National Bureau Of Investigation Tender

Description Request For Quotation Procurement Lease Of Office Space For The Nbi Main Office (23,000 Sqm) (rfq No. L-2024-02-01) 1. The National Bureau Of Investigation (nbi), Through The General Appropriations Act 2024, Intends To Apply The Sum Of One Billion Nine Hundred Sixty-three Million Seven Hundred Sixty-three Thousand One Hundred Sixteen Pesos (php1,963,763,116.00) Being The Approved Budget For The Contract (abc) As Payment Under The Contract For The Lease Of 23,000 Square Meters Office Space Representing: Description Quantity Unit Cost Advance Rental 3 Months Php87,527,880.00 Security Deposit 3 Months Php87,527,880.00 2024 Monthly Rental 4 Months Php116,703,840.00 2025 Monthly Rental 12 Months Php367,617,096.00 2026 Monthly Rental 12 Months Php385,997,951.00 2027 Monthly Rental 12 Months Php405,297,848.00 2028 Monthly Rental 12 Months Php425,562,741.00 Total Php1,876,235,236.00 Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening; 2. The National Bureau Of Investigation (nbi) Now Invites Legally, Technically And Financially Capable Bidders (lessors) To Submit Their Quotation For The Procurement Lease Of Office Space For The Nbi Main Office (23,000 Sqm) Until December 31, 2028, Preferably Commencing On 01 June 2024; 3. The Procurement Process Shall Be Conducted Through Negotiated Procurement-lease Of Property And Venue, In Accordance With Section 53.10 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184, Otherwise Known As The “government Procurement Reform Act”; 4. Bidders Shall Submit Their Quotation Containing All Of Following Documents: A. Philgeps Registration Number/valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr. B. Valid Mayor’s / Business Permit; C. Latest Income Tax Return Paid Through Efps; D. As-built Plan Of The Leasable Space With Cad File; E. Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Lessor; F. Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; G. Original Copy Of Notarized Performance Securing Declaration; H. Original Copy Of Declaration Of Warranties; I. Statement Of Compliance With Technical Specifications; And J. Price Quotation Form . The Absence Of Any Documentary Requirement Enumerated Herein Shall Disqualify The Bidder; 5. Each Bidder Shall Submit One (1) Copy Of Its Original Quotation And The Above-enumerated Documents; 6. The Nbi Requests The Bidders To Submit Additional Eight (8) Hard Copies Of The Quotation And Attachments. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification; 7. Bid Envelopes Must Be Properly Marked And Sealed. However, Bid Envelopes That Are Not Properly Sealed And Marked In Accordance With The Request For Quotation Shall Not Be Rejected. However, The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or For Its Premature Opening; Unsealed And Unmarked Bid Envelopes Shall Be Rejected. 8. All Envelopes Shall: A) Contain The Name Of The Contract To Be Bid In Capital Letters; B) Bear The Name And Address Of The Bidder In Capital Letters; C) Be Addressed To The Regular Bids And Awards Committee - Nbi; D) Bear The Identification Number Of This Project (rfq No. L-2024-02-01) E) Bear A Warning “do Not Open Before March 19, 2024 At 1:00pm”. 9. The Complete Schedule Of Activities Is Listed As Follows: Activities Schedule Publication Of Request For Quotation February 28, 2024 Pre-bid Conference March 06, 2024, At 9:00 A.m. At The Conference Room, Penthouse, 12th Floor, Nbi, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City Deadline For Submission Of Quotations March 19, 2024 At 12:30 P.m. Opening And Evaluation Of Quotations March 19, 2024 At 1:00 P.m. At The Conference Room, Penthouse, 12th Floor, Nbi, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City Site Inspection March 21, 2024 At 9:am Post-qualification March 25, 2024 At 1:00 P.m. At The Conference Room, Penthouse, 12th Floor, Nbi, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City 10. Quotations Must Be Duly Received By The Rbac Secretariat Through Manual Submission At The Office Of The Rbac Secretariat, 3rd Floor, Nbi V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City, On Or Before March 19, 2024 At 12:30pm. Late Submission Of Quotations Shall Not Be Accepted; 11. Opening Of Quotations Shall Be On March 19, 2024, 1:00pm At The Conference Room, Penthouse, 12th Floor, V-tech Tower, Gregorio Araneta Ave. Cor. Maria Clara Street, Barangay Sto. Domingo, Quezon City. Quotations Will Be Opened In The Presence Of One (1) Bidder’s Representative Who Choose To Attend The Activity; 12. The Quotations Shall Be Opened To Determine The Lowest Calculated Quotation (lcq); 13. Upon Declaration Of The Lcq, The Real Estate Being Offered Shall Be Inspected And Rated In Accordance With The Table Of Rating Factors For Lease Of Real Estate Included Herein; 14. The Lcq Which Scored At Least 80% Pursuant To The Table Of Rating Factors Will Be Considered As Responsive And Reasonable And Shall Be Declared As The Lowest Calculated And Responsive Quotation (lcrq); 15. Post-qualification Documents: Within Five (5) Days From Notice Of Lowest Calculated Quotation, The Bidder Shall Submit The Following: A. Sec Registration Certificate With Articles Of Incorporation & Updated Gis/ Dti Registration Certificate; B. Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Immediately Preceding Year; C. Valid Tax Clearance Per Executive Order 398, Series Of 2005; D. Original/transfer Certificate Of Title Of The Area Being Offered To The Nbi; E. Proof Of Ownership Or Any Other Instrument Affecting The Ownership Or Management/possession Of The Property (for Example, Concession Agreement), If Applicable; F. Tax Declaration Of The Property Being Offered To The Nbi; G. Occupancy Permit; H. Fire Inspection Certificate; I. Sanitary Permit; 16. The National Bureau Of Investigation Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders; 17. Prospective Bidders May Obtain Further Information From The Contact Numbers Or E-mail Address Listed Below Or From The Office Of The Rbac Secretariat, 3rd Floor, Nbi V-tech Tower, Gen. Araneta Avenue Corner Maria Clara Street, Quezon City Or At The Nbi And Philgeps Websites Or At The Lobby Of Nbi, Vtech Tower, On Mondays Through Fridays From 8:00am To 5:00pm. For Further Information, Please Refer To: Atty. Yentl D. Malicad Head Secretariat Office Of The Rbac Secretariat, 3rd Floor, Nbi V-tech Tower, Gen. Araneta Avenue Corner Maria Clara Street, Quezon City Email: Rbacsecretariat@gmail.com Telephone No.: 8523-2441 You May Visit The Following Websites: Nbi Website – Nbi.gov.ph Philgeps Website – Philgeps.gov.ph Atty. Jose Justo S. Yap, Cpa Chairman Regular Bids And Award Committee Price Quotation Form Date: Request For Quotation No. : _________________ To: National Bureau Of Investigation Gentlemen And/or Ladies: After Having Carefully Read And Accepted The Terms And Conditions Stated In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Item Description / Specifications Quantity (in Months) Area Unit Cost Total Advance Rental 3 23,000 Plus Area Being Offered Free Of Charge Security Deposit 3 23,000 Plus Area Being Offered Free Of Charge 2024 Monthly Rental 7 23,000 Plus Area Being Offered Free Of Charge 2025 Monthly Rental 12 23,000 Plus Area Being Offered Free Of Charge 2026 Monthly Rental 12 23,000 Plus Area Being Offered Free Of Charge 2027 Monthly Rental 12 23,000 Plus Area Being Offered Free Of Charge 2028 Monthly Rental 12 23,000 Plus Area Being Offered Free Of Charge Total Total In Words_________________________________________________________ ___________________________________________________________________________ Until A Formal Contract Is Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated And Rated Quotation Or Any Bid You May Receive. We Likewise Certify/confirm That The Undersigned, Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Lease Of Office Space For The Nbi Main Office (23,000 Sqm). We Acknowledge That Failure To Sign Each And Every Page Of This Price Quotation Form Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 20______. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of Performance Securing Declaration (revised) Republic Of The Philippines) City Of ) S.s. Performance Securing Declaration Invitation To Bid: [insert Reference Number Indicated In The Bidding Documents] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, To Guarantee The Faithful Performance By The Supplier/distributor/manufacturer/contractor/consultant Of Its Obligations Under The Contract, I/we Shall Submit A Performance Securing Declaration Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award Prior To The Signing Of The Contract. 2. I/we Accept That: I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of One (1) Year For The First Offense, Or Two (2) Years For The Second Offense, Upon Receipt Of Your Blacklisting Order If I/we Have Violated My/our Obligations Under The Contract; 3. I/we Understand That This Performance Securing Declaration Shall Cease To Be Valid Upon: A. Issuance By The Procuring Entity Of The Certificate Of Final Acceptance, Subject To The Following Conditions: I. Procuring Entity Has No Claims Filed Against The Contract Awardee; Ii. It Has No Claims For Labor And Materials Filed Against The Contractor; And Iii. Other Terms Of The Contract; Or B. Replacement By The Winning Bidder Of The Submitted Psd With A Performance Security In Any Of The Prescribed Forms Under Section 39.2 Of The 2016 Revised Irr Of Ra No. 9184 As Required By The End-user. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____ Omnibus Sworn Statement (revised) Republic Of The Philippines ) City/municipality Of ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code In Witness Whereof, I Have Hereunto Set My Hand This Day Of , 20 At , Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____ Bid Securing Declaration Form [shall Be Submitted With The Bid If Bidder Opts To Provide This Form Of Bid Security] Republic Of The Philippines) City Of ) S.s. Bid Securing Declaration Project Identification No.: [insert Number] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____