PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Plaques Of Appreciation To Various Individuals And Partner Institutions I. Objective And Rationale The Philippine Racing Commission (philracom) Is Poised To Celebrate Its 50th Founding Anniversary On 20 March 2024, Marking An Illustrious Five Decades Of Dedicated Service To The Horse Racing Industry. It Is Of Paramount Importance To Extend Heartfelt Appreciation And Gratitude To Distinguished Individuals And Partner Institutions Whose Unwavering Support, Enduring Partnerships, And Collaborative Efforts Have Been Instrumental In Shaping The Commission’s Legacy Over The Past Five Decades. In This Regard, Philracom Deems It Necessary To Engage The Services Of A Supplier, Which Will Manufacture And Deliver Plaques To Recognize And Honor The Contributions Of The Said Individuals And Their Commitment To The Racing Industry. The Supplier Must Thus Ensure That The Plaques Meet High-quality Standards In Terms Of Design, Craftsmanship, And Durability. Ii. Project Description This Procurement Project Entails The Manufacture Of Fifty (50) Plaques Of Appreciation To Be Conferred To Distinguished Individuals And Partner Institutions In Light Of The 50th Anniversary Of Philracom. Iii. Approved Budget For Contract (abc) The Fund For This Procurement Shall Be Sourced From The Horse Racing Incentive Program (hrip) Allotment Of The General Appropriations Act (gaa) For The Fiscal Year 2024 Of The Philracom. The Approved Budget Of The Contract Is One Hundred Seventy-five Thousand Pesos (php 175,000.00), Inclusive Of All Government Taxes And Duties. Iv. Mode Of Procurement The Procurement Shall Be Undertaken Through Negotiated Procurement (small Value Procurement) Under The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. V. Qualification Of The Supplier A. The Supplier Must Be A Reputable Plaque Designer/manufacturer, With An Updated Business License And With Experience In The Field Of Designing / Manufacturing Plaques; B. The Supplier Must Be Philgeps Registered; C. The Supplier Must Submit A Company Profile. Vi. Deliverables A. Fifty (50) Plaques Made From Durable Materials With The Design To Be Submitted To Philracom Together With The Price Quotation. B. The Plaques Shall Be Awarded To The Individuals And Organizations Listed In Annex A. C. The Preferred Wording/text/message For The Plaques Of Each Awardees Is Attached As Annex B For Reference. Vii. Schedule Of Requirements A. Delivery Address: Philippine Racing Commission, 4f Electra House Bldg., Esteban St., Legaspi Village, Makati City B. Delivery Schedule: 11 March 2024 Viii. Responsibilities Of The Supplier A. The Supplier Must Deliver The Required Plaques In Accordance With The Specifications Submitted And Design Approved By The Philracom. B. The Supplier Must Deliver The Required Plaques Following The Delivery Schedule Specified In This Document. X. Payment A. Payment Shall Be Made Upon Delivery Of The Plaques In Accordance With The Delivery Schedule Duly Certified And Accepted By The End User. B. Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing And Certificate Of Completion And Acceptance. Xi. Liquidated Damages A. When The Supplier Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay The Procuring Entity Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Philracom. B. Philracom Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidated Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. C. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Philracom May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. Xii. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xiii. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.