Philippine Information Agency Tender

Description Philippine Information Agency Pia Bldg, Visayas Avenue, Diliman Quezon City Request For Quotation (rfq) The Philippine Information Agency (pia), Through Its Bids And Awards Committee (bac), Hereby Invites All Interested Suppliers To Quote Their Lowest Price On The Items Listed In The Suppliers Quotation Form (annex A) Subject To The General Conditions Stated Herein. Name Of Project: Supply And Delivery Of Seven (7) Lots Of Various Office Supplies For The 1st Semester Of 2024 Approved Budget For The Contract: Php 563,070.51 General Conditions: 1. Bidding Will Be Conducted Through Small Value Procurement Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act. No. 9184, Otherwise Known As The “government Procurement Reform Act.” 2. Suppliers Are Required To Submit The Following Prior To Notification By The Bac Of The Award: A. Valid & Current Mayor’s/business Permit For 2024; B. Valid & Current Philgeps Registration Certificate/number; C. Income Tax Return (for Abcs Above P500k) D. Omnibus Sworn Statement (for Abcs Above P50k); E. Bids Should Be Valid For A Period Of 90 Days. 3. Delivery Period: 30 Days 4. The Total Price Quoted Is Subject To Vat And Other Applicable Taxes And Payable Check; 5. Payment Shall Be Prepared Through Advice To Debit Account Upon Receipt Of The Supplier’s Statement Of Account, Subject To Deduction Of Applicable Taxes. For Further Inquiries, Please Coordinate With Lourdes Ng At Telephone Number 8920-4338. The Quotation May Be Submitted Through E-mail At Lourdes.ng@pia.gov.ph Or Delivered To The Address Below On Or Before 5:00 Pm Of 19 June 2024 (wednesday). Philippine Information Agency - Central Office (pia-co) Administrative Division, Procurement Section/bac Secretariat 2/f Pia Bldg., Visayas Avenue, Diliman, Quezon City The Philippine Information Agency (pia) Reserves The Right To Accept Or Reject Any Or All Quotations/bids, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Offer That Is Most Advantageous To The Government. Atty. Allan Vincent B. Lorenzo Bac - Chairperson Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 1 Various Office Supplies - Abc: Php 187,435.51 1 Alcohol, Ethyl, 500 Ml 143 Bots 2 Sign Pen, Fine Tip, Blue 276 Pcs 3 Battery, Dry Cell, Size Aa 103 Pack 4 Disinfectant Spray, Aerosol, 400g (min) 34 Cans 5 Rags 29 Kilos 6 External Hard Drive, 1tb Portable Storage With Password Protection 16 Units 7 Flash Drive 16gb, Usb Version 3.0, Plug And Play 22 Pcs 8 Staple Wire, Standard 31 Boxes 9 Tape, Masking, 48 Mm 37 Rolls 10 Tape, Transparent, 48mm 3 Rolls 11 Twine, Plastic 6 Rolls 12 Clip, Backfold, 19mm 18 Boxes 13 Clip, Backfold, 25mm 7 Boxes 14 Clip, Backfold, 32mm 2 Boxes 15 Clip, Backfold, 50mm 4 Boxes 16 Correction Tape 176 Pcs 17 File Tab Divider, A4 (5 Pcs. Per Set) 13 Sets 18 Marker, Permanent, Black 13 Pcs 19 Marker, Whiteboard, Black 13 Pcs 20 Marker, Whiteboard, Blue 6 Pcs 21 Marker, Whiteboard, Red 15 Pcs 22 Paper Clip, Vinyl/plastic Coated, 33mm 11 Boxes 23 Puncher, Paper, Heavy Duty, With 2 Hole Guide 11 Pcs 24 Rubber Band No. 18 4 Boxes 25 Stamp Pad, Felt 8 Pcs 26 Notepad, Stick-on, 76mm X 76mm (3”x3”) 14 Pads 27 Paper, Multipurpose A4, 70 Gsm 106 Reams 28 Photo Paper, A4, Glossy, 10s 13 Packs 29 Certificate Holder, Blue, 8.5 X 11 45 Pcs 30 Glue Stick, All Purpose (22g) 8 Pcs 31 Ballpen, Blue 115 Pcs 32 Ballpen, Black 47 Pcs 33 Fastener, Plastic 14 Boxes 34 Sign Here, Sticker 1” 5 Pads 35 Copy Paper, Letter Size, 80 Gsm 29 Reams 36 Copy Paper, Long, Green 6 Reams 37 Tze-221 Tape, Brother’s Label Printer Tape, Laminated 9mm Black On White Tape (8m) 4 Pcs - Nothing Follows - Total Php Lot 1 – Various Office Supplies Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 2 Data File Boxes And Folders - Abc: Php 101,900.00 1 Data File Box, With Cover, Blue, 5 ½ X 15 X 16” 22 Pcs 2 Data File Box, With Cover, Blue, Square-type 35 Pcs 3 Data Folder, Taglia Lock On Top, Red With Pia And Coa Logo 258 Pcs 4 Data Folder, Taglia Lock On Top, Blue 12 Pcs - Nothing Follows - Total Php Lot 2 – Data File Boxes And Folders Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 3 Various Consumables - Abc: Php 174,035.00 1 Ink Cartridge, Hp Cz107aa (hp678), Black 14 Carts 2 Ink Cartridge, Hp F6v26aa (hp680), Tri-color 8 Carts 3 Ink Cartridge, Hp F6v27aa (hp680), Black 8 Carts 4 Ink Cartridge, Hp L0s63aa (hp955xl), Cyan Original 1 Cart 5 Ink Cartridge, Hp L0s66aa (hp955xl), Magenta 2 Carts 6 Ink Cartridge, Hp L0s69aa (hp955xl), Yellow 1 Cart 7 Ink Cartridge, Hp L0s72aa (hp955xl), Black Original 6 Carts 8 Toner Cartridge, Hp Ce285a (hp85a), Black 10 Carts 9 Ink Cart, Canon 790, Black 2 Carts 10 Canon Gi-70 Black 1 Cart 11 Canon Gi-70 Cyan 1 Cart 12 Canon Gi-70 Magenta 2 Carts 13 Canon Gi-70 Yellow 1 Cart 14 Toner, Canon Lbp 6000, Cartridge 325 1 Cart 15 Ink Cart, Epson 003, Black 70 Carts 16 Ink Cart, Epson 003, Yellow 18 Carts 17 Ink Cart, Epson 003, Cyan 20 Carts 18 Ink Cart, Epson 003, Magenta 20 Carts 19 Toner Cart, Hp Cf210a (131a), Black 4 Carts 20 Toner Cart, Hp Cf213a (131a),magenta 1 Cart 21 Toner Cart, Samsung Mltd111s 1 Cart 22 Hp Laserjet Ce314a (126a), Imaging Drum 2 Carts 23 Hp Toner Cartridge (high Yield) 335x 1 Cart 24 Drum Cartridge 57a (hp) 1 Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* - Nothing Follows - Total Php Lot 3 – Various Consumables Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 4 Sharp Toner Carts - Abc: Php 54,200.00 1 Toner Cart, Sharp Mx-235ft (copier Model: Sharp Ar-5620n) 1 Toner Cart 2 Toner Cart, Sharp Mx-237ft 5 Toner Carts 3 Toner Cart, Sharp Mx-312ft 1 Toner Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* - Nothing Follows - Total Php Lot 4 – Sharp Toner Carts Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 5 Fuji Toner Carts - Abc: Php 34,400.00 1 Toner Cart, Fuji Docuprint M465 Ap 2 Toner Carts * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* - Nothing Follows - Total Php Lot 5 - Fuji Toner Carts Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 6 Riso Consumables - Abc: Php 6,000.00 1 Riso Ink F Ii Type Black Ua, Black, 2 Cart/box 1 Cart 2 Riso Master F Ii Type 77ua, 2 Rolls/box 1 Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* - Nothing Follows - Total Php Lot 6 – Riso Consumables Page 1 Of 1 Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _ ______________________ Date Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) Lot 7 Hp Cartridge - Abc: Php 5,100.00 1 Hp Cc660a Black (702) 3 Carts * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* - Nothing Follows - Total Php Lot 7 – Hp Cartridge Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 1 Various Office Supplies - Abc: Php 187,435.51 1 Alcohol, Ethyl, 500 Ml 143 Bots 2 Sign Pen, Fine Tip, Blue 276 Pcs 3 Battery, Dry Cell, Size Aa 103 Pack 4 Disinfectant Spray, Aerosol, 400g (min) 34 Cans 5 Rags 29 Kilos 6 External Hard Drive, 1tb Portable Storage With Password Protection 16 Units 7 Flash Drive 16gb, Usb Version 3.0, Plug And Play 22 Pcs 8 Staple Wire, Standard 31 Boxes 9 Tape, Masking, 48 Mm 37 Rolls 10 Tape, Transparent, 48mm 3 Rolls 11 Twine, Plastic 6 Rolls 12 Clip, Backfold, 19mm 18 Boxes 13 Clip, Backfold, 25mm 7 Boxes 14 Clip, Backfold, 32mm 2 Boxes 15 Clip, Backfold, 50mm 4 Boxes 16 Correction Tape 176 Pcs 17 File Tab Divider, A4 (5 Pcs. Per Set) 13 Sets 18 Marker, Permanent, Black 13 Pcs 19 Marker, Whiteboard, Black 13 Pcs 20 Marker, Whiteboard, Blue 6 Pcs 21 Marker, Whiteboard, Red 15 Pcs 22 Paper Clip, Vinyl/plastic Coated, 33mm 11 Boxes 23 Puncher, Paper, Heavy Duty, With 2 Hole Guide 11 Pcs 24 Rubber Band No. 18 4 Boxes 25 Stamp Pad, Felt 8 Pcs 26 Notepad, Stick-on, 76mm X 76mm (3”x3”) 14 Pads 27 Paper, Multipurpose A4, 70 Gsm 106 Reams 28 Photo Paper, A4, Glossy, 10s 13 Packs 29 Certificate Holder, Blue, 8.5 X 11 45 Pcs 30 Glue Stick, All Purpose (22g) 8 Pcs 31 Ballpen, Blue 115 Pcs 32 Ballpen, Black 47 Pcs 33 Fastener, Plastic 14 Boxes 34 Sign Here, Sticker 1” 5 Pads 35 Copy Paper, Letter Size, 80 Gsm 29 Reams 36 Copy Paper, Long, Green 6 Reams 37 Tze-221 Tape, Brother’s Label Printer Tape, Laminated 9mm Black On White Tape (8m) 4 Pcs Lot 1 – Various Office Supplies I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 2 Data File Boxes And Folders - Abc: Php 101,900.00 1 Data File Box, With Cover, Blue, 5 ½ X 15 X 16” 22 Pcs 2 Data File Box, With Cover, Blue, Square-type 35 Pcs 3 Data Folder, Taglia Lock On Top, Red With Pia And Coa Logo 258 Pcs 4 Data Folder, Taglia Lock On Top, Blue 12 Pcs Lot 2 – Data File Boxes And Folders I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 3 Various Consumables - Abc: Php 174,035.00 1 Ink Cartridge, Hp Cz107aa (hp678), Black 14 Carts 2 Ink Cartridge, Hp F6v26aa (hp680), Tri-color 8 Carts 3 Ink Cartridge, Hp F6v27aa (hp680), Black 8 Carts 4 Ink Cartridge, Hp L0s63aa (hp955xl), Cyan Original 1 Cart 5 Ink Cartridge, Hp L0s66aa (hp955xl), Magenta 2 Carts 6 Ink Cartridge, Hp L0s69aa (hp955xl), Yellow 1 Cart 7 Ink Cartridge, Hp L0s72aa (hp955xl), Black Original 6 Carts 8 Toner Cartridge, Hp Ce285a (hp85a), Black 10 Carts 9 Ink Cart, Canon 790, Black 2 Carts 10 Canon Gi-70 Black 1 Cart 11 Canon Gi-70 Cyan 1 Cart 12 Canon Gi-70 Magenta 2 Carts 13 Canon Gi-70 Yellow 1 Cart 14 Toner, Canon Lbp 6000, Cartridge 325 1 Cart 15 Ink Cart, Epson 003, Black 70 Carts 16 Ink Cart, Epson 003, Yellow 18 Carts 17 Ink Cart, Epson 003, Cyan 20 Carts 18 Ink Cart, Epson 003, Magenta 20 Carts 19 Toner Cart, Hp Cf210a (131a), Black 4 Carts 20 Toner Cart, Hp Cf213a (131a),magenta 1 Cart 21 Toner Cart, Samsung Mltd111s 1 Cart 22 Hp Laserjet Ce314a (126a), Imaging Drum 2 Carts 23 Hp Toner Cartridge (high Yield) 335x 1 Cart 24 Drum Cartridge 57a (hp) 1 Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* Lot 3 – Various Consumables I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 4 Sharp Toner Carts - Abc: Php 54,200.00 1 Toner Cart, Sharp Mx-235ft (copier Model: Sharp Ar-5620n) 1 Toner Cart 2 Toner Cart, Sharp Mx-237ft 5 Toner Carts 3 Toner Cart, Sharp Mx-312ft 1 Toner Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* Lot 4 – Sharp Toner Carts I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 5 Fuji Toner Carts - Abc: Php 34,400.00 1 Toner Cart, Fuji Docuprint M465 Ap 2 Toner Carts * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* Lot 5 - Fuji Toner Carts I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 6 Riso Consumables - Abc: Php 6,000.00 1 Riso Ink F Ii Type Black Ua, Black, 2 Cart/box 1 Cart 2 Riso Master F Ii Type 77ua, 2 Rolls/box 1 Cart * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* Lot 6 – Riso Consumables I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Qty. Statement Of Compliance Lot 7 Hp Cartridge - Abc: Php 5,100.00 1 Hp Cc660a Black (702) 3 Carts * Supplier Must Provide Authorized Distributorship Or Certification For The Ink/toner* Lot 7 – Hp Cartridge I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative