Office Of The President Tender

Description Title Of The Project: Procurement Of One (1) Lot Preventive Maintenance Of One (1) Unit 500tr Water-cooled Centrifugal Chiller (carrier) Located At Machine Room, Area 2 A) Request For Quotation 1. One (1) Lot Preventive Maintenance Of One (1) Unit 500tr Water-cooled Centrifugal Chiller (carrier) Located At Machine Room, Area 2 I. Purpose The Scope Of The Preventive Maintenance Covers The Necessary Equipment/ Accessories/ Materials Needed In Order To Execute The Scope Of Works Indicated On Item Iv. Ii. Description Of Equipment Location Of Chiller: Machine Room, Area 2 Brand: Carrier Model: 19xrv Capacity: 500tr Type: Water-cooled Centrifugal Iii. Eligibility To Ensure Attainment Of The Project Objectives, The Following Are The Contractor's Minimum Qualifications: A. The Contractor Must Be An Authorized Service Provider Of The Indicated Brand Of Water Cooled Chiller And Must Provide Certificate Or Equivalent Document From The Manufacturer. B. Should Submit The List Of Clientele Of Similar Projects Either Complete Or On-going With Names And Contact Numbers. Iv. Scope Of Works Monthly Preventive Maintenance: 1. Perform Evaluation On The Operating Parameters Of The Units. Check Log Sheet Record. Evaluate For Any Unusual Condition. 2. Check The Chiller Operating Performance Or Conduct Control Test If The Unit On Stand-by Mode. 3. Check For Unusual Sound / Vibration. 4. Check Control And Set Points Adjustments Needed To Improve Equipment’s Performance. 5. Check Voltage And Current Imbalance. 6. Check For Proper Level Of Oil And Refrigerant Charge. 7. Visually Check For Any Traces Of Leak (water, Refrigerant And Oil) And Perform Leak Test At Connection Found With Leak. 8. Check Moisture Indicating Sight Glass For Presence Of Moisture. 9. Check The Pressure Drop Across Oil Filters And Driers, Recommend Replacement, If Necessary. 10. Monitor The Condenser And/or Evaporator Operating Data (water/refrigerant Temperature And Pressure). 11. Check Oil Heater Operation. 12. Check Oil Level At The Lower Oil Sight Glass And Upper Oil Sight Glass. 13. Check Guide Vane And Diffuser Operation. 14. Check Moisture Indicator At The Motor Cooling Line. 15. Check The Condition Of External Pressure Gauges And Thermometers. Check For Leaks, Tighten, If Necessary. 16. Check The Temperature Of Starter Main Terminals And Power Cables. 17. Observe Proper Loading And Unloading Of The Compressor Capacity Controllers And Mechanisms. 18. Check For Excessive Cooler Approach, Make Recommendations, If Necessary. 19. Check For Excessive Condenser Approach, Make Recommendations, If Necessary. 20. Perform Automated Control Test. 21. Record Operating Data. Quarterly Preventive Maintenance: 1. Perform All Monthly Preventive Maintenance Scope Of Works. 2. Check Safety Devices Including Flow Switches, Differential Pressure Switches, Oil And Refrigerant Pressure Gauges, Oil Pressure Switches And Interlocks, If Applicable. 3. Service And Inspect Starter And Control Panels. Examine Starters, Contactor Contacts, Arc Chutes, Cores, Breakers, Relay And Wirings. 4. Inspect Mechanical And Electrical Interlocks, Make Adjustments If Needed. 5. Test Oil Heater Operation. 6. Check All Refrigerant Joints And Valves For Leaks. 7. Perform Vacuum Cleaning Of Starter Cabinet. 8. Check Cooling Fans For Proper Operations. 9. Clean Chiller And Starter Cabinet Body. Annual Preventive Maintenance: 1. Perform All Quarterly Preventive Maintenance Scope Of Works. 2. Check All Electrical Connections. Tighten As Necessary. 3. Perform Insulation Testing To Compressor Motor. 4. Check Motor Winding Resistance. 5. Check Accuracy Of Evaporator, Condenser, Oil And Water (if Equipped) Transducers, Replace As Necessary. 6. Check Accuracy Of Water And Refrigerant Thermistors, Replace If Greater Than ± 2° F (1.2° C) Variance From Calibrated Thermometer. 7. Obtain Oil Sample For Oil Analysis (oil Analysis Will Be Quoted Separately) 8. Change Oil And Filters If "7" Failed (oil And Oil Filter Will Be Quoted Separately) V. Support Services The Contractor Should Be Able To Send Certified Service Engineers Or Qualified Technicians During Emergency Call In Case Of Breakdown, Disorderly Operation, Or Malfunctioning Of The Equipment And To Provide 24/7 Response Center Service. The Contractor Shall Cover The Labor Of Replacement Of Available Material, Components, And Parts Not Covered In The Purchase Order (po) However Provided By The End-user. Vi. Safety And Health The Contractor Shall Be Responsible For: A. Compliance With All Applicable Safety And Health Regulations For Basic Ppes Under Dole-osh; B. Taking Care Of The Safety And Health Of All Contractor’s Personnel On The Site; C. Using Reasonable Efforts To Keep The Site And Works Clear Of Unnecessary Obstruction So As To Avoid Accident And Damage To Property; D. The Technician Of The Contractor Shall Submit Themselves To All Health Protocols As May Be Prescribed By Op/psg. Vii. Maintenance Schedule The Duration Of The Monthly Preventive Maintenance For The Calendar Year 2024 Will Take Effect Upon The Receipt Of The Po And The Release Of The Presidential Security Guard (psg) Clearance. The Monthly Preventive Maintenance Schedule Is To Be Agreed Upon By The End-user And Coordinated For Information With The Contract Implementer By The Contractor. Viii. Security Clearance The Contractor Upon Acceptance Of Po, As A Prerequisite, Initially, Shall Submit Within Five (5) Working Days Through The Engineering Office (eo) Together With The Documentary Requirements, The Complete List Of Personnel For The Processing To Wit: A. Formal Transmittal Letter (specifying The Project Name And Complete List Of Personnel); B. Letter Of Request For Access Addressed To The Head Of The Eo Indicating The Date And Time Of Scheduled Preventive Maintenance And List Of Personnel And Vehicle. (to Be Accomplished Monthly At Least Three (3) Working Days Before The Scheduled Preventive Maintenance); C. Company Ids Of The Listed Personnel (clear Photocopy Both Sides); D. Vaccination Ids Of The Listed Personnel (clear Photocopy Both Sides); E. Brief Company Profile; F. Or/cr Of Service Vehicle/s (clear Photocopies); And G. Driver’s License Of The Driver/s Of The Service Vehicle/s (clear Photocopies) Ix. Terms Of Payment The Preventive Maintenance Service Shall Be Paid Monthly Upon The Submission Of The Following Documents To The Contract Implementer: A. Letter Of Request For Payment B. Billing Service Invoice; And C. After Service Report Complete With Findings And Recommendation Duly Signed By Authorized Eo Representative With Attached Pictures. (original Copy To The Contract Implementer And A Copy To The End-user) Delivery Period: Three (3) Working Days Upon The Issuance Of The Presidential Security Guard (psg) Clearance. B) Use Company Letterhead For Your Quotation & Address To: The Procurement Management Service Office Of The President M-123 Mabini Hall, J.p. Laurel St., Malacañang Complex, San Miguel, Manila Tel. No. (02) 8249-8310 Local 8238 Email Address: Pmas@op.gov.ph C) Eligibility Documents Must Be Attached To The Quotation During The Opening Or Evaluation Of Quotation/s: 1. Latest/updated/valid Philgeps Registration Certificate 2. Latest/valid Mayor's Permit Or Copy Of Official Receipt Showing Updated Payments For Cy 2024 3. Income/ Business Tax Return 4. Omnibus Sworn Statement (submit Copy Upon Award) 5. Authority To Transact With The Op: A. Special Power Of Attorney For Sole Proprietorship B. Secretary’s Certificate For Corporation Note: •kindly Attach The Complete Eligibility Documents To Avoid Disqualification. •include The Back Page Of The Mayor’s/business Permit If Available •scan The Documents In A Manner That The Entries Are Legible/readable. •please Use The Rfq Template Provided By The Office Of The President (op). In Case You Submit Your Own Template And There Is Conflict Between The Two (2), The Op Rfq-template Shall Prevail. • Collected Personal Information/data Is Processed In Accordance With The Existing Data Privacy Policy Of The Op. D) Indicate In Your Quotation The Following 1. Terms Of Payment: Government Terms 2. Price Validity: 3. Warranty: 4. Place Of Delivery: Amo Warehouse, Op Motorpool Compound, P. Casal St. Quiapo, Manila 5. Delivery Period: 6. Stock Availability (if For Goods). 7. Certificate Of Exclusive Distributorship (if Applicable). 8. Specify Brand (if Applicable). 9. Tin (submit Upon Award).