NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION USA Tender

The National Highway Traffic Safety Administration (nhtsa) Is Issuing This Sources Sought Notice To Identify Potential Qualified Small Business (sb), Small Disadvantaged Business (sdb), 8(a) Certified Sdb, Hubzone Sb, Sdvosb, Or Wosb Concerns That May Be Interested In And Capable Of Performing The Work Described Herein To Collect And Analyze Information, Identify Information Gaps; Develop And Test Content, Have A Network Of Transportation Safety Professionals, Implement Demonstration Projects, As Well Has The Capacity To Develop Training, Materials And Resources On Pedestrian Safety. nhtsa Welcomes All Qualified Small Business Concerns, With The Appropriate Naics Code And Past Experience To Submit Their Corporate Capability Statements That Demonstrate Their Ability To Successfully Accomplish The Goals Of The Project As Listed Below. Nhtsa Does Not Intend To Award A Contract On The Basis Of Responses To This Notice Or Otherwise Pay For The Preparation Of Any Information Submitted. Acknowledgement Of Receipt Of Responses Will Not Be Made; No Formal Evaluation Of The Information Received Will Be Conducted By Nhtsa. Nhtsa May; However Later On Issue A Request For Proposals (rfp). However, Should Such A Requirement Fail To Materialize, No Basis For Claims Against Nhtsa Shall Arise As A Result Of A Response To This Notice. background: the National Highway Traffic Safety Administration (nhtsa) Is Responsible For Reducing The Personal Injury And Property Losses Resulting From Motor Vehicle Crashes. Nhtsa Relies On Data To Measure The Characteristics And Needs Of The Highway Safety Environment. Data Is Essential To Reducing The Human And Economic Cost Of Motor Vehicle Crashes. Nhtsa Has Several Different Information Collections That Collect Real-world Crash Data That Support Research, Problem Identification, Developing Effective Countermeasures, Identifying Nhtsa Program And Rulemaking Needs, Developing, And Evaluating Traffic Safety Programs, Evaluating New Technologies And Supporting Nhtsa Highway Safety Grants. in The Late 1970s, Nhtsa’s National Center For Statistics And Analysis (ncsa) Devised A Multidisciplinary Approach To Meet Nhtsa’s Data Needs That Used A Combination Of Census, Sample-based And State Reported Data To Provide Nationally Representative Traffic Crash Data On A Timely Basis. Nhtsa Created Two Types Of Crash Data Collection Efforts: Records-based Systems And Investigation-based Systems. The Records-based Systems Involved Coding Data From Crash Records And Included The Fatality Analysis Reporting System (fars) And The National Automotive Sampling System General Estimates System (nass-ges). The Investigation-based System Was The National Automotive Sampling System Crashworthiness Data System (nass-cds) And Involved On-site Crash Investigation Combined With Coding Crash Data And Analysis Of Additional Information, Such As Injuries Or Vehicle Crashworthiness. over Time, Nhtsa’s Data Collection Has Evolved. In 2015, Nhtsa Created Two New Data Systems And Retired Nass-ges And Nass-cds. These Are The Crash Investigation Sampling System (ciss) And Crash Report Sampling System (crss). Under These Data Systems, Nhtsa Uses Primary Sampling Units (psus) To Collect Information From Police Crash Reports (pcrs) And Other Associated Crash Information. The Ciss Operates Three Primary Components: Ciss Psu Operations Center, Ciss Quality Control Center (qcc), And Ciss Injury Coding Center (icc). The Psu Operations Center Manages The Everyday Operations Of The Psu’s While The Qcc Manages The Technical Aspects Of The Work Produced By Those Psus. The Icc Provides Comprehensive Assessments Of Occupant Injuries In Crashes Produced In Ciss. Key To This Role Is The Evaluation And Coding Of Medical Record Data, Understanding Of Occupant Kinematics (motion And Movement Of Occupants) In Crashes, Injury Causation Scenarios, And Involved Physical Components (ipcs) Associated With Injuries. this Procurement Applies Only To The Ciss Injury Coding Center.[1] This Procurement Will Provide Injury Coding Center Functions Generated From Up To Seventy-three (73) Ciss Psus Over The Period Of Performance. Psu Personnel Consist Primarily Of Crash Technicians Who Collect Data, And Cases Are The Work Product From Psus That Contain The Data Elements, Images, And Records Collected During Motor Vehicle Crash Investigations. This Contract Is For The Ciss Injury Coding Center Aspect Of This Work. Nhtsa Will Award One (1) Contract For The Injury Coding Center Task In Ciss. objective: the Objective Of This Contract Is To Evaluate And Assign The Injuries Sustained By Occupants In Crashes Produced By The Ciss Program Using The Abbreviated Injury Scale (ais) Which Is An Anatomical-based Coding System Created By The Association For The Advancement Of Automotive Medicine (aaam). Injury Causation Scenarios Are Developed Linking Those Injuries To Vehicle Components And Environmental Sources In Ciss Cases. Cases Are The Product Generated By The Seventy-three (73) Psus. When Fully Operational, These Psus Produce Approximately 9,500 Cases A Year. capabilities: supplies/services the Contractor Shall Provide The Necessary Qualified Personnel, Facilities, Materials, Supplies, Equipment, And Services As Identified In The Attached Draft Statement Of Work (sow). more Specifically, The Contractor Shall Code The Injuries Sustained By Occupants In Crashes Produced By The Ciss Program, Execute A Cohesive Program, And Provide Quality Control Support: to Ensure Timeliness, Accuracy, Consistency, And Completeness In The Coding Of Ciss Medical-related Data Among All Coding Staff, to Have Or Ability To Gain Knowledge In The Ciss-based Databases Such As The Crash Data Acquisition Network, to Be Proficient And Remain So In Ais Methodologies, And to Provide Detailed Feedback To The Quality Control Center To Pass Along To Ciss Crash Technicians On Shortcomings Of Cases During Quality Control Injury Reviews. this Task Involves The Coding Of Injuries Sustained In Crashes And The Linking Of Those Injuries To Vehicle/environmental Sources With Data Derived From Cases Selected By Ciss Psus And Medical Documents/records Received From Hospitals And Other Third Parties. the Success Of Quality Data Coding Is Strongly Dependent Upon Proper Interpretation Of Data. The Contractor Staff Shall Be Thoroughly Familiar With Medical Terminology, Occupant Kinematics, Biomechanics, And Nhtsa Injury Coding Procedures And Protocols. The Injury Coding Responsibilities Include But Are Not Limited To The Following: medical Record Collection –the Injury Coding Center (icc) Contractor Shall Work Collaboratively With The Existing Psu Operations (psu-ops) Contractor And Quality Control Contractor (qcc). The Names Of These Entities Will Be Disclosed Upon Contract Award. The Icc Shall Also Assist In Establishing And Maintaining Cooperation At Medical Facilities, Hospitals, Emergency Medical Services (ems), Medical Examiners, And Coroners Servicing Each Psu. The Medical Records Will Be Obtained Primarily By The Psu Contractor, With Assistance From The Icc And Qcc As Requested. 2. Injury Interpretation And Code Assignment - The Contractor Shall Be Responsible For The Identification And Interpretation Of Injuries From Medical Documentation And Assigning Injury Codes Based On The Most Recent Version Of The Aaam-aisanatomical- Based Coding System. Other Data Associated With Injuries Such As The Length Of Hospital Stays, Glasgow Coma Scale (gcs) Score, And Ems Information Will Be Collected And Entered By The Contractor. Injury Information Will Be Enteredinto Ciss Cases Using A Combination Of Visual Anatomic Injury Descriptor (vaid) And Cdan Ciss Web Software Applications. 3. Injury Causation – The Contractor Shall Be Responsible For Examining The Images And Other Documentation From The Involved Vehicle And Selecting An Involved Physical Component (ipc) And Injury Causation Scenario (ics) For Each Injury. Additionally, The Contractor Shall Enter Injury Causation Information Such As Body Region Injured, Source Of Energy, Contributing Factors, And Comorbidities. 4. Medical Record Storage – The Contractor Shall Be Responsible For The Secure Storage Of Medical Records Until Permission Is Granted From Cor For Disposal. Disposal Procedures Will Be Articulated To The Contractor By The Cor After The Award Date. 5. Special Studies – In Addition To The Standard Ciss Data Collection, Nhtsa May Design And Implement Special Study Data Collection Programs At Various Times. These Special Studies Will Involve Additional Data Collection Activities For A Set Time. These May Include The Additional Collection Of Medical Documents/records And Require Injury Coding. capability Statements any Interested Qualified Small Business Firms, Small Disadvantaged Business (sdb), 8(a) Certified Sdb, Hubzone Sb, Sdvosb, Or Wosb Concerns Should Submit Their Corporate Capability Statement, Which Demonstrates The Firm’s Ability And Past Experience In No More Than 10 Pages To Perform The Key Requirements Described Above To The Identified Nhtsa Point Of Contact Listed Herein. any Proprietary Information Should Be Marked As Such. All Respondents Are Asked To Certify The Type And Size Of Their Business Organization Is In-line With The Requirements Of This Sources Sought Notice, And Must Be Received No Later Than 10 Calendar Days From The Date Of Publication Or By The Closing Date Of This Notice. to Facilitate A Timely And Comprehensive Review Of All Submitted Responses, Firms Should Respond Using The Format Requested In This Notice. please Provide The Following Information For Your Firm And For Any Teaming Or Joint Venture Partners: general Information company Name, Address, Point Of Contact Name, Telephone, And Email Address. data Universal Numbering System (duns) Number And Commercial And Government Entity (cage) Code. business Size And Classification (e.g., Large, Small, Small-disadvantaged, Sba Certified 8(a), Hubzone, Service-disabled Veteran-owned, Woman-owned) Based On Naics Code: 541990 – All Other Professional, Scientific, And Technical Services . if Applicable, Potential Proposed Teaming Arrangements To Include Business Size And Classification Of Prime And Subcontractors. gsa Federal Supply Schedule (fss) Number (fss Must Include Naics Code 541990 – All Other Professional, Scientific, And Technical Services identify Contracts Your Company Has Been Awarded Under Naics Code: 541990 – All Other Professional, Scientific, And Technical Services. technical Capability: provide A Brief Synopsis To Support The Firm’s Ability To Perform All Of Potential Areas Of The Objective/scope. Identify Each Task Element And Provide Information To Support The Firm’s Experience, Staffing And Overall Ability To Perform The Technical Area. evidence Of Experience And Past Performance Should Include Contracts/task Orders From The Past Three (3) Years Similar In Scope To This Requirement. examples Must Include Contract Numbers, Project Titles, Dollar Amounts, Periods Of Performance, And Government Points Of Contact (telephone Numbers Or Email Addresses). documented Information To Support The Firm’s Ability To Provide The Range Of Research Skillsets Capability To Quickly Plan, Conduct, And Document Studies; And Personnel Required For This Effort In A Timely Fashion. any Data On Previous Contracts/task Orders On Personnel Retention And Succession Planning. additional Information: indicate If Your Firm Will Submit A Proposal If A Request For Proposal (rfp) Is Issued, And If Your Firms Interest Is For Prime Contracting, Teaming Agreement Or Joint Venture. validation Of, Or Recommended Naics Codes For This Effort. validation Of, Or Recommended Contract Type. validation Of, Or Recommended Gsa Vehicle in Each Potential Areas Of Research, Indicate Any Small Business Subcontracting Opportunities, As Applicable. other Recommendations a)any Information Missing From This Requirement That Would Provide A Better Understanding Of The Effort Desired. b)please Submit Any Other Questions Or Comments Along With Your Response. contracting Office Address department Of Transportation (dot) Headquarters, 1200 New Jersey Avenue, Se, Washington, Dc 20590. [1] Nhtsa Has Separate Procurements For The Ciss Psu Operations And Quality Control Centers.