Philippine Information Agency Tender

Description Rfq No. 25-02-012 Request For Quotation Procurement Project Title : Supply And Delivery Of Various Office Supplies • Lot- 1 Office Supplies And Materials • Lot 2 Data File Box • Lot 3 Toners And Cartridges • Lot 4 Ink Cartridges • Lot 5 Photocopying Toner Cartridge Approved Budget For The Contract (abc): Lot 1 Php 445,206.16 Lot 2 Php 317,600.00 Lot 3 Php 313,850.00 Lot 4 Php 23,800.00 Lot 5 Php 69,900.00 Purchase Request No.: 25-02-012 End-user : Admin Delivery Period: 30 Days Upon Receipt Of Purchase Order (po) Source Of Funds: Gaa Deadline For Submission Of Bids: 14 March 2025 5:00pm Date : 8 March 2025 The Philippine Information Agency (pia), Through Its Procurement Section – Administrative Division, Intends To Procure The Item/s Indicated In This Request For Quotation (rfq) In Accordance With Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Interested Bidders Are Hereby Invited To Submit A Quotation/proposal, Signed By Their Duly Authorized Representative, On Or Before The Deadline Indicated Above, Subject To The Terms And Conditions Provided In This Rfq. Quotations May Be Submitted Physically Or Via Email Through The Contact Information Below: Procurement Section/bids And Awards Committee Secretariat Philippine Information Agency 2nd Flr Pia Bldg. Visayas Avenue Diliman Quezon City Email: Teddy.santos@pia.gov.ph Tel No. 8920-43-38 Mobile No. 0938-945-6834 1. Suppliers Are Required To Submit The Following Prior To Notification Of Award: A. Valid & Current Mayor’s/business Permit For 2025; B. Valid & Current Philgeps Registration Certificate/number; C. Income Tax Return (for Abcs Above P500k) D. Omnibus Sworn Statement (for Abcs Above P50k); E. Bids Should Be Valid For A Period Of 60 Days. We Highly Encourage Interested Suppliers To Use The Quotation Form Provided To Minimize Errors Or Omissions Of The Required Mandatory Provisions. Should The Quotation Form Be Reproduced/retyped, Please Ensure That All Mandatory Requirements/provisions Are Included. Missing Requirements/provisions And Non-submission Of The Terms And Conditions Shall Render The Submission Ineligible Or Disqualified. Atty. Allan Vincent B. Lorenzo Bac- Chairperson Annex “a” Terms And Conditions: 1. Bidders Shall Provide The Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Countersigned By Any Of Your Duly Authorized Representative/s. 3. Price Quotation/s Must Be Valid For A Period Of Sixty (60) Calendar Days From The Deadline Of Submission. 4. Price Quotation/s, Should Be In Philippine Peso, And Shall Include All Taxes, Duties, And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Is Automatically Rejected. 6. Non-compliance With Any Of The Minimum Mandatory Requirements Will Render Your Quotation Disqualified. 7. Bidders Must State Their Compliance In The “statement Of Compliance” Against Each Of The Individual Specifications Parameters In The Item Description Or Attachments, If Any. 8. In Case Of Tie Of Bids Among Suppliers That Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Pia-bac Shall Adopt And Employ The “draw Lots” Procedure As The Tie-breaking Method To Determine The Single Winning Supplier In Accordance With Gppb Circular 06-2005. 9. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 10. Item/s Delivered Shall Be Inspected And/or Tested On The Scheduled Date And Time Of The Pia. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm Compliance With The Technical Specifications. 11. Payment Shall Be Made Through Land Bank’s Lddap-ada/bank Transfer Facility, Within Thirty (30) Days After Receipt Of Billing And Issuance Of Inspection And Acceptance Report From The End-user. In Case Of Accounts Maintained In Other Banks, Bank Transfer Fees Shall Be Charged Against The Creditor’s Account. 12. Issuance Of Sales Invoice Within Seven (7) Banking Days After Notification Of Payment/crediting Of Payment Shall Be Observed. 13. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Pia May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Applicable To It. 14. The Procuring Entity May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. 15. The Pia Reserves The Right To Accept Or Reject Any Or All Quotations/bids, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Offer That Is Most Advantageous To The Government. 16. The Rfq, Purchase Order (po), And Other Related Documents For The Above-stated Procurement Projects Shall Be Deemed To Form Part Of The Contract. Suppliers Quotation After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Unit Description Qty Unit Cost Total Amount Lot 1 Gallon Alcohol, Ethyl, 1 Gallon 1 Pack Battery, Dry Cell, Size Aa (2 Pcs. Per Pack) 244 Pack Battery, Dry Cell, Size Aaa (2 Pcs. Per Pack) 122 Can Air Freshener, Aerosol, 280ml/150g Min 98 Can Disinfectant Spray, Aerosol, 400g Min 62 Pc Wastebasket 5 Unit External Hard Drive, 1tb Portable Storage With Password Protection 14 Pc Flash Drive 16gb, Usb Version 3.0 Plug And Play 40 Pc Flash Drive 32gb, Usb Version 3.0 Plug And Play 22 Pc Flash Drive 64gb, Usb Version 3.0 Plug And Play 10 Pc Flash Drive 128gb, Usb Version 3.0 Plug And Play 2 Bottle Glue, All-purpose, 100g Min 34 Roll Tape, Masking, 24mm 75 Roll Tape, Masking, 48 Mm 86 Roll Tape, Packaging, 48 Mm 32 Roll Tape, Transparent, 24mm 66 Pc Ruler, Plastic, 12" 24 Pc Eraser, Felt, For Blackboard/whiteboard 16 Box Fastener, Metal, Non-sharp Edges 59 Box Fastener, Plastic 17 Set File Tab Divider, Bristol Board, A4 (5 Colors Per Set) 170 Set File Tab Divider, Bristol Board, Legal (5 Colors Per Set) 420 Pc Marker, Permanent, Black 74 Pc Marker, Permanent, Blue 33 Pc Marker, Whiteboard, Black 100 Pc Marker, Whiteboard, Blue 91 Pc Marker, Whiteboard, Red 30 Pc Puncher, Paper, Heavy Duty, With Two Hole Guide 12 Box Rubber Band No. 18 7 Pc Stamp Pad, Felt 5 Pc Stapler, Standard Type, Load Cap: 200 Staples Min 33 Pc Staple Remover, Plier-type, Metal 44 Pad Notepad, Stick-on, 50mm X 76mm 106 Pad Notepad, Stick-on, 76mm X 100mm 92 Pad Notepad, Stick-on, 76mm X 76mm 105 Ream Paper, Multipurpose, 70 Gsm A4 (210mmx297mm) 260 Ream Paper, Multipurpose, 70 Gsm Legal (216mmx330mm) 200 Can Insecticide, Aerosol, Water Based, Quick/fast/instant Kill 600ml Min. 38 Pack Sticker Paper, Matte 59 Roll Double Sided Tape, 12mmx10m 10 Pack Photo Paper, Glossy, A4 41 Pc Glue Stick, All Purpose, 20g Min (paste) 4 Pc Ballpen, Blue 337 Pc Ballpen, Black 59 Pc Sign Pen, Fine Tip, Blue 462 Pc Sign Pen, Fine Tip, Black 113 Pc Certificate Holder, Blue, 8.5x11 15 Pc Certificate Holder, Blue, A4 50 Pad Sign Here Sticker, Size: 25 X 43 Mm; Color: Yellow 96 Pack Indicator Sticky Flag, Arrow Head, 125 Sheets Per Pack, Neon Color 5 Pc Permanent Twin Marker (extra Fine And Fine) 5 Ream Copy Paper, Letter Size, 80 Gsm 46 Ream Copy Paper, Long, Green, 80gsm 10 Pc Brother 18mm Labeler Tape Cassette-brother Tze-241 Labeler Tape, 18mm, Black On White 4 Pack Board Specialty Paper For Certificates, 8.5x11, 160-170 Gsm, White Or Ivory 24 Pack Board Certificate Paper, A4, 220 Gsm 40 Lot 2 Pc Data File Box, With Cover, Blue, 5 1/2 X 15 X 16" 40 Pc Data File Box, With Cover, Blue, Square-type 100 Pc Data Folder, Taglia Lock On Top, Maroon (long) 458 Pc Data Folder, Taglia Lock On Top, Red With Pia And Coa Logo (long) 512 Pc Data Folder, Taglia Lock On Top, Blue (long) 200 Pc Data Folder, Taglia Lock On Side, Blue (long) 10 Lot 3 Cart Ink Cartridge, Canon Pg-810, Black 2 Cart Ink Cartridge, Epson C13t664100 (t6641), Black 2 Cart Ink Cartridge, Hp Cz107aa (hp678), Black 2 Cart Ink Cartridge, Hp Cz108aa (hp678), Tri-color 5 Cart Ink Cartridge, Hp F6v26aa (hp680), Tri-color 34 Cart Ink Cartridge, Hp F6v27aa (hp680), Black 38 Cart Ink Cartridge, Hp L0s63aa (hp955xl), Cyan Original 1 Cart Ink Cartridge, Hp L0s66aa (hp955xl), Magenta 1 Cart Ink Cartridge, Hp L0s69aa (hp955xl), Yellow 1 Cart Toner Cartridge, Hp Ce505a, Black 7 Cart Toner Cartridge, Hp Cf411a (hp410a), Cyan 1 Cart Toner Cartridge, Hp Cf412a (hp410a), Yellow 1 Cart Toner, Canon Lbp 6000, Cartridge 325 1 Bottle Ink Cart, Epson 003, Black 88 Bottle Ink Cart, Epson 003, Yellow 43 Bottle Ink Cart, Epson 003, Cyan 45 Bottle Ink Cart, Epson 003, Magenta 44 Drum Hp Ce314a (126a), Imaging Drum 2 Cart Toner Cart, Hp Cf210a (131a), Black 5 Cart Toner Cart, Hp Cf211a (131a), Cyan 3 Cart Toner Cart, Hp Cf212a, (131a) Yellow 3 Cart Toner Cart, Hp Cf213a (131a) Magenta 3 Cart Toner Cart, Samsung Mltd111s 4 Bottle Epson Ink 008 Black, Ink Color: Black 3 Bottle Epson Ink 008, Ink Color: Cyan 3 Bottle Epson Ink 008: Magenta 3 Bottle Epson Ink 008, Ink Color: Yellow 3 Cart Hp Toner Cartridge 335x 1 Lot 4 Cart Ink Cartridge, Hp C9351aa (hp21), Black 2 Cart Ink Cartridge, Hp C9352aa (hp22), Tri-color 5 Cart Ink Cartridge, Hp Cn692aa (hp704), Black 1 Cart Ink Cartridge, Hp Cn693aa (hp704), Tri-color 9 Cart Hp Cc660a Black (702) 4 Lot 5 Cart Toner Cart, Sharp Mx-237ft (copier Model: Sharp Ar-6026n, 6031n, 6062n, 6023n) 7 Cart Toner Cart Sharp Mx-312ft (copier Model: Sharp Ar-5731, Mx-m260n) 2 Note: For The Procurement Of Inks Supplier Must Provide Documention Of Authorized Distributorship Or Certification Delivery Period: 30 Days Approved Budget For The Contract (abc): Lot 1 Php 445,206.16 Lot 2 Php 317,600.00 Lot 3 Php 313,850.00 Lot 4 Php 23,800.00 Lot 5 Php 69,900.00 Grand Total Amount In Words : ______________ _________________________________ In Figures : Php ________________ After Having Carefully Read, Understood, And Accepted The Conditions Specified In The Request For Quotation, Technical Specification, And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. Company Name: Company Address : Submitted By : (authorized Representative) ________________________ Signature Over Printed Name Designation Telephone No / Mobile No Email Address : Date Submitted : Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” In Each Of The Individual Specification Parameters: Project Title : Procurement For Office Supplies (lot 1-5) Qty Unit Description Remarks (brand Name/ Model, Etc.) Statement Of Compliance Lot 1 1 Gallon Alcohol, Ethyl, 1 Gallon 244 Pack Battery, Dry Cell, Size Aa (2 Pcs. Per Pack) 122 Pack Battery, Dry Cell, Size Aaa (2 Pcs. Per Pack) 98 Can Air Freshener, Aerosol, 280ml/150g Min 62 Can Disinfectant Spray, Aerosol, 400g Min 5 Pc Wastebasket 14 Unit External Hard Drive, 1tb Portable Storage With Password Protection 40 Pc Flash Drive 16gb, Usb Version 3.0 Plug And Play 22 Pc Flash Drive 32gb, Usb Version 3.0 Plug And Play 10 Pc Flash Drive 64gb, Usb Version 3.0 Plug And Play 2 Pc Flash Drive 128gb, Usb Version 3.0 Plug And Play 34 Bottle Glue, All-purpose, 100g Min 75 Roll Tape, Masking, 24mm 86 Roll Tape, Masking, 48 Mm 32 Roll Tape, Packaging, 48 Mm 66 Roll Tape, Transparent, 24mm 24 Pc Ruler, Plastic, 12" 16 Pc Eraser, Felt, For Blackboard/whiteboard 59 Box Fastener, Metal, Non-sharp Edges 17 Box Fastener, Plastic 170 Set File Tab Divider, Bristol Board, A4 (5 Colors Per Set) 420 Set File Tab Divider, Bristol Board, Legal (5 Colors Per Set) 74 Pc Marker, Permanent, Black 33 Pc Marker, Permanent, Blue 100 Pc Marker, Whiteboard, Black 91 Pc Marker, Whiteboard, Blue 30 Pc Marker, Whiteboard, Red 12 Pc Puncher, Paper, Heavy Duty, With Two Hole Guide 7 Box Rubber Band No. 18 5 Pc Stamp Pad, Felt 33 Pc Stapler, Standard Type, Load Cap: 200 Staples Min 44 Pc Staple Remover, Plier-type, Metal 106 Pad Notepad, Stick-on, 50mm X 76mm 92 Pad Notepad, Stick-on, 76mm X 100mm 105 Pad Notepad, Stick-on, 76mm X 76mm 260 Ream Paper, Multipurpose, 70 Gsm A4 (210mmx297mm) 200 Ream Paper, Multipurpose, 70 Gsm Legal (216mmx330mm) 38 Can Insecticide, Aerosol, Water Based, Quick/fast/instant Kill 600ml Min. 59 Pack Sticker Paper, Matte 10 Roll Double Sided Tape, 12mmx10m 41 Pack Photo Paper, Glossy, A4 4 Pc Glue Stick, All Purpose, 20g Min (paste) 337 Pc Ballpen, Blue 59 Pc Ballpen, Black 462 Pc Sign Pen, Fine Tip, Blue 113 Pc Sign Pen, Fine Tip, Black 15 Pc Certificate Holder, Blue, 8.5x11 50 Pc Certificate Holder, Blue, A4 96 Pad Sign Here Sticker, Size: 25 X 43 Mm; Color: Yellow 5 Pack Indicator Sticky Flag, Arrow Head, 125 Sheets Per Pack, Neon Color 5 Pc Permanent Twin Marker (extra Fine And Fine) 46 Ream Copy Paper, Letter Size, 80 Gsm 10 Ream Copy Paper, Long, Green, 80gsm 4 Pc Brother 18mm Labeler Tape Cassette-brother Tze-241 Labeler Tape, 18mm, Black On White 24 Pack Board Specialty Paper For Certificates, 8.5x11, 160-170 Gsm, White Or Ivory 40 Pack Board Certificate Paper, A4, 220 Gsm Lot 2 40 Pc Data File Box, With Cover, Blue, 5 1/2 X 15 X 16" 100 Pc Data File Box, With Cover, Blue, Square-type 458 Pc Data Folder, Taglia Lock On Top, Maroon (long) 512 Pc Data Folder, Taglia Lock On Top, Red With Pia And Coa Logo (long) 200 Pc Data Folder, Taglia Lock On Top, Blue (long) 10 Pc Data Folder, Taglia Lock On Side, Blue (long) Lot 3 2 Cart Ink Cartridge, Canon Pg-810, Black 2 Cart Ink Cartridge, Epson C13t664100 (t6641), Black 2 Cart Ink Cartridge, Hp Cz107aa (hp678), Black 5 Cart Ink Cartridge, Hp Cz108aa (hp678), Tri-color 34 Cart Ink Cartridge, Hp F6v26aa (hp680), Tri-color 38 Cart Ink Cartridge, Hp F6v27aa (hp680), Black 1 Cart Ink Cartridge, Hp L0s63aa (hp955xl), Cyan Original 1 Cart Ink Cartridge, Hp L0s66aa (hp955xl), Magenta 1 Cart Ink Cartridge, Hp L0s69aa (hp955xl), Yellow 7 Cart Toner Cartridge, Hp Ce505a, Black 1 Cart Toner Cartridge, Hp Cf411a (hp410a), Cyan 1 Cart Toner Cartridge, Hp Cf412a (hp410a), Yellow 1 Cart Toner, Canon Lbp 6000, Cartridge 325 88 Bottle Ink Cart, Epson 003, Black 43 Bottle Ink Cart, Epson 003, Yellow 45 Bottle Ink Cart, Epson 003, Cyan 44 Bottle Ink Cart, Epson 003, Magenta 2 Drum Hp Ce314a (126a), Imaging Drum 5 Cart Toner Cart, Hp Cf210a (131a), Black 3 Cart Toner Cart, Hp Cf211a (131a), Cyan 3 Cart Toner Cart, Hp Cf212a, (131a) Yellow 3 Cart Toner Cart, Hp Cf213a (131a) Magenta 4 Cart Toner Cart, Samsung Mltd111s 3 Bottle Epson Ink 008 Black, Ink Color: Black 3 Bottle Epson Ink 008, Ink Color: Cyan 3 Bottle Epson Ink 008, Ink Color: Magenta 3 Bottle Epson Ink 008, Ink Color: Yellow 1 Cart Hp Toner Cartridge 335x Lot 4 2 Cart Ink Cartridge, Hp C9351aa (hp21), Black 5 Cart Ink Cartridge, Hp C9352aa (hp22), Tri-color 1 Cart Ink Cartridge, Hp Cn692aa (hp704), Black 9 Cart Ink Cartridge, Hp Cn693aa (hp704), Tri-color 4 Cart Hp Cc660a Black (702) Lot 5 7 Cart Toner Cart, Sharp Mx-237ft (copier Model: Sharp Ar-6026n, 6031n, 6062n, 6023n) 2 Cart Toner Cart, Sharp Mx-312ft (copier Model: Sharp Ar-5731,mx-m260n) Note: For The Procurement Of Inks Supplier Must Provide Documention Of Authorized Distributorship Or Certification Delivery Period: Delivery Period : 30 Days Upon Receipt Of Purchase Order (po) Price Validity : Sixty (60) Calendar Days I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Render Our Bid In Automatic Disqualification. Name Of Company/bidder: Authorized Representative: _____________________________ Signature Over Printed Name Date :