Office Of The Ombudsman Main Office Tender

Description Invitation To Bid For Public Bidding For The Supply, Delivery, Installation, Configuration, Migration And Commissioning Of Windows Server Upgrade Of The Office Of The Ombudsman 1. The Office Of The Ombudsman, Through The General Appropriations Act For Cy 2023, Intends To Apply The Sum Of Three Million Seven Hundred Ninety-six Thousand One Hundred Pesos (p3,796,100.00), Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Public Bidding For The Supply, Delivery, Installation, Configuration, Migration And Commissioning Of Windows Server Upgrade Of The Office Of The Ombudsman With Project Identification No. Pb 2023-12. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Office Of The Ombudsman Now Invites Bids For The Public Bidding For The Supply, Delivery, Installation, Configuration, Migration And Commissioning Of Windows Server Upgrade Of The Office Of The Ombudsman (pb2023-12). 3. Delivery Of Goods And Services For This Project Is Required Within Ninety Days (90 Days) From Receipt Of The Notice To Proceed. These Goods And Services For This Project Covers The Supply, Delivery, Installation, Configuration, Migration, And All Other Necessary Services To Be Completed Within 90 Days From Receipt Of The Notice To Proceed. 4. Bidders Should Have Completed, Within Five (5) Years From The Submission And Receipt Of Bids, A Contract Similar To The Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instructions To Bidders. 5. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. 6. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Interested Bidders Should Be Enrolled In The Electronic Filing And Payment System (efps) Program Of The Bureau Of Internal Revenue (bir), Pursuant To Executive Order No. 398, Rr 3-2005, And Must Be Registered Under The Philippine Government Electronic Procurement System (philgeps). 7. Prospective Bidders May Obtain Further Information From The Office Of The Ombudsman-bids And Awards Committee Secretariat-main (bac Sec-main) Via Email At Bac@ombudsman.gov.ph And Inspect The Bidding Documents Posted At The Ombudsman And The Philgeps Websites. 8. A Complete Set Of Bidding Documents May Be Acquired/downloaded By The Interested Bidders Starting 18 October 2023 To 10 November 2023 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (p5,000.00). The Procurement Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Electronic Means Not Later Than The Submission Of Their Bids. The Bidding Documents May Also Be Downloaded Free Of Charge From The Websites Of Philgeps And The Office Of The Ombudsman, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 9. The Office Of The Ombudsman Will Hold A Pre-bid Conference On 27 October 2023 (friday) At 09:30a.m. Through Video Conferencing Via Google Meet Application, Which Shall Be Open To Prospective Bidders. Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main Through The Email Address Given Below. The Meeting Link And Other Details Related To The Video Conference Will Be Sent To The Participants At Least One (1) Day Before The Event Through Email. 10. Bids Must Be Duly Received By The Bac Secretariat-main Through Manual/physical Submission At The Designated Receiving Area With Authorized Receiving Personnel Of The Central Records Division Of The Office Of The Ombudsman On Or Before 10 November 2023 (friday) At 02:00p.m. Late Bids Shall Not Be Accepted. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected. (reference: Sec. 25.9, Updated 2016 Rirr Of Ra 9184). 11. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 12. Bid Opening Shall Be On 13 November 2023 (monday) At 01:30p.m. Through Video Conferencing Using Google Meet Application (face-to-face For The Bac Secretariat Main Personnel). The Meeting Link And Other Details Related To The Video Conference Will Be Sent To The Participants At Least One (1) Day Before The Event Through Email. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 13. Prospective Bidders, Who Wish To Join The Pre-bid Conference And The Bid Opening Through Video Conferencing Using Google Meet, Must Sent A Letter Of Intent Containing The Names And Email Addresses Of Interested Participants To The Bac Secretariat-main Email Address: Bac@ombudsman.gov.ph. 14. The Office Of The Ombudsman Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 15. Please Refer To The Table Below For The Cost Of The Bidding Documents And Summary Of Bidding Activities: Cost Of Bidding Documents (non-refundable) P5,000.00 Inspection/selling Period Of Bidding Documents 18 October 2023 To 10 November 2023 - Bidding Documents May Be Downloaded From The Philgeps Website And Ombudsman Website. - For Payment Of Bidding Fees, Prospective Bidders May Inquire From The Bac Secretariat Main For Payment Details. Proof Of Payment Such As Deposit Slips And Transaction Receipts May Be Submitted Via Email For The Issuance Of Official Receipt. Pre-bid Conference 27 October 2023 (friday) At 09:30 A.m. - Video Conferencing Via Google Meet Application - Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main And Google Meet Meeting Link And Other Details Will Be Provided At Least One (1) Day Before The Event. Deadline Of Submission Of Bids (note: Late Bids Shall Not Be Accepted. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected) (reference: Sec. 25.9, 2016 Rirr Of Ra 9184) 10 November 2023 (friday) At 02:00p.m. - Manual/physical Submission Of Bidding Documents At The Designated Receiving Area With Authorized Receiving Personnel Of Central Records Division Of The Office Of The Ombudsman, Ombudsman Main Building, Agham Road, Quezon City. Opening Of Bids 13 November 2023 (monday) At 01:30p.m. - Video Conferencing Via Google Meet Application - Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main And Google Meet Meeting Link And Other Details Will Be Provided At Least One (1) Day Before The Event. 16. For Further Information, Please Refer To: Bids And Awards Committee Secretariat-main Ground Floor Ombudsman Main Building, Agham Road Barangay Bagong Pag-asa, Quezon City 1105  (02) 5317-8300 Local 2206  Bac@ombudsman.gov.ph Www.ombudsman.gov.ph (see Bid Announcements) Note: Please Communicate Through The Email Addresses Or Telephone Number Provided Above. Also, All Requests Should Be In Writing And Addresses To The Bac Secretariat-main. 17. You May Visit The Following Websites For Downloading Of Bidding Documents:  Office Of The Ombudsman Official Website: Www.ombudsman.gov.ph (see Links Under Bid Announcements>under Invitation To Bid)  Log In At Philgeps Website: Https://notices.philgeps.gov.ph/ 17 October 2023, Quezon City, Philippines. (sgd.) Adoracion A. Agbda Assistant Ombudsman, Omb-luzon/ Chairperson, Bids And Awards Committee