National Bureau Of Investigation Tender

Description Request For Quotation Lease Of 500 Square Meters Of Office Space For Nbi-iro For The Period Of May To December 2024 Pr No.: 2024-0469 Rfq No.: 2024-04-007 1. The National Bureau Of Investigation (nbi), Through Its Special Bids And Awards Committee (sbac), Intends To Apply The Sum Of Three Million Pesos (php 3,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Lease Of 500 Square Meters Of Space For Nbi-iro For The Period Of May To December 2024 Representing: Description Quantity Unit Cost Monthly Rental 6 Months Php 300,000.00 Advance Rental 2 Months Php 300,000.00 Security Deposit 2 Months Php 300,000.00 Total Php 3,000,000.00 Quotations Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The National Bureau Of Investigation (nbi) Now Invites Legally, Technically And Financially Capable Bidders (lessors) To Submit Their Quotation For The Lease Of 500 Square Meters Of Office Space For Nbi-iro Until December 31, 2024, Commencing Preferably On May 01, 2024. 3. The Procurement Process Shall Be Conducted Through Negotiated Procurement In Accordance With Section 53.10 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184, Otherwise Known As The “government Procurement Reform Act” Subject To Annex “h” Of The Same. 4. Bidders Shall Submit Their Quotation Containing All Of The Following Documents: A. Philgeps Registration Number / Platinum Membership; B. Valid Mayor’s / Business Permit; C. Latest Income / Business Tax Returns; D. Sec Registration/ Dti Registration Certificate; E. Oct / Tct Of The Property Being Leased Out; F. Vicinity Map Showing The Location Of The Buildings; G. Picture Showing The Leased Building; H. Picture/s Showing Sewage System; I. Picture/s Showing Sidewalks; J. Picture/s Showing Parking Slots; K. As-built Floor Plan Showing Total Leased Area L. Building Permit And Fire Safety Inspection Permit M. Original Statement Of Compliance With Technical Specifications (“annex A”) N. Original Omnibus Sworn Statement (“annex B”) O. Original Price Quotation Form (“annex C”) The Absence Of Any Documentary Requirement Enumerated Herein Shall Disqualify The Bidder. 6. Each Bidder Shall Submit One (1) Set Of The Documentary Requirements Under The Preceding Paragraphs. 7. The Procuring Entity Requests Bidders To Submit Additional Three (3) Hard Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 8. Interested Bidders Are Required To Accomplish, Provide Correct And Accurate Information, Using The Prescribed Form, Of Their Duly Signed Original Statement Of Compliance With The Technical Specifications (annex “a”); Original Notarized Omnibus Sworn Statement (annex “b”); And Original Price Quotation Form (annex “c”) 9. The Price Quotation Form Shall Be Signed By The Owner/proprietor/president/consultant. In The Case Of Representatives, A Power Of Attorney Or Secretary’s Certificate, As The Case May Be, Shall Be Attached. 10. Bidder Shall Submit One (1) Set Of The Documentary Requirements, And Additional Three (3) Hard Copies Under The Preceding Paragraphs And Enclose The Same In One (1) Sealed Envelope. The Sealed Envelope Shall Be Marked As To Include The Following: (1) Name And Address Of The National Bureau Of Investigation - Special Bids And Awards Committee, (2) Title And Abc Of The Project, (3) Rfq Number Of The Project, And (4) Name And Business Address Of The Prospective Bidder. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected. However, Bid Envelopes That Are Not Properly Sealed And Marked, As Required In The Request For Quotation, Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or For Its Premature Opening. 11. Quotations Must Be Properly Sealed, Marked And Tabbed And Must Be Submitted At The Office Of National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City Not Later Than 9:30 Am Of 16 April 2024. Late Quotations Shall Not Be Accepted. 12. Opening Of Quotations Shall Be On 16 April 2024, 10:00am At The Conference Room, Penthouse, 12th Floor, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City. Quotations Will Be Opened In The Presence Of One (1) Bidder’s Representative Who Chooses To Attend The Activity. Bidders May Also Attend Through Video Conferencing Or Webcasting Via Google Meet By Accessing This Link Https://meet.google.com/ofm-ohnf-jdy 13. The Quotations Shall Be Opened To Determine The Lowest Calculated Quotation (lcq). The Real Estate Being Offered By The Bidder With The Lcq Shall Be Rated In Accordance With The Technical Specifications Prepared Pursuant To Appendix A Included Herein. The Lcq Which Scored At Least 80% Pursuant To The Table Of Rating Factors For Lease Of Real Estate Included Herein As Appendix B Will Be Considered As Responsive And Reasonable And Shall Be Declared As The Lowest Calculated And Responsive Quotation (lcrq). 14. The Complete Schedule Of Activities Is Listed As Follows: Activities Schedule Publication Of Request For Quotation 12 April 2024 – 16 April 2024 Deadline For Submission Of Quotations 16 April 2024 At 9:30 A.m. Opening And Evaluation Of Quotations 16 April 2024 At 10:00 A.m. At The Conference Room, Penthouse, 12th Floor, Nbi, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City Google Meet Link Https://meet.google.com/ofm-ohnf-jdy Ocular Inspection And Rating Of Lcq To Be Arranged Upon Determination Of The Lcq. 15. The National Bureau Of Investigation (nbi) Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 16. Prospective Bidders May Obtain Further Information From The Contact Numbers Or E-mail Address Listed Below Or From The Office Of Special Bids And Award Committee Secretariat – 3rd Floor, Procurement Management Section, Nbi, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City Or At The Nbi And Philgeps Websites Or At The Lobby Of Nbi, Vtech Tower, On Mondays Through Fridays From 8:00am To 5:00pm. For Further Information, Please Refer To: Atty. Ronald Rae C. Del Mundo Head, Sbac Secretariat 9th Floor, Legal Division, V-tech Tower, Nbi, G. Araneta Ave. Cor Maria Clara, Quezon City Direct Line (legal Division)– 8523-2441 Email Address: Nbibacsec@gmail.com You May Visit The Following Websites: Nbi Website – Nbi.gov.ph Philgeps Website – Philgeps.gov.ph Publication Date: 12 April 2025 Atty. Antonio M. Pagatpat Chairperson Special Bids And Awards Committee “appendix A” Technical Specification Lease Of Office Space For Nbi-iro For The Period Of May To December 2024 Overview The Technical Specifications Are Provided As A Reference Stipulating The Technical Requirements In Connection With The Lease Of An Office Space Measuring 500 Square Meters Or More Which Shall House The Office Of Nbi-iro Pending The Completion Of The Construction Of Its New Building. I. Location And Site Condition 1. Accessibility By The Public. The Office Space To Be Leased Must Be Located Within The City Of San Fernando, Province Of La Union, Along Major Thoroughfares. 2. Topography And Drainage. The Property Must Have An Adequate And Properly Installed Drainage System And Is Not Located In A Flood-prone Area 3. Property Must Be Located *near Other Government Offices (priority Considerations: Lgu-provincial Capitol And City Hall, Philippine Statistics Authority, Department Of Foreign Affairs, Etc.) *not Beyond 5 Kilometer Radius From The Office Space To Be Leased 4. Additional Space For Office Use. Additional Square Meters In Excess Of The Minimum Area Required (500 Sq. M.) Is Free Of Charge. 5. Property Utilization. The Property Must Be Classified As Mixed-used (office Or Commercial) 6. Compliance With B.p. No. 344, Otherwise Known As The “accessibility Law” And Its Irr. The Building / Property Must Compliant With The Provisions Of Bp No. 344 And Its Irr. It Must Have Adequate And Appropriate Access Facilities For Persons With Disabilities (pwds) Such As Ramps With Handrails, Grab Bars, Slip Resistant Materials, Accessible Parking Lots And Signages. 7. Other Added Amenities. A. Sidewalk And Waiting Shed. Preference Is Given To An Office With A Designated Pedestrian Lane, Sidewalk And Waiting Shed Adjacent It. B. Additional Parking Space. The Leased Premises Must Have At Least Eight (8) Parking Spaces For The Exclusive Use Of The End-user. Ii. Neighborhood Data 1. Prevailing Rental Rate. The Property's Rental Rate Must Not Be More Than Three Hundred Thousand Pesos (php300,000.00) Per Month, Inclusive Of Common Use Of Service Area (cusa), Parking Usage, 12% Vat And All Other Applicable Taxes, Fees And Charges. The Lessor Shall Fully Disclose All Fees, Charges And Collections He Or She May Require. Any Undisclosed Fees, Charges And Collections Are Deemed Waived. 2. Sanitation And Health Condition. The Property Must Be Located In A Sanitary And Healthy Environment. It Must Have Proper Materials Recovery Facilities And Complies With The Health And Sanitation Standard Requirement Under The Sanitation Code Of The Philippines. 3. Adverse Influence. The Property's Vicinity Is Free From Informal Settlers. 4. Fire Station And Hospitals. The Property Must Be Near Fire Stations As Well As Hospitals 5. Cafeterias. Adequate Food Establishments/eateries/restaurants Must Be Within The Vicinity Or Close Proximity Of The Area To Be Leased. 6. Banking/postal/telecoms. The Proposed Office Must Be Located In An Area Serviced By Telecommunication And Internet Providers. Banks And Financial Institutions That Offer Atm Services Should Be Within Close Proximity. Iii. Real Estate 1. Structural Condition. The Building Is Designed And Built In Compliance With The National Building Code Of The Philippines And Must Not Be More Than 10 Years Old. 2. Functionality. A. Module Arrangement. The Property Must Be Turned Over With The Following Conditions: I. Ready For Occupancy And Well-ventilated; Ii. Partitioned. The Winning Bidder’s Architectural And Engineering Group Must Closely Coordinate With The Nbi's Technical Representatives After The Award Of Contract For The Customization For The Office Space, Clearance, And Temporary Detention Jail Requirements Of The End-user And Implementation By The Lessor. Note: Interior Walls (non-bearing Walls) Partitioning The Rooms Required By The End-user Should Be In Place Prior To The Actual Occupancy. The Materials For The Workstation, Cubicles And Office Partitions Should Be Made Of New And High Quality Materials Appropriate For Office Use Or Made Up Of Concrete Or Durable Materials In Case Of The Temporary Detention Cells. B. Space Requirements. The Total Office Space Requirement (rentable Area) Is At Least 500 Square Meters. The Rented Space Must Be A Standard Ready-to-move-in Office. A Determination Of The Actual Measurement Of The Proposed Area Shall Be Conducted Jointly By The Representatives Of The End- User And The Lessor. Nevertheless, If The Area Measured Is More Than The Requirement, The Proposal Shall Be Accepted; Provided, The Excess Area Shall Be Given Free. The Rentable Area Refers To The Total Area In Square Meters Being Occupied Or To Be Occupied By The Lessee Less The Common Area (i.e. Lobby, Stairway, Elevator Hall, Common Comfort Room, Machine Room For Air Conditioner, And Other Areas Of Common Use With The Public Or Other Occupants). 3. Facilities A. Water Supply And Toilet. The Proposed Office Must Have Sufficient Water Supply. Well-ventilated And Adequate Male And Female Comfort Rooms With Working Fixtures, Lavatories, And Mirrors, Exclusive For The Use Of The End-user And Its Clientele Shall Be Provided. B. Electrical, Light, And Ventilation System. The Electrical Power Supply Must Be Fitted With An Appropriate Circuit Breaker Whose Rating Is Sufficient To Accommodate The Minimum Safety Needs For The Total Electrical Load Required For The Operation Of The End-user. The Building’s Common Areas Must Have Proper Lighting And Ventilation Systems. The Proposed Area Must Have Sufficient Electrical Outlets And Fixtures, Lighting Fixtures, And Convenience Outlets, Telephone Jacks/terminals, Which Shall All Be In Good Working Condition. C. It Requirements. The Building/property Must Have Ample Provisions For The Installation Of Internet And Communication Systems (riser, Piping, Etc). The Nbi Should Be Allowed To Make The Necessary Alterations On The Leased Premises For The Installation/repair Of Its Ict Equipment. D. Fire Fighting Tools/equipment. The Building Must Have Appropriate Emergency Exits, Fire Alarm And Detection System, And Appropriate Number Of Fire Extinguishers. 4. Other Requirement. A. Maintenance. The Building Must Be Properly Maintained. The Overall Façade And Architectural Design Must Be Appropriate For An Office Building. The Lessor Shall Allow The End-user To Install Appropriate Signages, Subject To The Approval Of The Lessor, Which Shall Be Issued Within One (1) Week From The Receipt Of The Request. Failure To Act On Such Request Within The Specified Period Will Mean Approval Of The Same. Iv. Free Services And Facilities 1. Security And Sanitation. Should There Be Common Areas Outside The Leased Premises, The Lessor Is Responsible For Providing Security And Maintenance At His Or Her Own Expense. The Common Area Of The Building Must Have A Cctv System, Which The End-user May Access Upon Request. The End-user Must Be Allowed To Install Its Own Cctv System Within In The Leased Space. A Garbage Facility Compliant With The Sanitation Standards Of The Philippines Should Be Provided By The Lessor. 2. Air Conditioning. A Centralized Or Individually Installed Air Conditioning System To Address The Air-conditioning Needs Of The Leased Area Should Be Provided. However, The Nbi Shall Shoulder The Electric Generation Consumption. 3. Repair And Maintenance. 1. The Lessor Shall Apply Pest Control And Rodent Control On All Areas Occupied By The End-user At Least Once Every Three (3) Months; 2. The Lessor Shall, At His Or Her Expense, Undertake Major Repairs And Maintenance Of The Building And Infrastructure (civil, Electrical, Sanitary, Mechanical Equipment/ Systems, Or Components), Which May Be Caused By Natural Or Man-made Calamities; 3. Whenever The Need Arises, Minor Repairs And Improvements Within The Leased Premises Shall Be Allowed At The Expense Of The Nbi 4. The Nbi Shall Retain Ownership Of Any Movable Structure Installed In The Leased Premises And Shall Be Removed Upon Expiration Or Termination Of The Contract. 4. Emergency Power In Case Of Interruption. It Is Highly Preferred That The Lessor Provide A Standby Generator Set To Power The Electrical Needs Of The End-user In Case Of Power Interruption. In Such Case, The Generation Cost For The Power Generation Shall Be For The Account The Nbi. V Cash Advance And Deposit 1. The Nbi Shall Pay Two (2) Months Advance Rental, Which Shall Be Applied To The Period Corresponding To The Last Two (2) Months Of The Contract Of Lease. 2. The Nbi Shall Also Pay Two (2) Months Security Deposit, Which Shall Be Held In Trust By The Lessor, Provided That The Lessor Undertakes To Return To The Nbi The Amount So Deposited, Without Need Of Prior Notice Or Demand, Within Thirty (30) Calendar Days, After The Leased Premises Has Been Totally Vacated; And 3. Rental Payments On The Leased Premises Shall Be In Philippine Pesos, And Will Be Based On The Agreed Rental Rate Per Month, Inclusive Of Common Use Service Area (cusa), Parking Usage, 12% Vat And All Other Applicable Taxes, Fees And Charges. Vi Duration Of The Contract. The Term Of The Lease Shall Preferably Commence On May 2024 Until December 31, 2024. The Leased Area Shall Be For The Official And Exclusive Use Of The End-user During The Duration Of The Contract. The Lease Contract May Be Subject To Renewal Under The Same Terms And Conditions Prevailing In The Contract, In Accordance With Applicable Laws, Rules And Regulations. Vii Documentary Requirements Oct/tct Of The Property Being Leased Out; Vicinity Map Showing The Location Of The Building; Picture Showing The Leased Building; Picture/s Showing Sewage System Picture/s Showing Sidewalks; Picture/s Showing Parking Slots; As-built Floor Plan Showing Total Leased Premises Building Permit And Fire Safety Inspection Permit. “appendix B” Table Of Rating Factors I. Local And Site Condition 1. Accessibility By The Public. 25 2. Topography And Drainage 20 3. Property Must Be Located Near Other Government And Private Offices 15 4. Sidewalk And Waiting Shed 5 5. Parking Space 20 6. Other Added Amenities A. Additional Space For Office Use 10 B. Additional Parking Space 5 Total 100 Ii. Neighborhood Data 1. Prevailing Rental Rate 20 2. Sanitation And Health Condition 10 3. Adverse Influence 15 4. Fire Station And Hospitals 10 5. Cafeterias 10 6. Banking/postal/telecoms 15 7. Property Utilization 20 Total 100 Iii. Real Estate 1. Structural Condition 30 2. Functionality. A. Module Arrangement 10 B. Space Requirements 10 3. Facilities A. Water Supply And Toilet. 10 B. Electrical, Light, And Ventilation System. 10 C. It Requirements 5 D. Fire Fighting Tools/equipment 5 4. Other Requirement. A. Maintenance 10 B. Attractiveness 10 Total 100 Iv. Free Services And Facilities 1. Janitor And Security 20 2. Air Conditioning 30 3. Repair And Maintenance 20 4. Emergency Power In Case Of Interruption 30 Total 100 Location And Site Condition ________ X20% Neighborhood Data _________x20% Real Estate _________x50% Free Service And Facilities _________x10% Total 100% Passing Rate 80% “annex A” Statement Of Compliance With Technical Specifications Note To Bidders: For Statement Of Compliance Bidders Must State Its Offer Under The Column Bidder’s Specifications And Either “comply” Or “not Comply” Under The Column Statement Of Compliance Against Each Of The Individual Parameters Of Each Specification. Description Bidder's Specifications (state Your Offer, If Applicable Statement Of Compliance (“comply” Or “not Comply”) I. Location And Site Condition 1. Accessibility By The Public. The Office Space To Be Leased Must Be Located Within The City Of San Fernando, Province Of La Union, Along Major Thoroughfares. 2. Topography And Drainage. The Property Must Have An Adequate And Properly Installed Drainage System And Is Not Located In A Flood-prone Area 3. Property Must Be Located *near Other Government Offices (priority Considerations: Lgu-provincial Capitol And City Hall, Philippine Statistics Authority, Department Of Foreign Affairs, Etc.) *not Beyond 5 Kilometer Radius From The Office Space To Be Leased 4. Additional Space For Office Use. Additional Square Meters In Excess Of The Minimum Area Required (500 Sq. M.) Is Free Of Charge. 5. Property Utilization. The Property Must Be Classified As Mixed-used (office Or Commercial) 6. Compliance With B.p. No. 344, Otherwise Known As The “accessibility Law” And Its Irr. The Building / Property Must Compliant With The Provisions Of Bp No. 344 And Its Irr. It Must Have Adequate And Appropriate Access Facilities For Persons With Disabilities (pwds) Such As Ramps With Handrails, Grab Bars, Slip Resistant Materials, Accessible Parking Lots And Signages. 7. Other Added Amenities. A. Sidewalk And Waiting Shed. Preference Is Given To An Office With A Designated Pedestrian Lane, Sidewalk And Waiting Shed Adjacent It. B. Additional Parking Space. The Leased Premises Must Have At Least Eight (8) Parking Spaces For The Exclusive Use Of The End-user. Ii. Neighborhood Data 1. Prevailing Rental Rate. The Property's Rental Rate Must Not Be More Than Three Hundred Thousand Pesos (php300,000.00) Per Month, Inclusive Of Common Use Of Service Area (cusa), Parking Usage, 12% Vat And All Other Applicable Taxes, Fees And Charges. The Lessor Shall Fully Disclose All Fees, Charges And Collections He Or She May Require. Any Undisclosed Fees, Charges And Collections Are Deemed Waived. 2. Sanitation And Health Condition. The Property Must Be Located In A Sanitary And Healthy Environment. It Must Have Proper Materials Recovery Facilities And Complies With The Health And Sanitation Standard Requirement Under The Sanitation Code Of The Philippines. 3. Adverse Influence. The Property's Vicinity Is Free From Informal Settlers. 4. Fire Station And Hospitals. The Property Must Be Near Fire Stations As Well As Hospitals 5. Cafeterias. Adequate Food Establishments/eateries/restaurants Must Be Within The Vicinity Or Close Proximity Of The Area To Be Leased. 6. Banking/postal/telecoms. The Proposed Office Must Be Located In An Area Serviced By Telecommunication And Internet Providers. Banks And Financial Institutions That Offer Atm Services Should Be Within Close Proximity. Iii. Real Estate 1. Structural Condition. The Building Is Designed And Built In Compliance With The National Building Code Of The Philippines And Must Not Be More Than 10 Years Old. 2. Functionality. A. Module Arrangement. The Property Must Be Turned Over With The Following Conditions: I. Ready For Occupancy And Well-ventilated; Ii. Partitioned. The Winning Bidder’s Architectural And Engineering Group Must Closely Coordinate With The Nbi's Technical Representatives After The Award Of Contract For The Customization For The Office Space, Clearance, And Temporary Detention Jail Requirements Of The End-user And Implementation By The Lessor. Note: Interior Walls (non-bearing Walls) Partitioning The Rooms Required By The End-user Should Be In Place Prior To The Actual Occupancy. The Materials For The Workstation, Cubicles And Office Partitions Should Be Made Of New And High Quality Materials Appropriate For Office Use Or Made Up Of Concrete Or Durable Materials In Case Of The Temporary Detention Cells. B. Space Requirements. The Total Office Space Requirement (rentable Area) Is At Least 500 Square Meters. The Rented Space Must Be A Standard Ready-to-move-in Office. A Determination Of The Actual Measurement Of The Proposed Area Shall Be Conducted Jointly By The Representatives Of The End- User And The Lessor. Nevertheless, If The Area Measured Is More Than The Requirement, The Proposal Shall Be Accepted; Provided, The Excess Area Shall Be Given Free. The Rentable Area Refers To The Total Area In Square Meters Being Occupied Or To Be Occupied By The Lessee Less The Common Area (i.e. Lobby, Stairway, Elevator Hall, Common Comfort Room, Machine Room For Air Conditioner, And Other Areas Of Common Use With The Public Or Other Occupants). 3. Facilities A. Water Supply And Toilet. The Proposed Office Must Have Sufficient Water Supply. Well-ventilated And Adequate Male And Female Comfort Rooms With Working Fixtures, Lavatories, And Mirrors, Exclusive For The Use Of The End-user And Its Clientele Shall Be Provided. B. Electrical, Light, And Ventilation System. The Electrical Power Supply Must Be Fitted With An Appropriate Circuit Breaker Whose Rating Is Sufficient To Accommodate The Minimum Safety Needs For The Total Electrical Load Required For The Operation Of The End-user. The Building’s Common Areas Must Have Proper Lighting And Ventilation Systems. The Proposed Area Must Have Sufficient Electrical Outlets And Fixtures, Lighting Fixtures, And Convenience Outlets, Telephone Jacks/terminals, Which Shall All Be In Good Working Condition. C. It Requirements. The Building/property Must Have Ample Provisions For The Installation Of Internet And Communication Systems (riser, Piping, Etc). The Nbi Should Be Allowed To Make The Necessary Alterations On The Leased Premises For The Installation/repair Of Its Ict Equipment. D. Fire Fighting Tools/equipment. The Building Must Have Appropriate Emergency Exits, Fire Alarm And Detection System, And Appropriate Number Of Fire Extinguishers. 4. Other Requirement. A. Maintenance. The Building Must Be Properly Maintained. The Overall Façade And Architectural Design Must Be Appropriate For An Office Building. The Lessor Shall Allow The End-user To Install Appropriate Signages, Subject To The Approval Of The Lessor, Which Shall Be Issued Within One (1) Week From The Receipt Of The Request. Failure To Act On Such Request Within The Specified Period Will Mean Approval Of The Same. Iv. Free Services And Facilities 1. Security And Sanitation. Should There Be Common Areas Outside The Leased Premises, The Lessor Is Responsible For Providing Security And Maintenance At His Or Her Own Expense. The Common Area Of The Building Must Have A Cctv System, Which The End-user May Access Upon Request. The End-user Must Be Allowed To Install Its Own Cctv System Within In The Leased Space. A Garbage Facility Compliant With The Sanitation Standards Of The Philippines Should Be Provided By The Lessor. 2. Air Conditioning. A Centralized Or Individually Installed Air Conditioning System To Address The Air-conditioning Needs Of The Leased Area Should Be Provided. However, The Nbi Shall Shoulder The Electric Generation Consumption. 3. Repair And Maintenance. 1. The Lessor Shall Apply Pest Control And Rodent Control On All Areas Occupied By The End-user At Least Once Every Three (3) Months; 2. The Lessor Shall, At His Or Her Expense, Undertake Major Repairs And Maintenance Of The Building And Infrastructure (civil, Electrical, Sanitary, Mechanical Equipment/ Systems, Or Components), Which May Be Caused By Natural Or Man-made Calamities; 3. Whenever The Need Arises, Minor Repairs And Improvements Within The Leased Premises Shall Be Allowed At The Expense Of The Nbi 4. The Nbi Shall Retain Ownership Of Any Movable Structure Installed In The Leased Premises And Shall Be Removed Upon Expiration Or Termination Of The Contract. 4. Emergency Power In Case Of Interruption. It Is Highly Preferred That The Lessor Provide A Standby Generator Set To Power The Electrical Needs Of The End-user In Case Of Power Interruption. In Such Case, The Generation Cost For The Power Generation Shall Be For The Account The Nbi. V Cash Advance And Deposit 1. The Nbi Shall Pay Two (2) Months Advance Rental, Which Shall Be Applied To The Period Corresponding To The Last Two (2) Months Of The Contract Of Lease. 2. The Nbi Shall Also Pay Two (2) Months Security Deposit, Which Shall Be Held In Trust By The Lessor, Provided That The Lessor Undertakes To Return To The Nbi The Amount So Deposited, Without Need Of Prior Notice Or Demand, Within Thirty (30) Calendar Days, After The Leased Premises Has Been Totally Vacated; And 3. Rental Payments On The Leased Premises Shall Be In Philippine Pesos, And Will Be Based On The Agreed Rental Rate Per Month, Inclusive Of Common Use Service Area (cusa), Parking Usage, 12% Vat And All Other Applicable Taxes, Fees And Charges. Vi Duration Of The Contract. The Term Of The Lease Shall Preferably Commence On May 2024 Until December 31, 2024. The Leased Area Shall Be For The Official And Exclusive Use Of The End-user During The Duration Of The Contract. The Lease Contract May Be Subject To Renewal Under The Same Terms And Conditions Prevailing In The Contract, In Accordance With Applicable Laws, Rules And Regulations. Vii Documentary Requirements Oct/tct Of The Property Being Leased Out; Vicinity Map Showing The Location Of The Building; Picture Showing The Leased Building; Picture/s Showing Sewage System Picture/s Showing Sidewalks; Picture/s Showing Parking Slots; As-built Floor Plan Showing Total Leased Premises Building Permit And Fire Safety Inspection Permit. Location And Address Of The Building Offered: Name Of Authorized Signatory Designation Name Of Bidder “annex B” Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. That [name Of Bidder] Complied With All The Conditions Prescribed In The Current Mayor’s/business Permit. 11. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. 12. [name Of Bidder] Hereby Assigns The Following Contact Number/s And Email Address/es As The Official Telephone And Contact Reference Of The Company Where The Sbac Notices May Be Transmitted. Telephone Number/s __________________________________ Mobile Phone Number/s:__________________________________ Email Address: __________________________________ In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _____________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____ “annex C” Price Quotation Form Date: Request For Quotation No. : _________________ To: National Bureau Of Investigation Gentlemen And/or Ladies: After Having Carefully Read And Accepted The Terms And Conditions Stated In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Item Description / Specifications Quantity (in Months) Area (sqm.) Unit Cost Total Monthly Rental 6 500 Advance Rental 2 500 Security Deposit 2 500 Total The Following Forms Part Of Our Offer: Item Description Bidder's Offer Rental Rate (in Pesos Per Square Meter Per Month), Inclusive Of Other Charges, And Vat Php ___________ / Sqm Total Area (in Square Meters And Must State The Number Of Floors) ________ Sqm; ______ Floor/s Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Likewise Certify/confirm That The Undersigned, Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Lease Of 500 Sqm. Office Space For Nbi-iro For The Period May To December 2024. Attached Herewith Is The Written Authority Issued By The Name Of Bidder. We Acknowledge That Failure To Sign Each And Every Page Of This Price Quotation Form Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 20______. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of