues And Working Collaboratively To Resolve Any Problems That May Arise During The Purchasing, Delivery, Or Installation Processes. Pre-inspection Certification From The Chief Of The Sports Facility Division Is Required. 4.10 Waste Management And Disposal: The Psc End-user Endorsed The Disposal Of The Removed Artificial Turf Carpet To The Disposal Team To Manage The Proper Disposal. This Process Should Be Conducted Following Coa Rules And Regulations In Coordination With The Property Office. 4.10. 1 Artificial Turf - Should Be Rolled Properly For Efficient Handling By The End User. Turn Over To The End User. 4.10. 2 Old Sand And Rubber Granules Fill – Must Be Put On A Small Sack And Sealed Properly. Turn Over To The End User. 4.10. 3 Geotextile And Waterproof Membrane – For Contractor/s To Dispose Of The Material. V. Qualifications The Contractor Must Have A Valid Pcab License Category C & D With The Principal Classification Of General Engineering. - The Contractor Must Have A Pcab Arcc Size Range Of Medium A. - The Contractor Must Be In Sound Financial Standing With Annual Turnover/gross Billings Of At Least 50% Of The Abc. - The Contractor Must Have Complete Supply And Installation Of Football Field Pitch With At Least 50% Of The Abc Contract Value. - The Contractor Must Have The Following Key Personnel: For Based Preparation: A. Civil Engineer – With 5 Years Of Experience In Horizontal Construction And 3 Years Of Experience In The Construction Of Artificial Turf Base Construction. B. Safety Officer – With At Least 5 Years Of Experience In Construction Safety Management For Artificial Turf Installation: A. Installer – With 6 Years Of Experience In Artificial Turf Installation, And Installed At Least Two (2) Football Pitches With Fifa Certification. - All Engineers Must Have Experience In The Construction/rehabilitation Of Artificial Turf Systems. - The Contractor Must Have Completed At Minimum Of Three (3) Projects Completed For The Supply And Installation Of Synthetic Artificial Turf In The Philippines For The Past Six (6) Years. - The Contractor Should Have Installed At Least One (1) Artificial Football Field Pitch With Two (2) Star Fifa Certification Within The Philippines. Vi. Equipment To Be Used 6.1 For Base Preparation: Equipment Capacity Number Of Units Wheel Loader 2 Cubic 1 Unit Walk Behind 600kgs - 1000kg 1 Unit Forklift 2.5 - 3mt 1 Unit Dump Trucks 18-22 Cubic 3 Units Compaction Roller With Vibro As Needed 6 Tonner 1 Unit 6.2 Installation Equipment: Equipment Capacity Number Of Units Tractor 29hp Minimum 1 Unit Spreader Minimum Capacity 500kg 1 Unit Atv 220cc Minimum 1 Unit