National Library Of The Philippines Tender

Description The National Library Of The Philippines (nlp), Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required From January 1, 2025 – December 31, 2025, As Specified In The Schedule Of Requirements. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A.bidding Is Restricted To Filipino Citizens/sole Proprietorship, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From Nlp Bids And Awards Committee (bac) Secretariat Email Address And Inspect The Bidding Documents Posted At The Philippine Government Electronic Procurement System (philgeps) Or In Our Official Website Web.nlp.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 14, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Ten Thousand Pesos (p10,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Upon Acquisition Of Said Documents In Person Or On Before Submission Of Bids By Facsimile, Or Through Electronic Means, If Documents Are Downloaded Electronically. 6. The Nlp Will Hold A Pre-bid Conference On November 22, 2024 At 01:30 Pm Through Video Conferencing Via Zoom Which Shall Be Open To All Prospective Bidders. Send Interest To Bac@nlp.gov.ph With Subject: Request To Join The Pre-bid Conference Of Public Bidding No. 24-23. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Below On Or Before December 06, 2024 At 01:00 Pm. Usb Flash Drive Containing The Soft Copy Of The Technical (in Pdf) And Financial (in Word Or Excel) Requirements Must Be Included In The Original Copy Of The Technical Documents. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 06, 2024 At 01:01 Pm At The 6th Floor Function Room, Nlp Building, T.m. Kalaw St. Ermita, Manila. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. The Nlp Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Maureen M. Terrenal Marie Joy H. Bestoir Eleanor C. Siyang Jonathan F. Santos Bac Secretariat National Library Of The Philippines Tel. No.: (02) 5314-2100loc. 406 / 412 Email: Bac@nlp.gov.ph Website: Web.nlp.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Document: Web.nlp.gov.ph / Www.philgeps.gov.ph Sgd. Maricel M. Ureña Bac, Chairperson Security Guards I. 20 Guards For The National Library Of The Philippines With The Following Applications Of Duty A. 18 Guards, 8-hours Duty, To Man The Following Areas: three (3) – Main Lobby (6am-2pm / 2pm-10pm / 10pm-6am) three (3) – Ams Hall (6am-2pm / 2pm-10pm / 10pm-6am) three (3) – Command Center (6am-2pm / 2pm-10pm / 10pm-6am) two (2) – Vehicle Entrance / Exit Gate (6am-2pm / 2pm-10pm / 10pm-6am) one (1) – Reading Room Roving Guard (2nd Floor) (8am-5pm) one (1) – Children’s Library Entrance (8am-5pm) one (1) – Permanent Gallery Entrance (8am-5pm) one (1) – Presidential Library (8am-5pm) two (2) – Roving Guard (6am-2pm / 2pm-10pm / 10pm-6am) one (1) – Lady Guard Entrance 2nd Floor Reading Area (8am-5pm) B. 2 Guards, 12 Hours Duty, To Supervise The Guards Ii. 2 Guards For The Sentro Ng Karunungan Library (skl) With The Following Application Of Duty  Two (2) 8-hours For The 14-hour Post At The Main Entrance Of The Library (6am-2pm / 12nn-8pm) Preferably 1 Lady Guard Agency Fee  Administrative Overhead And Margin - Maximum To 20% Agency Requirements  Certification From At Least Three (3) Clients (existing) That The Agency Is Compliant With Labor Laws And Legislation, Particularly On The Salaries And Benefits Of The Guards  Certificate Of Padpao Membership  Certification Of Accreditation From Pnp - Susia / Sagsd License To Operate  The Service Provider Must Possess A Valid License To Operate, Demonstrating Compliance With All Legal And Regulatory Requirements. The License Should Be Issued By The Relevant Government Authority Responsible For Overseeing Security Services.  The Service Provider Should Have Its Own Security Training Center, Which Is Duly Accredited By The Government. This Training Center Should Meet The Necessary Standards And Requirements Set Forth By The Regulatory Body. The Agency Is Required To Submit Pictures And A Valid Permit To Operate The Training Center.  In Cases Where The Service Provider Does Not Have Its Own Security Training Center, They Must Have A Memorandum Of Agreement (moa) With Another Accredited Security Training Agency. The Moa Should Outline The Terms And Conditions Of The Partnership, Including Details Of The Training Program, Trainers, And Any Other Relevant Information.  The License To Operate Should Be Maintained And Kept Up To Date Throughout The Duration Of The Contract. Any Changes In The License’s Status Must Be Promptly Communicated To The Contracting Organization.  Failure To Provide And Maintain A Valid License To Operate Or A Valid Moa With An Accredited Training Agency May Result In Disqualification From Providing Security Services. Agency Must Be In Existence For The Last Five (5) Years  Certification From Five (5) Clients Confirming The Agency’s History With A Number Of Posted Guards Not Exceeding 50.  Latest Certification From Sss / Philhealth As To The Agency’s Remittance System  Agency Must Have 34 Hours Roving Inspector  Agency Main Office Must Be Within Metro Manila (submit Pictures And Required Documentation) Personnel Qualifications  Minimum Of 2 Years Of Security Experience  Security Training Certificate (bsgtc / Supervisory Instructional)  Duly Licensed  At Least College Level Education  Preferably Not More Than 40 Years Old  Preferably With Driver’s License Uniform  White (bass Jacket Style) Upper  Blue Pants  Pershing Cap  Night Stick  Whistle  Holster  Flashlight Devices And Other Peripherals 1. Rain Coat 2. Umbrella (for Visitors) 3. Metal Detector (latest) 4. Safety Deposit Box (for Firearms) 5. Hand-held Radio (walkie Talkie) 6. Cctv (10 Units For Nlp) Firearms Check - Nlp And Skl [attachment -ra No. 5487 (annex B)] 1. Shotgun (12 Gauge) - One (1) Present In The Office 2. Cal. 45 With Ammunition - For Security Officer (1) 3. Cal. 38 With Ammunition - For Uniformed Guards (7) Additional Set Of Technical Parameters Stability 1. Liquidity Of Contractor 2. Organizational Set-up (agency Must Submit Organizational Chart) 3. Industry Experience Surveillance Personnel Qualification:  Training In Surveillance Systems: Knowledge And Hands-on Experience With Cctv, Video Analytics Software, Access Control, And Intrusion Detection Systems.  Knowledge Of Surveillance Equipment: Proficiency With Cctv Cameras, Monitoring Software, Communication Devices, And Alarm Systems.  Computer Literacy: Basic To Advanced Skills In Computer Operation, Data Entry, And Familiarity With Microsoft Office And Specialized Surveillance Software.  Attention To Detail: Ability To Identify Suspicious Behaviors, Monitor Multiple Feeds, And Detect Anomalies Or Unusual Patterns In Real-time.  Communication Skills: Ability To Communicate Effectively With Team Members, Law Enforcement, And Other Stakeholders.  Professionalism: Commitment To Confidentiality And Adherence To Surveillance Protocols.  Ethical Integrity: Ethical Integrity Is Critical, As Surveillance Involves Handling Sensitive Information And Maintaining Trust. Resources 1. No. Of Licensed Firearms (agency Should Have At Least 50 Licensed Firearms And Should Show Proof Of The Licenses)  No. And Kind Of Communication Devices (agency Should Have At Least 50 Available Communication Devices That Are Licensed Under The Ntc)  No. And Kind Of Motor Vehicle S (agency Should Show Proof Of The Number Of Vehicles They Own.  They Should Have At Least 5 Vehicles And At Least 2 That Are In Standby In Case Of Emergencies.  No. Of Licensed Guards (agency Should Have At Least 50 Licensed Guards Currently Employed) Security Plan The Agency Should Submit A Security Plan For The National Library Of The Philippines And Sentro Ng Karunungan Library. The Plan Should Include Contingencies For All Kinds Of Threats Dealing With The Education Sector. Special Concern Should Be Given To Crowd Control And Dispersal. Other Factors 1. Recruitment And Selection Criteria (agency Should Show Documentation Of Their Recruitment And Selection Process) 2. Completeness Of Uniforms And Other Paraphernalia (agency Should Submit Pictures Of Standards Uniform And List Of Other Paraphernalia Related To Security Services - Including But Not Limited To Metal Detectors, Cctv Equipment, Safety Deposit Box And Others) 3. Track Record Of Security Agency As Evidenced By The Certification From Previous Clients (agency Should Submit Certification From At Least Five (5) Organizations Of Their Very Satisfactory Service). Salary Adjustment In Compliance With Dole-nwpc  The Service Provider Shall Adhere To The Applicable Department Of Labor And Employment (dole) Laws And Regulations Concerning The Compensation Of Security Personnel. In Accordance With These Laws, Security Personnel Have The Right To Claim An Increase In Their Salary Or Benefits Should The Dole Mandate Such Adjustments.  Should The Dole Or Any Relevant Government Authority Issue A Directive, Order, Or Law That Requires An Increase In The Base Salary, Benefits, Or Allowances For Security Personnel, The Service Provider Agrees To Promptly Implement These Changes. Any Increase In Salary Or Benefits Mandated By Dole Or The Relevant Authorities Shall Be Borne By The Contracting Organization.  The Service Provider Shall Notify The Contracting Organization Within A Reasonable Timeframe Of Any Changes In The Dole Laws Or Regulations That Impact The Compensation Of Security Personnel. The Notification Should Include Details Of The Specific Changes, Their Effective Date, And The Resulting Adjustments In Salary Or Benefits.  The Contracting Organization And The Service Provider Shall Cooperate In Good Faith To Ensure That All Necessary Adjustments Are Made Promptly And In Full Compliance With Dole Laws. In Case Of Any Disputes Or Uncertainties Regarding The Interpretation Or Application Of These Laws, Both Parties Agree To Engage In Dialogue And Seek A Mutually Agreeable Resolution.  This Clause Shall Be In Effect For The Duration Of This Contract And Any Subsequent Renewals Or Extensions.