Municipality Of Bindoy, Negros Oriental Tender

Description Invitation To Bid For The Procurement And Installation Of Electronic Record Archive And Legislative Tracking System The Municipality Of Bindoy, Through The Office Of The Sangguniang Bayan Secretary Capital Outlay Cy 2022 Intends To Apply The Sum Of Nine Hundred Thirty Thousand Pesos & 00/100 (php. 930,000.00) Being The Abc To Payments Under The Contract For Procurement And Installation Of Electronic Record Archive And Legislative Tracking System The Office Of The Sangguniang Bayan Secretary, Bindoy, Negros Oriental. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Municipality Of Bindoy Through Its Bids And Awards Committee (bac) Now Invites Bids From Eligible Bidders To Enter Into A Contract Based On The Award For The Procurement And Installation Of Electronic Record Archive And Legislative Tracking System On June 25 To July 15, 2024. Item. No. Description Quantity Unit 1 Data Management System Descriptions: • Designed To Electronically Archive, Preserve And Organize Huge Amount Of Documents (pdf, Microsoft Word, Scanned Documents, Picture, Audio, Video, Etc.) • Pdf Files, Ms Word And Other Files Are Converted To Binary When Uploaded And Saved In The Database (not Stored On The Local Folder Or Directory. • With More Than 15,000 Preloaded Electronic References (accessible By Paperless App): (dilg Legal Opinions (electronically Updatable By Clicking The Menu), Local Government Code, Irr Of The Local Government Code, 1987 Philippine Constitution, Guide For Local Legislations, Executive Orders From The President (electronically Updatable By Clicking The Menu), Dilg Circulars (electronically Updatable By Clicking The Menu), Coa Circulars, Dbm Circulars, The Philippines Legal Codes, Laws (electronically Updatable By Clicking The Menu), Jurisprudence (electronically Updatable By Clicking The Menu), Ordinances Of Other Lgus, Etc.). These References Are Accessible By Paperless Native Ios, Mac Os, Windows And Android Based Applications For Paperless Esession Setup. • System Can Access The Dilg Website And Download The Dilg Legal Opinions And Dilg Memorandum Circulars Using Internet. All Downloaded Files Will Be Automatically Included In The System’s Library Or Electronic References Under The Classification Of Dilg Legal Oppinions And Circulars. • Upload And Search Menu: Ordinances, Resolutions, Minutes Of The Session, Agenda, Committee Reports, Journal, Privilege Speeches, Moa, List Of Standing Committees And Their Officers, Past & Present Sp/sb Officials, Local Chief Executive Order, Session Files (provision For Session’s Agenda/calendar Of Business Including Drafts And Attachments) (accessible By Paperless App). • Regulatory (vehicle Franchise, Ngos Accreditation, Subdivision Clearance And Other Issuances), In & Out Communications (received, Sent Out), Travel Order, Notice Of Meetings, Certifications, References, Attendance Of Sanggunian Members With Attachment • Easy And Quick Retrieval Menu: By Author, By Title, By Year, By Classification, By Date Approved • Legislative Tracking Or Status Of Proposed Measures With Attachments And Brief Remarks (from First Reading Up To Their Final Approval And Lce Action With Attachment) • Generate Printable Reports: Inventory Of Ordinances, Resolutions (by Inclusive Date/by Classification/by Author), Minutes And Journals • Generate Printable Report Of Sb Attendance (by Inclusive Date) • Session Done And Provision For Crawling Text Features For Paperless Esession Setup • Menu With Icons (all Menu And Icons Must Be Displayed Horizontally On The Top Part Of The Desktop Screen With The Following Arrangement Of The Icons From Left To Right: Ordinances, Resolutions, Committee Report, Privilege Speech, Minutes Of The Session, Journals, Agenda, Regulatory, In & Out Communications, Attendance, Referrals, Scheduler, View Files, Clear List, Delete, Session Files) • Preview Document • Print Document • Add And Delete Document • Compatible With Old And Latest Hardware And Programs (core I3, I5, I7) (windows 7, 8, 10, 11 And Windows Server) • Dual Connectivity: (local Signal Or Internet Exposure) • Main System’s Login Page Requires User Name And Password • Paperless Clients Logs (records Type Of Documents Searched And Documents Opened By Client With Date And Time) • Sb Employees Leave Credits Recording *register/edit/delete Employees, View All Employees, Computes Vacation Leave/sick Leave Credits Based On Start Of Employment, Setup Daily And Monthly Credit Values, View Credits By Year • Customize Communication Received With Document Tracking Up To Action Taken By Sp Secretary With The Following Features: Encode New Received Documents With Date Receive, Code Number, Source, Type Of Communication, Attached Files, Particulars And Action Taken By Sec/sp *printout Barcode Sticker *tracking Of Every Communication/letter From Date Of Received, Update Of Status, Up To Filling/archiving *auto Generate Code Number *open Attached Files *edit Details Of Encoded Communication *deleted Encoded Communications *refresh Option To Retrieve Newly Encoded Received Communications By Other Users *print, Options To Add Type Of Source, Type Of Communications, Action Taken By Sec/sp For Easy Selection *update And Tracking Of Documents Can Be Viewed On Paperless Application *the Administrator Of The System Can Assign User Rights To The Encoder Such As Add New Edit Details, Attach File, Open File And Delete Document Tracking Search And Retrieval Menu *check And View Status Of Specific Document *retrievals Or Search Options A. By Barcode Scanner B. By Code Number C. Data Inclusive D. Communication Type E. Source Of Documents F. Particulars G. Action Taken By Sp Secretary H. By Remarks / Status • No Monthly Subscription Fee • System Is Managed And Operated By The User • One Time Purchase And Software License Has No Expiration • Back Up & Restore Option • Agency’s Logo And Names Of Incumbent Officials And Sb Secretary Text Blasting For Information Dissemination • Capable To Send Thousands Of Text Messages (single Composed Message) From Server To Cellphones Of Constituents With Just A Click • Capable To Receive And Store Thousands Of Replied Text Messages From Cell Phones • 8 Sims Ready: Each Sim Processes Two (2) Messages At A Time In Totality The System Is Processing 16 Messages At Time In Sending Messages • It Does Not Rely On Internet. But It Can Be Shifted To Internet When Sending Brand Text Messages. • Text Message Has Header And Footer • Sending Option: By Barangay Or All Barangay, Sector Or Ngos, Barangay Officials, Business Owners, Real Property Owners, 4ps Members, Tricycle Drivers Association • Sending: 1,400 Characters • Icons And Settings Are Displayed Horizontally On The Top Part Of The Laptop/desktop Screen With Following Arrangements Of The Icons: Profile, Messages (inbox Or Sent Items Box), Contacts By, Search Contacts, Remove Selected, Clear Contacts. 1 Lot 2 Desktop Computer • Core I7 Processor • Compatible Motherboard • 16gb Memory • 4 Terabyte Hdd (single Partition) • 500 Gb Ssd • Dvd Rw Drive • Casing With 500 Watts • Keyboard/mouse • Ups 650va • 19’’ Led Monitor Wide Screen • Windows 10 64 Bit License Operating System 1 Set Terms And Conditions: • Delivery Period – 30 Calendar Days Upon Receipt Of Purchase Order • Payment – 30 Calendar Days Upon Acceptance Of Complete Delivery • Place Of Delivery – Sangguniang Bayan Office • The System (software) Must Have The Certificate Of Copy Right Recordation And Deposit From Intellectual Property Office Of The Philippines And National Library Of The Philippines. The Software Has Been Recorded And Deposited With The Said Agencies For Not Less Than Five (5) Years. • 1 Year Warranty. • Single Largest Completed Contract (slcc) Must Be A Legislative System Installed At The Sanggunian. • Unlimited Online Technical Support From The Supplier. • Free Training Of End-users Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 25 To July 15, 2024 From The Bac Secretariat Upon Payment Of The Applicable Fee For The Bidding Documents Of One Thousand Pesos & 00/100 (php. 1,000.00). Bids Must Be Duly Received By The Bac Secretariat Through At The Address Below On Or Before July 15, 2024, At 01:30 Pm. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause. Bid Opening Shall Be On July 15, 2024, 02:00 Pm At The Given Address Below Office Of The Municipal Planning And Development Officer. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. Late Bids Shall Not Be Accepted. The Municipality Of Bindoy Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With 41 Of The Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To Mr. Robert L. Amaro: Roberto L. Amaro, Enp Mpdc/bac Chairman