METRO SAN FERNANDO WATER DISTRICT LA UNION Tender

Description Request For Quotation Date: January 8, 2025 Rfq No.: Name Of Supplier / Company: _ Address: ___________________ Tin: ________________________ Business Permit No.: _________________________________________________________________________________________________ Philgeps Registration Number (required):_________________________________________________________________________________________ The Metro San Fernando Water District (msfwd), La Union, Through Its Bids And Awards Committee (bac), Intends To Procure Hotel Accommodation And Venue In Cabanatuan City, Nueva Ecija. The Procurement Of Hotel Accommodation And Venue Will Be Undertaken In Accordance With Section 53.9-small Value Procurement Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Please Quote Your Best Offer For The Item(s)/service(s) Described Herein, Subject To The Terms And Conditions Provided In The Last Page. Submit Your Quotation/proposal, Duly Signed By You Or Your Authorized Representative Not Later Than January 14, 2025 @ 10:00am. A Copy Of Your Latest Business/mayor’s Permit And Bir Certificate Is Also Required To Be Submitted Along With Your Quotation/proposal. Open Quotation May Be Submitted, Manually Or Email At The Address And Contact Numbers Indicated Below. Prospective Suppliers Who Will Submit A Proposal With The Lowest Calculated And Responsive Offer Shall Be Selected. An Omnibus Sworn Statement (gppb-prescribed Form) Will Also Be Required To Be Submitted Prior To Award. For Any Clarification, You May Contact The Undersigned At Mobile No. 0917.818.8926 Or Email Address At Valvega.msfwdlu@gmail.com. _____________________________ Engr. Benjamin Q. Galvan, Jr. Bac Chairman Bids And Awards Committee Metro San Fernando Water District (la Union) Contract Monitoring Office (cmo) 3/f Admin. Bldg., Quezon Avenue, City Of San Fernando, La Union 2500 Telefax No. (072) 700-3554 After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows (kindly Check Those Specifications You Can Comply To): 1. Technical Specifications Technical Specifications Quantity Unit Available (-yes Or X-no) Remarks Hotel Accommodation And Venue 1 Lot - Tentative Date: February 6-8, 2025, Two Nights - Tentative Arrival Time: 10:00pm 02/06/25 - At Least Three-star Hotel Accommodation - Within At Least One Hour And 30mins. Regular Drive To And From Pantabangan Dam And Cabanatuan Water District - Accommodation With Breakfast As Follows: 1. One Deluxe Room (or Equivalent) Separate Beds 2. One Deluxe Room (or Equivalent) With Extra For Extra Person, Separate Beds 3. Standard Room Or Equivalent For 5 Pax (male), Can Either Be One Room For All Pax Or Two Rooms Single Beds Each 4. Standard Room Or Equivalent For 5 Pax (male), Can Either Be One Room For All Pax Or Two Rooms Single Beds Each 5. Standard Room Or Equivalent For 5 Pax (female), Can Either Be One Room For All Pax Or Two Rooms Preferably Single Beds Each - Venue Hall 1. Venue Hall With Lcd/led Screen Or Projector That Can Accommodate 15pax, Round Table, Two Table Set-up For February 07, Dinner Time 2. Buffet/family Meal Set Meal With Drinks For 15pax 3. Drinks Will Be Soft Drinks And Shall Include At Least Two Bottles/can Of Diet Cola (zero Sugar), And Extra Sparkle Juices At Least Two Bottles Or Two Pitchers 4. Meal Includes: - Appetizer (nuts, Cheese Sticks Or Chips) - Rice (steam) - 3 Viands, Meat And Vegetable - Dessert (mixed Fruits Or Pastry) - Luch Family Set For February 8 1. Meal Includes: - Rice (steam) - 3 Viands, Meat And Vegetable - Dessert (fruit) 2. Terms Of Delivery / Delivery Schedule The Above Requirements Comprise The Services Requirement Of The Office. The Procurement Of The Items/services Commences Upon Receipt Of The Purchase Order/contract Of Service. 3. Payment The Single Advance Payment Not To Exceed 50% Of The Contract Amount Shall Be Made Through The Issuance Of A Check Upon Contract Signing And 50% Payment Upon Check-out. The Payment Amount Shall Be Net Of Appropriate Withholding Taxes. For Ease Of Payment Kindly Fill In The Payment Details Below: Name To Appear On Check: ____________________________________________ *the Name(s) To Appear On The Face Of The Check Must Be At Least The Name Of The Registered Business Entity As Reflected In The Business Permit/sec Registration; Or The Name Of The Proprietor Is A For Sole Proprietorship. Tax Type: Vat Non-vat Financial Offer: Please Quote Your Best Offer For The Items As Stated In The Technical Specification. Approved Budget For The Contract (abc): In Words: Eighty-five Thousand Five Hundred Pesos In Figure: 85,500.00php Items/services Offered Unit Price (a) Offered Qty (b) Total Offered Quotation (a X B) Hotel Accommodation And Venue 1 Grand Total Offered Quotation: In Words: _______________________________________________________________________ In Figure: _______________________________________________________________________ Signature Over Printed Name Position/designation Office Telephone No. Fax/ Mobile No. Email Address And Conditions: 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Bidders May Quote For Any Or All The Items. 3. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 6. Award Of Contract Shall Be Made To The Lowest Quotation (for Goods And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 7. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By Your Or Any Of Your Duly Authorized Representative/s. 8. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 9. The Dot-car Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 10. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, I.e. Order Slip And/or Billing Statement, By The Contractor. Our Government Servicing Bank, I.e. The Land Bank Of The Philippines, Shall Credit The Amount Due To The Contractor’s Identified Bank Account Not Earlier Than Twenty Four (24) Hours, But Not Later Than Forty-eight (48) Hours, Upon Receipt Of Our Advice. Please Take Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 11. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Dot-car Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. -------------------------------------------------------------------------------------------------------------------------------------------- Rfq No.: This Portion Is To Be Returned To The Msfwd As Proof That This Rfq Is Duly Received By You After Filling Out The Details Below: Business Name:_______________________________________________ Business Contact No. ______________________________email Address:____________________ _____________________________________ Printed Name And Signature Date: ________________