HUMAN SETTLEMENTS ADJUDICATION COMMISSION REGIONAL ADJUDIC Tender

Description Request For Quotation Date: 16 January 2025 Rfq No.: Rab13-2025-01-004 The Human Settlements Adjudication Commission Regional Adjudication Branch No. Xiii (hsac-rabxiii), Through Its Bids And Awards Committee (bac), Will Undertake Procurement For The Provision Of Janitorial Services Of One (1) Janitor For The Period Of Eleven (11) Months From February 1, 2025 To December 31, 2025 In The Sum Of One Hundred Sixty Thousand Pesos And 0/100 Only (php 160,000.00). It Will Be Undertaken In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Details Of The Project/ Activity/ Program Are As Follows: Project Name: Provision Janitorial Services Of One (1) Janitor For The Period Of Eleven (11) Months From February 1, 2025 To December 31, 2025 Description: One (1) Janitorial Service Personnel** Approved Budget Of Contract (abc): One Hundred Sixty Thousand Pesos (php 160,000.00)* Location: Hsac-rab Xiii Office, Arellano Real Estate Lessor Building, Doongan, Butuan City, Agusan Del Norte Specification: See Attached “annex A” Deadline Of Submission: 23 January 2025 *inclusive Of Tax ** Please Refer To The Items Indicated In “annex A” As Such, You Are Invited To Submit Your Establishment’s Sealed Quotations/proposals Duly Signed By You Or Your Duly Authorized Representative Not Later Than 23 January 2025, At Exactly 10:00am At Hsac-rab Xiii Office, Arellano Real Estate Lessor Building, Doongan, Butuan City, Agusan Del Norte Or Through E-mail Address At Rab13@hsac.gov.ph. Copies Of The Following Eligibility Requirements Are Also Required To Be Submitted Along With Your Quotation/proposal: 1. Updated Mayor’s/business Permit; 2. Dti/ Sec Registration; 3. Income/business Tax Return; 4. Philgeps Registration; And, 5. Omnibus Sworn Statement Hsac-rabxiii Assumes No Responsibility Whatsoever To Compensate Or Indemnify Provider/s For Any Expenses Incurred In The Preparation Of Submission Of Proposals. The Hsac-rabxiii, Likewise, Reserves The Right To Reject Any Or All Proposals Proposal Found To Be Disadvantageous To The Government. For Any Clarification, You May Contact Mr. Gabby Rey M. Concepcion Of The Administrative And Finance Division Procurement Officer At Contact Nos. 09178350746/ (085) 817 4415 Or E-mail Address At Rab13@hsac.gov.ph. Atty. Michael P. Bajao, Cpa Chairperson, Bac Annex “a” Price Proposal/quotation Sheet Date: ______________________ The Bids And Awards Committee Human Settlements Adjudication Commission Regional Adjudication Branch No. Xiii Sir: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is The Proposal For Provision Of Janitorial Services Of One (1) Janitor For The Period Of Eleven (11) Months From February 1, 2025 To December 31, 2025 For The Hsac Rab Xiii, With The Following Details: Procurement Project: Provision Janitorial Services Of One (1) Janitor For The Period Of Eleven (11) Months From February 1, 2025 To December 31, 2025 Items/description Qty./ Unit Approved Budget For The Contract (abc)* Proposal/quotation* Janitorial Service Personnel Eight (8) Hour Day Shift Ranging From 6:00am To 6:00 Pm Monday To Friday, Who Shall Perform Janitorial Services To The Office For The Period Of Eleven Months. 1 Pax Php 160,000.00 Scope Of Work I- Scope Of Service/requirements The Manning Agency/ Service Provider Shall Provide Housekeeping/ Janitorial Services For The Hsac Rab Xiii Within The Office Premises And Shall Perform Activities To Maintain Cleanliness, Sanitation, And Orderliness Of The Office Premises, Including But Not Limited To: A. Sweeping, Scrubbing, Moping, Waxing And/or Polishing Doors, Partitions, Stairways And Other Common Areas; B. Dusting And Cleaning All Glass Panes, Windows, Doors And Windowsills And Frames, Blinds, Furniture And Fixtures And Other Office Equipment Which Requires Maintenance; C. Spraying Of Air Fresheners And Disinfectants In All Offices Including Comfort Rooms; D. Refilling Soap Dispensers, Alcohol Dispensers And Soap Dishes, Wipes Down Stalls Replace Air Fresheners; E. Cleaning, Sanitizing And Disinfecting Of Washroom/ Toilets, Which Includes The Use Of Special Sanitization And Disinfecting Agents In Wash Basins, Urinals And Toilet Bowls; F. Collecting, Segregating And Proper Disposal Of Trash, Rubbish And/or Garbage And Such Other Necessary For Sanitization; G. If Necessary, Hauling And Moving Of Materials Such As But Not Limited To Furniture And Fixtures, Equipment, Supplies And/or Records In And Around The Office Premises; H. Maintaining Indoor And Outdoor Plants Within The Building Premises; I. Cleaning Grease Trap For At Least Two (2) Times Per Year; J. Errand Services As Required By Hsac Rab Xiii; K. Perform Other Functions As May Be Necessary For The Cleanliness And Orderliness Of The Office. Recruitment And Selection Requirement: Upon Receipt Of The Notice Of Award, The Agency Shall Submit The Brief Profile Of The Janitorial Personnel To Be Deployed To The Hsac Rab Xiii Who Shall Meet The Following Minimum Requirements: A. Filipino Citizen B. High School Graduate Or Any Of Its Equivalent Thereof; C. Physically And Mentally Fit; D. Not Less Than Twenty-one (21) Years Old Nor More Than Forty (40) Years Of Age; E. They Must Pass The Neuro-psychiatric Test Issued By A Government Accredited Psychometricians; F. Has Passed A Drug Test To Be Given By The Government Accredited Drug Testing Center; G. Has Been Cleared By The Concerned Law Enforcement Agencies, With No Previous Record Of Any Conviction Of A Criminal Offense Involving Moral Turpitude; H. Of Good Moral Character; And I. Must Be Willing To Undergo Drug Test Also When Deemed Necessary By The Agency. Ii- Janitorial Service Plan And Quotation The Quotation Shall Contain A Breakdown Of All Cost, Including Cost Of Supplies And Equipment, Necessary For The Execution Of The Contract. It Shall Be Submitted Together With A Janitorial Service Plan. Iii- Payment Terms Payment Shall Be Made Not Later Than Fifteen (15) Calendar Days Upon Complete Submission Of Security Agency The Following Requirements: 1. Dtr Duly Signed By The Office’s Chief Regional Adjudicator/ Supervisor/ Oic Or His Duly Authorized Representative; 2. Proof Of Previous Months’ Remittances To Sss, Philhealth And Pag-ibig, Together With Transmittal Sheet Stamped Received By The Foregoing, Certified True Copy Of A Duly Accomplished Previous Months Payroll Sheet, As Well As Such Other Relevant Documents As May Be Required By The Ps-dbm; 3. Invoice Of Billing Or Statement Of Account For The Period Covered. Iv- Period Of Contract The Period Of The Contract Will Be From February 1, 2025 To December 31, 2025 (11 Months). *total Bid/quotation Price For The Project: (inclusive Of All Taxes And Bank Charges) Terms And Conditions 1. Bidders/ Shall Submit Their Proposal Through Their Authorized Representative Using The Provided Official Forms (annex “a”). 2. Any Modifications In The Item(s) Specifications During Delivery Of Materials/equipment Is Strictly Prohibited. 3. Bidders Shall Provide Correct And Accurate Information Required In This Form. 4. All Fields With Asterisks (*) Are Mandatory And Must Be Filled Up. Failure To Provide Information On Mandatory Fields Will Disqualify Your Quotation. 5. Price Quotation(s) Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 6. Price Quotation(s), To Be Denominated In Philippine Peso Shall Include All Taxes, Duties, And/or Levies Payable. 7. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 8. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, And Other Terms And Conditions Stated Herein. 9. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative(s). 10. The Hsac Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 11. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Hsac Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reached Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Conforme: Signature: Name/designation Of The Authorized Representative Name Of Company/supplier: Office Address: Contact No. & Email: Date & Time: