National Home Builders Registration Council nhbrc Tender

Request for proposals for the appointment of a suitable service provider to provide provision of offsite storage for records and files for the nhbrc for a period of five (05) years The prospective service provider/bidder is expected to provide a comprehensive and reliable off-site records archiving and retrieval programme, comprising the following: 6.1.1. A secure and safe archiving facility, which is suitable for the purpose and mitigates risks associated with records storage. 6.1.2. An acceptable and effective records management system to enable the tracking and retrieval of documents 6.1.3. Retrieval services for stored records at the off-site storage facility and delivery to NHBRC offices 6.1.4. The provision of storage boxes and relevant tracking labels for the records to be transferred from the NHBRC to the off-site storage 6.1.5. The collection and removal (delivery / transportation) of records and files from the NHBRC offices to the off-site storage, as and when necessary (See attached NHBRC addresses in ANNEXURE B) 6.1.6. Destruction/disposal services in accordance with National Archives Records Services requirements 6.1.7. Provide the NHBRC with ICT back-up services including the critical aspects of the Disaster Recovery Plan. 6.1.8. Relocation of the existing records and files from the current off-site storage to the new off-site facility; the number of boxes from the off-site storage is ± 1700, in addition ± 25 new boxes to be archived on a monthly basis