Isabela State University Tender

Description Description The Isabela State University Ilagan Campus Invites Registered Contractor/ Suppliers/ Bidders To Submit Bid Proposals /price Quotation Of The Items Listed In The Attached Rfq/rfp. Below Are The Photocopy/ Original Required Documents For Submission: A) Sec/dti/cda Registration; B) Business/mayor’s Permit; C) Bir Tax Clearance Certificate; D) Certificate Of Philgeps; E) Certificate Of No Pending Case From The National Labor Relations Commission; F) Licensed To Operate From Camp Crame. G) Do No. 174 H) National Privacy Commission Certificate Note: Any Missing Document In The Above-mentioned Checklists Is A Ground For Outright Disqualification. Send Your Proposals/ Quotation In A Sealed Envelope Before The Closing Date And Time Of This Notice And Address To: Allen A. Alejandro Bac Chairperson Isabela State University Ilagan Campus Calamagui 2nd, City Of Ilagan, Isabela Cp# - 09556095354 Email Add: Procurement.ilagan@isu.edu.ph Zach Chamberlaine M. Corpuz Bac Vice Chairman Isabela State University Ilagan Campus Calamagui 2nd, City Of Ilagan, Isabela Cp# - 09064583220 Email Add: Procurement.ilagan@isu.edu.ph Republic Of The Philippines Isabela State University City Of Ilagan, Isabela Republic Of The Philippines Isabela State University City Of Ilagan, Isabela Republic Of The Philippines Isabela State University City Of Ilagan, Isabela Invitation To Bid Supply Of Security Services For Isabela State University – Ilagan Campus 1. The Isabela State University Ilagan Campus Intends To Apply The Sum Of One Million Eight Hundred Seventy Two Thousand Pesos Only (php 1,872,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Security Services For A Period Of Six (6) Months To Commence From The Date Of The Receipt Of Notice To Proceed (ntp). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Isabela State University Ilagan Campus Now Invites Bids For The Supply Of Manpower Requirements Of Twelve (12) Persons To Render Security Services As Well As Materials, Tools And Equipment Necessary, Appropriate And Incidental To The Performance Of The Job. Bidders Should Have Completed At Least One (1) Contract Similar To The Project Within Three (3) Years From The Date Of Submission And Receipt Of Bids. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act R.a. No. 9184, Otherwise Known As The “government Procurement Reform Act.” Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To R.a. No. 5183. 4. Interested Bidders May Obtain Further Information From Isabela State University Ilagan Campus And Inspect The Bidding Documents At The Address Given Below From Monday To Thursday Between 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents In The Amount Of Five Thousand Pesos Only (php 5,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Isabela State University Ilagan Campus Will Hold A Pre-bid Conference On November 18, 2024 At 9:30 Am At The E.o. Conference Hall Administration Building, Isabela State University, City Of Ilagan, Isabela, Which Shall Be Open To All Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat At The Address Below On Or Before December 2, 2024 At 9:00 Am At The Procurement Office Isabela State University, City Of Ilagan Isabela. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 17. 8. Bid Opening Shall Be On December 2, 2024 At 9:30 Am At The E.o. Conference Hall Administration Building, Isabela State University, City Of Ilagan Isabela. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below. Late Bids Shall Not Be Accepted. 9. The Isabela State University Ilagan Campus Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of R.a. No. 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Allen A. Alejandro Chairperson, Bac Minimum Qualifications Of Security Guards Aside From The Valid License Issued By The Pnp/sagsd/padpao, The Security Guards Must Possess The Following Minimum Qualifications: 1. Filipino Citizen 2. At Least Those Who Have Completed 2nd Year College Of Education, I.e., Criminology, Management 3. With At Least Three Years’ Experience As Security Guard 4. Good In Oral And Written English Communication 5. Physically And Mentally Fit 6. At Least 21 Years Old 7. Minimum Height: 5’4” 8. Minimum Weight: 135 Lbs. 9. Undergone Pre-licensing Training Course 10. With Good Knowledge In Incidence Report 11. Must Have Passed The Neuropsychiatric And Drug Tests Conducted By Any Philippine Government Accredited Hospital/center. Expenses For Said Tests Are Chargeable To The Service Contractor; (submit Copy Of Result Taken Within The Last Six Months). 12. Must Have Undergone The Following Training: A. Anti-terrorism B. Basic Of Safety/fire Prevention C. First Aide Course D. Self-defense E. Firearms Handling And Safety 13. Must Possess A Valid Security License As Of Bidding Date And During Their Tour Of Duty. (submit Copy Of License) 14. That He Is Not Elective Or Appointive Government Official Or Employee Who May Be Called To Implement Or Enforce The Provisions Of R.a. 5487 And The Rules And Regulations Of The Pnp; And 15. That He Is Not Convicted Of Any Crime Involving Moral Turpitude In Addition To The Foregoing, The Service Contractor Shall Submit Summary Profile Of Security Guards, Which Must Be Attested By Service Contractor’s Authorized Signatory. Minimum Security Equipment Required By Procuring Entity The Service Contractor Shall Provide On Its Own Account All Materials Tools And Equipment Necessary, Appropriate And Incidental To The Performance Of The Job. Unless Otherwise Specified By The Pe, The Following Supplies, Materials, Tools And Equipment With The Specified Brand Will Be Utilized: - Prescribed Basic Uniform (ra 5487) - Nightstick/ Baton - Whistle - Timepiece (synchronized) - Writing Pen - Notebook And Duty Checklist - Flashlight - First Aid Kit - Service Firearms Duly Licensed - Handcuffs - Metal Detector (for Main Gate) - Communication Radio - Digital Camera - Rain Coats - Rain Boots - Umbrella Firearms Should Be In Good Condition, Covered With License By Pnp, With Complete Load Of Ammunition. All Other Materials As Per Service Contractor’s Specifications Will Be Subjected To Approval Of Pe. The Maintenance, Repair, Loss And Replacement Of Tools And Equipment Necessary And Incidental To The Performance Of Obligations Herein Required Shall Be For The Account Of The Service Contractor. Other Requirements Item Specifications 1.scope Of Work Performing And/or Conducting Security And Protection Services For Isu Personnel, Property And Events; Office Rules, Regulation And Policy Enforcement; Disaster Preparedness And Mitigation Management; And Investigation And Intelligence Administration In All Areas Covered By This Contract. All Activities/events Shall Be Recorded In Detail In The Designated Record Books. 2. Organizational Set-up The Service Contractor Shall Submit Its Organizational Set-up To Include The Names Of The Holder Of The Position For The Years, 2022, 2023 And 2024. 3. Years Of Existence The Service Contractor Must Be In The Industry Of Providing Security Services For At Least Five (5) Years. 4. Financial Stability The Company’s Retained Earnings For 2022-2024 Should Be Positive. The Liquidity Ratio For Cy 2022-2024 Should Be At Least 2:1. Formula For Liquidity Ratio: Current Assets/current Liability. 5. No. Of Resources The Service Contractor Must Provide The Following Information: A) No. Of Licensed Firearms B) No. And Kind Of Communication Devices C) No. Of Licensed Guards D) No. And Kind Of Motor Vehicle 6. Assignment Of Personnel A. The Service Contractor Shall At All Times Provide The Required Number Of Well-trained Security Supervisor And Security Guards. Such Personnel Shall Be Efficient, Dependable, Honest, Of Good Moral Character, Well – Groomed And Courteous. B. The Number Of Personnel Provided Should Be Fully Utilized As Stated In The Manpower Composition. If The Service Contractor Wishes To Provide Additional Manpower, This Should Not Be Charged To The Isabela State University. C. At No Instance Shall A Guard Be Permitted To Render Service Beyond A Period Of Twelve (12) Hours Continuously. A Violation Of This Condition Shall Be Considered Sufficient Ground To Terminate The Contract. D. The Service Contractor Shall Make Available, At Its Own Expense, Such Number Of Relievers As May Be Necessary, Who Are Ready To Take Over The Duty Schedules Of Those Regularly Assigned Guards Who Either Report Late Or Are Absent For The Day. E. The Administrative Services Shall Monitor The Performance Of All Security Personnel On Detail Within The Premises And Decide Not Only On Any And All Questions Which May Arise As To The Quality And Acceptability Of The Service Rendered, But Also On The Capability, Competence And Readiness To Perform Their Duties. The Performance Evaluation Which Shall Be Conducted On A Quarterly Basis Shall Be Based On The Performance Criteria Provided In Annex 4 Of The Technical Specifications. F. The Service Contractor Shall Provide, For Its Own Account. Proper Uniforms To Its Personnel Assigned And Complete Identification Cards Shall Be Worn At All Times Of Their Tour Of Duty. G. The Isu Reserves The Right To Demand The Immediate Replacement Of Any Personnel By The Service Contractor Who May Be Found Incompetent And Dishonest, Or Whose Continued Employment May Be Deemed Prejudicial To The Interest Of The Isu. All Replacements/deployments To Be Made By The Service Contractor Shall Have Prior Approval Of The Isu. H. The Service Contractor And Its Security Personnel Shall Comply With All Safety And Security Regulations Of The Isu. I. The Service Contractor Should Report To The Authorized Representative Of The Isu Any Untoward Incident, Complete With Supporting Documents And Photo Evidence, Within 24 Hours Of Occurrence. 7. Schedule/program Of Services. A. The Service Contractor Shall Provide The Required Personnel Seven (7) Days A Week Including Holidays. B. The Work Shift, Time Schedule, Numbers And Names Of Workers Shall Be Agreed Upon Through Internal Arrangement Between The Isu And Service Contractor. The Service Contractor Shall Observe The Shifting And Deployment Schedule Specified In The Schedule Of Requirement. C. The Service Contractor Shall Submit A Schedule/program Of Services For Approval And With Proper Coordination With Isu. D. Schedule/program Of Services May Be Altered By Isu Without Prior Notice. Isu Performance Criteria The Service Provider/contractor Should Maintain A Satisfactory Level Of Performance Throughout The Term Of The Contract Based On The Following Set Of Performance Criteria (as Per Gpbb Resolution No. 24-2007, Sec. 5.4 Of Annex A 1. Quality Of Service Delivered (40%) A. Implementation Of A Control System In The Workplace And Security Jurisdiction For The Safety And Security To Life And Property. 20% B. Responsiveness To Clients’ Needs And To Complaints And/or Incident Reports. 10% C. Availability Of Firearms And Communication Devices 5% D. Courtesy And Decorum 5% 2. Management And Suitability Of Personnel (25%) A. Supervision And Accountability 8% B. Qualification Of Assigned Guards And Training For Physical Fitness 7% C. Physical Appearance (uniforms And Other Paraphernalia) 5% D. Change And/or Replacement Of Assigned Guards 5% 3. Contract Administration And Management (25%) A. Assignment Of Guards At Designated Area/s 10% B. Implementation Of Isu Rules And Regulations And Compliance To Other Obligations Per Contract 8% C. Compliance To Labor Laws And Social Insurance Regulations 7% 4. Time Management (5%) A. Tasks Which Are Important And Urgent 3% B. Tasks Which Are Either Important Or Urgent, But Not Both 1% C. Tasks Which Are Neither Important Nor Urgent, But Routine 1% 5. Provision Of Regular Progress Reports (5%) A. Exception/incident Report 2% B. Monthly Deployment Report 2% C. Other Reports That May Be Required By The Administration Department 1%