PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Twelve (12)-month Video Conference Service Subscription I. Project Description To Procure A Video Conference Service To Be Used As A Tool Which Would Enable The Employees Of The Philippine Racing Commission To Conduct Meetings/transactions Over The Internet Ii. Objective It Is Necessary To Procure A Subscription To A Reliable Video Conferencing Program To Facilitate An Effective And Efficient Communication And Remote Work Among The Employees And To Ensure Satisfactory Client Engagement. Iii. Scope Of Work And Technical Specifications A. The Service Provider Shall Provide A Subscription To Any Video Conferencing Service In Accordance With The Following Specifications: 1. Minimum Of Five (5) Users That Allows Simultaneous Usage Of The Service 2. Meetings Up To 30 Hours Per Meeting 3. 100 Attendees Per Meeting 4. Enabling And Adding Of Co-hosts 5. Local And 5 Gb Cloud/online Recording 6. Essential Apps 7. Team Chat 8. Whiteboard Basic 9. Mail And Calendar 10. Clips Plus 11. Notes Applications 12. Ai Companion 13. Personal Meeting Id 14. Reporting B. The Subscription Shall Be For A Period Of Twelve Months Upon Receipt Of Notice To Proceed. Iv. Qualifications Of Service Provider A. The Service Provider Must Be Registered With The Philippine Government Electronic Procurement System (philgeps). B. The Service Provider Must Have An Updated Mayor’s Permit/business Permit, Sec/dti Registration, And Bir Form 2303. V. Payment Schedule Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing Statement. Vi. Mode Of Procurement The Procurement Shall Be Undertaken Through Negotiated Procurement - Small Value Procurement Pursuant To Section 53.9 Of The Updated 2016 Revised Implementing Rules And Regulations (rirr) Of Republic Act No. 9184 (ra No. 9184). Vii. Fund Source And Approve Budget For The Contract (abc) Fund For This Procurement Shall Be Sourced From The General Fund. The Abc For The Contract Is Eighty Thousand Pesos (php 80,000.00), Inclusive Of All Applicable Government Taxes, Fees, And Charges. Viii. Liquidated Damages A. When The Service Provider Refuses Or Fails To Satisfactorily Complete The Work Within The Specified Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Service Provider Shall Be Liable For Damages For The Delay And Shall Pay Philracom Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Unperformed Portion For Every Day Of Delay. B. Philracom Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidated Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Service Provider, Or Collected From Any Securities Or Warranties Posted By The Service Provider, Whichever Is Convenient To The Procuring Entity Concerned. C. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Philracom May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. Xi. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xii. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.