Infanta quezon Water District Tender

Description Republic Of The Philippines Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta Quezon Rfq No: 02-008-s25 Request For Quotation (rfq) For “procurement Of Food And Venue For National Women’s Day Activity” 1. The Infanta (quezon) Water District (iqwd) Referred To As The “purchaser” Now Requests The Submission Of A Price Proposal For The Procurement Of The Above-stated Item Described In The Technical Specifications/schedule Of Requirements With An Approved Budget For The Contract (abc) Of Eighty Thousand Pesos (₱ 80,000.00) 2. Attachment 1 Provides A Set Of Technical Specifications. All Items And Jobs Listed Under The Purchaser’s Specifications Must Be Complied With On A Pass-fail Basis. Failure To Meet Any Of The Requirements May Result In The Proposal Being Rejected. 3. Procurement Procedures Will Be Conducted According To The Revised Implementing Rules And Regulations (irr) Of Republic Act 9184. 4. The Iqwd Intends To Evaluate The Bid/proposal On A Lump Sum Basis, And An Award Will Be Made To The Bid/quotation Or Combination Of Quotations Resulting In The Lowest Evaluated Quotation Meeting The Purchaser’s Technical Specifications. 5. Quotations/proposals And Other Requirements Must Be Delivered At The Address Below Not Later Than 1:30 P.m., February 10, 2025, At Infanta (quezon) Water District (iqwd) Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon. 6. Interested Bidders May Acquire/download Free Of Charge From The Philippine Government Electronic Procurement System (philgeps) And Iqwd’s Website. 7. Prices Must Be Quoted In Philippine Pesos And Include The Unit Price And Total Price, Including All Taxes To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 8. Bid/proposal May Be Typewritten And Placed In A Sealed Envelope Marked “procurement Of Food And Venue For National Women’s Day Activity” Or You May Send Your Bid/proposal Through Courier. 9. Bids/proposals Shall Be Valid For Sixty (60) Calendar Days From The Deadline For Submission Of Bids. 10. The Event Date Will Be On March 7, 2025. 11. Upon The Decision Of The End-user And Bac, The Supplier And Its Concerned Premises May Be Subjected To Ocular Inspection And Approval By The End-user And Bac Before The Event, If Any, Shall Be Awarded The Contract. 12. The Supplier That Submitted The Lowest Calculated Responsive Bid/proposal, And Passed The Ocular Inspection Conducted By The End User And Bac Before The Event, If Any, Shall Be Awarded The Contract. 13. Proposals Shall Be Compared And Evaluated Based On The Following Criteria: A. Completeness Of Submission Of Documentary Requirements B. Compliance With Technical Specifications/schedule Of Requirements C. Price 14. Delivery Site: Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon 15. The Applicable Rate For Late Deliveries Is One-tenth (1/10) Of One (1) Percent Of The Cost Of The Unperformed Portion Of The Contract For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Contract Amount. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, The Purchaser Shall Rescind The Contract Without Prejudice To Other Courses Of Action And Remedies Open To It. 16. The Purchaser Reserves The Right To Accept Or Reject Any Proposal And To Annul The Procurement Process Or Reject All Proposals Before Contract Award, Without Incurring Any Liability To The Affected Bidder/bidders. The Purchaser Also Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Infirmity Does Not Materially Affect The Overall Functionality Of The Material And The Capability Of The Supplier To Perform The Contract. 17. The Prospective Bidder Shall Submit The Following Documentary Requirements: A. Duly Signed Request For Quotation (rfq) Form B. Technical Specifications/schedule Of Requirements C. Mayor’s/business Permit D. Philgeps Registration Number/certificate E. Income/business Tax Return (for Abcs Above P500k) F. Notarized Omnibus Sworn Statement Gerry C. Bustonera Bac Chairperson Attachment 1 Technical Specifications/schedule Of Requirements The “procurement Of Food And Venue For National Women’s Day Activity” Shall Be Delivered And Completed On March 7, 2025. Item No Technical Specifications: I. Availability Event/activity Date: March 7, 2025, Friday Ii. Location A. Within Reina (real, Infanta, Nakar) Or Nearby Municipalities B. Free Parking Space Or Outside Ground Is Reserved For Participants Within Or Near The Venue For Outdoor Activities C. With Access To Main Roads And National Highways Iii. Neighborhood Data A. Proper Waste Management Systems Such As Regular Garbage Collection And Sanitary Permit From The Appropriate Authority B. Proximity To Police And Fire Stations C. Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue A. Structural Condition The Foundation Is Made Of Concrete And Structural Steel Materials Or A Combination Of Both B. Functionality Of Function Room 1. Available Function Room And Other Facilities/amenities For Seminar/workshop 2. Air-conditioned Function Room/open Function Hall For Discussion 3. With Provision For Lights And An Audio/pa System Including Microphones. 4. Amenities Include: A. Secretariat’s Table B. Sound System With Microphone, At Least 3 Microphone Units (preferably Wireless) C. Lcd Projector With Table And Projector Screen D. Podium E. Philippine Flag And Pole F. Pads, Pencils And Candies G. Whiteboard And/or Flipchart And Markers H. Free And Steady Wi-fi Connection In The Function Room/s I. Waived Electricity Charges For Use Of Laptops And Projector J. Area Should Accommodate A Guaranteed 52 Participants C. Facilities 1. Continuous Water Supply And Accessible Comfort Rooms 2. Compliance With The Standard Provided In The National Building Code Of The Philippines 3. Accessible Emergency Exit And Alarm, Standby Fire Extinguisher, And Automatic Sprinkler 4. Available Telephone And/or Internet Connection Within The Premises Of The Building 5. Audible/operational Sound System D. Other Requirements 1. Provision Of Technical, Janitorial, And Maintenance Services 2. Ambience Promotes Learning 3. Tables And Chairs Setup: White And Purple Cloth E. Food/meals 1. Location Must Be Inside The Function Room, Or Outside But Near The Function Room 2. The Proposed Menu For Food Choices Shall Be Attached To The Proposal And Be Approved By The Iqwd Twg Committee 3. Designated Banquet Area/hall For Iqwd Participants During Mealtime 5. Meals For A Guaranteed 160 Participants. 7 March 2025 I. One (1) Am Snack (sandwich And Drinks) Ii. One (1) Buffet/plated Lunch Iii. One (1) Pm Snack (pasta/noodles And Drinks) 5. Meals Composed Of The Following: A. A.m. Snacks Composed Of The Following I. Sandwich B. Buffet/plated Lunch Composed Of The Following: I. Main Course Consisting Of: - At Least One (1) Variant Of Meat; And - At Least One (1) Variant Of Vegetable Ii. Steamed Rice C. P.m. Snacks Composed Of The Following I. Pasta/noodles D. Drinks I. At Least One Round Of Iced Tea Or Juice For Every Meal And Every Snack Ii. Provision Of Free-flowing Coffee And/or Tea (no Additional Charge) F. Client Satisfactory Rating Based On Online Hotel Reviews G. Payment Payment Terms Will Be Made To The Winning Supplier Within Thirty (30) Calendar Days After The Issuance Of The (1) Billing Statement By The Service Provider And (2) Certification Of Final Acceptance And Completion/ Inspection And Acceptance Report/certificate Of Satisfactory Service Issued By Iqwd