PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Service Provider For The 2025 Annual Medical And Physical Examination, Drug Test, And Psychological Test Of The Employees Of The Philippine Racing Commission I. Project Description The Project Aims To Acquire A Reputable And Competent Service Provider For The Annual Medical And Physical Examination, Drug Test, And Psychological Test Of Officials And Employees Of Philracom. Ii. Background And Objective The Annual Medical Examination And Psychological Test Is A Medical Program For Government Personnel Established Under Administrative Order No. 402, S. 1998 By The Office Of The President And Republic Act 11036, Alongside Civil Service Commission Memorandum Circular 33, S. 1997. Likewise, The Annual Drug Test Is Conducted In Compliance With Republic Act No. 9168. Philracom Aims To Subject Its Personnel To A Physical And Medical Examination, Psychological Evaluation, And Drug Test In Order To: A. Assess The Physical And Mental Health Conditions Of Its Employees And Determine Recommendations For Follow-up Tests Or Treatments If Necessary; B. Guide The Planning And Establishment Of Relevant Wellness Programs For Philracom Employees. Iii. Approved Budget For The Contract (abc) And Fund Source Philracom Has Allocated An Approved Budget For The Contract In The Amount Of Two Hundred Seventy-two Thousand Pesos (php 272,000.00) Inclusive Of All The Applicable Government Taxes And Charges. Fund For This Project Shall Be Sourced From The General Fund. Iv. Scope Of Work 1. The Service Provider Shall Provide The Following Diagnostics, Medical Screening, And Examination Procedures For Sixty-eight (68) Personnel: A. Physical Examination B. Complete Blood Count With Platelet Count C. Urinalysis (macroscopic And Chemical Examination) D. Chest X-ray Pa View E. Ecg F. Fbs G. Blood Urea Nitrogen H. Uric Acid I. Creatinine J. Sgpt K. Sgot L. Lipid Profile M. Drug Screening Test (shabu And Marijuana) N. Psychological Test 2. The Service Provider Shall Provide A Mobile Clinic For X-rays. 3. The Service Provider Shall Accommodate Employees Who Were Absent During The Medical And Physical Examination, Allowing Them To Undergo The Same Procedure At The Service Provider’s Laboratory/clinic. 4. The Service Provider Shall Provide Courteous And Well-trained Staff To Assist In Conducting The Annual Medical And Physical Examination And Drug Testing. 5. The Service Provider Shall Arrange For At Least One (1) Licensed Physician To Conduct The Physical Test, Interpret And Explain The Results Of The Medical Examinations To The Employees, And Prescribe Medicines If Needed. The Results Interpretation Shall Take Place At The Philracom Office After The Results Of The Laboratory And Other Tests Are Available. V. Qualifications Of The Supplier 1. The Service Provider Must Be Duly Accredited Or Licensed By The Department Of Health (doh). 2. The Service Provider Must Have At Least Two (2) Diagnostic Clinics Around The National Capital Region (ncr), Which Employees Can Choose From For A Repeat, Rescheduled, Or Follow-up Medical Screening Or Laboratory Examination. 3. The Service Provider Must Be Registered With The Philippine Government Electronic Procurement System (philgeps). 4. The Service Provider Must Be Engaged In Business For At Least Two (2) Years. 5. The Service Provider Must Have An Updated Mayor’s Permit/business Permit, Sec/dti Registration, And Bir Form 2303. Vi. Duties And Responsibilities Of Philracom 1. Philracom Shall Provide The Area/s For The Service Provider To Conduct Collection Of Laboratory Specimens, Examinations, Evaluations, And, As Well As Space For The Placement Of The Medical Equipment. 2. Philracom Shall Provide The Electrical Power Needed To Operate The Mobile X-ray Machine. However, The Electrical Power Line (extension Cord) Shall Be Provided By The Service Provider. 3. Philracom Shall Ensure That All Personnel Availing Of The Services Arrive At The Office And Are Accommodated Within The Time Frame Stated Herein, Without Exceeding The Designated Hours. Vii. Delivery Of Service The Laboratory Examinations And Drug Tests Will Be Conducted On 20 February 2025 From 7:00 Am To 3:00 Pm. The Psychological Test Will Be Held In Batches At Scheduled Times At The Designated Diagnostic Clinic. The Physical Examination, The Subsequent Evaluation Of Laboratory Results, And The Interpretation Of Various Tests Will Be Held No Later Than 5 March 2025. Likewise, The Service Provider Shall Accommodate Personnel Who Are Unable To Come To The Office On A Schedule Mutually Agreed Upon By The Service Provider And Philracom. Viii. Terms Of Payment A. Payment Shall Be Based On The Total Number Of Employees Who Have Actually Undergone The Medical And Physical Examination, Psychological Evaluation, And Drug Test. B. Payment Shall Be Made Upon Completion Of The Above Scope Of Work Duly Certified And Accepted By Philracom. C. Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing Statement And After Philracom Issued A Certificate Of Completion And Acceptance. Ix. Mode Of Procurement The Procurement For The Service Provider For This Project Shall Be Undertaken Through Negotiated Procurement - Small Value Procurement Pursuant To The Republic Act No. 9184 Or The Government Procurement Reform Act. X. Penal Clauses A. Liquidated Damages If The Service Provider Fails To Deliver Any Or All And/or To Perform The Services Within The Period Specified In This Contract, The Procuring Entity (philracom) Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, The Procuring Entity Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Available To It Under The Law. The Damages Herein Provided Are Fixed And The Philracom Shall Not Be Required To Adduce Proof Thereof. For Entitlement To Such Liquidated Damages, Philracom Need Not Prove The Damages Incurred. Said Damages In Any Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Service Provider Under The Contract And/or Collect Such Liquidated Damages From The Retention Money Or Other Securities Posted By The Service Provider At Philracom’s Convenience. B. Other Costs Should The Philracom Be Constrained To File A Suit To Obtain Relief Against The Service Provider, The Latter Shall Be Liable To Pay An Amount Equivalent To Twenty Percent (20%) Of The Amount Claimed In The Complaint As Attorney’s Fees, Aside From The Costs Of Litigation And Other Expenses, Which The Philracom Is Entitled To Recover From The Service Provider; Provided, However, That Any Action Brought By The Service Provider For Whatever Cause Arising From The Contract, Should It Be Adjudged Not To Be Entitled To The Relief Sought, The Philracom As The Prevailing Party Shall Be Entitled To Such Reasonable Attorney’s Fees, Costs Of Litigation And Other Costs It May Have Incurred By Reason Of Such Action. C. Indemnity The Service Provider Shall Defend, Indemnify, And Hold Harmless The Philracom Against All Claims, Losses, Liabilities, And Damages, And Pay All Claims, Judgments, Awards, Costs, And Expenses Arising Out Of Or In Connection With The Service Provider’s Acts Or Omissions Unless Such Claims Are Due Solely To The Negligence Of The Philracom. Costs Inclusive Of Expert Witness Fees And Other Legal Expenses Shall Be Charged Against The Account Of The Service Provider. Xi. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xii. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed By Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.