National Bureau Of Investigation Tender

Description Request For Quotation Pr No. 2024-02-254 The National Bureau Of Investigation (nbi)-bids And Awards Committee, Through The Procurement Management Section (pms), Per Bac Resolution No. 2022-01-002, Will Conduct A Small Value Procurement For The “rental Of Monochrome Photocopier For Nbi-ncr” In Accordance With Section 53.9 Of The Implementing Rules And Regulations Of Republic Act No. 9184. Rfq Number 2024-04-004 Approved Budget For The Contract One Hundred Ninety-five Thousand Four Hundred Fifty Pesos And Sixty-eight Centavos (₱195,450.68) Name Of The Project “rental Of Monochrome Photocopier For Nbi-ncr” Delivery Location Of Items To Be Procured Nbi-ncr Delivery Period Five (5) Calendar Days Upon Receipt Of Purchase Order (po) Place And Date Of Submission Of Quotation National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Not Later Than 8:30am Of May 02, 2024 Schedule Of Opening Of Quotation May 02, 2024 At 9:00am At The Procurement Management Section Conference Room, V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Specifications See Attached Technical Specifications Terms And Conditions: A. Submission Of Requirements 1. Bidder Shall Submit The Following Documentary Requirements: (a) Philgeps Certificate Of Registration With Updated List Of Eligibility Of Requirements “annex A” /philgeps Certificate Number; (b) Mayor’s Permit/business Permit (with Evidence Of Compliance In The Conditions Stated In The Mayor’s/business Permit); (c) Latest Income/business Tax Return (manually Filed Or Through Efps With Attached Proof Of Payment); (d) Statement Of Compliance With The Technical Specifications (annex “a”) (e) Price Quotation Form (annex “b”) (f) Notarized Omnibus Sworn Statement (annex “c”) 2. Interested Bidders Are Required To Accomplish, Provide Correct And Accurate Information Of Their Duly Signed Price Quotation Form (annex “b”) Using Their Official Letterhead And Other Documentary Requirements. 3. The Price Quotation Form Shall Be Signed By The Owner/proprietor/president/consultant. In The Case Of Representatives, A Power Of Attorney Or Secretary’s Certificate, As The Case May Be, Shall Be Attached. B. Proper Sealing And Marking Of Quotations Bidder Shall Manually Submit Three (3) Certified True Copies Of The Documentary Requirements Under The Preceding Paragraphs And Enclose The Same In One (1) Sealed Envelope. The Sealed Envelope Shall Be Marked As To Include The Following: (1) Name And Address Of The National Bureau Of Investigation-procurement Management Section (2) Title And Abc Of The Project, (3) Rfq Number Of The Project, And (4) Name And Business Address Of The Prospective Bidder. The Improper Sealing And/or Marking Of The Quotations Shall Not Disqualify A Prospective Bidder. However, The Procurement Management Section Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Quotation. C. Place, Date Of Submission And Time Of Opening Quotations Must Be Properly Sealed, Marked And Tabbed And Must Be Submitted At The Office Of National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City Not Later Than 8:30am Of May 02, 2024. Opening Of Sealed Quotations Is On May 02, 2024 At 9:00 Am At The Procurement Management Section Conference Room, V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City. D. Amount And Denomination Of Quotation Price Quotations Exceeding The Abc Shall Be Rejected. All Price Quotations Shall Be Quoted In Philippine Peso. E. No Multiple Submission Of Quotations Multiple Submission Of Quotations Shall Not Be Allowed. If During The Opening Of Quotations, A Supplier Is Found To Have Submitted Two Or More Different Quotations For The Same Project, All Submitted Quotations Of The Prospective Supplier Shall Be Disregarded And Shall Be Returned To The Latter Unopened. F. Validity Of Quotation Price Quotations Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Of Quotation. G. Alterations, Erasures And Overwriting Any Alterations, Erasures Or Overwriting Shall Be Valid Only If Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. H. Right Of Inspection The Nbi Shall Have The Right To Inspect And/or Test The Goods To Confirm Their Conformity With The Technical Specifications. I. Award Of Contract Award Of Contract Shall Be Made To The Lowest Quotation Which Is Found To Be Responsive And Compliant With The Minimum Technical Specifications And Other Terms And Conditions Specified Herein. J. Warranty Security The Supplier Shall Be Required To Put Up A Warranty Security In The Form And Amount As Allowed Under Sec. 62.1 Of The Irr Of R.a. No. 9184, To Wit: For The Procurement Of Goods, To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. K. Liquidated Damages Liquidated Damages Equivalent To One Tenth Of One Percent Of The Value Of The Goods Undelivered Within The Prescribed Delivery Period Shall Be Imposed For Every Day Of Delay. The Nbi Shall Have The Right To Rescind The Contract When The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Price, Without Prejudice To Other Courses Of Action And Remedies Available To It. L. Reservation Clause The Nbi Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Conditions As It May Deem Proper. For Further Information, Please Contact Clarizza Mae P. Blanco-escala, Acting Chief, Procurement Management Section, At 8523-2441, National Bureau Of Investigation, V-tech Tower, 1257 General Araneta Avenue, Corner Maria Clara St., Quezon City April 23, 2024, City Of Quezon. Clarizza Mae P. Blanco-escala Acting Chief, Procurement Management Section Company Logo/letterhead Technical Specifications Item Quantity Description Statement Of Compliance Rental Of Monochrome Photocopier 9 Units Rental Period: April 2024- December 2024 Copy Volume Range: Minimum 10,000 / Unit Allowable Spoilage: 2% Network Printing And Scanning Back To Back Printing Electronic Sorting Reverse Automatic Document Feeder (radf) And In Good Operating Condition Must Be Able To Perform Printing And Scanning Copies Per Minute: At Least 40 Pages Per Minute Machine Can Be Used As A Scanner And Printer With No Additional Cost For The Needed Accessories/program Scanned Document Output Files Must Be In Tif/jpeg/jpg And Pdf Format And Can Be Saved/stored Directly To Desired Location,network Pc/server,with Lightweight Directory Access Protocol (ldap) Support Scan Mode: Scan To Ftp,scan To Email, Scan To Usb Etc. Magnification: 25%-400% Reduction/enlargement Should Be Compatible And Able To Support Windows 7 Or Higher Os Able To Print Documents From Msoffice Applications Copy Resolution: At Least 600 X 600 Dpi Tray Size: A4, Legal And A3 Included Maintenance Services -regular Inspection And Maintenance To Keep The Photocopying Machine In Good Condition -regular Supply/delivery Of Consumables Regardless Of Operating Time/number Of Copies Free Of Charge -replacement Of Defective Parts Shall Be Free Of Charge -on Call Customer Service/technician Who Shall Respond Within 8 Hours To Service Calls Upon Advice Of The End-user And Replacement Of Defective Parts Within The Next 24 Hours -availability And Delivery Of Replacement Unit After 48 Hours In The Event Of Machine Breakdown, With The Same Machine Specification Continuous Copy 1-9,999 Delivery Period: Five (5) Calendar Days Upon Receipt Of Purchase Order ______________________________________ Name Of Authorized Representative With Signature Over Printed Name ______________________________________ Date Company Logo/letterhead Annex “b” (_____________________) Project Name Price Quotation Form _________________ Date Clarizza Mae P. Blanco-escala Acting Chief, Pms Procurement Management Section Third Floor, V-tech Tower, 1257 General Araneta Avenue, Corner Maria Clara St., Quezon City Madame: After Having Carefully Read And Accepted The Terms And Conditions Stated In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Item Description/specifications (include Here All Items Indicated In The Published Technical Specifications) Quantity Unit Price (inclusive Of Taxes) Total Price Grand Total Amount In Words: _______________________________________________________ Delivery Period: _________________________________________________________ Very Truly Yours, __________________________________ Name/signature Of Representative __________________________________ Name Of Company __________________________________ Contact Number Annex “c” Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. 11. That [name Of Bidder] Complied With All The Conditions Prescribed In The Current Mayor’s/business Permit. 12. [name Of Bidder] Hereby Assigns The Following Contact Number/s And Email Address/es As The Official Telephone And Contact Reference Of The Company Where The Pms Notices May Be Transmitted. Telephone Number/s _________________________________ Mobile Phone Number/s: _________________________________ Email Address: _________________________________ In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _____________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission ______________ Notary Public For ________ Until ________ Roll Of Attorneys No. ___________________ Ptr No. ____ [date Issued], [place Issued] Ibp No. ____ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____