National Bureau Of Investigation Tender

Description Request For Quotation ____________________________ Pr No.: 2024-01-005 Rfq No.: 2024-03-003 The National Bureau Of Investigation (nbi), Through Its Special Bids And Awards Committee (sbac), Will Undertake A Small Value Procurement For The Project “one (1) Lot Supply And Delivery Of Bedframes, Mattress And Pillows For The Nbi Academy” In Accordance With Section 53.9 Of The Implementing Rules And Regulations Of Republic Act No. 9184: Approved Budget For The Contract (inclusive Of Applicable Taxes) Php999,170.00 (nine Hundred Ninety-nine Thousand One Hundred Seventy Pesos Only) Delivery Location Delivered To Nbi Academy Baguio Address: Upper Session Road, Baguio City, Benguet (nbi Car) Delivery Period Within Thirty (30) Calendar Days Upon Receipt Of Purchase Order Place And Date Of Submission Of Quotation National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Not Later Than 9:30am Of 21 March 2024 Place And Date Of Opening Of Quotation 21 March 2024 At 10:00am At The Nbi Penthouse Conference Room, V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Technical Specifications Item/s Technical Specifications Statement Of Compliance Single Bed Frame (48 Units) • Material: Wood (heavy Duty) • Can Accommodate At Least 90kgs-136kgs • Measurements: • Single 36x75" Inches • Width: 97 Cm • Depth: 205 Cm • Height: 100 Cm • Color : Brown • Warranty Of At Least 3 Years Double Bed Frame (12 Units) • Material: Wood (heavy Duty) • Can Accommodate At Least 100kgs-150kgs • Measurements: • Double 54x75" Inches • Width: 143 Cm • Depth: 205 Cm • Height: 100 Cm • Color: Brown • Warranty Of At Least 3 Years Single Bed Foam (48 Units) • Material: Cover 100% Polyester Filling: Polyurethane Foam • Size: 36’’x 75’’ Inches • Thickness: 4’’ Inches • Warranty Of At Least 2 Years Double Bed Foam (12 Units) • Material: Cover 100% Polyester Filling: Polyurethane Foam • Size: 54’’x 75’’ Inches • Thickness: 4’’ Inches • Warranty Of At Least 2 Years Set Of Beddings For Single Bed (96 Sets) • Material: Cotton • Size: Single (36’’x 75’’)inches • Garterized • With Fitted Sheet • With Comforter (cotton) • Pillowcase For 20’’ X 30’’ Pillow Set Of Beddings For Double Bed (14 Sets) • Material: Cotton • Size: Double 54’’x 75’’ Inches • With Comforter (cotton) • With Fitted Sheet • Pillowcase For 20’’ X 30’’ Pillow Pillow (120 Pieces) • Made With Fiber Filling • Size : 20x 30 Additional Condition: Replacement Of Defective Item Shall Be Within Seven (7) Calendar Days From Receipt Of Notice From End-user. The Projects Will Be Delivered To Nbi Academy Baguio Address: Upper Session Road, Baguio City, Benguet (nbi-car) Terms And Conditions: A. Submission Of Requirements 1. Bidder Shall Submit The Following Documentary Requirements: (a) Philgeps Certificate Of Registration/philgeps Certificate Number; (b) Mayor’s Permit/business Permit (with Evidence Of Compliance In The Conditions Stated In The Mayor’s/business Permit); (c) Latest Income/business Tax Return (manually Filed Or Through Efps); (d) Original Notarized Omnibus Sworn Statement (annex “b”) (e) Original Price Quotation Form (annex “a”) (f) Original Statement Of Compliance With The Technical Specifications 2. Interested Bidders Are Required To Accomplish, Provide Correct And Accurate Information, And Submit One (1) Original And Additional Three (3) Copies Of Their Duly Signed Price Quotation Form (annex “a”) Using Their Official Letterhead And Other Documentary Requirements. 3. The Price Quotation Form Shall Be Signed By The Owner/proprietor/president/consultant. In The Case Of Representatives, A Power Of Attorney Or Secretary’s Certificate, As The Case May Be, Shall Be Attached. B. Proper Sealing And Marking Of Quotations Bidder Shall Submit Four (4) Sets Of The Documentary Requirements Under The Preceding Paragraphs And Enclose The Same In One (1) Sealed Envelope. The Sealed Envelope Shall Be Marked As To Include The Following: (1) Name And Address Of The National Bureau Of Investigation - Special Bids And Awards Committee, (2) Title And Abc Of The Project, (3) Rfq Number Of The Project, And (4) Name And Business Address Of The Prospective Bidder. The Improper Sealing And/or Marking Of The Quotations Shall Not Disqualify A Prospective Bidder. However, The Special Bids And Awards Committee Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Quotation. C. Place, Date Of Submission And Time Of Opening Quotations Must Be Properly Sealed, Marked And Tabbed And Must Be Submitted At The Office Of National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City Not Later Than 9:30 Am Of 21 March 2024. Opening Of Sealed Quotations Is On 21 March 2024 At 10:00 Am At The Nbi Penthouse Conference Room, V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City. D. Amount And Denomination Of Quotation Price Quotations Exceeding The Abc Shall Be Rejected. All Price Quotations Shall Be Quoted In Philippine Peso. E. No Multiple Submission Of Quotations Multiple Submission Of Quotations Shall Not Be Allowed. If During The Opening Of Quotations, A Supplier Is Found To Have Submitted Two Or More Different Quotations For The Same Project, All Submitted Quotations Of The Prospective Supplier Shall Be Disregarded And Shall Be Returned To The Latter Unopened. F. Validity Of Quotation Price Quotations Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Of Quotation. G. Alterations, Erasures And Overwriting Any Alterations, Erasures Or Overwriting Shall Be Valid Only If Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. H. Right Of Inspection The Nbi Shall Have The Right To Inspect And/or Test The Goods To Confirm Their Conformity With The Technical Specifications. I. Award Of Contract Award Of Contract Shall Be Made To The Lowest Quotation Which Is Found To Be Responsive And Compliant With The Minimum Technical Specifications And Other Terms And Conditions Specified Herein. J. Warranty Security The Supplier Shall Be Required To Put Up A Warranty Security In The Form And Amount As Allowed Under Sec. 62.1 Of The Irr Of R.a. No. 9184, To Wit: For The Procurement Of Goods, In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. K. Liquidated Damages Liquidated Damages Equivalent To One Tenth Of One Percent Of The Value Of The Goods Undelivered Within The Prescribed Delivery Period Shall Be Imposed For Every Day Of Delay. The Nbi Shall Have The Right To Rescind The Contract When The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Price, Without Prejudice To Other Courses Of Action And Remedies Available To It. L. Reservation Clause The Nbi Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Conditions As It May Deem Proper. For Further Information, Please Contact Atty. Ronald Rae Del Mundo, Head, Sbac Secretariat, Thru Nbibacsec@gmail.com Or At (02) 8523-2441, National Bureau Of Investigation V-tech Tower, G. Araneta Corner Maria Clara Street, Brgy. Sto. Domingo Quezon City. Atty. Antonio M. Pagatpat Chairman Special Bids And Awards Committee Company Logo/letterhead ______________________________________________ Annex “a” (_____________________) Project Name Price Quotation Form _________________ Date The Chairman Special Bids And Awards Committee (sbac) Sir: After Having Carefully Read And Accepted The Terms And Conditions Stated In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Item Description/specifications Quantity Unit Price Total Price Single Bed Frames 48 Units Double Bed Frames 12 Units Single Bed Foam 48 Units Double Bed Foam 12 Units Set Of Beddings For Single Bed 96 Sets Set Of Beddings For Double Bed 14 Sets Pillow 120 Pieces (amount In Words) ______________________________________________________________________________ (price Inclusive Of Tax) Delivery Period: ____________________________________________________________ Very Truly Yours, ____________________________________ Name/signature Of Representative ____________________________________ Name Of Company ____________________________________ Contact No. Annex “b” Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. That [name Of Bidder] Complied With All The Conditions Prescribed In The Current Mayor’s/business Permit. 11. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. 12. [name Of Bidder] Hereby Assigns The Following Contact Number/s And Email Address/es As The Official Telephone And Contact Reference Of The Company Where The Sbac Notices May Be Transmitted. Telephone Number/s __________________________________ Mobile Phone Number/s: __________________________________ Email Address: __________________________________ In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _____________ Issued On _______ At _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No.: _____ Page No.: _____ Book No.: _____ Series Of: _____