Municipality Of Tuba, Benguet Tender

Description Invitation To Re-bid For The Supply And Delivery Of Venue/ Accommodation/ Facilities/ Food/ Facilitators For Team Building Activities Project Id No. 2024-04-029 1. The Municipality Of Tuba, Through The Budget For The Contract Approved By The Sangguniang Bayan For Cy 2024 Intends To Apply The Sum Of One Million Four Hundred Fifty Thousand Pesos (php1,450,000.00) For The Invitation To Bid For The Supply And Delivery Of Venue/ Accommodation/facilities/food/ Facilitators For Team Building Activities With Project Id No.: 2024-04-029 Being The Abc To Payments Under The Contract For Lot. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Bid Opening. Specification: Item No. Unit Item And Description/specifications Qty Unit Cost Total Cost 1 Pax A. Venue/accommodation/ Facilities/ Food/ Facilitator 168 1,450,000.00 Specifications I. Availability Venue Must Be Available On May 15-17, 2024 And May 22-24, 2024; There Must Be 3 Available Rooms Upon Arrival Purposely For Senior Citizen Participants Ii. Location And Site Condition ●with Parking Space For 1 Bus And 6 Or More Rp/private Vehicles ●with Available Swimming Pool, Waterpark, Beach For Water Activities And Recreation Iii. Neighborhoood Data ●must Have Business Permit And The Facilities Are Properly Maintained ●accessible To Police And Fire Station, Banking, Restaurant, And Hospital Facilities Iv. Venue 1. Structural Condition – Must Be In Good And Well-maintained Building Facilities 2. Functionality: A. Conference/function Room ● One (1) Air-conditioned Conference/function Room That Can Accommodate The Participants During Regular Meals, Opening And Closing Activity, Indoor Team Building Activities, And Can Be Used As Holding Area, And Available From 8:00 Am To 11:00 Pm For The Whole Duration Of The Activity; ● With Good Lighting And Well Ventilated ●provision Of The Following: √ Tables And Chairs Set-up √ Sound/audio System √ Widescreen And Lcd Projector √ Unlimited Wifi Internet Connections √ At Least 3 Microphones √ Free Flowing Brewed Coffee And/or Tea During The Whole Duration Of The Activities √ Water Station And Disposable Cups For The Whole Duration Of The Activities √ Tarpaulin B. Team Building Activity Venue/facilities ● Open Space/field Conducive For Outdoor Teambuilding Activities Enough To Accommodate 84 Pax Per Batch And For The Set-up Of Teambuilding Stations ● Space/field That Is Clean And Safe For The Employees V. Room Accommodation (for 3 Days And 2 Nights Per Batch) ● Air-conditioned Room Enough To Accommodate 84 Pax Per Batch With Single, Double Sharing, Triple Sharing And/or Quadruple Sharing Occupancy ● Nearby The Team Building Activity Area ● With Private Toilet And Bath Room ● With Complete Toiletries ● With Complete Beddings ● Complementary Bottled Drinking Water To Be Replenished Daily ● Preferably Within One (1) Building/facility, If Not Possible, In More Than One (1) Building/location But Nearby For Easy Communication And Contact ● Free Access To All Hotel/resort Recreational Facilities ● Room Accommodation: Single Occupancy - 6 Female/male Double Occupancy – 6 Female & 6 Male Triple Sharing - 88 Female And Quadruple Sharing - 62 Male Vi. Food Services A. First Day (84 Pax/batch) ● Lunch (managed Buffet) – 12:00 Nn √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Fresh Buko Juice And Unlimited Rice ● Pm Snacks – 3:00 Pm √ Products Produced In The Locality Except Cookies, Plus Mix Of Bottled Water And Canned Juice ● Dinner (managed Buffet) – 7:00 Pm √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Bottled Water And Unlimited Rice B. Second Day (84 Pax/batch) ● Breakfast (managed Buffet) – 7:00 Am √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Bottled Water And Unlimited Rice ● Am Snacks – 9:00 Am √ Products Produced In The Locality Except Cookies, Plus Mix Of Bottled Water And Bottled Juice ● Lunch (managed Buffet) – 12:00 Nn √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Fresh Buko Juice And Unlimited Rice ● Pm Snacks – 3:00 Pm √ Products Produced In The Locality Except Cookies, Plus Mix Of Bottled Water And Canned Juice ● Dinner (managed Buffet) – 7:00 Pm √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Bottled Water And Unlimited Rice C. Third Day (84 Pax/batch) ● Breakfast (managed Buffet) – 7:00 Am √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Bottled Water And Unlimited Rice ● Am Snacks – 9:00 Am √ Products Produced In The Locality Except Cookies, Plus Bottled Water And/or Ice Tea ● Lunch (managed Buffet) 12:00 Nn √ Combination Of 2 Meats, 1 Fish, 1 Vegetable Plus Dessert And Fresh Buko Juice And Unlimited Rice ● Pm Snacks (take-out) √ Products Produced In The Locality Except Cookies, Plus Mix Of Bottled Water And/juice ● Drinks √ Free-flowing Brewed Coffee And/or Tea For The Whole Duration; And Drinking Water During The Activities Vii. Facilitator The Facilitators Must Possess The Following Characteristics: Ø Must Be Knowledgeable And Capable Of Handling Group Activities With 3 Teams Per Batch, Composed Of At Least 28 Individuals Per Team Ø Effective Communication Skills Ø Open To Change Ø Keen Observation Skills Ø Demonstrates Unwavering Positivity Ø Authentic Ø Maintains Constant Neutrality Ø Energetic Personality Ø Promotes Constructive Feedback Inclusions: Ø Character Focused Team Building Program Ø Program Host Ø Game Master Ø Logistics Ø Sde Avp Ø Raw Photos Ø Materials For All The Activities Ø Award Certificates For The Following: A. Funny Awards B. Character Awards C. Best In Cheerleading D. Overall Winner Purpose/remarks: For The Annual Team Building Program Of The Hrmd Section-mo For All Municipal Officials And Employees Of Tuba Total 1,450,000.00 2. The Municipality Of Tuba Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Upon The Schedule Of The Activity. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Municipality Of Tuba And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00 Am To 5:00 Pm, Monday To Friday Except Holidays). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On April 8, 2024 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees (official Receipt And Order Of Payment). 6. The Municipality Of Tuba Through The Bac Will Hold A Pre-bid Conference On April 17, 2024 At Bac Office, Municipal Building, Poblacion, Tuba, Benguet. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission On Or Before May 2, 2024 At 8:30 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On May 2, 2024 At 9:00 A.m. At The Given Address Below At The Municipal Bids And Awards Committee Office, Municipal Building, Poblacion, Tuba, Benguet. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. In Case There Will Be A Tie Between Bidders All Those Who Have Passed Post-qualification And Offered The Same Financial Bid Price, A Tie-breaking Method Through “draw Lots” Will Be Used To Determine The Winning Bidder. 11. The Municipality Of Tuba Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 35.6 And 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. Failure To Sign Each And Every Page Of The Bid Form, Including The Attached Schedule Of Prices Shall Be A Ground For The Rejection Of Bid. 13. For Further Information, Please Refer To: Roshield W. Duguies, Arlene D. Bangit, Edith G. Labbot, Venus P. Rimando And Kevin B. Yaris At The Municipal Hall, Poblacion, Tuba, Benguet From 8:00 Am To 5:00 Pm Only, Mondays To Fridays At Tel No. (074) 442-1267 And E-mail At Bac_lgutuba2020@yahoo.com. However, Any Queries Relative To The Contents Of The Bid Documents And The Project Requirements Can Only Be Made By Bidders Who Purchased The Bid Documents Not Later Than Ten (10) Days Prior To The Submission And Opening Of Bids And Have Viewed And Ordered Through Our Posting At Philgeps. 14. You May Visit The Following Website For Downloading Of Bidding Documents: Tuba.gov.ph Date Of Posting: April 7, 2024 – May 2, 2024 Jackson L. Pasamic Municipal Engineer Bac Chairperson