Philippine Commission On Women Tender

Description Title Of The Project : Layout And Graphic Artist For The National Action Plan To End Violence Against Women (nap Evaw) 2025-2030 Reporting Lines : Pcw Executive Director Source Of Fund : Cica (2024) Abc : Php 98,000 Station : Pcw-iacvawc Secretariat Duration : March 7, 2025 – May 15, 2025 A. Background As A Member And The Secretariat Of The Interagency Council On Violence Against Women And Their Children (iacvawc), The Philippine Commission On Women (pcw) Has Initiated The Development Of The Fourth Strategic Plan For The Council: The National Action Plan To End Violence Against Women (nap Evaw) 2025-2030. The Nap-evaw Serves As A Framework For Stakeholders To Prevent And Respond To Violence Against Women. It Embodies The Country’s Vision Of A Future Where Gender Equality And Peaceful, Respectful Relationships Allow Both Women And Men To Fully Realize Their Potential And Lead Productive, Meaningful Lives. The Nap-evaw Consists Of The Following Parts: Part I: The Rationale And Mandate For The Nap-evaw, Which Discusses The Legal Mandate And Justification For The Plan. Part Ii: Guiding Principles For The Nap-evaw, Which Outlines The Principles That Underpin The Development And Implementation Of The Plan. Part Iii: Situation Analysis, Which Describes The Situation Of Violence Against Women And Highlights The Need For A Comprehensive, Long-term Approach To Addressing Its Root Causes. Part Iv: Strategic Results To Be Achieved And Key Strategies, Which Outlines The Desired Results And The Key Strategies And Activities That Should Be Prioritized To Achieve Them. Part V: Funding, Implementation, Monitoring, And Evaluation Of The Nap-evaw, Which Details How The Plan Will Be Funded, Implemented, And Monitored, As Well As The Roles Of Various Stakeholders. Part Vi: Detailed Presentation Of Strategies And Activities According To Key Result Areas, Outcomes, And Outputs, Including Lead And Partner Implementing Entities. Part Vii: The Results Framework Of The Plan, Which Summarizes The Plan's Targeted Results, How They Will Be Measured And Monitored, And The Risks And Assumptions That Could Affect The Achievement Of The Results. This Section Also Includes The Indicators, Data Sources, And Entities Responsible For Monitoring And Reporting On The Results. The Iacvawc, Through The Philippine Commission On Women (pcw), Is Responsible For Cascading The Nap-evaw To Stakeholders At The National And Subnational Levels, Including Lgus And Barangays, For Implementation. Therefore, There Is A Need To Engage The Services Of A Layout And Graphic Artist To Package And Layout The Nap-evaw For Printing And Dissemination. B. General Objective The Overall Objective Of This Engagement Is To Develop A Print-ready, Professional Layout And Design Of The Nap-evaw To Support The Implementation Of Ra 9262. C. Scope Of Work A. The Contractor Shall Package, Layout, And Design The Cover And Contents Of The Nap-evaw, Including All Tables, Annexes, Titles, Headlines, Subheadings, Graphics, Photos, References, Text In Figures And Boxes, Captions, Sources, And Covers. B. The Contractor Shall Regularly Discuss The Progress Of The Layout, Design, And Packaging Of The Plan With The Iacvawc Secretariat. C. The Contractor Is Expected To Conduct Design Research To Ensure The Appropriateness Of The Graphics And Layout, In Consultation With The Iacvawc Secretariat. O The Contractor Shall Provide At Least Three (3) Prototype Designs For The Cover And Inside Pages, Including Descriptions Of The Interpretations Of Colors, Shapes, And Other Symbolism Used. The Design And Layout Should Be Appealing And Reader-friendly. O The Contractor Shall Define Printing Specifications In Consultation With The Secretariat. D. The Contractor Shall Provide The Pcw-iacvawc Secretariat With Jpeg And Png Files Of All Designed Graphics, To Be Submitted On A Flash Drive. E. The Contractor Shall Submit The Draft Layout And Design For Pcw's Approval On Or Before The Agreed Deadline(s). Should Revisions Be Necessary, The Contractor Shall Incorporate These Suggestions And Submit Revised Draft. F. The Contractor Shall Provide The Final Packaged Layout And Design Of The Nap-evaw, In Accordance With The Prescribed Timeline. D. Expected Outputs The Main Output Of This Engagement Is A Well-packaged And Designed National Action Plan To End Vaw. This Output Should Be Provided In Pdf (.pdf), Ms Word (.doc/.docx), Publisher (.pub), Indesign (.indd), Or Any Other Editable And Printable Formats. E. Timeline And Payment Schedule Task/activity Deliverables Time Schedule First Tranche (30%) Or Php 29,400 1. Development Of Prototype • At Least Three (3) Prototypes: O Cover Page O Inside Pages O Graphics/illustrations March 7-20, 2025 Second Tranche (35%) Or Php 34,300 2. Lay-outing And Graphic Design • First Draft Of The Layout March 21 - April 15, 2025 Third Tranche (35%) Or Php 34,300 3. Finalization Of Layout/ Design • Final Layout Of Nap-evaw With Pcw Comments/ Suggestions Incorporated April 16- May 15, 2025 F. Approved Budget Cost And Basis For Costing The Abc For This Engagement Is Ninety-eight Thousand Pesos (php 98,000), To Be Paid In Three (3) Tranches, Subject To Applicable Government Withholding Taxes. G. Minimum Qualification Requirements 1. At Least One (1) Year Of Work Experience In Designing, Layout, And Packaging Handbooks, Development Plans, Manuals, And Other Published Technical Materials, Preferably Women-related Publications, Posters, Or Documents. 2. Must Have An Artistic Sensibility Regarding Design Elements Such As Font Compatibility, Color Schemes, And Symbolism. 3. Experience And Skill In Designing Graphics And Illustrations. 4. Working Knowledge Of Layout Software (e.g., Pagemaker, Publisher, Indesign) And Design Programs (e.g., Canva, Photoshop, Illustrator, Corel). 5. Knowledge Of And Familiarity With Gender Issues And Violence Against Women, Is Preferred. 6. Ability To Work Within The Given Time Frame And Regularly Consult Pcw With Regard To Proposed Revisions. 7. A Graduate Of Fine Arts Or Any Related Field, Preferably With Training In Graphic Design, Illustration, And Layout. 8. Experience Working With Government Partners And Other Stakeholders. 9. Must Be Registered With The Philippine Government Electronic Procurement System (philgeps) As A Legitimate Provider For Consultancy Services. H. Professional Fees And Terms Of Payment The Pcw Will Pay A Professional Fee Of Php 98,000, Subject To Applicable Mandatory Withholding Tax. The Professional Fee Will Be Paid In Three (3) Tranches And Processed Upon Completion And Submission Of Final Output And Issuance Of Certificate Of Acceptability Of Outputs, Both Duly Reviewed And Endorsed By The Pcw Executive Director. I. Working Conditions And Arrangements The Layout/graphic Artist Will Report Directly To The Pcw Executive Director And Coordinate With The Team Leader Of The Iacvawc Secretariat In Performing Their Duties And Responsibilities. The Secretariat Will Provide Relevant Background Documents Necessary For The Consultancy And Will Also Be Responsible For Convening Meetings And Other Activities Related To The Engagement. This Engagement Will Last For A Period Of Two And A Half (2 ½) Months, Starting From The Signing Of The Contract. J. Submission Of Quotation Interested Layout And Graphic Artists Are Invited To Submit A Quotation In Response To This Terms Of Reference (tor). The Quotation Should Include: 1. Layout And Graphic Artist’s Cv 2. A Cover Letter Highlighting Relevant Experience And Bid Amount For The Editing Work, Inclusive Of Applicable Government Tax. 3. Relevant Work Samples The Quotation Should Be Sent Via Email To: • Ms. Maricel Napuli, Head, Procurement Unit, Supply@pcw.gov.ph, With A Copy To Iacvawc@pcw.gov.ph For Any Queries On This Tor, Please Contact Iacvawc@pcw.gov.ph Or May Call Up 8735-1654 (local 104).