National Irrigation Administration Tender

Description 1 Lot Supply And Delivery Of Purified/distilled Water 1 Item Description: Container Drinking Water, Purified, Round Container (with Free Use Of Dispenser For 52 Offices Year Round And Additional 8 Dispensers During Nia Anniversary In The Month Of June 2025) 16,000 Packaging: Bottled Packs Shall Be Contained In A “5-gallon” Polycarbonate/polyethylene Terephthalate (non-toxic Bottle With 1) Shrink-wrap Plastic Cap Seal; 2) Single Stick Peel-off Hygienic Seal; And 3) Non-spill And Non-reusable Cap Delivery: A Weekly Delivery Shall Be Based On The Duly Confirmed Estimated Consumption Of Every Nia Office. Such Confirmation Shall Be Done By The Supplier At Least One (1) Day Before The Delivery. Maintenance Of Water Dispenser: * All Water Dispenser Units Shall Be Cleaned Every Twice A Month. * The Supplier Is Required To Submit Proof Of Maintenance Service Of The Water Dispensers Attested By The Procuring Entity. * The Response Time To Service Repair Calls Within The Same Day Or, At Most, The Following Day Upon Receipt Of The Report/call. * Should The Water Dispenser Need To Be Replaced, The Replacement Of Units Shall Be Done Within 2 Days Upon Determination Of Defective Units Contract Duration: * The Contract Duration For The Said Project Is Up To December 31, 2025. * If The Result Of Assessment Continue To Favor The Quality Of Service, Then The Nia May Simply Renew Its Services Payment Scheme: The Submission Of Payment Documents For The Prior Month Service Provided Shall Be Made Every 1st Week Of The Succeeding Month. Each Payment Shall Be Computed Based On The Actual Number Of Delivery Supported By The Following Documentary Requirements Which Shall Be Submitted By The Service * Monthly Billing Statement Supported By Delivery Receipts * Purified Drinking Water Consumption Monitoring Form * Proof Of Maintenance Service Of Water Dispensers Attested By The Procuring Entity * Nia Shall Pay For The Actual Number Of Delivered Water Container Terms And Conditions 1. All Entries Must Be Legibly Written, Printed Or Typed Written Using The Nia Prescribed Request For Quotation (rfq). Any Modification In The Terms Of The Rfq Shall Constitute To Disqualification. A) If Another Form Is Used Other Than The Latest Rfq, The Quotation Shall Contain All The Mandatory Requirements/provisions Including Manifestation On The Agreement With The Terms And Conditions Below. B) In Case A Prospective Supplier/service Provider Submits A Filled-out Rfq With A Supporting Document (i.e., A Price Quotation In A Different Format), Both Documents Shall Be Considered Unless There Are Discrepancies. In This Case, Provisions In The Rfq Shall Prevail C) Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Countersigned Or Initialed By You Or Any Of Your Duly Authorized Representative/s 2. The Total Approved Budget For The Contract (abc) Is Php 710,400.00. All Bids In Excess Of The Abc Shall Be Automatically Rejected; 3. Delivery Period Is From February 1, 2025 To December 31, 2025. 4. Price Validity Shall Be For A Period Of 90 Working Days From The Date Of Bid Opening. 5. For Lot Award All Items Shall Be Grouped Together To Form One (1) Complete Lot. That Will Be Awarded To One Bidder To Form One (1) Complete Contract. Bidder Must Offer/quote On All Items, Otherwise, Bidder Shall Automatically Be Disqualified. 6. Warranty Shall Be One (1) Year For Equipment And Six (6) Months For Supplies And Materials From Date Of Approval Of The Inspection & Acceptance Report (iar) By The Authorized National Irrigation Administration’s Representative If Applicable. Bidders Shall Submit Only Two (2) Copies Of Bid/rfq Together With The Following Licenses And Legal Documents Also In Two (2) Copies Placed In One (1) Sealed Envelope, Namely: A) Mayor’s Business Permit B) Printed Copy Of Philgeps Registration Number C) Pcab License (for Infrastructure Only) D) Valid Tax Clearance Or Income/business Tax Return (for Abc’s Above 500,000.00 Only) E) Omnibus Sworn Statement For Abc’s Above 50,000.00 Only (shall Be Submitted By The Lowest Calculated Responsive Bidder Prior To The Processing Of Payment) F) Tax Clearance Certificate (shall Be Submitted By The Lowest Calculated Responsive Bidder Prior To The Processing Of Payment) G) Last Three (3) Months Microbiological Test Certificate From The Accredited Laboratories Of The Department Of Health H) Latest Physical & Chemical Test From The Accredited Laboratories Of The Doh ***for Items A And B, A Valid Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents. 7. If An Awardee Has Accepted A Purchase Order But Fails To Deliver The Required Product(s) With In The Time Called For In The Same Order, The Awardee Shall Extend A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Delivery. Thereafter, If Awardee Has Not Completed Delivery Within The Extended Period, The Subject Purchase Order Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The National Irrigation Administration (nia) Shall, Then Purchase The Required Item(s) From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a Non Submission Of Any Of The Documents Above Mentioned Shall Be A Ground For Outright Rejection Of The Bid/rfq. Note: 1. Bid Quotations May Be Submitted To The Procurement Section, Procurement & Property Division, Icc Bldg., Edsa, Diliman, Quezon City, Fax No. 921-3906 Or By Email At Procurement.quotation@nia.gov.ph. 2. Please Make Certain To Affix The Signature Of The Owner, Manager Or Any Of Its Duly Authorized Representative In A Clear Legible Manner. 3. Bidder Shall Submit One (1) Quotation Only. Alternate Bids Shall Be Rejected