Philippine International Convention Center Tender

Description Request For Quotation Date: January 30, 2025 Rfq No. 2025-mc-77 _____________________________ _____________________________ _____________________________ _____________________________ (company Name & Address) Sir/madam: The Philippine International Convention Center, Inc. (picci), Through Its Bids And Awards Committee, Intends To Procure One (1)-year Subscription Of Various Newspapers, With An Approved Budget For Contract (abc) Of Seventy-seven Thousand Three Hundred Forty Pesos (₱77,340.00), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of February 7, 2025. A Copy Of The Following Shall Be Submitted Along With Your Quotation/offer: A. 2025 Mayor’s/business Permit; In Case The Mayor’s Permit Is Pending Renewal, Attach Proof Of Renewal I.e. Or/sales Invoice; B. Bir Registration Certificate; C. Philgeps Registration Number; D. Omnibus Sworn Statement; And E. Copy Of The Terms Of Reference Duly Signed On All Pages Open Quotations May Be Submitted Manually Or Through Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Ms. Carreen M. Mangaya At Telephone No. (02) 8789-4761 Or Email Address At Cmmangaya@picc.gov.ph Kristine Angelica E. Agujo Head, Bac Secretariat/ Procurement Unit Rfq No. 2025-mc-77 Terms Of Reference I. Project Title: One (1)-year Subscription Of Various Newspapers Ii. Approved Budget For Contract (abc): Seventy-seven Thousand Three Hundred Forty Pesos (₱ 77,340.00), Vat Inclusive. Iii. Specifications: Quantity Particulars 264 Pieces Philippine Star (office Of The Gen. Manager) 264 Pieces Business Mirror (office Of The Corporate Secretary) 264 Pieces Philippine Daily Inquirer (office Of The Deputy Gen. Manager) 365 Pieces Philippine Star (security Office) 365 Pieces Philippine Daily Inquirer (marketing & Events Management Dept.) 264 Pieces Business World (office Of The Treasurer) 264 Pieces Manila Times (technical Services Department) 264 Pieces Manila Bulletin (administrative Department) 264 Pieces Manila Standard (office Of The Comptroller) Iv. Schedule Of Requirement: • Delivery Of Newspapers For Memd And Security Office Is Mondays To Sundays. • Delivery Of Newspapers For Other Department/offices Is Mondays To Fridays Only Except Holidays. V. Terms Of Payment: Full Payment Subject To The Completion Of Notice Of Award, Purchase Order And Notice To Proceed. Acceptability: The Monthly Newspapers To Be Delivered To Picci Shall Be In Accordance With The Approved Picci’s Purchase Order Supported By A Monthly Delivery Receipt From The Winning Supplier. Vi. General Conditions Of The Contract: 1. All Prices Quoted Herein Are Valid, Binding And Effective At Least One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. Awardee Shall Be Responsible For The Source(s) Of Supplies And Make Deliveries In Accordance With The Schedule And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. Awardee Shall Pick Up Po Issued In His/her Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Po Remain Unclaimed, The Said Po Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Required Product/s Within The Time Called For In The Same Order, Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His/her Delivery. 5. All Deliveries By The Suppliers Shall Be Subject To Inspection And Acceptance By The Picci. 6. Rejected Deliveries Shall Be Construed As Non-delivery Of Product(s)/item(s) So Ordered And Shall Be Subject To Liquidated Damages. 7. Supplier Shall Guarantee That All Deliveries Shall Be Free From Defects. Any Defective Item(s)/product(s), Therefore Which May Be Discovered By The Picci Within Three (3) Months After Acceptance Of The Same, Shall Be Replaced By The Supplier With Seven (7) Calendar Days Upon Receipt Of A Written Notice To That Effect. 8. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of The Product(s)/goods Purchased Shall Be Deducted For Each Day Of Delay In The Delivery Of The Product(s)/goods Ordered. 9. All Duties, Excise And Other Taxes And Revenue Charges, If Any, Shall Be For The Supplier’s Account. 10. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.