Philippine Coconut Authority Tender

Description Invitation To Bid For The Eleven (11)-month Security Services Contract For Philippine Coconut Authority Central Office, Regional Offices, Research Centers And Seedgardens For The Period Of February 1, 2025 To December 31, 2025 Public Bidding No. 29-2024 Funding Source: Refer To Table Below 1. The Philippine Coconut Authority Through Its Bids And Awards Committee (bac) Invites Philgeps Registered Suppliers To Bid For The Following Items Though Early Procurement Activities (epa) For Fy 2025 In Accordance With Appendix 31 Of Ra 9184’s Revised Irr: Lot No. Qty Item/ Description Approved Budget For The Contract Funding Source Price Of Bid Documents Delivery Period 1 83 Sg Security Services For Luzon Offices And Centers Php 25,189,744.03 Gop (cob 2025) ₱ 25,000.00 Refer To Section Vi 2 18 Sg Security Services For Visayas Offices And Seedgardens Php 4,954,445.76 ₱ 5,000.00 3 118 Sg Security Services For Mindanao Offices, Seedgardens, And Centers Php 30,474,821.96 ₱ 25,000.00 Total Php 60,619,011.75 The Contract To Be Awarded Shall Be Subject To: [a] Existing Dbm Guidelines On Cash-based Budgeting (nbc No. 583 Dated 4 January 2022) And Other Relevant Regulations. Accordingly, The Contract Period Shall Commence Seven (7) Calendar Days Upon Receipt Of The Notice To Proceed And Terminate On 31 December 2025. In The Event That The Resulting Contract Period Is Less Than Eleven (11) Months, The Annual Financial Bid Of The Scrb Or Lcrb Shall Be Divided By Eleven (11) To Arrive At The Monthly Fee For The Security Services, Which Shall Not Exceed The Foregoing Abc Divided By Eleven (11); And [b] Gppb Guidelines On The Implementation Of Early Procurement Activity (gppb Circular 06-2019) Which Provides That This Contract May Only Be Awarded Upon The Approval And Effectivity Of The 2025 Gaa Or The Reenacted Budget And The Abc Therefor Remains Without Any Reduction. In The Event That The Amount Authorized For This Procurement Has Been Reduced, The Project May Still Be Awarded To The Recommended Winning Bidder If The Contract Price Is Within The Amount Authorized In The Gaa Or The Reenacted Budget. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening.   2. The Summary Of The Bidding Activities Is As Follows: Sale And Issuance Of Bid Documents - December 12, 2024-january 8, 2025 Pre-bid Conference - December 20, 2024; 11:00am Deadline For Submission And Opening Of Bids - January 8, 2025; 10:00am Bid Evaluation - (this Shall Be In Accordance Post Qualification - With The Period Prescribed Notice Of Award - In The Irr Of Ra 9184) 3. The Philippine Coconut Authority (pca) Under The Department Of Agriculture Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Stated Under Section Vi Of This Bidding Documents. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non- Discretionary “pass/fail” Criterion As Specified In The Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. 5. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183 And Subject To Commonwealth Act 138. 6. Prospective Bidders May Obtain Further Information From Bac Secretariat Office And Avail The Bidding Documents At The Address Given Below During Working Days From 8am-4pm. 7. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From The Bac Secretariat Office (see Address Below) Upon Requesting An Order Of Payment And Paying The Applicable Fee For The Bidding Documents In Person. 8. The Pre-bid Conference Shall Be Held Per The Schedule Stated Above, At The Afb Conference Room, R&d Building, Elliptical Road, Diliman, Quezon City, And/or Through Video Conferencing Or Webcasting Via Zoom (link Will Be Provided To Interested Bidders Upon Request On The Email Address And/or Contact Number Below) Which Shall Be Open To Prospective Bidders. 9. Bids Must Be Duly Received By The Bac Secretariat Through Manual/physical Submission At The Office Address Indicated Below, On Or Before The Date And Time Indicated Above. Late Bids Shall Not Be Accepted. 10. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 11. Bid Opening Shall Be Conducted Per Schedule And Venue As Stated Above At The Given Address Below Or Webcasting Via Zoom (link Will Be Provided To Interested Bidders Upon Request On The Email Address And/or Contact Number Below). Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 12. The Philippine Coconut Authority Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 13. The Philippine Coconut Authority Under The Department Of Agriculture Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 14. For Further Information, Please Refer To: The Bac Secretariat Office 5th Floor, Pca R&d Building Elliptical Road, Diliman, Quezon City 928-4501 Loc. 409 Pcacobac@pca.gov.ph 15. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://www.philgeps.gov.ph/ Https://pca.gov.ph/ Issued On December 12, 2024 Mark Roy Q. Macanlalay Co Bac Chairman