National Bureau Of Investigation Tender

Description Request For Quotation Pr No. 2024-05-662 Rfq No. 2024-08-016 The National Bureau Of Investigation Through Its Procurement Management Section (pms), As Per Special Bids And Awards Committee (sbac) Resolution No. 2024-02-003, Will Undertake A Small Value Procurement For The Project “supply And Delivery Of Janitorial Supplies Of Six (6) Months At The Nbi Main Office And Clearance Building” In Accordance With Section 53.9 Of The Implementing Rules And Regulations Of Republic Act No. 9184. Approved Budget For The Contract Nine Hundred Ninety-six Thousand Six Hundred Fifteen Pesos (₱996,615.00) Delivery Location Of Items To Be Procured Nbi- V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Delivery Period See Attached Schedule Of Requirements Place And Date Of Submission Of Quotation National Bureau Of Investigation, 3rd Floor Pms Office V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Not Later Than 1:30pm Of August 29, 2024 Place And Date Of Opening Of Quotation 2:00pm Of August 29, 2024 At The Procurement Management Section Conference Room, V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Specifications See The Attached Technical Specifications Terms And Conditions: A. Submission Of Requirements 1. Bidder Shall Submit The Following Documentary Requirements: (a) Philgeps Certificate Of Registration With Updated List Of Eligibility Of Requirements “annex A” /philgeps Certificate Number; (b) Mayor’s Permit/business Permit (with Evidence Of Compliance In The Conditions Stated In The Mayor’s/business Permit); (c) Latest Income/business Tax Return (manually Filed Or Through Efps With Attached Proof Of Payment); (d) Original Notarized Omnibus Sworn Statement (annex “a”) (e) Original Statement Of Compliance With The Technical Specifications (annex “b”) And (f) Original Price Quotation Form (annex “c”) 2. Each Bidder Shall Submit One (1) Set Of The Documentary Requirements Under The Preceding Paragraphs. 3. The Procuring Entity Requests Bidders To Submit An Additional Two (2) Hard Copies Of The Quotation. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 4. Interested Bidders Are Required To Accomplish, Provide Correct And Accurate Information, Using The Prescribed Form, Of Their Duly Signed Original Notarized Omnibus Sworn Statement (annex “a”); Original Statement Of Compliance With The Technical Specifications (annex “b”); And Original Price Quotation Form (annex “c”) 5. The Price Quotation Form Shall Be Signed By The Owner/proprietor/president/consultant. In The Case Of Representatives, A Power Of Attorney Or Secretary’s Certificate, As The Case May Be, Shall Be Attached. B. Proper Sealing And Marking Of Quotations Bidder Shall Manually Submit One (1) Set Of The Documentary Requirements, And An Additional Two (2) Hard Copies Under The Preceding Paragraphs And Enclose The Same In One (1) Sealed Envelope. The Sealed Envelope Shall Be Marked As To Include The Following: (1) Name And Address Of The National Bureau Of Investigation – Procurement Management Section, (2) Title And Abc Of The Project, (3) Rfq Number Of The Project, And (4) Name And Business Address Of The Prospective Bidder. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected. However, Bid Envelopes That Are Not Properly Sealed And Marked, As Required In The Request For Quotation, Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or For Its Premature Opening. C. Place, Date Of Submission And Time Of Opening Quotations Must Be Properly Sealed, Marked And Tabbed And Must Be Submitted At The Office Of National Bureau Of Investigation, 3rd Floor Pms Office V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City Not Later Than 1:30pm Of August 29, 2024. Opening Of Sealed Quotations Is On 2:00pm Of August 29, 2024 At The Procurement Management Section, V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City. D. Amount And Denomination Of Quotation Price Quotations Exceeding The Abc Shall Be Rejected. All Price Quotations Shall Be Quoted In Philippine Peso. E. No Multiple Submission Of Quotations Multiple Submission Of Quotations Shall Not Be Allowed. If During The Opening Of Quotations, A Supplier Is Found To Have Submitted Two Or More Different Quotations For The Same Project, All Submitted Quotations Of The Prospective Supplier Shall Be Disregarded And Shall Be Returned To The Latter Unopened. F. Validity Of Quotation Price Quotations Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Of Quotation. G. Alterations, Erasures And Overwriting Any Alterations, Erasures Or Overwriting Shall Be Valid Only If Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. H. Right Of Inspection The Nbi Shall Have The Right To Inspect And/or Test The Goods To Confirm Their Conformity With The Technical Specifications. I. Award Of Contract Award Of Contract Shall Be Made To The Lowest Quotation Which Is Found To Be Responsive And Compliant With The Minimum Technical Specifications And Other Terms And Conditions Specified Herein. J. Warranty Security The Supplier Shall Be Required To Put Up A Warranty Security In The Form And Amount As Allowed Under Sec. 62.1 Of The Irr Of R.a. No. 9184, To Wit: For The Procurement Of Goods, To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. K. Liquidated Damages Liquidated Damages Equivalent To One Tenth Of One Percent Of The Value Of The Goods Undelivered Within The Prescribed Delivery Period Shall Be Imposed For Every Day Of Delay. The Nbi Shall Have The Right To Rescind The Contract When The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Price, Without Prejudice To Other Courses Of Action And Remedies Available To It. L. Reservation Clause The Nbi Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Conditions As It May Deem Proper. For Further Information, Please Contact Atty. Charlotte Mae P. Magumcia, Acting Chief, Procurement Management Section, At 8523-2441, National Bureau Of Investigation, V-tech Tower, 1257 General Araneta Avenue, Corner Maria Clara St., Quezon City August 16, 2024, City Of Quezon. Atty. Charlotte Mae P. Magumcia Acting Chief, Procurement Management Section Annex “a” Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ____________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. Telephone Number/s _________________________________ Mobile Phone Number/s: _________________________________ Email Address: _________________________________ In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. ________________________________________________ Name Of Bidder Or It’s Authorized Representative (insert Signatory’s Legal Capacity/affiant) (jurat) (format Shall Be Based On The Latest Rules On Notarial Practice) “annex B” Company Logo/letterhead Technical Specifications Items Quantity Description Statement Of Compliance 150 Packs 1. Garbage Bag 2xl Color Black, A. Heavy Duty, B. 0.75-1.2 M/l, C. Packed By 100’s Per Pack 3 Pails 2. Chlorine Relative Density 2.35 Grms/cm3 A. Water Solubility Approx 214 Grms/l @ 200c B. Appearance White Or Grayish-white Powder With Chlorine Like C. Packaging Strictly 45kgs/pail D. Active Chlorine 70% E. Inert Ingredient 30% 60 Gallons 3. Premium Sealer Wax All-acrylic, Metal-interlocked, Clear, Non-yellowing Film. We Recommend 1 To 2 Coats Only. Coverage Is Between 1,000 To 2,000 Sq. Ft. Per Gallon Per Coat. Gallon /3.785 G 450 Kilograms 4. Powder Soap Multi-purpose Powder Use For Cleaning Packed In 1 Kilogram Attacked Even 7 Day-old Stains Acti-lift Crystals Ensure That All The Detergents Should Be Non-volatile And Stable On Storage For At Least 3 Months Free Of Fragrance And Dyes, Which May Irritate Sensitive Skin. Hypo-allergenic Powder Powder: High Foam For Hand Wash Purposes Packaging: Description Of The Content, Application Method, First Aid Measures, Batch Number Soluble In Hot And Cold Water The Item Must Meets Sabs Specifications Material Safety Data Sheets Should Be Provided 450 Bottles 60 Pcs 5. Liquid Dishwashing Soap All-purpose Dishwashing Formula With Antibacterial And Grease-cutting Power For A Faster And More Efficient Removal Of Grease, Fats, And Oils From Dishes, Pots, And Other Kitchen Utensils. Features &benefits: • Penetrates And Emulsifies Heavy Grease And Food Particles • Mild And Gentle To The Hands • Easily Dissolves In Water 6. Mop Set With Long Aluminum Handle Heavy Duty Mop Set With Aluminum Or Wood Handle Looped-end Industrial Wet Mop With 59" Long Handle And 1 X Large Size Mop Heads Is A Perfect For Commercial Industrial Or Home Floor Cleaning Jobs. Mop Head Made Of Premium Quality Cotton Material , Soft And Super Absorbent. Heavy Duty Mop With Newly Upgraded Looped-end Clamp, Which Can Hold The Mop Head Firmly, That Is More Durable And Stable Than Other Plastic Clips. 60 Pcs. 7. Empty Bottle Spray 400 Ml Bottle, Heavy Duty Spray Trigger Empty Spray Bottles Clear Refillable Container For Water, Essential Oils, Hair, Cleaning Products, Adjustable Head Sprayer And Stream 19 Pcs. 8. Cobweb Extendable Telescope Duster Telescoping Microfiber Duster Extendable Cobweb Duster, High Ceiling Stainless Steel Long Dusters，scratch-resistant Bendable Duster, 100 Inches Extension Pole Cleaning Tools 60 Pcs. 9. Broom Baguio Made, Triple Sewn 100% Natural Grass Broom Hand Made In Philipines Wooden Broom Handle Very Gentle For All Surfaces 100 Pcs. 10. Sacks High Quality, Big Sacks Material: 100% New Virgin Pp (and Pe If Pe Liner Needed) Top Mouth: A. Heat Cut B. Hemmed C.valve Bottom: Single/double Fold And Single/double Stitched ; Square Bottom Mesh Density: 8×8/sq.inch—16×16/sq.inch Denier: 500d-1500d Thickness: >=45g/sq.m Width Size: >=30cm Length Size: Color: Blue Or White Surface Treat: Plain,anti-slip Lamination: Pe,pp Or Kraft Paper 70 Pcs 70 Pcs. 11. Insect Eradicator 20 Oz. Cans. Multi-purpose Insect Spray. Eradicator Is An Epa Registered Water Base Aerosol True Multi-purpose Insect Killer. Contains The Synthetic Pyrethroid Permethrin For Quick Knockdown And Up To Four Weeks Residual Control Of Crawling And Flying Insects. Non-staining Formula Controls Bedbugs And Many Other Crawling Insects. Controls Houseflies, Mosquitoes And Many Other Flying Insects. For Use On Dogs And On Premises To Control Fleas And Ticks. For Use On Livestock To Control Flies, Fleas And Gnats. Controls Garden Insects On Ornamentals And Plants. Authorized For Use In Animal Quarters And Milk Houses 12. Air Freshener With Anti-bacterial Fragrance Crisp Linen Active Ingredient Alcohol Application All Purpose Color Colorless Concentrated Ph (25 °c) 10.8 - 11.8 Din 02279177 Feature Ready To Use Fragrance Fresh Model In Bulk Solubility Water Soluble Style Aerosol Type Disinfectant And Deodorizer Volume 500ml 60 Pcs. 13. Hard Broom (walis Ting-ting) Good Quality (dried) Large And Thick Size Durable Coconut Broom Stick Coconut Broom Cobweb Duster Fragrance Free, Sulfate Free 19 Pcs. 14. Push Brush A Broom Should Consist Of Stiff Fibers Attached To, And Roughly Parallel To, A Cylindrical Handle, The Broomstick. Stiff Fibers Made Of Materials Such As Plastic It Is Thus A Variety Of Brush With A Long Handle. Soft Brooms Are For Sweeping Inside Floors. The Handle/broom Stick And Base Should Be Made From Wood Or Propylene. 170 Pcs. 15. Toilet Bowl Brush Plastic Made The Toilet Brush To Be Used To Clean The Upper Area Of The Toilet, Around The Bowl. The Toilet Brush Must Be Used To Scrub The Toilet, Removing Stubborn Stains, And Residue Biological Debris. A Typical Toilet Brush Should Consist Of A Hard Bristled End, Usually With A Rounded Shape And A Long Handle. For Industrial Use. 80 Pcs. 16. Rubber Sunction Good Quality (wooden Handle) Color Brown Handle Material Rubber, Wood Material Wood, Rubber Special Feature Durable 60 Pcs. 1200 Pcs. 17. Scotch Brite Serie 86 Dimensions 6”x9” Color Green Model Pad Feature Abrasive 18. Albatros Deodorizer With Holder 100grams 450 Bottles 19. Liquid Hand Soap 250 Ml Per Bottle Liquid Hand Washing Soap, Uniform Texture, Colour And Free From Objectionable Odour Must Be User Friendly And Not Cause Skin Irritation, Have Good Lathering And Cleansing Properties. Perfumes And Colouring Matter May Be Added. Packaging Should Include The Description Of The Content, Application Method, First Aid Measures, Batch Number Material Safety Data Sheets Should Be Provided 450 Bottles 20. Muriatic Acid 250 Ml Per Bottle Can Be Used To Clean Stubborn Dirt On Walls, Floors, Sinks, And Toilet Bowls. The Product May Be Applied On Tiles, Ceramics, And Marble Surfaces. Hcl Level Of 27%-29% And Ideal For Industrial Use. 20 Kgs. 21. Rags Rectangular/square Cloth 60 Pcs. 22. Glass Window Wiper Good Quality (plastic Made) Rubber Blade Materials Plastic Handle Materials Atleast 20cm Blade Length 60 Pcs. 23. Heavy Duty Gloves Heavy Duty Washing Gloves Anatomically Shaped: 1 Right Hand, 1 Left Hand Material: Nitrile High Cracking-, Puncture- And Abrasion Resistant Flock-lining To Facilitate Slide-in And Removal Powder Free Seamless Waterproof 2 Lots 24. Hose With Sprinkler ½ Inch Diameter 50 M Length Good Quality Vinyl Water Hose With Nozzle Schedule Of Requirements Tranche Item Description Quantity Date Of Delivery 1st Tranche . . Garbage Bag 2xl Chlorine Powder Premium Wax Sealer Powder Soap Liquid Dishwashing 250 Ml Mop Set With Long Aluminum Handle Empty Bottle Spray Cobweb Extendable Broom Sacks Big Insect Eradicator Air-freshener Hard Broom (walis Ting-ting) Push Brush Plastic Made Toilet Bowl Brush Rubber Sunction Scotch Brite Albatros Muriatic Acid Liquid Hand Soap Rags Furniture Polisher Glass Window Wiper Heavy Duty Gloves Hose With Sprinkler (50 Meters) 75 Packs 3 Pails 30 Gals 225 Kgs. 225 Bottles 60 Pcs. 60 Pcs. 19 Pcs. 50 Pcs. 35 Pcs. 35 Pcs. 19 Pcs. 170 Pcs. 80 Pcs. 60 Pcs. 600 Pcs. 225 Bottles 225 Bottles 10 Kgs. 30 Gals 60 Pcs. 60 Pcs. 2 Lots 15 Days Upon Receipt Of Purchase Order 2nd Tranche Garbage Bag 2xl Premium Wax Sealer Powder Soap Liquid Dishwashing 250 Ml Sacks Big Insect Eradicator Air-freshener Albatros Muriatic Acid Liquid Hand Soap Rags Furniture Polisher 75 Packs 3 Pails 30 Gals 225 Kgs. 225 Bottles 50 Pcs. 35 Pcs. 35 Pcs. 600 Pcs. 225 Bottles 225 Bottles 10 Kgs. 30 Gals 75 Days After The Delivery Of 1st Tranche ______________________________________ Name Of Authorized Representative With Signature Over Printed Name ______________________________________ Date Annex “c” Company Logo/letterhead (_______________________________) Project Name Price Quotation Form _________________ Date Atty. Charlotte Mae P. Magumcia Acting Chief, Pms Procurement Management Section Third Floor, V-tech Tower, 1257 General Araneta Avenue, Corner Maria Clara St., Quezon City Madame: After Having Carefully Read And Accepted The Terms And Conditions Stated In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Item Description/specifications (include Here All Items Indicated In The Published Technical Specifications) Quantity Unit Price (inclusive Of Taxes) Total Price Grand Total Amount In Words: _______________________________________________________ Delivery Period: _________________________________________________________ Very Truly Yours, __________________________________ Name/signature Of Representative __________________________________ Name Of Company __________________________________ Contact Number