Philippine International Trading Corporation Tender

Description Philippine International Trading Corporation 4/f Ndc Building, 116 Tordesillas Street, Salcedo Village, Makati City Request For Quotation Ref. No. Gpg-svp-2021-171 (small Value Procurement) Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari) The Philippine International Trading Corporation (pitc) And The Commission On Higher Education (ched) Intend To Apply The Sum Of The Following Amounts Being The Approved Budget For The Contract (abc) To Payments Under The Contracts For The Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari), More Particularly Described As Follows: Item No. Item Description Qty Approved Budget For The Contract (php) Unit Price Total Price One (1) Lot Consisting Of The Following: 1 Minicentrifuge 2 Units 25,000.00 50,000.00 2 Plate Sealer 2 Units 90,000.00 180,000.00 Total Abc 230,000.00 Note: Bids Must Not Exceed The Abc Per Item In A Lot. Delivery Period: Within Sixty (60) Calendar Days Upon Receipt Of Notice To Proceed (ntp). Delivery Place: Philippine Genome Center, Up Diliman Q.c In View Of This, May We Request Suppliers To Submit Quotation With The Following Requirements, Terms And Conditions For Compliance: For Submission: 1. Minimum Eligibility Requirements: A. Dti Or Sec Registration; B. Valid And Current Business / Mayor's Permit For Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located Or The Equivalent Document For Exclusive Economic Zones Or Areas. In Cases Of Recently Expired Mayor's / Business Permits, Said Permit Shall Be Submitted Together With The Official Receipt For As Proof That The Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit, Provided That The Renewed Permit Shall Be Submitted Prior To Payment; C. Valid And Current Philgeps Registration D. Valid And Current Tax Clearance 2. Technical Requirements: A. Completely Filled Out Pitc Technical Documents: Annex Item Description Annex I Technical Quotation Form Annex I-a Technical Quotation Form For Item No. 1: Minicentrifuge Annex I-b Technical Quotation Form For Item No. 2: Plate Sealer B. Brochures Or Technical Data Sheet Or Equivalent Specifying Technical Specifications Of The Item Being Bid. Internet Downloads May Be Included To Supplement The Information Contained In The Original Brochures. - The Documents Will Be Evaluated To Ensure Compliance With The Required Technical Specifications. C. Omnibus Sworn Statement (revised) 3. Financial Requirements: • Completely Filled Out Pitc Financial Quotation Forms – Supplier’s Price Proposal Must Not Be More Than The Ceiling Price And Must Be Inclusive Of Vat: Annex Ii • Price Must Be Valid For One Hundred Twenty (120) Days Upon Submission Of Quotation. • Price Must Be Vat Inclusive Refusal To Sign And Accept The Notice Of Award Or Enter Into Contract Without Justifiable Reason, Maybe A Ground For Imposition Of Administrative Sanctions Under Rule Xxiii Of The Revised Irr Of Ra 9184. Pitc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Should Your Company Be Interested, You May Submit Your Open Quotation On Or Before 03 December 2021, 4:00pm At The 3rd Floor, Ndc Building, 116 Tordesillas St., Salcedo Village, Makati City, Or Send Thru The Following Email Address: • Fe.irenea@pitc.gov.ph • Fe.irenea@pitc1973.onmicrosoft.com • Jinky.apolinar@pitc.gov.ph • Jinky.apolinar@pitc1973.onmicrosoft.com Thank You. Christabelle P. Ebriega Vice President Government Procurement Group After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation For The Supply, Delivery And Testing Of One (1) Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes _________________________________________________________ Name Of Company (in Print) _________________________________________________________ Signature Of Company Authorized Representative _________________________________________________________ Name & Designation Of Company Authorized Representative (in Print) _________________________________________________________ Contact Details (tel. No. , Fax No. & Email Address) _____________________________________ Date Please Use This Bid Form. Do Not Retype Or Alter. Annex I Page 1 Of 3 Philippine International Trading Corporation Technical Quotation Form Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari) Ref. No. Gpg-svp-2021-171 Small Value Procurement Philippineinternationaltradingcorporationphilippineinternationaltradingcorporationphilippineinternationaltradingcorporation Instructions To The Supplier: Indicate “comply” If Supplier’s Statement Of Compliance Meets The Technical Specifications As Indicated. Do Not Leave Any Blank. A “yes Or No” Entry Will Not Be Accepted. Failure To Comply Will Result In The Rejection Of The Supplier’s Proposal. Line No. Technical Requirements Supplier’s Statement Of Compliance One (1) Lot Consisting Of The Following: 1) Two (2) Units Minicentrifuge Under Ched Terms Of Reference (as Of 24 February 2021) Attached As Annex I-a 2) Two (2) Units Plate Sealer Under Ched Terms Of Reference (as Of 24 February 2021) Attached As Annex I-b Equipment Please Specify The Brand And Model Number Being Offered: Minicentrifuge Plate Sealer Requirement/s If Awarded The Contract: 3) Bidder Has No Overdue Deliveries Or Unperformed Services Intended For Pitc And Ched. 4) Delivery/installation Period: Within Sixty (60) Calendar Days From Receipt Of Notice To Proceed. I/we, The Undersigned Manufacturer / Supplier, Having Examined The Technical Documents For This Project Hereby Offer To (supply / Deliver / Perform) The Herein Described Items. I/we Undertake, If Our Proposal Is Accepted, To Deliver The Items In Accordance With The Terms And Conditions Contained In The Request For Quotation. Until A Formal Contract Is Prepared And Signed, This Proposal Is Binding On Us. ____________________________________________ Name Of Company (in Print) ____________________________________________ Signature Of Company Authorized Representative ________________________________ Name & Designation (in Print) ___________________ Date Please Use This Bid Form. Do Not Retype Or Alter. Annex I Page 2 Of 3 Philippine International Trading Corporation Technical Quotation Form Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari) Ref. No. Gpg-svp-2021-171 Small Value Procurement Philippineinternationaltradingcorporationphilippineinternationaltradingcorporationphilippineinternationaltradingcorporation Instructions To The Supplier: Indicate “comply” If Supplier’s Statement Of Compliance Meets The Technical Specifications As Indicated. Do Not Leave Any Blank. A “yes Or No” Entry Will Not Be Accepted. Failure To Comply Will Result In The Rejection Of The Supplier’s Proposal. Line No. Technical Requirements Supplier’s Statement Of Compliance Requirement/s If Awarded The Contract: 5) Delivery Site: Philippine Genome Center, Up Diliman Q.c 6) Delivery Conditions: • All Deliveries Must Be Done In The Presence Of Inspection Team Consisting Of Ched And Pitc Representatives At The Expense Of The Supplier. • During Delivery, The Supplier Shall Be Responsible In Unloading The Items From The Container/truck To The Designated Delivery Site/s. All Costs Including Delivery And Assembly, Handling And Other Related Expenses Shall Be Borne By The Supplier. In The Absence Of Materials Handling Equipment At The Site, The Supplier Shall Provide The Necessary Equipment Such As But Not Limited To: Forklifts, Hand Pallet Truck, Etc. At The Expense Of The Supplier. I/we, The Undersigned Manufacturer / Supplier, Having Examined The Technical Documents For This Project Hereby Offer To (supply / Deliver / Perform) The Herein Described Items. I/we Undertake, If Our Proposal Is Accepted, To Deliver The Items In Accordance With The Terms And Conditions Contained In The Request For Quotation. Until A Formal Contract Is Prepared And Signed, This Proposal Is Binding On Us. ____________________________________________ Name Of Company (in Print) ____________________________________________ Signature Of Company Authorized Representative ________________________________ Name & Designation (in Print) ___________________ Date Please Use This Bid Form. Do Not Retype Or Alter. Annex I Page 3 Of 3 Philippine International Trading Corporation Technical Quotation Form Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari) Ref. No. Gpg-svp-2021-171 Small Value Procurement Philippineinternationaltradingcorporationphilippineinternationaltradingcorporationphilippineinternationaltradingcorporation Instructions To The Supplier: Indicate “comply” If Supplier’s Statement Of Compliance Meets The Technical Specifications As Indicated. Do Not Leave Any Blank. A “yes Or No” Entry Will Not Be Accepted. Failure To Comply Will Result In The Rejection Of The Supplier’s Proposal. Line No. Technical Requirements Supplier’s Statement Of Compliance 7) Warranty Period: Repair Of Possible Malfunction/s And Attentive Technical Support Within The One (1) Year Warranty Period 8) Manuals: Soft Or Hard Copy Of User Manual Guide 9) Acceptance: The Items Shall Be Subjected To Visual Inspection And Functional Testing 10) Payment Term Is Within 15 Calendar Days After Complete Delivery, Final Acceptance Of The Items And Submission Of Required Documents. 11) As One Of Documentary Requirements For Payment (as Applicable), Submit Certified True Copies Of Pertinent Tax Receipts And Duties Paid On The Imported Parts/equipment Pursuant To Coa Memo No. 90-684 Dated Dec. 5, 1990/administrative Order No. 200 Dated November 20, 1990. For Locally Purchased Materials, The Bir Registered Sales Invoice Of The Seller Is Acceptable. I/we, The Undersigned Manufacturer / Supplier, Having Examined The Technical Documents For This Project Hereby Offer To (supply / Deliver / Perform) The Herein Described Items. I/we Undertake, If Our Proposal Is Accepted, To Deliver The Items In Accordance With The Terms And Conditions Contained In The Request For Quotation. Until A Formal Contract Is Prepared And Signed, This Proposal Is Binding On Us. ____________________________________________ Name Of Company (in Print) ____________________________________________ Signature Of Company Authorized Representative ________________________________ Name & Designation (in Print) ___________________ Date Annex I-a (page 1 Of 1) Ched Terms Of Reference For Item No. 1: Minicentrifuge Annex I-b (page 1 Of 1) Ched Terms Of Reference For Item No. 2: Plate Sealer Omnibus Sworn Statement (revised1) _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; Pursuant To Gppb Resolution No. 16-2020 Dated 16 September 2020 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ____________day Of ______________at _________________, Philippines, By The Affiant/s Himself/herself/themselves Whom I Was Able To Personally Identify Through His/her/their [insert Type Of Valid Government Identification Card Used], Which He/she/they Has/have Presented To Me. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission Notary Public For _____ Until ________ Roll Of Attorneys No. ______________ Ptr No. ____[date Issued], [place Of Issue] Ibp No. _____[date Issued], [place Of Issue] Doc No. _______ Page No. ______ Book No. ______ Series Of ______ Please Use This Bid Form. Do Not Retype Or Alter. Annex Ii Philippine International Trading Corporation Financial Quotation Form Supply, Delivery And Testing Of One Lot Consisting Of Two (2) Units Minicentrifuge And Two (2) Units Plate Sealer For The Commission On Higher Education – Philippines-california Advanced Research Institutes (ched - Pcari) Ref. No. Gpg-svp-2021-171 Small Value Procurement Price Must Be Inclusive Of Vat Philippineinternationaltradingcorporationphilippineinternationaltradingcorporationphilippineinternationaltradingcorporation Note: Supplier’s Price Proposal / Quotation Must Not Exceed The Abc / Ceiling Price Per Item. The Supplier Shall Shoulder All Transportation Costs And Bears All Risk Until The Goods Have Been Delivered To The Site. Item No. Description Qty Abc (php) Supplier’s Price Proposal (php) Unit Price Total Price Unit Price Total Price One (1) Lot Consisting Of The Following: 1 Minicentrifuge 2 Units 25,000.00 50,000.00 2 Plate Sealer 2 Units 90,000.00 180,000.00 Total Abc For The Lot 230,000.00 Total Bid Price Amount In Words: Note: I. Price Must Be Valid For One Hundred Twenty (120) Days Upon Submission Of Quotation; Ii. The Supplier Shall Shoulder All Transportation Costs And Bears All Risk Until The Goods Have Been Delivered To The Site. If Delivery Is Outside Metro Manila, All Expenses (airfare, Hotel Accommodation, Per Diem, Etc.) Relative To Delivery Shall Be Borne By The Supplier. Iii. Payment To Supplier Of The Contract Price, Net Of Applicable Withholding Tax Shall Be Made Within Fifteen (15) Days After Full Delivery, And Submission Of The Required Documents As Follows: 1. Original And Duplicate Bir Vat Registered Supplier's Invoice Issued Under The Name Of The Ched Indicating Ched Tin: 004-720-854-000. Entries Must Be Typewritten Or Computer Printed And Must Be Duly Acknowledged And Received By Ched’s Authorized Representative; 2. Original And Duplicate Delivery Receipt Issued Under The Name Of The Ched Duly Acknowledged And Received By Ched's Authorized Representative And Countersigned By Pitc Qait Representative; And 3. Original Joint Certificate Of Acceptance Issued By Authorized Representatives Of Ched And Pitc. Supplier’s Undertaking I/we, The Undersigned Manufacturer / Supplier, Having Examined The Technical Documents For This Project Hereby Offer To (supply / Deliver / Perform) The Herein Described Items. I/we Undertake, If Our Proposal Is Accepted, To Deliver The Items In Accordance With The Terms And Conditions Contained In The Request For Quotation. Until A Formal Contract Is Prepared And Signed, This Proposal Is Binding On Us. ____________________________________________ Name Of Company (in Print) ____________________________________________ Signature Of Company Authorized Representative ________________________________ Name & Designation (in Print) ___________________ Date