Negros Oriental State University Tender

Description Invitation To Bid For Janitorial Services Including Supplies And Materials For All Norsu Campuses Project Reference No.: Goods2024-10-0711 1. The Negros Oriental State University (norsu) Campuses And The Bids And Awards Committee (bac), Through General Appropriation And Allocation Fund For Fy2025 Intends To Apply The Sum Stated Hereunder In The Amount Of Eleven Million Pesos Only (php 11,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For “janitorial Services Including Supplies And Materials For All Norsu Campuses”. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Negros Oriental State University (norsu) Now Invites Bids For The Above Early Procurement For The Project Janitorial Services Including Supplies And Materials For All Norsu Campuses Consisting Of The Following: Lot No. - Area Of Deployment - Approved Budget For The Contract (abc) 1 Lot - 1. Janitorial Services - Php 11,000,000.00 Deployment - No. Of Janitors A. Main Campus, Dumaguete City - 18 B. Bajumpandan Campus, Dumaguete City - 5 C. Bayawan – Sta. Catalina Campus, Negros Oriental - 5 D. Siaton Campus, Siaton, Negros Oriental - 3 E. Bais Campuses I & Ii, Bais City, Negros Oriental - 4 F. Pamplona Campus, Pamplona, Negros Oriental - 2 G. Mabinay Campus, Mabinay, Negros Oriental - 3 H. Guihulngan Campus, Guihulngan City, Negros Oriental - 5 Total Number Of Personnel - 45 2. Supplies And Materials Contract Duration: Twelve (12) Months Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Norsu Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Mondays To Fridays At 9:00 Am To 4:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Mondays To Fridays During Regular Office Hours From December 12, 2024– January 2, 2025 At The Norsu-bac Secretariat And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Five Thousand Pesos (php 25,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In A Form Of Cash To Be Paid At The University Cashier, Norsu Main Campus, Dumaguete City Or Through Electronic Means. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Non-refundable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Norsu Bac Will Hold A Pre-bid Conference On December 20, 2024 At 2:30 Pm Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries, Which Shall Be Open To Prospective Bidders, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below, (ii) Online Or Electronic Submission As Indicated Below, Or (iii) Both On Or Before January 3, 2025, At 4:00pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. 9. Bid Opening Shall Be On January 6, 2024 At 10:00am Through Video Conferencing Or Webcasting Via Google Meet With The Link: Https://meet.google.com/yhk-qqgg-rig Or Email To Bacsecretariatmain.pb@norsu.edu.ph For Inquiries, Which Shall Be Open To Prospective Bidders. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. For Online Bid Document Payment, Requests Must Be Made At Least Two (2) Days Prior To The Scheduled Deadline Of Submission Of Bids. The Following Steps Must Be Observed: I. The Bidders Will Email To Bacsecretariatmain.pb@norsu.edu.ph Indicating Their Intent To Participate For The Said Project. Ii. The Bac Secretariat Will Reply Through Email And Advise The Amount To Pay For The Bid Documents Fee Including The Details Of The Person-in-charge For Online Payment. Iii. The Bidders Will Email The Official Receipt Of The Bid Documents Fee To Bacsecretariatmain.pb@norsu.edu.ph. Iv. Upon Receiving The Receipt, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments. 11. For Physical Bid Document Payment, The Following Steps Must Be Observed: I. The Bidder Will Secure The Assessment Slip At Norsu Bac Secretariat Office And Present It To The Accounting Office For Their Issuance Of Payment Order. Ii. The Bidder Will Pay The Bid Documents Fee As Advised And Show The Payment Order To The University Cashier. Iii. The Bidders Will Email The Official Receipt Of The Bid Documents Fee To Bacsecretariatmain.pb@norsu.edu.ph. Iv. Upon Receiving The Receipt, The Bac Secretariat Will Email The Bid Documents Of The Project Including The Necessary Attachments 12. In Compliance With Gppb Issued Resolution No. 09-2020, The Following Internal Guidelines Were Being Formulated: (i) The Bac Allows The Use Of Videoconferencing, Webcasting And Similar Technology In The Conduct Of Any Of The Meetings And Determination Of Quorum By The Bac. Please Contact Us If Cannot Attend Personally. (ii) The Bac Considers The Submission Of Documents Thru Email With E-signature/digital Signature Provided That The Document Submitted Shall Include Attached Valid Government Id Of The Duly Authorized Person Representing The Company. Also, Provided That The Bid Submission Is Received On Or Before The Scheduled Deadline Of Submission. Provided Further That The Bidder Shall Also Send The Actual Bid Documents Thru Courier Services, The Tracking Receipt Shall Be Sent As An Attachment To The Email Or A Separate Email On Or Before The Scheduled Deadline Of Submission. (iii) If The Hard Copies Of The Bid Documents Cannot Be Sent On Or Before The Opening Of Bids Due To Fortuitous Events, The Bidder Shall Email The Bac On Such Impediment And Attach A Signed Certification Attesting To The Case. The Tracking Receipt Will Be Emailed On The Date The Hard Copies Of The Bid Documents Were Sent. (iv) All Online Submission Of Bids Shall Be Sent To The Email Address: Onlinebidsubmission.norsubac@norsu.edu.ph. (v) All Online Submissions Shall Conform To Number 4.2 Of Gppb Resolution No. 09-2020 On The Requirement Of Archived And Compressed Format With Password Protection. All Documents Sent With No Passwords Will Be Treated As Non-compliant By The Bids And Awards Committee And Will Automatically Be Disqualified. (vi) The Filename Of The Online Bid Submission Shall Be In The Following Format: “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (vii) All Scanned Documents For Online Submission Must Be In Compiled In Pdf Format Or Equivalent Read Only Format. The Chronological Order Based On The Checklist Of Requirements Must Be Strictly Followed. In The Event The File Is Above 25mb, A Separate File May Be Submitted Bearing The Added File Number. (viii) The Bidder Must Be Present Virtually If Not Available To Come During The Opening Of Bids. The Bidder Must Use The Virtual Meeting As Indicated In The Instruction To Bidders. Once Called By The Bac For The Opening Of The Bid File Submitted Thru Email, The Bidder Shall Provide The Password For Opening The File. The Bidder May Provide The Password Thru Video Call, Teleconferencing, Text Message Or Call The Bac Secretariat During The Opening Of Bids Only. (ix) Passwords Emailed Before The Opening Of Bids Will Not Be Allowed. (x) The Bac Secretariat Shall Be Responsible For The Audit Trail Of All Emailed Bid Submissions And Shall Immediately Confirm The Receipt Of The Emailed Online Submission Of The Bidder. (xi) Modification Of Bids Shall Comply With The Provisions Under Number 5.4 Of The Gppb Resolution No. 09-2020. The Format Shall Be As Follows: “modification” + “norsu Project Reference Number” + “company Name” + “first Envelope” + “file Number (if Applicable) (xii) All Inquiries On The Conduct Of Procurement Activities May Be Done Thru The Following Emails: Bacsecretariatmain.pb@norsu.edu.ph Norsuregistrar@yahoo.com 13. If Bids Are Submitted By A Representative, The Said Representative May Have Special Power Of Attorney Authorizing Him/her To Represent The Bidder For The Said Bidding Activity. 14. The Negros Oriental State University (norsu)-bac Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 15. For Further Information, Please Refer To: Norsu Bac Secretariat 2nd Floor Supply Building, Norsu Main Campus Kagawasan, Avenue, Dumaguete City Email Add.: Bacsecretariatmain.pb@norsu.edu.ph Tel No.: (035) 522-5050 Local: 1124 Cel. No.: 0936-431 8864/0936-890-3622 16. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://www.philgeps.gov.ph And/or Norsu.edu.ph (sgd.) Merivic G. Catada, Ph.d. University Bac Chairperson