OFFICE OF CIVIL DEFENSE REGION XII Tender

Description Invitation To Bid For Supply And Delivery Of Various Non-food Items (nfis) For Prepositioning And Stockpiling In Region Xii (2 Lots) 1. The Office Of Civil Defense - Xii, Through The Downloaded Qrf Cy 2023 Intends To Apply The Sum Of One Million Six Hundred Fifty-one Thounsand And Twenty-four Pesos (php 1,651,024.00) Being The Total Approved Budget Of Contract (abc) For The Procurement Of Two (2) Lots As Follows: 2. Lot No. Description Approved Budget Of Contract Chargeability 1 Hygiene Kits Php 803,682.00 Qrf Cy 2023 2 Tarpaulin Sheets Php 847,342.00 Qrf Cy 2023 Total Php 1,651,024.00 Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Bid Opening. 3. The Office Of Civil Defense - Xii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required As Specified In The Section Vi: Schedules Of Requirements. Bidders Should Have Completed, Within The Last Five Years (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorship, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183 5. Prospective Bidders May Obtain Further Information From Ocd Xii Procurement Unit – Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During The Office Hours From 8:00 Am To 5:00 Pm. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 20, 2024 From The Given Address And Upon Payment Of The Applicable Fee On A Per Lot Basis For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb As Follows: Approved Budget For The Contract (in Philippine Peso) Maximum Cost Of Bidding Documents (in Philippine Peso) 500,000 And Below Php 500.00 More Than 500,000 Up To 1 Million Php 1,000.00 More Than 1 Million Up To 5 Million Php 5,000.00 More Than 5 Million Up To 10 Million Php 10,000.00 The Project Bidding Document Fee Per Lot Based On The Abc Lot No. Description Bidding Documents Fee 1 Hygiene Kits Php 1,000.00 2 Tarpaulin Sheets Php 1,000.00 7. The Office Of Civil Defense Xii Will Hold A Pre-bid Conference On 27 November 2024, 10:00 Am At Ocd Xii Old Airport, Brgy. Buayan, General Santos City Which Shall Be Open To Prospective Bidders. Bidders’ Participation However, Will Be Limited To Video Teleconferencing. The Video Conference Via Zoom Will Be Recorded And Minutes Of The Meeting Will Also Be Prepared. Decisions Of The Bac Amending Any Provision Of The Bidding Documents Shall Be Issued In Writing Through A Supplemental/bid Bulletin Posted At Least Seven (7) Calendar Days Before The Bid Opening And Emailed To All Suppliers Who Registered For The Pre-bid Conference. (section 22.4 Of The Rirr Of 2016) 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission And Receipt Of Bids At Ocd Xii Old Airport, Brgy. Buayan, General Santos City, Or Electronic Submission Via Email At Ocd12bac@gmail.com On Or Before 10:00 Am, December 12, 2024 In Accordance With Ocd Xii Bac Procedure For Electronic Submission Of Bids Stated In The Packaging Instructions, Simultaneously With The Manual Submission Of The Printed Copies. In The Event That The Electronic Copy Cannot Be Submitted, Opened Or Is Corrupted, The Bac Will Proceed With The Opening Of The Submitted Original Hard Copy. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14.1, Section Iii Of Bid Data Sheet. 10. Bid Opening Shall Be On 10:01 Am, December 12, 2024 And The Venue To Be Announced During Pre-bid Conference. Bids Will Be Opened In The Presence Of The Bidders Or The Bidders’ Representatives Who Choose To Attend The Activity Either Physically Or Through Online. 11. The Items And Quantities Covered By The Project Are As Follows: Lot Particulars Quantity Unit 1 Hygiene Kit 246 Pcs Sanitary Pad 2 Packs Toothpaste 2 Tube Shampoo With Conditioner 6 Sachet Bath Soap 3 Pcs Laundry Soap 2 Bars Toothbrush For Adult 3 Pcs Toothbrush For Children 3 Pcs Double Head Cotton Buds 200s 1 Pack Bath Towel 1 Pc Hand Towel 6 Pcs Malong 1 Pc Plastic Comb 1 Pc Nail Cutter 1 Pc Dipper 1 Pc Chamber Pot 1 Pc Square Plastic Bucket With Deep Cover And Plastic Handle 1 Pc 2 Tarpaulin Sheets 199 Pcs 11. The Office Of Civil Defense - Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Mr. Jundell V. Rosales Head, Ocd Xii - Bac Secretariat Office Of Civil Defense Xii Old Airport, Brgy. Buayan General Santos City Direct Line: 083 553 2994 Mobile No: 09177707771 Email Address: Ocdbac12@gmail.com 20 November 2024