Paranaque City Government Tender

Description 1. Document Management System - Is A Web-based Application Designed To Organize, Store, Track And Manage Electronic Documents And Records. It Runs In The Browser, Which Eliminates The Need For Complex Installations Or Software Downloads On Individual Machines. Users Can Access Documents From Any Location With An Internet Connection, Allowing Them To Work Remotely And On Different Devices, Including Desktops, Tablets And Smartphone. This Flexibility Enhances Productivity And Ensures Seamless Collaboration Regardless Of Users Physical Location. The System Will Include The Following Features. Dashboard - This Section Will Display Documents Endorsed By Various Offices Or Individuals, Along With Their Status. Users Will Have The Option To Add New Documents, View Existing Ones, Or Filter Search Results Within The Dashboard. This Will Also Display The Number Of Documents Currently Endorsed, In The Processing And Completed, Providing A Clear Overview Of The Document Workflow And Status At A Glance. Add Document - This Feature Enables Users To Upload Scanned Documents And Tag Them With Relevant Information Such As Subject, Sender, Originator, Date Received, Document Type And The Recipient For Endorsement. Upon Saving The Record A Unique Reference Number Is Automatically Generated Making It Easy To Track And Manage The Document Throughout Its Lifecycle. View Document - This Feature Retrieves And Display The Record Along With The Attached Scanned Document. Users Can Review The Document And Its Associated Details, Ensuring They Have Access To All Relevant Information In One Place. User Management - Allows For The Assignment Of Permission Based On User Roles, Defining Specific Actions Users Are Authorized To Perform, Ensuring Secure And Efficient Access Control Admin Setting - Allows Administrators To Add And Manage Document Types And Offices Or Departments Involved In The Circulation Of Documents, Reducing The Risk Of Users Errors Caused By Incorrect Data Entry. This Ensures Consistent And Accurate Routing Of Documents, Stream-lining The Workflow And Improving Overall Efficiency In Document Management. Built In Capability To Integrate Sms - Notifications To Improve Communication, Ensuring Users Are Alerted Whenever A Document Is Endorsed. Additionally There Will Be An Automated End-of-day Notification For Users With Any Pending Document Endorsement - 1 Lot