Philippine International Trading Corporation Tender

Description Invitation For Negotiation Supply And Delivery Of One (1) Lot Various Brand New Pipettors And Two (2) Units Brand New Microvolume Spectrophotometer With Cuvette Capability For The Research Institute For Tropical Medicine (ritm) Bid Reference No. Gpg-b1-2021- 497 Nego(previous Bid Ref. No. Gpg-b1-2021-116, Gpg-b1-2021-428 Rebid) 1. The Philippine International Trading Corporation (pitc) And Research Institute For Tropical Medicine (ritm), Through The Pitc Ar# 0002677 Dated 27 December 2017 Intend To Apply The Sum Of The Following Being The Approved Budget For The Contract (abc) To Payments Under The Contracts For The Corresponding Lot/item. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. Lot No. Description Qty. Unit Price (p) Total Abc (p) (vat Inclusive) Cost / Price Of Bid Documents (cash Payment Or Cash Deposit) (₱) 1 One (1) Lot Various Brand New Pipettors Consisting Of The Following: 3,900.00 1 Pipettor, Single Channel Mechanical 107 Units 20,000.00 2,140,000.00 2 Pipettor, Multichannel Mechanical 21 Units 25,000.00 525,000.00 3 Pipettor, Multichannel Electronic 14 Units 93,000.00 1,302,000.00 Total Abc For The Lot: 3,967,000.00 2 Microvolume Spectrophotometer With Cuvette Capability 2 Units 1,000,000.00 2,000,000.00 2,000.00 * Bidders May Bid For One Or Both Lots, Provided That Each Item Is Supplied In Full, And Must Come From One Manufacturer Only. 2. Financial Proposal Received In Excess Of The Abc Shall Be Automatically Rejected. The Bids And Awards Committee Have The Option To Negotiate On The Financial Proposal Received That Is Within The Abc. 3. The Philippine International Trading Corporation (pitc) And Research Institute For Tropical Medicine (ritm) Now Invite Proposals From Authorized Dealers, Distributors Or Resellers For The Above Procurement Project (hereafter Referred To As Goods). Delivery Of The Goods Is Required As Follows: Delivery Period: Within Sixty (60) Calendar Days Upon Receipt Of Notice To Proceed (ntp) Delivery Place: Materials Management Department (mmd) Delivery Area, Research Institute Of Tropical Medicine, 9002 Research Drive, Filinvest Corporate City, Alabang, Muntinlupa City Delivery Schedule: Tuesday, Wednesday & Thursday At (9am To 4pm Only) 4. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Contract To Be Bid Amounting To At Least Fifty Percent (50%) Of The Abc Of The Item Being Bid For. The Description Of An Eligible Bidder Is Contained In The Negotiation Documents, Particularly, In Section Ii (instructions To Bidders). “similar Contract” Shall Mean “laboratory Equipment” 5. Negotiation Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 6. Negotiation Is Restricted To Filipino Citizens / Sole Proprietorships, Partnerships, Or Organization With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizen Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizen, Pursuant To Ra No. 5183. 7. Prospective Bidders May Obtain Further Information From Philippine International Trading Corporation And Inspect The Bidding Documents At The Address Given Below From Monday To Friday Between 9:00am To 2:00pm. Chair Bids And Awards Committee I Philippine International Trading Corporation Email: Chairbac1@pitc1973.onmicrosoft.com Note: Maximum Size Of Email With Attachment Of Six (6) Mb Only 8. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting 28 October 2021 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In A Non-refundable Amount. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Electronic Means (bac1secretariat@pitc1973.onmicrosoft.com). Note: We Encourage Prospective Bidders To Secure Copy Of Bidding Documents Through Pitc’s Website And Pay For The Cost Of Bidding Documents Via Cash Deposit As Provided In The Invitation To Bid. This Is Our Own Way Of Contributing To The Prevention Of Surge In Covid-19 Cases Due To Delta Variant. However, If Prospective Bidder Would Like To Secure The Printed Copy Of Bidding Documents, The Prospective Bidder May Set An Appointment With The Pitc Bac Secretariat By Email To Chairbac1@pitc1973.onmicrosoft.com A Day Before The Planned Visit And Present The Proof Of Payment. It May Be Also Downloaded Free Of Charge From The Website Of The Philgeps And The Pitc Website (https://pitc.gov.ph/index.php/bid-announcements). However, Only Those Who Have Paid The Cost Of Bidding Documents At Least One (1) Day Before The Submission Of Their Bids Will Be Allowed To Bid. Bidders May Pay For The Cost Of Bidding Documents Via Cash Deposit. Interested Bidders May Send A Request Letter For Bank Details To The Bac Secretariat C/o Ma. Theresa Elima At Myette.elima@pitc1973.onmicrosoft.com. Thereafter, Proof Of Payment Must Be Emailed Back To The Bac Secretariat. However, Bidders Who Previously Bought Bidding Documents For Bid Reference No. Gpg-b1-2021-116 And Gpg-b1-2021-428 Rebid May Acquire The Bidding Documents Free Of Charge Upon Presentation Of Official Receipt. 9. The Philippine International Trading Corporation Will Hold A Pre-bid Conference On 04 November 2021, Thursday, 5:00pm Through Video Conferencing Or Webcasting Via Zoom, Which Shall Be Open To Prospective Bidders. Bidders Are Encouraged To Send Their Authorized Technical Representatives Or Personnel Who Are Familiar With The Bid Requirements And Who Will Prepare The Documents For The Bidder. 10. Submission Of Proposals: Manual Submission: Bids Must Be Duly Received By The Bac Secretariat On Or Before 19 November 2021, Friday, 10:00am At The Office Address Indicated Below. Late Bids Shall Not Be Accepted. Philippine International Trading Corporation 3/f, Ndc Building, 116 Tordesillas St. Salcedo Village, 1227 Makati City Or Electronic Submission: Electronic Submission Should Be Emailed At Bac1secretariat@pitc1973.onmicrosoft.com And Must Be Received By Pitc An Hour Before 19 November 2021, Friday, 10:00am For The Submission And Opening Of Bids. Pitc Will Acknowledge Receipt By Replying To Your Email And Will Indicate The Time And Date Of Receipt Of Your Bid Submission. Please Refer To Section X. Procedures On Manual And Electronic Submission And Opening Of Sealed Proposals Of The Bidding Documents. 11. Opening Of Proposals Shall Be On 19 November 2021, Friday, 10:00am At The Given Address Below: Philippine International Trading Corporation 5/f, Ndc Building, 116 Tordesillas St. Salcedo Village, 1227 Makati City In Line With The Precautionary Health Measures Being Adopted By The Agency, Interested Bidders May Join The Pre-nego Conference And Submission Of Proposals/offers Via Video Conference (zoom) And Advised To Send Their Request For Zoom Link Password To The Bac1secretariat@pitc1973.onmicrosoft.com With The Following Information Together With Proof Of Identity Of The Attendee A Day Before The Scheduled Conference. 1. Name Of Project 2. Bid Reference No. 3. Activity 4. Company Name 5. Address 6. Name Of Representative [maximum Of Two (2)] 7. Contact Nos. 8. E-mail Address (to Which All Communications From The Bids And Awards Committee Shall Be Sent) 9. Scanned Or Photo Of Proof Of Identity (please Attach Any Government Issued Id E.g. Passport, Driver’s License, Etc) Only Two (2) Pre-registered Representatives/personnel/s Per Company Shall Be Allowed To Attend The Pre-bid Conference And Bid Opening During Zoom Meeting. 12. The Negotiation Shall Be Conducted Into Two Phases: Phase I The Bac Shall Open The Technical Component Envelope Of Invited Suppliers In Public To Determine Each Supplier’s Compliance With Legal And Financial Documents. For This Purpose, Pitc Bac Shall Check The Submitted Documents Of Each Supplier Against A Checklist Of Required Documents To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion. If A Supplier Submits The Required Document, It Shall Be Rated “passed” For That Particular Requirement. In This Regard, Proposals That Fail To Include Any Requirement Or Are Incomplete Or Patently Insufficient Shall Be Considered “failed”. Otherwise, The Pitc Bac Shall Rate The Said Technical Component Envelope As “passed”. Immediately After Determining Compliance With The Legal And Financial Requirements, The Pitc Bac Shall Forthwith Open The Financial Component Envelope Of Each Remaining Eligible Supplier Whose Technical Component Envelope Was Rated “passed”. The Financial Component Envelope Of Each Complying Supplier Shall Be Opened. In Case One Or More Of The Requirements In The Second Envelope Of A Particular Proposal Is Missing, Incomplete Or Patently Insufficient, And/or If The Submitted Total Proposal Price Exceeds The Abc, The Bac Shall Rate The Proposal Concerned As “failed”. Phase Ii Following Completion Of The First Phase, Pitc Bac Shall Subject The Documents Submitted To Bid Evaluation And Have The Option To Negotiate On The Financial Proposals Received, And Accept Or Reject Any Offers Received Without Liability On The Part Of The Committee. Pitc Bac Shall Negotiate First With Supplier With The Lowest Financial Offer For Their Best And Final Offer. 13. The Philippine International Trading Corporation Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information/clarification, Please Refer To: Bac Chair Bids And Awards Committee I Philippine International Trading Corporation 5/f, Ndc Building, 116 Tordesillas St. Salcedo Village, 1227 Makati City E-mail Address: Chairbac1@pitc1973.onmicrosoft.com Note: Maximum Size Of Email With Attachment Is Six (6) Mb Only. However, Any Queries Relative To The Contents Of The Negotiation Documents And The Project Requirements Can Only Be Made By The Bidders’ Not Later Than Ten (10) Calendar Days Prior To The Submission And Opening Of Proposals. 15. You May Visit The Following Websites: Www.pitc.gov.ph (sgd)atty. Mark Brian A. Dela Curz Chairperson Bids And Awards Committee I 28 October 2021