PHILIPPINE INFORMATION AGENCY REGION VI Tender

Description Philippine Information Agency 6 Bids Abd Awards Committee Request For Quotation Name Of Project: Procurement Of Function Room, Hotel Accommodations And Meals For The Opapru Media Briefing In Iloilo City On December 11-12, 2024 Approved Budget For The Contract: _php 147,750.00_ General Conditions: 1. Bidding Will Be Conducted Through Lease Of Real Property And Venue Under Section 53.10, For The Procurement Of Function Room, Accommodations And Meals, Of The Revised Implementing Rules And Regulations (irr) Of Republic Act. No. 9184, Otherwise Known As The “government Procurement Reform Act.” 2. Suppliers Are Required To Submit The Following Prior To Notification By The Bac Of The Award: A. Valid & Current Mayor’s/business Permit For __________; B. Valid & Current Philgeps Registration Certificate/number; C. Income Tax Return (for Abcs Above P500k) D. Omnibus Sworn Statement (for Abcs Above P50k); E. Quotations Written On Pia-6 Rfq That Must Be Signed By The Bidder Or His/her Duly Authorized Representative. F. Bids Should Be Valid For A Period Of _________ Days. 3. Delivery Period: Within ________ Calendar Days Upon Receipt Of The Purchase Order; 4. The Total Price Quoted Is Subject To Vat And Other Applicable Taxes And Payable Check; 5. Payment Shall Be Prepared Through Advice To Debit Account Upon Receipt Of The Supplier’s Statement Of Account, Subject To Deduction Of Applicable Taxes. For Further Inquiries, Please Coordinate With Mr. Edson J. Bañares At Telephone Number (033) 337-8719 Or (033) 337-7301. The Quotation May Be Submitted Through E-mail At Edson.banares@pia.gov.ph Or Delivered To The Address Below: Philippine Information Agency 6 2nd Floor, Rc Building _ Rizal Street, Iloilo City __ Philippines 5000 ________ The Philippine Information Agency (pia) Reserves The Right To Accept Or Reject Any Or All Quotations/bids, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Offer That Is Most Advantageous To The Government. Requirements: Procurement Of Accommodations, Food And Venue For The Opapru Media Orientation In Iloilo City On December 11-12, 2024 Room Accommodations, Twin Sharing Room - 18 Rooms For Overnight Stay Only, With Free Wifi, With Breakfast For 2 & With 2 Beds Room Accommodations, Single Room - 3 Rooms For Overnight Stay Only, With Free Wifi, With Breakfast For 1 & With 1 Bed Opapru Media Orientation (day 1) – 12/11/24 (37 Pax) Am Snacks - 37 Pax Lunch (buffet) - 37 Pax Dinner (buffet) - 37 Pax Opapru Media Orientation (day 2) – 12/12/24 Am Snacks - 37 Pax Lunch (buffet) - 37 Pax Venue Requirements: - Function Space: The Venue Must Be Conducive To Conduct An Orientation For Thirty-seven (37) Pax - Set-up Style: Supplier Must Provide Round Tables And Chairs In Banquet Style For Thirty-seven (37) Pax - Supplier Must Provide Complementary Car Park For At Least 5 Vehicles - Supplier Must Provide Rostrum/podium For The Stage - Supplier Must Provide Two (2) Registration Tables & Three (3) Chairs - Supplier Must Provide Event Digital Signage9s)/signboard(s) - Inclusive Of Ingress/setup Hours Food And Beverage Requirements: - Lunch (2) And Dinner (1) Meals For 37 Pax (guests/vips) Inclusive Of Rice And Choices Of Meats Between Pork, Chicken, Beef, & Fish, Appetizer, Soup, Salad, Side Dishes, Dessert, Drinks, Etc. - Am Snacks (2) For 37 Pax (guests/vips) - Service Charge, Waiters/servers, Delivery Charge, Utensils, (e.g., Spoon, Fork, Cups, & Tissues Are Available) And Other Related Expenses Are Inluded. - Must Comply With Food And Safety Laws - Final Count And Menu Order To Be Determined By Pia/pco. Technical Requirements: - Supplier Must Provide A Projector And Screen For The Event - Supplier Must Provide At A Basic Sound System Equipment With At Least 4 (2-wireless) Microphone For Hosts/speakers - Supplier Must Provide At Least A 50" Tv Prompter With Stand Please Take Note: Supplier Must Be Within Iloilo City Only (sgd) Pilar S. Mabaquiao Bac Chairperson