OFFICE OF CIVIL DEFENSE REGION IV A Tender

Description Name Of Project Provision Of Meals For The Duty Personnel At The Rdrrmc 4a Operations – Normal Condition Date Of Delivery Within 30 Days Upon Receipt Of Notice To Proceed And Purchase Order Place Of Delivery 3rd Floor, Milan Prestige, Brgy Halang, Calamba City, Laguna Brief Description Provision Of Meals (breakfast, Lunch, And Dinner ) For Duty Personnel At The Rdrrmoc During Normal (white Alert) Condition For 63 Days For 3 Persons Terms Of Payment Must Accept A Send Bill Policy Abc (approved Budget Of The Contract) ₱ 113,400.00 Fund Source Regular Fund Item No. Specification I. Meals (for 116 Days For 3 Persons) Breakfast 189 Pieces Lunch 189 Pieces Dinner 189 Pieces Ii. Requirements/ Qualifications Of The Service Provider* The Service Provider Must Comply With The Following Requirements/qualifications*: 1.the Interested Service Provider/s Must Submit The Following Documentary Requirements: •current And Valid Mayor’s Permit Or Business Permit •copy Of Phigeps Registration/ Certification •original Copy Of Notarized Omnibus Sworn Statement; And •quotation/proposal For The Service To Be Rendered Using The Prescribed Rfq Format In Case Of Recently Expired Mayor’s Or Business Permit, The Prospective Bidders Are Required To Submit The Following: •official Receipt As Proof Of Application And Payment For The Renewal Of The Permit; And •an Unnotarized Omnibus Sworn Statement (oss) Subject To Submission Of The Mayor’s Permit And Notarized Oss After Award Of Contract 2. The Service Provider Must Have Proven Capability And Good Track Record In The Industry With Minimum Relevant Experience Of Two (2) Years* 3. The Service Provider Must Have As Valid Sanitary Permit And Other Related Documents.* 4. The Service Provider Must Be Flexible To The Requirements Of The End User In Terms Of Meals To Be Served And Actual Number Of Personnel To Be Provided With Meals.* 5. The Service Provider Must Accept Send Bill Arrangement For Payment.* Iii. Meal Requirements, Delivery Place And Time Of Delivery* 1. The Service Provider Shall Deliver The Meals For The Duty Personnel At The Rdrrmc Iv-a Emergency Operations Center / Office Of Civil Defense Calabarzon, 3rd Floor Milan Prestige Buidling, Barangay Halang, Calamba City, Laguna. 2. Quantity Of Meals Shall Be As Follows: Meal Cost Per Day Quantity (63 Days For 3 Persons) Estimated Price Breakfast 200 189 37,800.00 Lunch 200 189 37,800.00 Dinner 200 189 37,800.00 Grand Total 113,400.00 3. Meals In Individual Packaging Shall Be Placed On A Designated Table On The Following Schedule:* Meal Serving Time Delivery Time Breakfast 7:00 Am 30 Minutes Ahead Of Serving Time Lunch 12:00 Nn Dinner 7:00 Pm Iv. Food Packaging Requirements The Service Provider Shall Deliver Food In A Presentable, Clean And Sealed Individual Biodegradable Package With Cutleries And Table Napkin. V. Contract Terms The Contract Shall Take Effect Upon The Issuance Of Notice To Proceed (ntp) And Shall Remain In Full Force And Effect Until All Requirements Have Been Delivered According To The Signed Contract. The Procuring Entity May Opt To Terminate Contract At Any Given Time, As Deemed Necessary On The Basis Performance. Vi. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Based On The Actual Quantity Of Meals Served Provided That The Provider Shall Submit Statement Of Billing And Delivery Receipt Indicating Total/actual Meals Delivered For The Period Covered. Vii. Other Arrangements Provision Of Meals Will Be Based On The Alert Status Of The Rdrrmc Calabarzon Operations Center. This Term Will Apply Only During Normal (white Alert) Status. There Will Be A Termination Of The Meal Provision Once There Is A Escalation Of Alert From White Alert To Blue/red Alert Status And Will Be Continued Once The Alert Will Resume To White Alert Status. The End-user Will Notify The Service Provider Of The Adjustment. The Meals To Be Served Per Day Shall Be Based On The Actual Number Of Duty Personnel And Other Eoc Personnel. In Cases Where The Number Of Duty Personnel Exceeds The Estimated Maximum Per Day, The Cost Of Meals Shall Be Based On The Quoted Price The End-user Will Notify The Service Provider On The Actual Number Of Meals To Be Prepared (order List) At Least One - Two (1-2) Days Prior To Delivery. All Quoted Prices Are Inclusive Of Applicable Taxes, Duties, Delivery Charges, And All Other Services.