Las Pi as General Hospital And Satellite Trauma Center Tender

Description 650,000 Kgs Proposed Procurement Of Collection, Treatment, Storage, Transport And Disposal Of Infectious/hazardous Waste (early Procurement Activity) Terms Of Reference Procurement Of Service Of A Treatment, Storage And Disposal Facility Operator For The Collection, Treatment, Storage, Transport And Disposal Of Infectious And Hazardous Wastes I. Scope Of Works A. The Contractor Shall Collect, Transport, Treat And Properly Dispose The Hazardous And Toxic Health Care Wastes Generated Including Other Hazardous Wastes, Using Denr- Accepted Technology/methods, As Provided For "toxic Substances And Hazardous And Nuclear Wastes Control Act Of 1990". Ra 6969 (an Act To Control Toxic Substances And Hazardous And Nuclear Wastes, Providing Penalties For Violations Thereof, And For Other Purposes) And Other Pertinent Laws And Legislation, Which Shall Include But Not Limited To: 1. Infectious Waste (culture And Stocks Of Infectious Agents, Waste From Surgeries And Autopsies On Patients With Infectious Diseases; Waste From Or Has Been In Contact With Infected Patients, Infected Animals From Laboratories) 2. Pathological And Anatomical (tissues, Organs, And Animal Carcasses, Blood And Body Fluids) 3. Sharp Objects (needles, Syringes, Scalpels, Saws, Broken Glass, Infusion Sets, Knives, Nails) 4. Pharmaceutical Waste (unused, Spilt And Contaminated Pharmaceutical Products, Drugs, Vaccines And Used/expired Bottles) 5. Chemical Waste (discarded Solid, Liquid And Gaseous Chemicals From Diagnostic And Research/ Experimental Works Including Mercury And Mercury-containing Materials). 6. Cytotoxic Wastes. 7. Busted Fluorescent Lamp. 8. Used Batteries Of Whatever Gadgets Or Equipment. 9. Used Oil 10. Oil And Grease From Dietary Section B. The Tsd Facility Operator Shall Render Effective And Proper Collection, Transport, Treatment, Storage And Disposal Of Hospital Infectious And Hazardous Wastes Based On Doh Manual On Health Care Waste Management, 4th Edition: 1. Regular Collection Of Infectious/hazardous Wastes For Treatment And Final Disposal; 2. Provision To The Hospital Of Sufficient Number Of Properly Labeled Color Coded Plastic Bags And Clearly Marked Waste Containers And Collection Bins In The Event Of Overflowing Of Waste From The Temporary Storage Area; 3. Employment Of Sufficiently Trained Waste Handlers Who Have Been Provided With Proper Immunization, Complete Prescribed Uniform, Identification, Required Personal Protective Equipment (ppe) And For Security Reason, Shall Have Secured Clearance From The National Bureau Of Investigation (nbi); 4. Ensuring That No Further Sorting Or Segregation Of Wastes Shall Take Place Within The Immediate Vicinity Of The Hospital Or Before Treatment; 5. Deployment Of Appropriate Waste Collection Vehicles (denr-emb Accredited/registered) For The Regular Collection Of Hospital Wastes At Least Three Times A Week Or More Depending On The Request Or Volume Of Wastes Generated By The Hospital; 6. Treatment Of The Collected Waste In A Department Of Environment And Natural Resources-environmental Management Bureau (denr-emb) Approved Non- Burn Treatment Technology For Health Care Waste; 7. Transporting Treated Wastes By A Denr-emb Accredited/registered Health Care Waste Transporter Using Appropriate Transport Vehicle To A Denr-emb Approved Final Disposal Site (sanitary Landfill); 8. Compliance With The Manifest/consignment System. Accordingly, The Authorized Transporter Shall Maintain A Manifest/consignment Note While Transporting Health Care Wastes To Be Accomplished And Signed By The Transporter, Tsd Facility Operator And Sanitary Landfill Operator, A Copy Of Which Shall Be Provided To The Hospital Within Thirty (30) Days After The Waste Collection; 9. Disposal Of Treated Wastes In A Final Disposal Site (sanitary Landfill) Accredited By Denr-emb; 10. Submission Of Waste Treatment And Disposal Certificate To The Hospital On A Monthly Basis That Wastes Collected Were Properly Treated And Disposed Of In A Sanitary Landfill With An Attached Photocopy Of The Last Page Of The Manifest Signed By All Parties Involved; 11. Keeping And Maintaining Adequate Books, Records And Documentation Consistent With Applicable Regulatory Requirements Pertaining To The Waste Handling, Collection, Transport, Treatment, Storage And Disposal And Retain The Same For The Purpose Of Auditing And Verifying Performance; 12. Submission To The Hospital Of A Quarterly Report On The Type And Volume Of Infectious/hazardous Waste Treated And Transported Outside The Hospital In Compliance With The Implementing Rules And Regulations Of Ra 6969, Denr Administrative Order (dao) No. 29 S., 1992 And Dao 36 S., 2004; 13. Subjecting Samples Of The Treated Wastes At Least Once Within The Contract Duration To Appropriate Tests Procedure By The East Avenue Medical Center National Reference Laboratory And Securing Corresponding Certificates From The Same Nrl. Ii. The Frequency And Manner Of Collection, Transportation, Treatment And Disposal Of Infectious And Hazardous Wastes Shall Be In Accordance With The Following Conditions: A. Collection 1. The Contractor Shall Collect The Infectious And Hazardous Wastes At A Time Mutually Agreed Upon By The Contractor And The Designated Staff Of The Hospital. Collection Shall Be Done At Least Three (3) Times A Week. However, If The Designated Staff Of The Hospital Deemed It Necessary To Collect For More Than Three (3) Times A Week, It May Request For An Additional Collection Day Subject To The Agreement Of The Parties. 2. The Day And Time Of Collection Shall Likewise Be Mutually Agreed Upon By The Contractor And The Designated Staff Of The Hospital. 3. The Contractor Shall Issue Control Forms For Every Collection Thereon, Indicating The Total Weight Of The Waste Collected; 4. The Contractor Shall Empty The Temporary Infectious Waste Storage Every Collection Day Agreed Upon. B. Transport 1. The Transport Of Hazardous Healthcare Wastes Should Comply With The National Regulation Governing Transport Of Infectious And Hazardous Wastes (ra 6969) And Should, At All Times, Not Pose Any Danger To The Public During Transport. 2. The Lpgh&stc Has The Right To Impose Measures So As To Ensure That The Wastes Are Properly Transported, Treated And Disposed. 3. The Contractor Shall Maintain An Accomplished Consignment Note Of All Healthcare Wastes Taken From The Lpgh&stc And Should Be In The Possession Of The Contractor’s Personnel During Transport. C. Treatment/disposal 1. The Treatment/ Disposal Facility Of The Contractor Should Be Acceptable To The Community Wherein The Facility Is Located. Further, The Final Disposal Facility Should Be Registered With Or Accredited By The Department Of Environment And Natural Resources- Environmental Management Bureau (denr-emb). 2. In Case The Contractor Does Not Own The Final Disposal Facility (sanitary Landfill) It Should Have An Existing Contract Or Agreement With The Operator Of The Landfill Or Granted A Commitment To Allow The Contractor To Use The Disposal Facility, For The Duration Of This Contract. The Final Disposal Facility Should Likewise, Have The Necessary Permits And Clearances From Pertinent Government Regulatory Bodies That Should Be Valid Within The Duration Of This Contract. 3. The Lpgh&stc Has The Right To Conduct Unannounced Visit/inspection Of The Treatment And Disposal Facilities Of The Contractor. Iii. Specific Documents Required Under The Technical Proposal Accordingly, The Tsd Facility Operator Shall Provide Under The Technical Proposal, The Following Documents Required For The Above Services: A. Ctc Copy For Valid And Current Permits And Clearances From Denr-emb As Tsd Facility Operator: 1. Environmental Compliance Certificate From The Denr-emb; 2. Registration As Tsd Facility Based On The Irr Of Ra 6969 From Denr-emb Central Office. B. Original Brochure Or Downloaded From The Internet About The Non-burn Technology That Will Be Used That Is Capable To Treat And To Render The Following Health Care Infectious/hazardous Wastes Unrecognizable: 1. Cultures And Stocks Of The Infectious Agents From Laboratory And Clinic Work; 2. Wastes From Surgery And Autopsies; 3. Wastes From Infected Patients (e.g. Excreta); 4. Wastes That Has Been In Contact With Infected Patients Undergoing Hemodialysis; 5. Any Other Instrument Or Materials That Have Been In Contact With Infected Person Or Animals; 6. Infected Animals From Laboratories Including Blood And Animal Carcasses; 7. Pathological Wastes Consist Of Tissues, Organs, Placenta, Animal Carcasses And Blood; 8. Sharps Include Needles And Syringes, Scalpels, Saws, Blades, Broken Glass, Infusion Sets, Knives, Nails And Other Items That Can Cause Cut Or Puncture Wounds; 9. Pharmaceutical Wastes Consisting Of Expired, Unused, Split And Contaminated Pharmaceutical Products, Drugs, Vaccines And Sera That Are No Longer Needed. C. Ctc Copy Of Valid And Current Documents Of The Health Care Waste Transporter: 1. Denr-emb Registration As Waste Transporter; 2. Transport Permit Issued By The Denr-emb Regional Office; 3. Approved Manifest Form To Transport The Infectious/hazardous Wastes, In Accordance With The Irr Of Ra 6969. D. The Organizational Structure And Names Of Personnel (management, Technical, And Rank And File) Who Will Be Assigned To The Contract Including Job Description, Duties And Responsibilities And Updated Curriculum Vitae Of The Manager, And The Technical Supervisors. E. A Sworn Statement That The Assigned Personnel Have Been Adequately Trained For The Tasks At Hand And That The Said Personnel Shall Be Given Immunization Against Hepatitis B And Tetanus Infection And Provided With Proper Personal Protective Equipment (ppe) Including Uniform And Identification. The Ppe Shall Correspond To The Specific Job Which Includes Heavy-duty Gloves, Face Masks, Thick-soled Boots And Protective Clothing. F. A Contingency Plan Showing Details How To Ensure Continuous Services During Any Of The Following Events: 1. Spills And Accidents During Collection; 2. Delay In Collection Of Waste; 3. Equipment/device Failure; 4. Failure Of Their Contractor/s To Deliver Services (transporter And/or Sanitary Landfill); 5. Suspension Order From The Environmental Management Bureau; G. A Sworn Statement That Upon Award Of Contract, The Tsd Facility Operator Will Be Entering Into A Memorandum Of Agreement With Another Denr-emb Accredited Tsd Facility Operator To Take Over Tsd Services 24 Hours Of Occurrence Of Any Of The Above Events Mentioned In Item “f”. H. A Copy Of The Doh Health Care Waste Management Manual 4th Edition (to Be Requested From The Doh Health Facility Development Bureau) As Part Of Their Familiarity With Doh Standards, Some Of Which Are As Follows: 1. Segregation A. Waste Receptacles (preferable Foot Operated With Cover) And On-site Collection Vehicles/bins And Heavy Gauge (minimum Gauge Should Be At Least 0.009mm) Plastic Bags Should Color-coded (yellow For Infectious And Pathological Wastes And Red For Sharps). B. Waste Container/collection Bins And Plastic Bags Should Be Properly Marked/labeled With International Infectious Substance Symbol (minimum Size Of Label 20cm X 30cm). C. Sealed Sharp Containers Should Be Placed In A Labeled Red Heavy Gauge Plastic Bag (minimum Size Of Label 20cm X 30cm). 2. Collection And Transport A. On-site Collection Vehicles To Be Provided Should Be Easy To Lad, No Sharp Edges And Easy To Clean (preferable Wheeled Trolley/handcart With Round Body). I. Pictures, Ctc Of The Vehicle Registration And Plate Number Of The Off-site Transport Vehicle/s To Be Used In Accordance With Emb Standards As Follows: 1. It Shall Have A Total Enclosed Car Body With The Driver Seat Separated From The Loader; 2. There Should Be A Suitable System For Securing The Load During Transport; 3. The Vehicle Should Be Marked With The Name, Address And Emergency Telephone Numbers Of The Waste Carrier, Warning Signs, And Markings/symbols Such As International Infectious/hazard Symbols (30cm X 30cm). J. Updated Site Plan And Building Plans Of The Tsd Facility Operator Including The Storage Building Constructed As Follows: 1. The Storage Area Should Have An Impermeable, During Floor With Good Drainage, And Easy To Clean And Disinfect; 2. It Should Have Adequate And Continuous Water Supply; 3. It Should Have Proper Lighting And Ventilation; 4. It Should Be Properly Secured/locked To Prevent Access For Unauthorized Persons; K. Ctc Of Their Existing Memorandum Of Agreement Of Contract With An Accredited Denr-emb Sanitary Landfill As A Final Disposal Site For The Treated Wastes. Moa Must Be Valid For The Duration Of This Contract. L. Schedule Of Daily Collection, Treatment And Final Disposal To Be Signed By The Bidder/tsd Facility Operator. M. Ctc Copy Of Iso 9001:2015 And 14001:2015 Certification. N. Ctc Of Permits And Licenses Of Accredited Denr-emb Sanitary Landfill Which Should Be Valid With In The Duration Of This Contract. O. The Contractor Must Have Other On-going Or Previous Contracts With Other Government Hospital. Iv. Other Responsibilities Of The Tsd Operator 1. The Contractor Shall Comply With All Statutory Laws, Decrees, Rules And Regulations Pertaining To Its Business And Employment Of Its Personnel, And Shall Hold The Hospital Free From All Obligations And Liabilities Arising From Labor, Social And Other Legislations; 2. The Contractor Shall Have The Capability To Treat And Properly Dispose The Hazardous And Toxic Healthcare Wastes Herein Listed. Subcontracting For The Treatment Of Any Of The Above-mentioned Is Not Allowed; 3. The Contractor Shall Obtain And Observe The Terms And Conditions Of All The Required Registrations And/or Clearances, Licenses And Permits From The Denr-emb And Other Government Regulatory Bodies, Specifically Indicated In The Eligibility Requirements And Keep The Same In Full Force And Effect During The Term Of This Agreement; 4. The Contractor Must Have Pollution Liability Insurance Covering Its Activities And Obligations At All Times; 5. The Contractor Must Submit Original Hard Copies Of All Documents Mentioned Above. Electronic Copies Sent Through Email Shall Not Be Considered As Compliance To This Requirement. V. Terms Of Payment 1. All Payments Will Be In Philippine Pesos (php). 2. The Hospital Shall Pay The Tsd Facility Operator On A Monthly Basis For Services Rendered As Stated In The Contract And Satisfactorily Accepted By The Hospital; 3. The Tsd Facility Operator’s Request For Payment Shall Be Made In Writing For The Services Rendered Provided That Waste Treatment And Disposal Certificate And Other Reports Are Submitted And Accepted By The Hospital; 4. The Hospital Shall Settle Claims Of Payment Upon Receipt Of A Billing Documents Subject To The Submission Of Outputs And Acceptance Of Such Services By The Hospital Covered By A Specific Bill Specifically Itemized Statement Accompanied By Receipted Invoices, Vouchers And Other Appropriate Supporting Materials Of The Amounts Payable As May Be Agreed Upon; 5. The Hospital Shall Pay The Tsd Facility Operator On A Monthly Basis, Payable Within Sixty (60) Days From Receipt Of Sales Invoice And Complete Documentary Requirements. 6. Payment For Vat/taxes Shall Be Withheld By The Hospital Remitted Directly To The Bir. Vi. Approved Budget For The Contract (abc) The Contract Price For The Services Shall Be Nine Million Seven Hundred Fifty Thousand Pesos (php 9,750,000.00) For The Duration Of This Contract Vii. Mode Of Treatment Microwave/hydroclave/autoclave Viii. Duration Of Contract Services The Contract Of Services Shall Be For A Period Of One (1) Year From January 01 To December 31, 2025 And Will Start On The Date Indicated In The Notice To Proceed (ntp). Ix. Liquidated Damages Failure To Accomplish Section Ii (2.1 Collection) Except In Case Of Force Majeure Or Similar Event Or Condition Which May Delay Or Prevent The Timely Completion Of The Service, The Contractor Will Be Charged With Penalty Amounting To Php5,000.00 With Additional Php500.00 Per Day Of Delay Until The Temporary Infectious Storage Is Emptied. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, The Hospital Shall Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It.