Housekeeping Tenders

Details: This Sources Sought Notice Is For Informational And Planning Purposes Only And Shall Not Be Construed As A Solicitation Or As An Obligation Or Commitment By The Government. This Notice Is Intended Strictly For Market Research. This Is A Request For Information Only. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations. disclaimer this Rfi Is Issued Only For Information And Planning Purposes And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. Iaw Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi. sources Sought Description this Is Not A Solicitation Announcement. This Is A Sources Sought Synopsis Only. This Synopsis Aims To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 811210. Responses To This Synopsis Will Be Used By The Government To Make Appropriate Acquisition Decisions. After A Review Of The Responses To This Source Sought Synopsis, A Solicitation Announcement May Be Published. Responses To This Source Sought Synopsis Are Not Considered Adequate Responses For A Solicitation Announcement. the Department Of Veterans Affairs (va), Visn 17 Network Contracting Office, Is Seeking Sources That Can Provide Precision Cardiac Mapping System For The South Texas Veterans Health Care System. the Information Identified Above Is Intended To Be Descriptive, Not Restrictive, And To Indicate The Quality Of The Supplies/services Will Be Satisfactory. It Is The Responsibility Of The Interested Source To Demonstrate To The Government That The Interested Parties Can Provide The Supplies/services That Fulfill The Required Specifications. if You Are Interested And Are Capable Of Providing The Sought-out Supplies/services, Please Provide The Requested Information As Well As The Information Indicated Below. Response To This Notice Should Include The Company Name, Address, Point Of Contact, And Size Of Business Pursuant To The Following Questions: (1) Is Your Business A: Service-disabled Veteran Owned Small Business (sdvosb), Veteran Owned Small Business (vosb), Hubzone, Woman Owned Small Business (wosb), Large Business, Etc.? (2) Is Your Company Considered Small Under The Naics Code Identified Under This Rfi? (3) Are You The Manufacturer Or A Distributor Of The Items Being Researched Above? Please Provide Origin/country Of Manufacture. (4) If You Re A Small Business And You Are An Authorized Distributor/reseller For The Items Identified Above, Do You Alter; Assemble; Or Modify; The Items Requested In Any Way? (5) If You Do, State How And What Is Altered; Assembled; Or Modified. (6) Does Your Company Have Fss Gsa/nasa Sewp/nac Or Any Other Federal Contract? If So, Please Provide The Contract Number. (7) If You Are An Fss Gsa/nasa Sewp/nac Or Federal Contract Holder, Are The Items You Are Providing Information For Available On Your Schedule/contract? responses To This Notice Shall Be Submitted Via Email To Carolina.ramirez@va.gov. Telephone Responses Shall Not Be Accepted. Responses Must Be Received No Later Than 8 Am Cst, March 26, 2024. If A Solicitation Is Issued It Shall Be Announced At A Later Date, And All Interested Parties Must Respond To That Solicitation Announcement Separately From The Responses To This Source Sought. Responses To This Source S Sought Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. Please Reference 36c25724q0463. see Below Schedule And Sow. item Number description contract Period pop Begin pop End qty unit Of Measure 0001 the Contractor Shall Provide A Full Service Plan On Abbott (formally St.jude) Ensite Cardiac Mapping System Which Consists Of The Velocity Amplifier Dws6 V.4.0.1 Sys, Packaged Assy, Rf Gen Ii Kit (us), Cool Point Pump_us, Tactisys Quartz Global Pack, Workmate Claris System Rohs, Ep-4 Cardiac Simulator Rohs, Vantageview System V.1.1, 8 Ch, 120v, Viewmate Ultrasound Console With Battery Zs3, And Mindray P4 1c Transducer That Are In Use At The South Texas Health Care System base 5/1/2024 4/30/2025 12 mo 1001 the Contractor Shall Provide A Full Service Plan On Abbott (formally St.jude) Ensite Cardiac Mapping System Which Consists Of The Velocity Amplifier Dws6 V.4.0.1 Sys, Packaged Assy, Rf Gen Ii Kit (us), Cool Point Pump_us, Tactisys Quartz Global Pack, Workmate Claris System Rohs, Ep-4 Cardiac Simulator Rohs, Vantageview System V.1.1, 8 Ch, 120v, Viewmate Ultrasound Console With Battery Zs3, And Mindray P4 1c Transducer That Are In Use At The South Texas Health Care System option 1 5/1/2025 4/30/2026 12 mo 2001 the Contractor Shall Provide A Full Service Plan On Abbott (formally St.jude) Ensite Cardiac Mapping System Which Consists Of The Velocity Amplifier Dws6 V.4.0.1 Sys, Packaged Assy, Rf Gen Ii Kit (us), Cool Point Pump_us, Tactisys Quartz Global Pack, Workmate Claris System Rohs, Ep-4 Cardiac Simulator Rohs, Vantageview System V.1.1, 8 Ch, 120v, Viewmate Ultrasound Console With Battery Zs3, And Mindray P4 1c Transducer That Are In Use At The South Texas Health Care System option 2 5/1/2026 4/30/2027 12 mo scope Of Work: the Contractor Shall Provide Full Service Plan On Abbott (formally St. Jude) Ensite Cardiac Mapping System Which Consists Of The Velocity Amplifier Dws6 V.4.0.1 Sys, Packaged Assy, Rf Gen Ii Kit (us), Cool Point Pump_us, Tactisys Quartz Global Pack, Workmate Claris System Rohs, Ep-4 Cardiac Stimulator Rohs, Vantageview System V.1.1, 8 Ch, 120v, Viewmate Ultrasound Console Wbattery Zs3, And Mindray P4 1c Transducer That Are In Use At The South Texas Health Care System Audie L. Murphy Facility. specific Items: Part Number Product Details Quantity velocity Amplifier Dws6 V.4.0.1 Sys serial No.: 15706416 order No.: Am901 service Plan Order Name: Assurance Plus Service Plan packaged Assy, Rf Gen Ii Kit serial No.: 15619881 order No.: Ampere1yr service Plan Order Name: Extended Warranty Plan cool Point Pump_us serial No.: 5015 order No.: Ibicpoint1yr service Plan Order Name: Extended Warranty Plan tactisys Quartz Global Pack serial No.: 31063 order No.: Tq-exw service Plan Order Name: Extended Warranty Plan workmate Claris System Rohs serial No.: 15718366 order No.: Wmc901 service Plan Order Name: Assurance Plus Service Plan ep-4 Cardiac Stimulator Rohs serial No.: 15706157 order No.: Ep-4-sc-fs service Plan Order Name: Extended Warranty Plan vantageview System V.1.1, 8 Ch, 120v serial No.: 915719 order No.: Vs901 service Plan Order Name: Assurance Plus Service Plan viewmate Ultrasound Console Wbattery Zs3 serial No.: 30474c415i order No.: Vm3901 service Plan Order Name: Assurance Plus Service Plan mindray P4 1c Transducer serial No.: 12209p4x115f order No.: Vm904 service Plan Order Name: Extended Warranty Plan conformance Standards: all Services Provided Under This Contract Must Be Performed In Conformance With The Code Of Federal Regulations Part 21, National Fire Protection Agency (nfpa), Occupational Safety And Health Administration (osha), And Original Equipment Manufacturer Standards And Specifications. hours Of Work: hours Of Work For Preventative Maintenance And Emergency Repairs Shall Be During Normal Business Hours, Monday Through Friday. This Excludes Federal Holiday Or As Otherwise Arranged With The Contracting Officer Representative (cor). the Ten Holidays Observed By The Federal Government Are New Year S Day; Martin Luther King Day; President S Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran S Day; Thanksgiving Day; And Christmas Day. Also, Any Other Day Declared By The President Of The United States To Be A National Holiday. the Contractor S Field Service Engineers Must Report To The Cor To Apply For A Contractor S Badge. If A Contractor S Badge Is Not Obtained, They Must Sign In At The Security Police Desk To Obtain A One-day Badge. Field Service Engineers Must Sign In At Biomedical Engineering Services And Inform Biomedical Engineering Personnel Of Their Presents Before Work Begins. Upon Completion Of Work, The Field Service Engineer Must Report To Biomedical Engineering Personnel And Debrief Them On The Work Accomplished. If They Received A One-day Badge From The Security Police, They Must Report Back To The Security Police Desk To Return The Badge And Sign Out. preventive Maintenance Inspections: the Contractor Shall Perform Annual Preventive Maintenance (pm) Procedures During The Contract Year As Arranged With The Cor. Preventive Maintenance Procedures Shall Be In Accordance With The Published Preventive Maintenance Manuals And Checklists For The Equipment Listed In The Schedule. The Contractor Shall Utilize The Original Equipment Manufacturer S Established Procedures And Checklists, (or Contractor-supplied Equivalent Satisfactory To The Cor). A Field Service Report Shall Be Supplied To The Cor At The Completion Of Each Preventive Maintenance Procedure To Include A Detail Check List Of Procedures Performed. Preventive Maintenance Procedures Shall Include, But Are Not Limited To, The Following (as Applicable): cleaning Of Equipment (not Housekeeping). oversee Installation Of Original Equipment Manufacturer Field Service Updates For Operational And Reliability Engineering Change Notices. aligning, Calibrating, And Lubricating The Equipment. performing Remedial Maintenance Of Non-emergent Nature. testing And Replacing Faulty And Worn Parts. inspecting/replacing Electrical Wiring And Cables For Wear And Fraying. inspecting All Mechanical Components Including, But Not Limited To, Cables And Mounting Hardware, Chains, Belts, Bearings And Tracks, Interlocks, Clutches, And Motors For Mechanical Integrity, Safety, And Performance To Original Equipment Manufacturer Specifications. returning The Equipment To Operating Condition Defined In The Original Equipment Manufacturer Specifications. replacing Any Original Equipment Manufacturer Labels, Decals, And/or Warning Tags That Are Not Legible. providing Documentation To Biomed Of Services Performed. the Contractor Shall Notify The Cor Of The Existence Or Development Of Any Defects In, Or Repairs To The Equipment Covered Under This Contract Which The Contractor Considers He/she Is Not Responsible For Under The Terms Of The Contract (such As Operator Misuse). all Exceptions To The Preventive Maintenance Inspection Schedule Shall Be Arranged And Approved In Advance With The Contracting Office. documentation/reports: the Contractor Shall Submit A Legible Field Service Report Within 3 Working Days, Which Shall Include Detailed Descriptions Of The Preventive Maintenance Inspections, Routine Repairs, And/or Emergency Repair Services Performed, Including Replaced Parts And Estimated Prices Required For The Service Call. note: Any Additional Charges To Be Claimed Must Have Been Approved By The Cor Before Service Was Performed And A Valid Purchase Order Must Be Obtained Prior To Initiation Of The Service Repair If Outside Scope/hours Of Coverage. competency Of Personnel Servicing Equipment: the Contractor S Staff Shall Include A Fully Qualified Field Service Representative Assigned To This Area And A Fully Qualified Field Service Representative Who Shall Serve As The Backup. Fully Qualified Is Based Upon Training And On Experience In The Field. For Training, The Field Service Representatives Must Have Successfully Completed A Formalized Training Program For The Equipment Covered Under This Contract. For Field Experience, The Field Service Engineers Must Have A Minimum Of One (1) Year Of Experience Providing Preventive Maintenance And Emergency Repair Services On The Same Make And Model Of Equipment Covered Under This Contract. personnel With Any Laptops, Thumb Drives Or Cd/dvd S Intended To Be Plugged In To The Equipment Are Required To Allow These Devices To Be Scanned By Biomedical Engineering Personnel For Malware Before They Are Plugged In To The Systems. test Equipment: upon Request Of The Cor Or The Contracting Officer, The Contractor Shall Provide A Copy Of The Current Calibration Certification Of All Test Equipment Which Is To Be Used By The Contractor To Perform Service Under This Contract. Calibration Of Equipment Shall Be Traceable And In Conformance With Test Equipment Original Equipment Manufacturer Standards. safety Requirements: in The Performance Of This Contract, The Contractor Shall Take Such Safety Precautions As The Contracting Officer May Determine To Be Reasonably Necessary To Protect The Lives And Health Of Occupants Of The Building. The Contracting Officer Shall Notify The Contractor Of Any Safety Issues And The Action Necessary To Correct These Issues. Such Notice, When Served On The Contractor Or His Representative At The Work Site, Shall Be Deemed Sufficient For The Corrective Actions To Be Taken. If The Contractor Fails Or Refuses To Comply Promptly, The Contracting Officer May Issue An Order Stopping All Or Part Of The Work And Hold The Contractor In Default. tuberculosis Screening And Required Vaccines all Service Contractor Employees Assigned To The Work Site Shall Have A Certified Tuberculin Screening Completed Within 90 Days Prior To Assignment At The Work Site. The Certified Tuberculin Screening Must Be Kept Updated Every Calendar Year From The Date Submitted In The Initial Certified Tuberculin Screening Documentation. Note:â  This Can Be The Center For Disease Control (cdc) And Prevention And Two-step Skin Testing Or A Food And Drug Administration (fda)-approved Blood Test. contract Employees Manifesting Positive Screening Reactions To The Tuberculin Shall Be Examined According To Current Cdc Guidelines Prior To Working On Vha Property. subsequently, If The Employee Is Found Without Evidence Of Active (infectious) Pulmonary Tb, A Statement Documenting Examination By A Physician Shall Be On File With The Employer (service Contractor), Noting That The Employee With A Positive Tuberculin Screening Test Is Without Evidence Of Active (infectious) Pulmonary Tb. if The Employee Is Found With Evidence Of Active (infectious) Pulmonary Tb, The Employee Shall Require Treatment With A Subsequent Statement To The Fact On File With The Employer Before Being Allowed To Return To Work On Vha Property. in Addition To Providing Results Of A Tb Test, The Contractor Must Also Show Proof Of Any Other Vaccines Or Tests That The Establishment Deems Necessary. the Contractor Shall Provide Any Other Documentation Or Vaccines Or Required Medical Treatment As Deemed Necessary By Infection Prevention Or The Secretary Of The Va. information Systems Officer, Information Protection: the Contractor Will Not Have Access To Va Desktop Computers, Nor Will They Have Access To Online Resources Belonging To The Government While Conducting Services In The Application Of Complex Adaptive System Theory To Health Care Organizations. The Certification And Accreditation Requirements Do Not Apply To This Procurement Nor Is A Security Accreditation Package Required. If Removal Of Equipment From The Va Is Required, Any Memory Storage Devices, Such As Hard Drives, Solid State Drives And Non-volatile Memory Units Will Remain In Va Control And Will Not Be Removed From Va Custody. privacy Officer: the Contractor Will Not Have Access To Protected Patient Health Information (phi) Nor Will They Have The Capability Of Accessing Patient Information During The Services Provided To The Va And If Removal Of Equipment From The Va Is Required, Any Memory Storage Devices, Such As Hard Drives, Solid State Drives And Non-volatile Memory Units Will Remain In Va Control And Will Not Be Removed From Va Custody. All Research Data Available For Contractor Analyses Is De-identified. records Management: 1. Citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. 2. Contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. 3. Contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. 4. Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. 5. Contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. 6. The Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. 7. The Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. 8. Contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. 9. No Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. 10. Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information. security Statement: reference The Interconnection Security Agreement Already In Place Between Contractor And The U.s. Department Of Veterans Affairs.

Details: 5. Project Number (if Applicable) code 7. Administered By 2. Amendment/modification Number code 6. Issued By 8. Name And Address Of Contractor 4. Requisition/purchase Req. Number 3. Effective Date 9a. Amendment Of Solicitation Number 9b. Dated page Of Pages 10a. Modification Of Contract/order Number 10b. Dated bpa No. 1. Contract Id Code facility Code code offers Must Acknowledge Receipt Of This Amendment Prior To The Hour And Date Specified In The Solicitation Or As Amended, By One Of The Following Methods: the Above Numbered Solicitation Is Amended As Set Forth In Item 14. The Hour And Date Specified For Receipt Of Offers e. Important: is Extended, (a) By Completing Items 8 And 15, And Returning __________ Copies Of The Amendment; (b) By Acknowledging Receipt Of This Amendment On Each Copy Of The offer Submitted; Or (c) By Separate Letter Or Electronic Communication Which Includes A Reference To The Solicitation And Amendment Numbers. Failure Of Your acknowledgment To Be Received At The Place Designated For The Receipt Of Offers Prior To The Hour And Date Specified May is Not Extended. 12. Accounting And Appropriation Data (rev. 11/2016) is Required To Sign This Document And Return ___________ Copies To The Issuing Office. is Not, a. This Change Order Is Issued Pursuant To: (specify Authority) The Changes Set Forth In Item 14 Are Made In The Contract Order No. In Item 10a. 15c. Date Signed b. The Above Numbered Contract/order Is Modified To Reflect The Administrative Changes set Forth In Item 14, Pursuant To The Authority Of Far 43.103(b). result In Rejection Of Your Offer. If By Virtue Of This Amendment You Desire To Change An Offer Already Submitted, Such Change May Be Made By Letter or Electronic Communication, Provided Each Letter Or Electronic Communication Makes Reference To The Solicitation And This Amendment, And Is Received Prior To the Opening Hour And Date Specified. c. This Supplemental Agreement Is Entered Into Pursuant To Authority Of: d. Other contractor 16c. Date Signed 14. Description Of Amendment/modification 16b. United States Of America except As Provided Herein, All Terms And Conditions Of The Document Referenced In Item 9a Or 10a, As Heretofore Changed, Remains Unchanged And In Full Force And Effect. 15a. Name And Title Of Signer 16a. Name And Title Of Contracting Officer 15b. Contractor/offeror standard Form 30 previous Edition Not Usable prescribed By Gsa - Far (48 Cfr) 53.243 (type Or Print) (type Or Print) (organized By Ucf Section Headings, Including Solicitation/contract Subject Matter Where Feasible.) (number, Street, County, State And Zip Code) (if Other Than Item 6) (specify Type Of Modification And Authority) (such As Changes In Paying Office, Appropriation Date, Etc.) (if Required) (see Item 11) (see Item 13) (x) check one 13. This Item Applies Only To Modifications Of Contracts/orders, it Modifies The Contract/order No. As Described In Item 14. 11. This Item Only Applies To Amendments Of Solicitations amendment Of Solicitation/modification Of Contract (signature Of Person Authorized To Sign) (signature Of Contracting Officer) 1 17 0001 06-27-2024 674-24-4-5066-0153 36c257 department Of Veterans Affairs network Contracting Office 17 5441 Babcock Road Ste. 302 san Antonio Tx 78240 36c257 department Of Veterans Affairs network Contracting Office 17 5441 Babcock Road Ste. 302 san Antonio Tx 78240 to All Offerors/bidders 36c25724q0680 06-11-2024 x x x x 1 the Purpose Of This Amendment Is To Publish Questions Received And Their Answers And To Provide Revised Sow (changes highlighted In Yellow). page 1 Of 17 page 17 Of 17 36c25723p0775 page 41 Of 45 page 1 Of rfq 36c25724q0680 - Ctx Delivery And Pickup Laundry Drivers amendment #0001 Questions And Answers q1: When It Comes Down To The Trailer Type: Do You Need 4 Dry Van Trailers Or Are They A Different Typeâ of Trailer? a1: Standard 4 Dry Van Trailers Are Acceptable. q2: How Will The Government Calculate The Total Proposed Pricing For Truck Drivers? For Example, The Two Lanes (waco Kerrville (round Trip: 380 Miles) / (waco Dallas (round Trip: 186 Miles) Is ~$5.50 Per Mile (according To Logistics Software, Acend Tms) Which Far Exceeds U.s. Department Of Labor Wage Standards ($21.50). Would The Government Be Opposed To Allowing Drivers To Be Salaried At A Rate That Exceeds $21.50, But Far Lower Than $5.50 Per Mile? This Would Allow Our Drivers To Be Exclusive To The Proposed Contract For The Duration And Keep The Cost Low As Possible. a2: How Drivers Are Paid Is Up To The Contractor. Wage Determination 2015-5261, Revision 23 Dated 4/23/2024 Is Applicable. Contractor Can Pay Drivers Whatever Amount They Wish, As Long As It Is At Least The Applicable Minimum Wage Rate Required On The Wage Determination. q3: The Solicitation States That All Deliveries (hook And Drops) Will Start From Doris Miller Va Medical Center, Laundry Building 226, And All Soiled Clothes/linen Will Be Returned To Doris Miller Va Medical Center, Laundry Building 226. â â  - Carefully Reading Through The Sow, It Suggests Additional Requirements (handling Laundry Carts, Loading, Unloading, Inventory, Ect ) Which Could Require Personnel In Addition To The Delivery Drivers. Request Clarification So The Appropriate Number Of Personnel Could Be Allocated To Satisfy The Proposed Task. a3: This Is A Hook And Drop Contract. All Language To Suggest Otherwise Has Been Removed From Sow And Revised Sow Is An Attachment To This Amendment. q4: Providing Additional Personnel Is Required, Will Contractor Be Required To Have Members (contractor Employees) At All Three Locations (waco, Kerrville And Dallas) To Load/unload, Inventory, Handle Laundry Carts, Ect...? Example: Full Scale Hands-on Delivery Services (excluding Washing, Pressing, And Folding). Please Clarify To Ensure The Appropriate Number Of Personnel Is Accounted For At Each Location, For Quoting. a4: Additional Personnel Will Not Be Required As This Is A Hook And Drop Contract. q5: The Requirements States In Section (b.2 Statement Of Work-page 5/65) The Contractor Is Required To Have A Sterile And Soil Trailer. I Would Like Clarification Regarding Sterile Vs Soil. Sterile Processing Unit (spu Vehicle) Or Standard Clean "sterile" And Soil "unclean" Vehicle. a5: One "sterile" (meaning Clean) And One Soiled (meaning "unclean") Trailer Is Required For Each Site. q6: The Notice Identifies Weigh Of Linen Bags In Section (b.2 Statement Of Work-page 5/65). I Would Like To Clarify Two Drivers Will Be Required Per Delivery To Assist With Loading Trailer? I Would Like To Clarify The Need Of A Forklift Per Trailer Provided By The Contractor? a6: Only One Delivery Driver Per Location Will Be Needed. This Will Be A Hook And Drop Contact. q7: Would This Notice Require The Contractor And Team Members Of The Contractor To Obtain Sterile Processing Training/certification? a7: No Training Is Required. Language Removed From Sow. See Revised Sow Attached. q8: Can You Identify Any Barriers Prior Contractors Were Challenged With While Performing This Notice? a8: The Only Challenge We Are Aware Of Is Severe Weather. q9: Would There Be A Designated Point Of Contact Through The Duration Of The Contract To Ensure Consistent Flow Of Communication? a9: Yes, The Designated Poc Will Be The Contracting Officer S Representative (cor). If That Individual Should Change, The Contractor Will Be Notified Of The New Cor. q10: Does This Notice Have Specific Peak Periods/months? a10: No Specific Peak Periods. q11: Do The Loads Increase During Peak Periods? If So, Can You Elaborate On The Changes? a11: No Specific Peak Periods. q12: Can You Provide Further Details On The Clearance Process For Contractors And Team Members? a12: Contractors And Team Members Are Vetted By The Vendor Per Vendor S Policies. q13: Could You Identify Any Barriers And Or Challenges That We Should Anticipate? a13: None, Other Than Common Barriers When Operating A Semi-truck And Trailers. q14: What Are Cost Barriers That Previous Contractors May Have Failed To Notice? a14: None That We Are Aware Of. q15: Will The Contractor Be Made Aware Of Any Delays In Advance That May Interfere With Timely Pickup And Deliveries? a15: Yes, Contractor Will Be Notified Of Any Delays As Far In Advance As Possible. q16: Sow Indicates 10 To 32 Carts Weighing Between 300-850 Lbs. Can A Daily Average For Clean And Soiled Laundry Be Provided? a16: Daily Average Is Between 15 And 17 Carts Per Day/load, Per Location. contractor Provided Equipment: contractor Will Provide At Least Two (2) Drivers, Two (2) Delivery Diesel Power Trucks To Haul Va Trailers contractor Will Provide Four (4) 48 -53 Trailers one (1), Sterile Trailer For Drop And One (1) Soiled Trailer For Each Site (2 Sites) q17: Will The Va Or Contractor Provide The Trailers And There Is Conflicting Language Given Va Trailers a17: Contractor Will Provide Four (4) 48 -53 Trailers. All References To Va Trailers Have Been Removed From Sow. See Attached Revised Sow. q18: If Contractor Provided, Do Trailers Need To Be 48 -53 Or Of Sufficient Size To Meet The Requirements Of 300-850 Lbs/day a18: This Will Be Up To The Contractor Providing The Trailers. section 1 Scope Of Work section 1.1 General Conditions all Services Start At Doris Miller Va Medical Center In Waco (waco), Delivering Clean Laundry To Two Separate Facilities, Kerrville Va In Kerrville, Tx (kerrville) And Dallas Va In Dallas, Tx (dallas) q19: States Earliest Pickup For Sterile Laundry, 0500 (kerrville) And 1030 (dallas) And Latest Delivery Of Soiled Laundry Back To Waco, 1330 (kerrville) And 1630 (dallas). Are Those Times Fixed And Assigned By Waco? a19: Yes, Assigned By Waco Laundry, Environmental Management Services. q20: States Contractor Shall Be Available For Saturday Delivery When Deemed Necessary With 24-hour Response Time For Delivery. Can You Provide The Number Of Saturday Deliveries Per Location For The Previous 12-month Period? a20: One (1) Saturday Delivery For South Texas (kerrville) Was Required Within The Past Year. section 9 Damage And Equipment Loss section 9.3 Participation In Inventories q21: Please Detail Contractor Expected Contributing Activities As Well As Expected Frequency Of Personal Inventory Counts. a21: No Contributing Activities Will Be Required. All Inventory Counts Are Conducted By The Laundry Facilities. Language Removed From Sow. See Attached Revised Sow. section 10 Linen Control section 10.1 Inventories q22: Please Detail Contractor Expected Contributing Activities As Well As Expected Frequency Of Linen Inventory Counts. a22: No Contributing Activities Will Be Required. All Inventory Counts Are Conducted By The Laundry Facilities. Language Removed From Sow. See Attached Revised Sow. q23: This Is A One Year Base Period With Two Additional Three Month Optional Renewal Periods. Is This Contract Expected To Go Away After The Initial Contract Is Complete? My Company Typically Leases Our Trucks From Ryder Or Penske, But Such Short Lease Terms Would Be More Expensive Than The Five Year Lease We Usually Obtain. Why Is It Potentially Only For 18 Months? Is The Requirement Ending After That Period? a23: The Va Is Currently Uncertain Of How Long This Requirement Will Be Needed. q24: Is There An Incumbent? a24: Yes, The Incumbent Is Bolt Trucking & Transportation, Contract Number 36c25723p0775. q25: Who Sanitizes The Trailers After Each Delivery? Is The Driver Required To Load And Unload? a25: The Responsibility To Sanitize Trailers, If Needed, Rests With The Vendor. Drivers Are Not Required To Load And Unload Trailers. statement Of Work laundry Delivery Drivers (revised 6-26-24) requirements the Contractor Shall Be Responsible For Providing All Personal, Equipment And Transportation For Transporting Sterile And Bio-hazard Laundry Loads. All Services Will Start At Doris Miller Va Medical Center, 4800 Veterans Memorial Drive Building 226, Waco, Tx 76711. The Deliveries And Pickups Will Go To Two (2) Different Facilities: Kerrville Va Medical Center, 3600 Memorial Blvd Building 18, Kerrville, Tx 78028; And Dallas Va Medical Center, 4500 S. Lancaster Rd., Tx 75216. period Of Performance: 08-28-2024 To 08-27-2025 this Will Be A 1-year Base Period With Two Additional 3-month Optional Renewal Periods. all Deliveries (hook And Drops) Will Start From Doris Miller Va Medical Center, Laundry Building 226, And All Soiled Clothes/linen Will Be Returned To Doris Miller Va Medical Center, Laundry Building 226. deliveries Will Be Done Every Day, Monday Friday, Specified Times Below: contractor Will Be Transporting Approximately 10 To 32 Laundry Carts Which Consists Of Microfiber - Rags And Mop Heads, Operating Room Linen, Fitted And Flat Sheets, Pillowcases, Blankets, Bath Towels, And Wash Cloths. Laundry Will Weigh Between 300ibs To 850ibs Depending On Whether Laundry Is Cleaned Or Soiled. contractor Will Provide At Least Two (2) Drivers (one Per Location), Two (2) Delivery Diesel Power Trucks (one Per Location), Every Day Monday Friday, To Haul Va Trailers With Sterile And Soiled Laundry. Note: If A Truck Breaks Down, Contractor Must Replace Truck To Still Make The Delivery. If The Driver Is Sick And Cannot Make The Delivery, Contractor Must Provide A Backup Driver To Make The Delivery. contractor Will Provide Four (4) 48 -53 Trailers. one (1), Sterile Trailer For Drop And One (1), Soiled Trailer For Pickup For Each Site. o Each Route Will Consist Of A Sterile And Soiled Trailer. O Delivery Will Start With A Sterile Trailer With Clean Laundry And Drop Off At Locations Below And Pick Up The Soiled Linen And Bring It Back To The Doris Miller Va Medical Center, Laundry Building 226. on Federal Holidays There Are No Laundry Deliveries Or Pickups. addresses For Deliveries And Pickups Are Below In General Conditions all Deliveries Will Be Hook And Drops Or Drop And Hooks. section 1: Scope Of Work 1.1 General Conditions: this Document Contains The Technical Provisions For The Operation Of The Laundry Services For The Following Locations Below: 1. Dallas Va Medical Center 4500 Lancaster Rd. dallas, Tx 75216 delivery Services Will Be Done Every Day, Monday Friday Excluding Holidays. delivery Hours Of Operations: o Earliest Time For Pickup Of Sterile Laundry 10:30 Am o Latest Delivery Time For Soiled Laundry 4:30 Pm approximate Travel Time Is 3.5 Hours. total Mileage Per Day Is Approximately 188 Miles Round Trip. kerrville Va Medical Center 3600 Memorial Blvd. kerrville, Texas 78028 delivery Services Will Be Done Every Day, Monday Friday Excluding Holidays. delivery Hours Of Operations: o Earliest Time For Pickup Of Sterile Laundry 5:00 Am o Latest Delivery Time For Soiled Laundry 1:30 Pm approximate Travel Time Is 8 Hours. total Mileage Per Day Is Approximately 406 Miles Round Trip. note: Contractor Might Have To Make An Emergency Saturday Delivery When Deemed Necessary By The Va With A 24-hour Response Time For Delivery. 1.2 Statement Of Work: the Work Required By This Statement Of Work (sow), Consists Of Furnishing All Drivers, Supervision, Management, Management Support, Trucks, Trailers And Equipment Necessary To Successfully Provide Laundry Services Deliveries And Pickups. The Contractor Shall Perform To All Standards Identified Herein. 1.3 Cleanliness Standards: all Workmanship And Transportation Shall Be In Accordance With Practices Established By The Association Of Linen Management (alm), International Fabricare Institute (ifi), And Va Laundry Publications. 1.4. Pass-through And Air Pressure System: physical Separation Between Soiled And Clean Linens Shall Be Maintained Through The Presence Of A Barrier Wall And The Use Of Pass-through Equipment And Positive Air Pressure Shall Be Maintained In The Clean Section Relative To A Negative Air Pressure In The Soiled Section. Operations Areas Must Be Clean And Orderly. Operations Areas Must Be Maintained With A Copy Of Work Orders Being Submitted To The Contracting Officer S Representative (cor) Or Technical Representative Upon Request. change Orders: any Changes Of Function By The Government, Which May Affect The Contract As Contemplated By This Paragraph, And Which Requires Permanent Adjustments In Frequency Or Type Of Performance Will Be Coordinated With The Contractor By The Cor Or Technical Representative And Approved By The Contracting Officer (co) And Contractor In Writing, Prior To Initiation Of Such Change To Assure Adequate Contractual Coverage And The Payment Of Reasonable Compensation To Contractor For Additional Costs Incurred In Connection With Such Changes. emergency Requirements: scheduled Services Are To Be Accomplished Subject To Emergency Situations, Which May Require Alteration Of Schedules. Emergency Situations Will Be Defined By The Cor Or Technical Representative. In The Event Of Medical Facility Emergencies, Pandemics, Disaster, Or Drills, The Contractor Shall Perform All Services Required By The Medical Center Emergency Plan, As Published By The Doris Miller Va Medical Center, Waco, Texas. The Contractor Shall Respond To The Requests In The Medical Center Disaster Plan Placed By The Emergency Operations Center And Respond Within 24 Hours. section 2: Contractor S Supervision contractor Information: the Contractor Shall Provide The Cor With Name And Telephone Number Where The Alternate Contractor Project Manager (cpm) Can Be Reached During Normal Business Hours, 6:00am - 4:30pm, Monday - Friday. The Cpm And Alternate Cpm Shall Provide The Va With Off-hours Contact Information In The Case Of Missed/late Deliveries, Issues, Or Emergency Situations. response Timeframe For Contractor: the Cpm And/or Alternate Cpm Shall Respond In Person, Or Via Email, Within One (1) Day Of Notification By The Cor Or Technical Representative For Matters Concerning Complaints, Shortages, Or Extra Linen Needs. A Plan Of Action To Correct Deficiencies Should Be Submitted By Email To The Cor And Technical Representative Within Two (2) Days Of Notification. Response To An Emergency Means That The Contractor Can Assemble A Production Crew Within Eight (8) Hours After Notification By The Cor Or Technical Representative. The Government Recognizes The Possibility That In Times Of Extreme Circumstance The Contractor May Have To Staff And Operate Their Facility To Meet Contractual Obligations, This Potentially Means Seven (7) Days A Week 24 Hours A Day Availability Is Required In Extreme Emergencies Due To Inclement Weather Or Catastrophic Plant Failures. section 3: Personnel Qualification And Requirements For Contract Service - Training Initial And Continuing: general Training Requirement: no Contractor Personnel Shall Be Assigned To Work Under The Contract Until Initial Orientation And Training, As Specified Herein, The Government's Procedures Or Special Instruction From The Cor Or Technical Representative Is Completed. Refresher Training Shall Be Accomplished Every Twelve (12) Months. Documentation Verifying The Contents Of The Re-training Shall Be Available For Review To The Cor Or Technical Representative Within Five (5) Days Of Training, To Include List Of Personnel Who Completed This Training. training Prior To Commencement Of Work: a Post Award Conference Will Be Held At The Waco Laundry Facility To Familiarize Vendor And Team Members With Processes And Procedures. initial Intensive Training Covering The Topics Below Shall Be No Less Than One (1) Day, One (1) Week In The Case Of Supervisory Personnel And Shall Commence No Earlier Than Seven (7) Days Prior To Starting Work For All New Personnel. An Initial Training Plan, Including Topics With A Brief Statement Of Content, Method Of Training, And Schedule Of Training Shall Be Forwarded For Review To Cor Or Technical Representative. Initial Training Should Include The Following Topics At A Minimum: a General Orientation Of Basic Bacteriological Concepts, Including The Basics Of How Disease Is Caused And Transmitted. infection Control Orientation, Relating Duty Functions On How Infections Can Be Prevented, Reduced, Or Contained Through Proper Environmental Sanitation Methods And To The Technical Provisions Of This Specification. proper Use And Handling Of Supplies And Equipment. care And Maintenance Of Government S Property. familiarization With Local Fire Prevention And Safety Procedures. familiarization With Applicable Hospital Policies, Regulations, And Their Effect On Sanitation Services. familiarization With Equipment Operational Manuals. individual Duties And Responsibilities. role Of Contractor Personnel In The Medical Center And Their Impact On Patient Care, Patient Rights, Patient Safety, Mission, And Emergency Procedures. techniques And/or Methods For Measuring The Quality Of Work Performance. cor Attendance At Training: the Cor Or Technical Representative May Attend Training Sessions. records Of Training: records Of All Personnel S Training Shall Be Maintained By The Cpm And Available For Review By The Cor Or Technical Representative Within Five (5) Days Of Training. section 4: Uniforms And Personnel Identification (applicable) To Personnel On Va Premises uniform Requirements: all Contractor Personnel (except Cpm) Assigned To The Performance Of This Contract Shall Wear A Contractor-provided, Standard, Distinctive Uniform That Clearly And Prominently Displays The Contractor's Name. All Uniforms Are To Be Worn As Designed By The Manufacturer. Uniforms Are To Be Cleaned And Maintained In Good Repair At Contractor's Expense. protective Clothing: contractor Personnel Shall Be Required To Wear Personal Protective Equipment/clothing (ppe) And Shoe Covers. These Items Will Be Supplied By The Contractor. The Contractor Shall Ensure Personnel Are Trained On How To Wear Personal Protective Equipment/clothing And How To Properly Maintain And Dispose. Personal Protective Equipment/clothing Should Be Required At All Stations To Meet Va Infection Control Standards. shirt With Contractor S Name To Be Easily Identified. navy Blue Trousers steel Toe Boots personal Hygiene: contractor Personnel Shall Be Clean And Neat In Appearance. exposure To Hazardous Working Conditions: contractor Personnel May Be Required To Perform Work Under Potentially Hazardous Conditions. Contractor Personnel Shall Be Informed Of Potentially Hazardous Situations By The Contractor, Trained By The Contractor In Techniques Required To Recognize And Deal With Potentially Hazardous Situations In A Manner Which Will Minimize Personal Risk, And Required To Adhere To Standard Techniques For Personal Protection. id Badges: a. The Contractor Shall Comply With Agency Personal Identity Verification Procedures Identified In The Contract That Implement Homeland Security Presidential Directive-12 (hspd-12), Office Of Management And Budget (omb) Guidance M-05-24, And Federal Information Processing Standards Publication (fips Pub) Number 201. b. The Contractor Shall Provide An Employee With Contractor S Badge To Id Personnel That Work For Their Company. badge Shall Include: name Of Personnel Using The Company S Contractor Badge With A Recent Photo name Of Company address Of Company phone Number Of Company section 5: Communicable Illness And Workplace Safety contracted Staff With Illness: contractor Personnel Who Acquire A Communicable Illness Shall Not Perform Service Under The Contract And Must Be Free Of Illness/symptoms For 48 Hours Before Returning To Work. compliance With All Regulations: contractor Shall Be Responsible For Compliance With All Appropriate Osha And Va Regulatory Bodies And Shall Maintain The Required Records. section 6: Quality Control 6.1 Quality Control Program: the Contractor Shall Have A Quality Control Program To Assure That The Requirements Of The Solicitation Are Provided As Specified. One Copy Of The Contractor's Quality Control Program Shall Be Submitted And Approved By The Cor Or Technical Representative. Subsequent Changes To The Approved Quality Control Program Shall Be Reviewed And Approved By The Cor Or Technical Representative. The Program Shall Include, But Not Be Limited To The Following: an Inspection System Covering The Quality Standards Given In Quality Standards Summary. It Must Specify Items To Be Inspected On Both A Scheduled And Unscheduled Basis Of Trailers Being Used By The Contractor. a Method For Identifying Deficiencies In The Quality Of Services Performed Against The Quality Standards Trailer Hauling, Before The Level Of Performance Has An Impact On The Operations For The Sites Included In The Pws. a File Of All Inspections Conducted By The Contractor And The Corrective Action Taken. This Documentation Shall Be Made Available To The Government During The Term Of The Contract. contractor Access And Parking: parking Arrangements May Change From Time To Time Depending On Security Status Of The Property. The Contractor Shall Accommodate All Security Issues As They Are Released By Va Police Through The Cor Or Technical Representative. Deliveries Shall Occur At Designated Locations For Each Site. It Should Be Noted That During Stops At These Sites The Contractor Is Responsible For Shutting Off Vehicle Engines To Prevent Exhaust And Fumes From Entering The Building. government Supervision: the Cor Or Technical Representative Is Responsible For Administration Of The Contract. This Responsibility Involves Inspection, Surveillance Reporting And Monthly Certification Of The Contractor's Performance. The Co Will Furnish The Name Of The Cor And The Technical representative Prior To The Start-date Of The Contract. The Contractor Shall Be Advised Of The Extent Of The Authority Of The Cor And Technical Representative. The Cor Or Alternative Cor May Have A Ride Along To Verify Requirements And Conditions Are Being Satisfied For This Contract. section 7: Performance Evaluation Meeting monthly (at A Minimum) Evaluation: the Cpm Shall Meet With The Cor Or Technical Representative On A Minimum Frequency Of Every 2 Months According To Schedule Established By The Cor Or Technical Representative. Meetings Will Be As Often As Necessary At The Discretion Of The Cor Or Technical Representative, But Not Less Than Quarterly. A Mutual Effort Will Be Made To Resolve Any Problems Identified Such As On Time Deliveries Or Emergency Deliveries. The Written Minutes Of These Meetings, Prepared By The Government, Shall Be Signed; First By The Contractor's Representative; Then By The Government's Representative. Should The Contractor Not Concur With The Minutes, The Contractor Will State, In Writing To The Cor Or Technical Representative Any Areas Of Disagreement. These Meetings May Be In Person, Via Telephone Conference Call, Online, Or Other Means When Practical To Do So But At Least Quarterly Shall Be In Person. Cancelation Of Meetings By Cor Or Contractor Shall Be Provided To The Other Party A Minimum Of 24 Hours In Advance. The Location Of These Meetings Depends On Times And Government S Representative Availability. reports Of Deficiencies In Operation: the Issuance Of A Contract Discrepancy Report May Be For The Scheduling Of An Additional Meeting(s) Among The Cpm, Cor, Or Technical Representative. A Mutual Effort Will Be Made To Resolve All Problems Identified. The Cor Will Prepare Written Minutes To Be Signed By The Cpm, Cor, And Technical Representative. Should The Cpm Not Concur With The Minutes, A Written Statement Will Be Presented To The Co Within Three (3) Working Days, Explaining The Areas Of Nonconcurrence. Within Three (3) Working Days After Receipt Of Contractor's Response A Decision Will Be Made By The Co, And Cpm Will Be Notified Of The Decision In Writing By The Co. section 8: Building Security compliance With Va Medical Center Policies: the Contractor Shall Comply With The Security Clearance Or Access Controls As Specified In The Medical Center Policies And Memorandums Provided By The Government. All Contractor Employees And Contractor Employee Vehicles Shall Be Registered With The Police And Security Section At The Doris Miller Va Medical Center, Waco, Tx If On-site Personnel Are Deemed Necessary. security During Operating Hours. the Contractor Shall Ensure Security Of The Building And Its Contents Are Maintained At The Highest Level During Operating Hours. Section 9: Damage And Equipment Loss 9.1 Damage To Government Facilities: all Tasks Accomplished By Contractor's Personnel Shall Be Performed To Preclude Damage Or Disfigurement Of Government-owned Furnishings, Fixtures, Equipment And Architectural Or Building Structures. a. The Contractor Shall Report Any Damage Or Disfigurement To These Items Within 24 Hours. b. This Report Will Be Given To The Cor Or Technical Representative. medical Center Policies: contractor Shall Comply With Medical Center Policies Relative To Personal Property (equipment) Control And Use. participation In Inventories: contractor Shall Participate In All Complete Or Partial Personal Property Inventories Scheduled. contractor Response To Cdr: if The Contractor Causes Damage Or Loss Of Government Property Or If Performance Is Determined To Be Unsatisfactory; The Cor Or Technical Representative Will Issue A Contract Discrepancy Report (cdr). The Contractor Shall Reply In Person Or Via Email Within (5) Workdays Of The Issuance Of The Cdr, Stating The Reason For The Unsatisfactory Condition, The Corrective Measures Which Have Been Taken, And Preventive Procedures Initiated. repair Or Replacement Of Damaged Property: any Damage Caused To Or Loss Of Government Property During The Contractor's Performance Of Work Under The Contract Shall Be Repaired Or Replaced To Pre-existing Conditions At The Contractor's Own Expense. section 10: Linen Control inventories: contractor Shall Participate In All Complete Or Partial Linen Inventories As Requested. lost Or Damaged Articles: articles Lost Or Damaged While Under The Control Of The Contractor Shall Be Replaced By The Contractor, Within A 30-day Period. counts: the Contractor Shall Provide A Daily Count Of All Clean Items Shipped To Each Facility. The Count Shall Be Broken Down To Identify Individual Facilities. section 11: Non-interference With Normal Function At Va Facilities facilities Interruption contractor's Employees May Be Required To Interrupt Their Work At Any Time So As Not To Interfere With The Normal Functioning Of The Va Facilities, Including Utility Services, Fire Protection Systems, And Passage Of Patients, Personnel, Equipment, And Carts And Patient Care Procedures. deliveries contractor Shall Receive, Process, And Deliver All Linens In Such A Manner As Not To Interfere With The Normal Functions Of The Va Facilities Pre-determined Operational Hours. Appropriate Schedules Will Be Determined And Agreed Upon Between The Contractor, Va Facilities And The Co Or Designee. Exceptions E.g., Power Outage; Equipment Failures Will Be Communicated And Approved In Advance, Either Verbally Or In Writing By The Cor Or Designee. section 12: Hours Of Operation 12.1 Standard Operations all Deliveries And Will Happened During Selective Times Addressed Under General Conditions Of 1.1 In The Sow. the Contractor's Regular Operating Schedule Shall Be Established To Meet Contractual Obligations. Some Contract Duties May Require Work To Be Performed At Times Other Than The Contractor's Regular Operating Schedule (i.e., Emergencies, Pandemics, Or Increased Military Action). Compensation For Work At Other Than The Contractor's Regular Operating Schedule Must Be Approved In Advance By The Cor Or Technical Representative. deliveries Will Be Coordinated Every Day, Monday Through Friday At Regularly Schedule Times: Refer To General Conditions 1.1 saturday Will Be Scheduled As Needed. the Contractor Shall Make Every Effort To Fulfill All Delivery Dates And Time Schedules That Are Prearranged With The Government And The Cor. The Government, Cor, And Representative From Ctx Va Facilities Receiving/releasing Linen Shall Have The Flexibility To Determine Date And Time For Deliveries That Meet Government Needs. Government Staff Should Be In Contact Via Phone/email With Contractor To Arrange Extra Deliveries During Unexpected Circumstances: inclement Weather natural Disasters facility Shutdowns For Holidays. 12.2 Non-delivery Days: Federal Holidays the Government Hereby Provides Notice And Contractor Hereby Acknowledges Receipt That Government Personnel Observe The Listed Days As Holidays: new Year's Day january 1st martin Luther King's Birthday third Monday In January washington S Birthday third Monday In February memorial Day last Monday In May juneteenth june 19th independence Day july 4th labor Day first Monday In September columbus Day second Monday In October veterans Day november 11th thanksgiving Day fourth Thursday In November christmas December 25th in Addition To The Days Designated As Holidays, The Government Observes The Following Days: any Other Day Designated By Federal Statute any Other Day Designated By Executive Order any Other Day Designated By The President S Proclamation it Is Understood And Agreed Between The Government And The Contractor That Observance Of Such Days By Government Personnel Shall Not Otherwise Be A Reason For An Additional Period Of Performance, Or Entitlement Of Compensation. In The Event The Contractor's Personnel Work During The Holiday, They May Be Reimbursed By The Contractor, However, No Form Of Holiday Or Other Premium Compensation Will Be Reimbursed Either As A Direct Or Indirect Cost, Other Than Their Normal Compensation For The Time Worked. section 13: Delivery Requirements weight Verification: weight Verification Is Required For Each Receipt And Release Of The Laundry Workload. Delivery Tickets Will Be Furnished By The Contractor. The Original Delivery Ticket Will Be Retained By The Contractor, One (1) Copy Will Be Forwarded With The Shipment To The Linen Distribution Clerk At The Facility. A Verification Of Weights Will Be Made At The Receiving Or Releasing Facility Pending The Availability Of A Scale. contents And Verification Of Delivery Ticket: the Va Linen Distribution Clerk Will Receive The Clean Laundry And Verify The List Of Articles Returned On The Delivery Ticket. The Delivery Ticket Shall Show The Items Quantity, Total Net Weight. A Signed Quality Control Inspector Checklist Will Be Provided With Linen Delivery. pickup And Delivery Of Laundry By Contractor: all Laundry Will Be Picked Up By The Contractor As Prescribed In The Requirements Of The Sow. Dirty Linens Will Not Be Transported With Clean And Vice Versa. linen Carts: the Government Shall Furnish Linen Carts For The Pick-up And Delivery Of All Laundry Process Under This Contract. Carts Which Are Completely Enclosed With Shelves And A Cover And Are Kept Sanitary Need Not Be Lined. Laundry Bags Or Liners, Used To Transport Soiled Laundry Shall Be Laundered After Each Use. section 14: Contractors Code Of Conduct 14.1 Employee Conduct: contractor Employees Shall Always Respect The Property Of Others. (e.g., Not Placing Beverage Containers Or Other Items On Vehicles That Belong To Others; Not Moving Or Utilizing Government Property For Purposes Other Than Intended For The Item, Etc.). the Contractor S Employees Shall Police Themselves And Dispose Of Trash And Other Waste Products In Appropriate Receptacles Provided. while On Va Premises Or Facilities, The Contractor's Personnel Shall Adhere, Always, To The Va Medical Center Smoking Policy. the Contractor Shall Ensure That All Cigarette Butts Are Discarded In Proper Receptacles. receptacles Are Provided In The Smoking Shelter, And At Select Entrances To The Building. Cigarettes Shall Not Be Discarded And Left On The Ground Around Trailers Or Trucks. contractor Shall Adhere To Station S Smoking Policies. section 15: Government Furnished Materials 15.1 Government Furnished Property For Services the Government Will Furnish Carts, Linens, Mops, Clothes, Etc., To Transported To And From Different Locations. If Damaged Or Lost The Contractor Will Be Responsible For Covering The Lost Or Damaged Government Furnished Property. section 16: Contractor Furnished Property general: the Contractor Shall Furnish All Trucks, Trailers, Personnel, And Fuel To Fully Execute This Service Contract For Deliveries And Pickups Of Laundry. general Maintenance And Housekeeping: the Contractor Shall Maintain The Building Spaces That Are Provided To The Same Maintenance And Housekeeping Standards As Required By Va And Osha Standards. equipment: the Contractor Shall Furnish All Equipment Necessary To Accomplish The Service Of Pickup And Delivery Of Laundry For The Government. The Government Assumes No Liability For Loss Of, Or Damage To Contractor-owned Equipment, Materials, Or Supplies Held Upon Government Premises. vehicles: the Contractor Shall Provide All Required Vehicles, Vehicle Fuels, Lubricants, And Repairs Necessary To Perform Services Under This Contract. All Vehicles To Be Used Under This Contract Must Be Maintained In A Safe And Serviceable Condition During Duration Of This Contract. In Addition, The Vehicles Must Be Kept Clean (exterior And Interior) With No Unsightly Residue Of Dirt, Mud, Trash, And Other Debris. The Interior Of The Truck Shall Be Cleaned Daily After Removal Of Dirty Linens With An Epa Registered Tuberculocidal Detergent-disinfectant. Vehicle Efficiency Is Solely The Responsibility Of Contractor And Contractor Shall Not Be Relieved Of His Contract Responsibilities Due To Vehicle Breakdown Or Failure Of Vehicles To Operate. contractor May Use The Cleaning Station To Wash Or Clean Their Truck Or Trailers When Dirty To Keep Up With Va Standards. note: If The Contractor S Vehicle Breaks Down. It Is Contractor S Responsibility To Provide Another Vehicle To Replace The Vehicle That Is Down So The Contractor Can Still Make The Deadlines For Deliveries Of The Day. 16.5 Reports And Data: the Contractor Shall Provide To The Cor Or Technical Representative The Following Report Data: (the Frequency Is Defined For Each) any Damage To Government Property By Contractor Personnel: Within Twenty-four (24) Hours After Damages Occur. any Training Or Educational Planning Must Be Provided To Va Cor During New Employee Orientation. Contractor Shall Make Training Records Available Upon Request. other Reports Based On Customer Complaints As Requested By Cor Or Technical Representative. a Certified Record Of Soiled Linen Weight From And The Piece Count And Weight Of Clean Linen Delivered To Each Site: Daily To Delivered Sites And Vamc Waco. quality Control Reports: Quarterly, Or More Frequently As Required By Cor Or Technical Representative. section 17: Va Points Of Contact 17.1 Program Office Points Of Contact: contracting Officer S Representative (cor): Moses Briscoe (cor) Engineering Service, 254-297-3722, Moses.briscoe1@va.gov transportation Supervisory Poc: Keith Johnson, M&o Transportation Supervisor Engineering Service, 254-297-3436, Keith.johnson1@va.gov. section 18: Payments 18.1 Procedures For Payment: submit The Proper Documentation And Reports To Receive Payment On This Service. See Information Below: invoices And Payment payment To Be Made Monthly, In Arrears, Following Satisfactory Performance By Contractor S Personnel And Upon Receipt Of A Properly Prepared Invoice. contractor Shall Be Required To Invoice Through The Tungsten System At Http://www.tungsten-network.com/us/en/veterans-affairs/. Additional Information Regarding Tungsten Shall Be Provided Upon Award. the Contract Shall Have Current Registration In The System For Award Management (sam) For This Solicitation; Url: Www.sam.gov. the Invoice Must Be Itemized To Include The Following Information. Any Information Listed Below, And Not Provided On An Invoice, Will Render That Invoice Incomplete And The Invoice Will Be Returned For Immediate Correction. time Period Being Invoiced For description Of Services Performed unit Cost Billed extended Amount Due invoice Number, Date And Amount Partial Or Full Contract And Obligation Numbers. section 19 Other Conditions 19.1 Va Conditions For Contractual Drivers: contractor Must Provide Verification Of Insurance And Bonding To Cover Their Drivers And Vehicles/trailers While Handling Va Laundry Loads. all Drivers Must Have An Updated Class A Cdl License And Provide A Copy To The Va Transportation Supervisor. at No Cost To The Government, The Contractor Must Provide A Yearly Tx Dot Physical Screening While Driving For The Va Government. If Not, The Driver Will Be Deemed Ineligible To Haul Va Laundry Loads. at No Cost To The Government, It Is The Contractors Responsibility To Drug Screen All Drivers Prior To Hauling Va Laundry Loads. results Must Be Provided The Transportation Supervisor if An Incident Happens (there Will Be An Automatic Drug Screening Test Done), At No Cost To The Va, It Will Be Responsibility Of Contractor To Drug Test His/her Driver. va May Request A Random Drug Screening At Any Time Of A Driver, At No Cost To The Va. note: It S The Responsibility Of The Contractor To Get Their Drivers Drug Tested Within 2 Hours Of Notice And Provide The Results To Va Transportation Supervisor. if A Driver Tests Positive On A Drug Test, They Shall No Longer Be Able To Drive For The Va For The Remainder Of This The Contract Or Any Future Contracts With The Va. contractor Will Provide Their Drivers With Their Own Ppe While Hauling Va Property: Steel Toe Boots, Navy Pants And Shirt Showing Contractors Name And Company They Work For. contractor Must Provide Background Checks On All Drivers, With No Felonies Or Prior Sexual Offenses On Their Record. contractor Must Maintain Background Checks On Drivers At No Cost To The Va.

Details: This Is A Sources Sought Notice (36c257q0886) In Support Of The Department Of Veteran Affairs Olin E. Teague Veterans’ Medical Center In Temple, Tx For Market Research Purposes Only To Determine The Availability Of Potential Businesses With Capabilities To Provide The Requirement Described Below. This Notice Shall Not Be Construed As A Request For Proposal/request For Quote Or As Any Commitment Or Obligation On The Part Of The Government To Issue A Solicitation. The Government Does Not Intend To Award A Contract On The Basis Of This Request So Proposals Will Not Be Considered. No Reimbursement Will Be Made For Any Costs Associated With Providing Information In Response To This Synopsis Or Any Follow-up Information Requests. response Is Strictly Voluntary- It Is Not Mandatory To Submit A Response To This Notice To Participate In Any Formal Solicitation Process That May Take Place In The Future. However, It Should Be Noted That Information Gathered Through This Notice May Significantly Influence Our Acquisition Strategy. All Interested Parties Will Be Required To Respond Separately To Any Solicitations Posted As A Result Of This Sources Sought Notice. the Department Of Veterans Affairs (va), Network Contracting Office 17, Is Seeking Service-disabled Veteran-owned Small Businesses (sdvosbs). Any Responses From Non-sdvosbs May Be Considered. However, Sdvosbs Will Be Given Priority In Review Of Responses To This Sources Sought Notice. This Is To Determine Whether The Veterans Affairs Has A Need To Conduct A Tiered Evaluation In The Event Sufficient Responses From Sdvosbs/vosbs Are Not Obtained. anticipated North American Industry Classification System (naics) Code Is 236220-commercial And Institutionalized Building Construction Contractors. The Largest A Firm Can Be And Still Qualify As A Small Business For Federal Government Programs Is A Size Standard Of $45.0m. construction Magnitude: Between $20,000,000 And $50,000,000 interested Parties Are Invited To Respond Via E-mail To Taminie.panich@va.gov. Responses Will Be Used To Determine The Appropriate Acquisition Strategy. All Responses Due By 8/22/2024 At 11:00 Am Central Time. potential Contractors Shall Provide, At A Minimum, The Following Information (1-7): 1) Company Name, Address, And Point Of Contact, Phone Number, E-mail Address, And Unique Entity Identifier (uei). 2) Is Your Firm Eligible For Participation In One Of The Following Small Business Socio-economic Programs? If So, Please Indicate The Program. [ ] Yes [ ] No Small Business (sb) [ ] Yes [ ] No Hubzone [ ] Yes [ ] No Small Business 8(a) [ ] Yes [ ] No Small Disadvantaged Business (sdb) [ ] Yes [ ] No Women-owned (wo) Small Business [ ] Yes [ ] No Service Disabled Veteran Owned Small Business (sdvosb) [ ] Yes [ ] No Veteran Owned Small Business (vosb) [ ] Yes [ ] No Other (please Specify) 3) What Additional Information Would The Government Need To Provide For You To Be Able To Submit An Accurate And Complete Offer With Full Understanding Of The Requirements If We Post A Formal Solicitation? 4) Provide A Brief Capability Statement (max 2 Pages) With Enough Information To Determine If Your Company Can Meet The Requirement. The Response Must Address Key Criteria: a. Describe Your Experience Replacing/ Constructing Boilers Or Boiler Plant Of Similar Size, Scope, And Complexity. Include Project Title, Location, Dollar Value, And A Brief Narrative Of The Work Performed. b. Describe Your Technical Capability – Specific Technical Skills, Certifications, And Equipment Available To Perform The Work. c. Describe Your Experience As A Prime Contractor Within The Past Five Years With The Government; And Your Two Largest Projects You Have Successfully Completed Within The Past Five Years. 5) Bonding Capacity – Provide Information On The Firm’s Bonding Capacity. 6) Safety Record – Provide Information On The Company’s Safety Record, Including Emr (experience Modification Rate) And Any Osha Violations In The Past Five Years. 7) The Government Is Seeking All Interested Parties Rough Order Magnitude (rom) Of This Project. Please Review Any And All Attachments Associated With This Sources Sought To Develop A Rough Order Magnitude (rom) Estimate. the Capabilities Statement For This Sources Sought Is Not Expected To Be A Request For Quotations, Request For Proposals Or Invitation For Bids, Nor Does It Restrict The Government To An Ultimate Acquisition Approach, But Rather The Government Is Requesting A Short Statement Regarding The Company’s Ability To Provide The Services Outlined Below. The Capabilities Will Be Evaluated Solely For The Purpose Of Determining To Set-aside For The One Of The Socio-economic Categories Listed Above Or To Conduct As An Unrestricted Procurement. Other Than Small Businesses May Respond To This Notice In The Event The Market Does Not Indicate Sb Interest. this Synopsis Is For Information And Planning Purposes Only And Is Not To Be Construed As A Commitment By The Government. The Government Will Not Pay For Information Solicited. Respondents Will Not Be Notified Of The Results Of The Evaluation. note: Do Not Include Proprietary, Classified, Confidential, Or Sensitive Information In Responses. to Assist In Your Response A Draft Statement Of Work Outlining The Preliminary Scope And Requirements Is Provided Below. We Encourage Feedback On The Draft Statement Of Work To Ensure The Final Version Accurately Reflects The Project's Needs And Industry Capabilities. Please Provide Any Comments Or Suggestions Regarding The Draft Statement Of Work As Part Of Your Response To This Sources Sought Notice. description Of The Requirement: this Project Will Replace The Existing Boiler Plant (bldg. 58) Equipment And The New Building To Create A New 13,700 Sf Energy Center That Will Serve The Entire Temple Campus And Connection All Utility Systems To Existing Utility Feeds. The New Energy Center Will Incorporate 3 Large Water-tube Boilers (17,500 Lbs./hr.) To Accommodate The Campus Steam Load. The Energy Center Will House The Boiler Plant, Engineering Control Center, Associated Electrical Switchgear, Boiler Plant Emergency Generator, Fuel Oil Storage, Associated Auxiliary Components, And Water Treatment. This Project Also Includes, But Is Not Limited To, Installation Of Communication And Data Systems Both Internal And Extended To Other Buildings On The Campus, Fiber Optic Cables, Servers/sub-servers, Steam Lines, Water Lines, Control Wires, Electrical Power, And Fire Alarm Cables. the Contractor Shall Provide All Work Necessary For The Construction Of A New Boiler Plant Building That Will Serve As The Central Hub For Campus Servers, Sub-servers And Telecom Equipment And House Site Fiscal And It Staff. The Work Includes General Construction, Alterations, Roads, Walks, Grading, Drainage, Associated Components, Assemblies, Emergency Power, Communication, And Data Systems Both Internal And Extended To Other Buildings On The Campus, Necessary Removal Of Existing Structures, Construction Of Other Items, And Functional Requirements As Described And Depicted In The Specifications And On The Drawings For The Work. the Department Of Veterans Affairs Is Looking To Obtain Information On Companies Who Can Provide The Following Statement Of Work: 1) Statement Of Work 1. Project Overview 1.1 Purpose: The Contractor Shall Provide All Labor, Material, Equipment, Knowledge, And Testing Services Required To Construct Project Replace Boilers And Boiler Plant In Accordance With All Contract Documents. Project Will Be Located At The Olin E. Teague Veterans’ Medical Center Located At 1901 Veterans Memorial Drive, Temple, Texas 76504. 2. Scope Of Work 2.1 General: This Project Will Replace The Existing Boiler Plant And Boilers That Are Currently Located On The Temple Vamc And Tie Them Back Into The Steam System. work Shall Include: the Base Portion Of The Project Will Include All Labor, Material, Equipment, And Supervision To Perform The Task Described In The Construction Documents. A Site Visit Is Highly Encouraged Prior To Bidding. normal Hours Of Operation For Va Sites Are 8:00am To 4:00 Pm Monday Through Friday Except For Federal Holidays. If The Contractor Desires To Work On Saturday, Sunday, Holidays, Or Outside The Project Site’s Normal Working Hours The Contractor Must Submit A Written Request For Approval To The Va-cor At Least Five (5) Working Days Prior To The Proposed Start Of Such Work. 2.2 Description Of Work a. Existing Conditions a. Before Disabling Any Of The Following Systems, The Contractor Needs To Coordinate With The Cor At Least 10 Working Days In Advance. Contractor Shall Be Responsible For Relocating And Temporary Installing All Utilities And Controls, Including, But Not Limited To, Telephone, Data, Electrical, Med/gas, Emergency Power, Av Alarms, Smoke Detectors, Sprinklers Heads, Speakers, Nurse Call, Card Readers, Isolation Monitor, Phone Booster, Wi-fi Boosters, Pull Stations, Etc. It Is The Contractor’s Responsibility To Immediately Repair Any Tampered With System At No Additional Cost To The Government. b. Contractor Will Coordinate All Work With Existing Work To Remain And Existing Conditions. c. Contractor Shall Be Responsible For Complying With All The Construction Documents And Applicable Department Of Veterans Affairs Master Specifications As Part Of This Project. d. Contractor Must Also Comply With All Applicable City, County, State, And Federal Regulations / Codes And Applicable Osha Standards Project. Construction Shall Also Comply With Infection Control Risk Assessment (icra), Attached, And Ic Standards Delineated In The Specifications. e. Demolition And Renovation Shall Take Place With Minimal Disruption To Adjacent Workspaces. f. Demolition Debris Shall Be Recycled To The Best Ability Of The Contractor. Reports Of Weight And Deposition Of All Waste Are To Accompany The Monthly Progress Payments (c&d Waste Form Attached). Form Also Included In Corresponding Specification. g. Any Item Damage During Removal Is The Contractor’s Responsibility To Replace With No Additional Cost To The Government. h. All Work Shall Be In Accordance With Va Specifications. All Costs Shall Be Included In The Base Bid. All Work Shall Be Coordinated With The Va Prior To Any Demolition Work Being Performed. i. There Will Be No Contractor Parking Allowed Outside Of Designated Areas And The Contractor’s Limits Of Construction. j. All Work Shall Be In Accordance With Va Specifications. All Costs Shall Be Included In The Base Bid. All Work Shall Be Coordinated With The Va Prior To Any Demolition Work Being Performed. b. Additional Requirements a. Housekeeping - Accumulation Of Trash, Paper, Wood Shavings, Sawdust, Excelsior, Boxes And Other Packing Materials Will Be Cleaned Up As Often As Necessary And At The End Of Each Workday. b. False Alarms – Fire Department Response Fees For False Alarms Caused By The Contractor Will Be Paid By The Contractor. To Avoid This, Dust Covers For Smoke Detectors And Alarms Are Required To Be Used While Construction Work Is Ongoing. These Covers Shall Be Removed At The End Of The Construction Work Shift To Keep Them Operational. c. Fire Watch - Provide Fire Watch For Impairments More Than 4 Hours In A 24-hour Period. Request Interruptions In Accordance With Article, Operations And Storage Areas, And Coordinate With Cor And Facility Safety Officer. All Existing Or Temporary Fire Protection Systems (fire Alarms, Sprinklers) Located In Construction Areas Shall Be Tested As Coordinated With The Medical Center. Parameters For The Testing And Results Of Any Tests Performed Shall Be Recorded By The Medical Center And Copies Provided To The Cor. d. Security – Contractors Will Wear Security Badge In Plain Sight Above The Waist At All Times. Contractors Found Without A Badge Will Be Immediately Removed From Va Property By Va Police. e. Parking - There Will Be No Contractor Parking Allowed Outside Of Designated Areas And The Contractor’s Limits Of Construction. f. Tuberculosis (tb) – Contractor Is Responsible For Ensuring That If Contracted Construction Worker(s) Have Been Determined To Be At Risk For Transmission Of Tb Based Upon The Tb Pre-construction Risk Assessment. The Contractor Must Provide Written Certification, Within 24 Hours Upon Request, To The Cor That All Contract Employees Assigned To The Work Site Have Had A Pre-placement Tuberculin Screening Within 90 Days Prior To Assignment To The Work Site And Been Found To Be Free Of Active Tb. Refer To The Contract Documents For This Requirement. g. Construction Sign And Copy Of Ic Permit Shall Be Posted In The Project Site At All Times. All Ic And Dust Control Measures Shall Be Implemented At All Times. All Construction Workers Shall Have A Current Ic Training Sticker Attached To Their Badges At All Times. If This Requirement Is Not Met, Workers Will Be Removed From Construction Site. Refer To Construction Documents For Additional Information. h. All Fire And Smoke Wall Penetrations Shall Be Fireproofed According To Corresponding Wall Rating. These Shall Be Through A Sleeve And Sealed With Fire Barrier Compound To Be Approved By Va. j. All Construction And Installation Work Shall Comply With Va Specifications For Material And Workmanship, Nec, Nfpa And All Applicable City, County, State, And Federal Regulations And Codes And Osha Standards. Refer Construction Drawings And Specs For Requirements. k. All Incidental Work Associated With The Installation And Construction Works In The Exterior And Interior Of The Building Shall Be Included In The Base Bid. l. Conduct Work As To Interfere As Least As Possible With Facility Operations. All Coordination For Utilities Shutdown Shall Be Coordinated At Least 72 Hours Prior To Event With The Cor. For Major Utility System Shutdowns, Coordination Shall Be Done At Least 2 Weeks In Advance. 2.3 Other Deliverables a. Period Of Performance: 485 Calendar Days After Notice To Proceed b. Performance And Payment Bonds: Due 10 Calendar Days After Notice Of Award c. Proof Of Insurance: Due 10 Calendar Days After Notice Of Award d. Contractor Quality Control Plan (cqcp): The Contractor Shall Develop A Quality Control Plan And Shall Furnish To Va For Review No Later Than 30 Calendar Days After The Receipt Of Notice To Proceed. The Plan Shall Identify Personnel, Procedures, Control, Instructions, Tests, Records, And Forms To Be Used. Va Will Consider An Interim Plan For The First 45 Calendar Days Of Operation. Installation Will Be Allowed To Begin Only After Acceptance Of The Cqcp Or Acceptance Of An Interim Plan Applicable To The Particular Feature Of The Work To Be Started. Work Outside Of The Features Of The Work Included In An Accepted Interim Plan Will Not Be Permitted To Begin Until Acceptance Of A Cqcp Or Another Interim Plan Containing The Additional Features Of The Work To Be Started. After Acceptance Of The Cqcp, The Contractor Shall Notify The Contracting Officer Representative (cor) In Writing Of Any Proposed Change. Proposed Changes Are Subject To Acceptance By The Contracting Officer. Please See Appendix H For Additional Details. e. Safety Plan: Contractor Shall Develop And Implement A Comprehensive Safety Plan To Eliminate Injuries Occurring Relative To Providing The Design And Installation Services For This Project. Contractor Shall Furnish To Va For Review No Later Than 15 Calendar Days After The Receipt Of Notice To Proceed. The Plan Shall Also Describe How Final System Installation Will Meet All Applicable Requirements Of Nfpa30 And Nfpa30a. Construction/renovation Work Will Be Allowed To Begin Only After Va’s Acceptance Of The Safety Plan. Contractor Is Responsible For Providing Enough Project Lead Time To Allow For Va Review Of Safety Plan Before Acceptance. The Department Of Labor Osha Requires That All Contractors Involved In Installation On Va Owned Or Leased Property Comply With The Incorporation Of General Industry Safety And Health Standards Applicable To Installation Work And Technical Amendments, Final Rule 29 Cfr Parts 1910 And 1926 As Published In The Federal Register Volume 58, No. 124, June 30, 1993. In Addition, Any Contractor That Performs Construction Type Work On Any Va Project As Defined By The Scope Of The Referenced Regulation Is Required To; (1) Provide And Maintain His Own Protective Equipment And Devices, Etc; And (2) Require All Sub-contractors Used On Site To Follow These Same Provisions In The Regulation. f. Submittals Cd: As Part Of The Closeout Documentation, The Contractor Shall Provide The Cor, 3 Cds Containing All The Approved Submittals. g. Operations And Maintenance Manuals (o&m): The Contractor Shall Provide Three (3) Complete Sets Of O&m Manuals Including A Recommended Spare Parts List Identifying Components Adequate For Competitive Supply Procurement For Operation And Maintenance Of The System. The O&m Manuals Shall Include Maintenance And Inspection For All Equipment. A Three-ring Binder Containing All Of The O&m And Electronic Files On Cd-rom Shall Be Provided Within The Binder. h. Submittals Cd: As Part Of The Closeout Documentation, The Contractor Shall Provide The Cor, 4 Cds Containing All The Approved Submittals. i. Operations And Maintenance Training: The Contractor Shall Provide On-site O&m Training For The Location Which Will Consist Of Two (2) Formal On-site Training Sessions During A 30 Day Period To Including But Not Limited To System Operation, Corrective And Preventive Maintenance And Inspections. the Contractor Shall Provide Training Manuals That Include The Hands-on Exercises, O&m Data And Troubleshooting Guides Necessary For Personnel To Assume Full O&m Responsibility For The System After Completion Of The Training. The Contractor Shall Provide A Written Training Syllabus For The Topics And Detailed Training Content For Review And Approval By The Cor At Least 30 Days Prior To The Scheduled Training. The Contractor Will Coordinate With The Cor The Scheduling Of Any Training Classes In Advance. The Cor May Require The Classes To Be Provided On Non-consecutive Days At The Convenience Of The Va Staff. The Contractor Shall Video Tape This Training For Official Use And Forward Cd (3 Copies) Including Those Training Videos. o. Warranty: Contractor Shall Provide A Minimum Three (3) Year Warranty, Unless Specified Otherwise In The Specs, From Both The Manufacturer And Installer Including Parts And Labor To Include Normal, Premium Or Holidays Hours. The Warranty Period Shall Start On The Date Of Substantial Completion. 2.4 Acceptance a. For The Purposes Of Warranty And Payment For The Work Performed At A Location, Government “acceptance” Will Be Provided By The Va Upon The Completion Of All Of The Following: a. The Contractor Has Demonstrated/ Verified That The Implemented Ecms Function As Intended At Commissioning. All Punch List Items Identified During The Commissioning Have Been Resolved. b. The Contractor Has Provided O&m Manuals. c. The Contractor Has Provided Record Drawings To Include A Cd With All As Builds Cad Files, One Full Set, One Half Set And One Mylar Full Set. 2.5 Confidentiality And Nondisclosure a. The Preliminary And Final Deliverables And All Associated Working Papers, Application Source Code, And Other Material Deemed Relevant By The Va Which Has Been Generated By The Contractor In The Performance Of This Order Are The Exclusive Property Of The U.s. Government And Shall Be Submitted To The Va-cor At The Conclusion Of The Contract. b. The Contracting Officer Will Be The Sole Authorized Official To Release Verbally Or In Writing, Any Data, The Draft Deliverables, The Final Deliverables, Or Any Other Written Or Printed Materials Pertaining To This Contract. No Information Shall Be Released By The Contractor. Any Request For Information Relating To This Contract Presented To The Contractor Shall Be Submitted To The Co For Response. c. Press Releases, Marketing Material Or Any Other Printed Or Electronic Documentation Related To This Project, Shall Not Be Publicized Without The Written Approval Of The Co. d. To The Extent That The Work Under This Contract Requires That The Contractor Be Given Access To Proprietary Business, Technical Or Financial Information Belonging To The Government Or Other Companies, The Contractor Shall Treat Such Information As Proprietary Business Sensitive And Agrees Not To Appropriate Such Information To Its Own Use Or To Disclose Such Information To Third Parties Unless Specifically Authorized By The Co In Writing. A Mutually Agreed To Agreement For Exchange Of Sensitive Information Or Nondisclosure Agreement May Be Required. e. General Requirements For Privacy Information: • Information Systems Officer, Information Protection: The Contractor Will Not Have Access To Va Desktop Computers, Nor Will They Have Access To Online Resources Belonging To The Government While Conducting Services. • Privacy Officer: The Contractor Will Not Have Access To Patient Health Information (phi) Nor Will They Have The Capability Of Accessing Patient Information During The Services Provided To The Va. • Records Manager: There Will Be No Federal Records Created, Maintained, Used Or Dispositioned With This Contract; Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.]. disclaimer: This Is A Sources Sought Notice Only. The Information Gathered From This Request Is For Information And Planning Purposes Only And Will Not Be Released. This Does Not Constitute A Solicitation. No Solicitation Is Currently Published, Pending, Or Available. If A Solicitation Is Issued, It Will Be Issued At A Later Date. Responses To Requests For Information Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Vendor Participation In This Response Or Any Informational Session Is Not A Promise Of Future Business With The Va. The Government Is Not Obligated, Nor Shall It Pay For Any Information Received From Potential Sources As A Result Of This Sources Sought Notice.

Details: Description Lot 1 - Semi Expendable Equipment And Other Machineries 388,900.00 1 1 Unit Chest Freezer, 15 Cu. Ft., Color: White, Sliding Glass Top Freezer, Dual Function Chest Freezer/chiller, Fast Freezing Mode, Energy-efficient Compressor, With 1 Wire Basket, W/ Key Lock, W/ Roller Feet, Frontal Temperature Control, Dimension (h:w:d) 85 : 143.5 : 73 Cm, High Quality 2 1 Unit Chiller, 11 Cu. Ft., 7-level Electronic Temp Control, Clean Back Design, Double Glass Door, Fan Cooled System, Aluminum Inner Lining, Internal Lamp, Lighted Panel, 3 Adjustable Coated Wire Shelves, Recessed Handle, Key Lock, Adjustable Levelling Feet, 190 W Input Power, Dimension: 73.5 X 23.5 X 23.25 Inch., High Quality 3 1 Unit Stand Mixer, Electric, Capacity: 5l , Power: 1000w, Power: 1000w, 5l Capacity Mixing Bowl, 12-speed Control,automatic Shut-off System, Powerful And Professional For Blending, Whisking, And Kneading,net Weight (kg): 6.6 Kg ,gross Weight (packed): 8.25 Kg, Net Dimensions (wxhxd): 382x353x230 Mm ( 15.04x13.90x9.06in), Gross Dimensions (wxhxd): 420x395x255 Mm ( 16.54x15.55x10.04 In), Included: Spatula, Wire Whisk, Dough Hook, Flat Beater, Durable, High Quality 4 2 Unit Rice Cooker, Gas, Capacity 23 L, Suitable For Usage By Different Gas Sources Such As Lpg, Natural Gas Or, Methane, Maximum Raw Rice Cap: 16kgs, Heat Load: 16 Kw, W/ Durable& Thick Stretched Aluminum Inner Pot, W/ High Quality Magnet Thermostat, Automatic Ignition System,automatic Gas Switch Off After Rice Is Cooked , High Quality 5 2 Unit Pressure Cooker, Made Of Sus 304 Food Grade Stainless Steel, Capacity 11 Liters, Silicone Gasket, Heat Proof Handles, Steaming Tray, Pressure Regulator, Features: W/ Alarm Valve, Safety Valve, Air Vent/ Cover Lock, Safety Lock Handles, Safety Lid Window And Vent Pipe Filter, Durable, High Quality 6 2 Unit Blender, Power – 375-watt Motor, With All-metal Drivesystem,power – 375-watt Motor , Speed – 10-speed Push Button, Function – Controlled/pulse Blending (buttons 1-3) Or Continuous Blending (buttons 4-10), Durability – Exclusive All-metal Drive™ System, Capacity – 5-cup (1.25l) Heat-resistant Glass Jar, Dimensions – 26 X 18 X 32 Cm, High Quality 7 1 Unit Meat Grinder, Made Of Aluminum Alloy, Color: Silver, Manual, 8mm, Dimension: 376x 322 X 238 Mm, High Quality 8 2 Unit Water Dispenser, Free Standing Bottom Load Water Gallon, Color: White, With Water Pump, 2 Options Hot & Cold Fwd1524 W, Child Safety Lock Protector – For Hot Water Switch, Double Safety Device To Prevent Overheating, Compressor Cooling, Dimensions: (h:w:d) 103.5 X 30.6 X 33.3 Cm, High Quality 9 1 Unit Food Processor, 9 In 1: Chopper, Blender, Grinder, Citrus Juices, Shredder, Slicer, Kneading, Granulator, French Fry, W/ Chopper Bowl Stainless Steel Blade, 1500 Ml Blender, Rated Voltage: 230v, Rated Frequency: 60hz, Packing Size: 405x225x355mm, Unit Dimension: 253x 228x 379mm, High Quality 10 2 Unit Deep Fryer, Double Tank, Gas Type,to Burner, 2 To 2.5 Liters Capacity, Size: L 16", H 8 ", 2 Pcs Stainless Handle Deep Fry Basket, 2 Pcs Cover, Heavy Duty, 11 1 Unit Portable Charcoal Grill, Made Of Enamel Durable Fire Bowl, Air Vent On Lid For Better Airflow, 260 Inches Cooking Area, Stainless Steel Legs, 2 Wheel Legs, Measurement: L 52 X W 46 X H 72 Cm, Square Shape, High Quality 12 2 Unit Food Warmer Chafing Dish, W/ Round Roll Top Chafer,non Sticky, Dimension: 18.1 X 11 Inches, Shape: Oval, Material: Made Of Food Grade Stainless Steel, Color: Silver, Roll Trop Cover Adjustable To 90 Degrees To 180 Degrees, Package Includes: 1 X Chafing Dish And Fuel Burner, High Quality 13 2 Unit Glass Beverage Dispenser, 5.6 L, W/ 1 Pc Metal Stand, Made Of Durable High Quality Pure Glass, Strong, Toughened And Healthy Glass Material, High Quality 14 2 Unit Soup Warmer, 7 Liters, Made Of High Quality Stainless Steel, W/ Pull Up Notched Cover, Stainless Steel Legs, Single Burner Vessels, Dimension: L=31cm, H=32 Cm, W= 24 Cm, Durable, High Quality 15 2 Unit Airpot, Electric 5 L Capacity,stainless Steel Pot, Detachable Lid, Pilot Lamp Indicator, Auto Reboil When Low Temp., Detachable Safety Plug, Base Can Rotate 360 Deg., Three Way Flexi Water Pump, 230 V- 60hz, 800 W, Net Weight: 2.7 Kg, High Quality 16 2 Unit C40 Burner, Made Of Cast Iron, (manual) Low Pressure, High Quality 17 2 Unit C50 Burner, Made Of Cast Iron, (manual) Low Pressure, High Quality 18 8 Unit Grocery Shopping Cart , Made Of High Quality Aluminum, 100 Liters Capacity, 86cm*49cm*93cm (l*w*h), Easy To Carry, Durable, High Quality 19 2 Unit Utility Cart, Made Up Of 2 Shelves With Railings At All Sides,material: High Quality Stainless Steel, Mounted On 4 Rubber Wheels With Lock , Size: H 80 Cm X W 60cm X L 90cm, Extra Durable High Quality 20 1 Unit Push Cart Trolley, 300kg Capacity, Flatform, Stainless Steel, ( 910mm X 610mm ) (36"x24"), Heavy Duty 21 1 Unit Portable Kitchen Sink , Single Sink Size Set W/ Complete Rack Set, W/ Stand And Faucet, Stainless Steel, Size: 48 X 35x 75 Cm, W/ Bottom Shelf, Heavy Duty And High Quality 22 2 Unit Electric Fan, Industrial Stand Fan, Conver3ble From Stand Fan To Floor Fan Or Wall Fan, 18" Blade, Color:black, Motor: 100w 3 Speed, W/ Thermal Cut Off Fuse, Adjustable Height : 1,000- 1,280 Meters, Durable , High Quality 23 1 Unit Weighing Scale W/ Height Measurement, Mecahnical Dial Type, Max Weighing: 160 Kg, Height Range To Be Measured 81-210 Cm, Min Value Of Height Per Division: 0.5 Cm, Load Platform Area: L375x W275mm, Measurement:( L 695x W 286x H 930mm), Net Weight: 17kg, Gross Weight 17kg, High Quality Lot 2 - Food Preparation Materials 31,530.00 1 3 Piece Can Opener, Non Slip Comfort Grip Holder, Made In Inox Stainless Steel, Fda Approved,high Quality 2 4 Piece Chef Knife, 8 Inch, W/ Tpr Coated Handle, Soft Grip Handle, Rust Resistant, Sharp Stainless Steel Blade , High Quality 3 4 Piece Cleaver Knife, 100 % Food Grade Material, Made W/ Inox Stainless Steel, Non Slip Comfort Grip, Fda Approved, Durable, High Quality 4 4 Piece Bread Knife, 100% Food Grade Materials, Made W/ Inox Stainless Steel, Non Slip Confort Grip, Fda Approved, Durable, High Quality 5 5 Piece Peeler, W/ Swiveling Handle, W/ Potato Eye Remover, Made Of High Quality Stainless Steel 6 8 Piece Potato Cutter, Stainless Steel, Wavy Edged Vegetable Slicer, High Quality 7 4 Piece Colander, Made Of High Quality Stainless Steel, 12 Inches, Equiped W/ Base And Two Handles, High Quality 8 4 Piece Mixing Bowl, Multifunctional Basin Kitchen Cooking Tool, 15" Diameter, Stainless Steel, High Quality 9 1 Piece Weighing Scale, 100kg, Table Scale, Extra Large, Mechanical Dial Type, Legal For Trade, Anti Bacterial Powder Coat, Flat Plate,high Quality 10 2 Piece Measuring Cup Set, 5 Pieces Includes 1/8, 1/4, 1/3, 1/2,& 1 Cup, W/ Pou Spout To Avoid Spills, Comes W/ Hang Ring To Keep Cups Together For Storage , W/ Permanent Measurement Markings, High Quality 11 5 Piece Wire Whisk, 30 Cm, Made W/ Inox Stainless Steel, Fda Approved, Dishwasher Safe, High Quality 12 1 Piece Blue Chopping Board, 45x30cm, High Quality 13 1 Piece Red Chopping Board, 45x30cm, High Quality 14 1 Piece White Chopping Board, 45x30cm, High Quality 15 1 Piece Yellow Chopping Board, 45x30cm, High Quality 16 1 Piece Green Chopping Board, 45x30cm, High Quality 17 2 Piece Measuring Spoon Set, Stainless Steel, 4 Pieces: (1tbsp, 1tsp, 1/2 Tsp, 1/4 Tsp), High Quality 18 3 Piece Pastry Brush, Made Of Silicone, Heat Resistant Up To 450 F, Bpa Free Food Grade Silicone, Stain And Odor Free, Comfortable, Acrylic Handle For Better Grip, Detachable Silicone Heads For Easy Cleaning, High Quality 19 4 Piece Basin, Stainless Steel 350mm,14",deluxe-deep Grade 304 Thickness,0.5m, High Quality Lot 3 - Cooking Materials 130,730.00 1 3 Piece Cauldron, Aluminum, Two Handled, Dimension, W48x H 41 Cm, High Quality 2 3 Piece Solid Turner, W/ Solid Walnut Wooden Handle, Easy Comfortable Grip, Excellent Mirror Polished, Made High Quality Stainless Steel 3 3 Piece Slotted Turner, W/ Solid Walnut Wooden Handle, Easy Comfortable Grip, Excellent Mirror Polished, Made High Quality Stainless Steel 4 3 Piece Skimmer, 12", Round, Spider Type, Measurement: Blade Diameter 12", Handle Length 14 1/2 ", Overall Length 26 1/2 ", Bamboo Handle Is Well Resistant, Stronger Than Wood, Made Of Galvanized Steel Wire, Strong, Dent Resistant Mesh Material,high Quality 5 3 Piece Wok Turner, Wooden Handle, 18" X 4 1/2 ", High Quality 6 4 Piece Baking Pan, Rectangular, 8x12 X2 3/4 Inch., Baking Tray, Made Of Natural Aluminum Pan, High Quality 7 2 Piece Wok, 60 Cm, Non Stick, Made Of Black Carbon Steel, Double Ear Wok Pan, Authentic Chinese Wok, Heavy Duty, High Qaulity. Lot 4 - Food Service Materials 153,000.00 1 5 Piece Water Pitcher, 1.5 Liters, 88x 230x 0.7, Stainless Steel, High Quality 2 10 Piece Vacuum Flask Thermos , 2.2 L, 10-12 Hours Maximum Heat Retention, Screw Twist Type Locking Mechanism, Double Cup, Made Of Pure Polypropylene Plastic , High Quality Glass Refill 3 4 Piece Casserole, 5.8 L, Silver, W/ Glass Lid Cover, Thermal Bottom, Suitable For All Cooking Sources, Handles Will Not Heat Up, Dishwasher Safe, High Quality 4 3 Piece Stock Pot, 32 Cm, Made Of Stainless Steel Sus 304, Durable, High Quality 5 3 Piece Stock Pot, 28 Cm, Stainless Steel Sus 304, Durable, High Quality 6 25 Piece Table Fork Set, 4 Pcs, Made In High Quality Stainlessteel, Rust Proof, Dishwasher Safe, High Quality 7 25 Piece Table Spoon Set, 4 Pcs, Made In High Quality Stainless Steel, Rust Proof, Dishwasher Safe, High Quality 8 10 Piece Serving Spoon, Dimension: 22 X 5 X 4 Cm, Made Of High Quality Food Grade Stainless Steel, Resist Rust And Corrosion, Dishwasher Safe, High Quality 9 100 Piece Basin Circle Soup Bowl, 17 Cm, Stainless Steel, High Quality 10 50 Piece Soup Bowl, Ceramic, 3x5 Inches, White , High Quality 11 20 Piece Bowl, Porcelain, White, Ht: 70 Mm, Diameter 135 Mm, Heavy Duty, High Quality 12 100 Piece Round Dinner Plate, 9 Inches, Ceramic, Plain White / Pasta Plate, High Quality 13 100 Piece Salad Plate, 6inches (16cm), Ceramic White Plate ,commercial Western Salad Plate Cold Dish Flat Plate, High Quality 14 100 Piece Tumbler, Drinkware, Classic, Drinking Glass, 250ml, Height: 16.5 Cm , Clear, Made Of Toughened Glass For Daily Use, High Quality 15 100 Piece Saucer, 14.50cm-diameter, 14.50 With, 1.50cm-height, White, Porcelain, High Quality 16 4 Piece Cup And Saucer Set, 6 Pcs, Colored, Made Of Ceramic And From Food-grade And High Quality Stoneware, W/simple Butelegant Tabletop Appeal, Microwave, Dishwasher, And Refrigerator Safe, Easy To Clean And Store, Comes W/ A Metal Rack, High Quality 17 2 Piece Glass Roaster , Oval, Made Of Pyrex Glass, 4 L Capacity,dimension: L40cmx W 28 Cmx H 7 Cm, Clear, Made W/ Pyrex Borosilicate Glass, Deep Sides: Less Likely For Food To Spill Over In The Oven Whilst, Large Handles: Easy To Grasp Handle, Bpa Free, Scratch-resistant, Scratch-resistant, High Quality 18 4 Piece Dining Food Server, Rectangular, Made Of High Grade Ceramic, Capacity: 1.7 Lts, Dimension: 27x19.5x 7cm, W/ Strong And Duable Chrome Steel Rack, Not Easy To Rust, Oven Safe, Rack Elevates The Server, Has A Candle Holder To Maintain Food Temperature, Durable And High Quality Lot 5 - Other Materials 201,525.00 1 5 Piece Pail, Water/ Bucket Pail, Made Of Food Grade Stainless Steel, Heavy Duty Construction W/ Smooth Double Riveted Handle, Diameter: 36 Cm X Height : 34 Cm, Capacity 2 Ltrs, Durable, High Quality 2 6 Piece Pallet, Double Deck, Plastic, For Stocking, Capacity : 500kg, 47x 39 X 5.5 ", Durable, High Quality 3 600 Pack Paper Cups, 8 Oz, Double Wall, Hotcup W/ Cover, High Quality 4 500 Piece Paper Bowl W/ Lid, 260 Cc, High Quality 5 500 Piece Paper Meal Box, 2 Division, Size: 6.6 X 4.6x 1.5 , 750cc,color: Lam White, High Quality 6 700 Pack Disposable Spoon, Made Of Cornstarch, 25s, High Quality 7 700 Pack Disposable Fork, Made Of Cornstarch, 25s, High Quality 8 2 Piece Water Drum Container, 125 Liters, W/ Cover Container, Material:made Of Polypropylene, Color:green, Diameter: 596mm X H 662 Mm, Water And Weather Rsistant, Rigid And Robust Design For Higher Impact, High Quality 9 10 Piece Rectangular Crate Basket, Made Of High Grade Quality Plastic, Color Green, Dimension L 53cm X W 37 Cm X H 31 Cm, Depth 30 Cm, Best For Storing And Organising Items, High Quality 10 10 Piece Organizing Box, 95 L Capacity, Made Of Resins Plastic, High Impact Resistant, 6 Spinners, W/ Snap Lack, Measurement : L 67.6 X W 47.8 X H 41 Cm Durable, High Quality 11 100 Piece Bento Box, 5 Division Stainless Steel Food Tray W/ 5 Compartments, Silver Bento W/ Storage Cover, 29cmx23cmx4cm, High Quality 12 5 Piece Tape Measure, 60 Inches/150cm, Double Sided Body Measuring Tape, Clothe Tailor Soft Tape, High Quality 13 5 Piece Chain, Galvanized Silver Chain 1.5 Mm For Locking Items , 5 Ft, , Made Of Heavy Duty Steel, High Quality 14 5 Piece Padlock, Made Of Original Brass, 40mm Long, 4 Pin Keying Mechanism, Hardened Steel Shackle W/ Three Keys, Pin Tumbler Security Mechanism, Dual Locking Levers, Anti Rust, Anti Picking, Anti Sewing, Excellent Durability And Security. 15 33 Meter Peach Twill Fabric, Made Of 100% Polyester, Dark Lavender, Ideal For Cooking And Serving Suit, Premium Quality 16 33 Meter Peach Twill Fabric, Made Of 100% Polyester, Mint Green, Ideal For Cooking And Serving Suit, Premium Quality 17 83 Meter Peach Twill Fabric Made Of 100% Polyester, Navy Blue, Ideal For Cooking And Serving Suit, Premium Quality Lot 6 - Housekeeping Supplies 18,315.00 1 199 Pack Detergent Powder, 60g, With Anti Bac, High Quality 2 5 Piece Mop Head, Pure Twisted Cotton, 9x5x147, Double 3 3 Piece Mop Handle, Screw Type Plastic, High Quality 4 2 Piece Dust Pan, Stand-up,lightweight,wide Mouth, Plastic, High Quality 5 3 Piece Floor Dust Mop Set, 36 ", For Industrial, Commercial, Aluminum Handle, Effective Cleans Dust, Dirt, Hairor Grime On The Floor, Rotating Head For Easy Cleaning Hardn To Reach Area, Reausable And Washable Soft Cotton Yarn, Heavy Duty 6 5 Piece Soft Broom, " Jumbo Walis", Jumbo Size, Double Stitch, Thick And Durable, High Quality 7 5 Bottle Spray For Insect, Water Base, Aerosoltype, 500ml No Scent, High Quality 8 10 Piece Door Mat, Rectangular, Size: 20 X 13 Inches, Floral Pink Designs, Made Of Thick Cloth, High Quality 9 25 Piece Kitchen Dish Cloth Towel, Made Of High Grade Cotton, Durable And Washable, Absorbent , Quick Drying And Convenient For Kitchen Cleaning, Size: 70-75 X 50-55 Cm., Color: Coffee , High Quality 10 4 Piece Trash Can, 8 Liters, Black, Swing Type Trash Bin Grand Total For Lot 1, 2, 3, 4, 5 & 6 924,000.00

Details: Sources Sought Notice this Is A Sources Sought Notice (a) The Government Does Not Intend To Award A Contract On The Basis Of This Sources Sought Or To Otherwise Pay For The Information Solicited. (b) Although "proposal," "offeror," Contractor, And "offeror" May Be Used In This Sources Sought Notice, Any Response Will Be Treated As Information Only. It Shall Not Be Used As A Proposal. The Government Is Seeking Information For Market Research Purposes Only. (c) Any Information Received From A Contractor In Response To This Sources Sought May Be Used In Creating A Solicitation. Any Information Received Which Is Marked With A Statement, Such As "proprietary" Or "confidential," Intended To Restrict Distribution Will Not Be Distributed Outside Of The Government, Except As Required By Law. (d) This Sources Sought Is Issued By Visn 2 Contracting Office In Albany, Ny For The Purpose Of Collecting Information About James J. Peters Va Medical Center, 130 W. Kingsbridge Rd, Bronx, Ny 10468, For Laundry Service. The Va Is Seeking To Provide For This Requirement As Of December 1, 2024, To Replace An Expiring Contract. The Naics Code Identified For This Requirement Is Naics Code 812332 And Naics Size Standard $47 Million. The Requirement Is Detailed In The Statement Of Work Section Of This Document. (e) Cursory Market Research Has Identified Small Businesses That May Be Able To Provide For This Requirement. Contractors That Are Able To Meet The Requirements In The Attachment And Possess An Interest In Performing This Service, Are Encouraged To Email A Capability Statement And Full Information To Charles Collins At Charles.collins@va.gov. - Part Of The Purpose Of This Sources Sought Is To Determine The Viability Of Set Aside To A Specific Socio-economic Category(service-disabled Veteran Owned Small Business, Veteran Owned Small Business, Women Owned Small Business, Hub Zone, 8(a), Small Business). Interested Parties Must Provide Company/individual Name, A Capability Statement, Examples Of Same Or Similar Work Performed At Other Facilities, Duns Number And Address, Point Of Contact And Social-economic. If Contractor Is A Service-disabled Veteran-owned Small Business (sdvosb), A Veteran-owned Small Business (vosb), Or Any Other Special Category Of Contractors, Then Contractor Is Responsible For Providing Documentation In Support Of This. This Information Will Be Used To Determine The Viability Of A Set Aside For This Requirement. If Any Of The Requested Information Is Not Supplied With The Response, This May Result In The Contractor Not Being Considered In The Government S Procurement Strategy. the Following Information Is Required For Determining Procurement Strategy And Viability Of Sources: set Aside Requirements Have Limitations On Subcontracting. This Service Is Located In . Provide Your Site Location And Supporting Documentation. Given Your Location And Proximity To The Service Site, How Do You Plan To Accomplish Self-performance Of This Work? if Your Intention Is To Subcontract Work, What Tasks Will Be Performed By You As The Prime Contractor? What Tasks Will Require A Subcontractor Due To Your Inability To Perform Them Within Your Company? how Many Years Of Experience Does Your Company Have In Performing Tasks Of This Nature, Of This Scope And This Complexity? How Many Years Of Service Do Your Proposed Technicians Have Performing Tasks Of This Nature, This Scope, And This Complexity? How Many Years Does Your Proposed Subcontractor Have In Performing Tasks Of This Nature, This Scope, And This Complexity? how Many Jobs Of This Of This Nature, Of This Scope And This Complexity Have You Performed In The Past Five Years? how Many Certified/licensed Technicians Does Your Company Currently Employ? - Contractors Shall Also Identify Any Federal Supply Schedules That May Carry The Desired Services. - Contractors Shall Identify Pertinent Point Of Contact For Company, Contractor Duns Number For Size Standard And Socioeconomic Verification In Sam And Vip, As Well As For Any Intended Subcontractors. - Contractor Shall Provide 2 To 3 Instances Of Past Experience Which Demonstrate That They Are A Firm Regularly Engaged In This Type Of Work, To Include Subcontractors For Those Jobs. - Contractor Shall Provide A Listing Of Any Teaming Agreements They Intend To Employ In The Performance Of This Requirement If Awarded. - Contractor Shall Supply Proof Of Any Applicable Certification Or Training Required To Meet The Regulatory Requirements, If Applicable. - Contractors Shall Include Any Relevant Comments About The Attachment(s) If Applicable. below Is The Limitation On Subcontracting Certificate Of Compliance Clause. Please Complete This As Part Of Your Response. 852.219-75â  Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7011(b), Insert The Following Clause: va Notice Of Limitations On Subcontracting - Certificate Of Compliance For Services And Construction (nov 2022) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That - (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-73 Or Vosbs As Set Forth In 852.219-74. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-73or Vosbs As Set Forth In 852.219-74. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-73 Or Vosbs As Set Forth In 852.219-74. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. Contracting Officers May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed And Returned With The Offeror's Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. certification i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee:_________________________ printed Title Of Signee: ____________________________ signature: ____________________________________________ date: _______________________ company Name And Address:____________________________________________________ (end Of Clause) performance Work Statement (pws) bronx Fisher House - Laundry And Dry-cleaning Services background: the Bronx Va Medical Center Has A Requirement For Linen Laundry Service For The Bronx Fisher House. Service Is Needed Two (2) Days Per Week, Monday And Thursday. The Bronx Va Requirement Is For Laundering And Processing All Linens, Including Flat And Fitted Sheets, Pillowcases, Duvet Covers, Pillow Shams, Blankets, Comforters, Mattress Pads, Pillows, Bath Towels, Washcloths, Hand Towels, Bathmats, And Shower Curtains. The Fisher House Consists Of 16 Private (bedroom/bathroom) Suites And Is Approximately 12,584 Square Feet Per House. period Of Performance: this Contract Will Be A Firm Fixed Price (ffp) Contract For One (1) Base Year, And Four Twelve (12) Months Option. contractor Must Provide Pick-up And Delivery Of Linens Between The Hours Of 9:00 Am - 2: 30 Pm On Mondays And Thursdays Of Each Week, Excluding All Federal Holidays. times May Be Changed To Meet The Needs Of The Vamc Fisher House. In These Instances, The Contractor Will Be Provided Notice. Amended Delivery Will Be As Agreed Upon Between Contractor And Contracting Officer Representative (cor) Or Designated Representative. place Of Performance: pick-up And Delivery Of All Linen Will Be At The Fisher House Located At: James J. Peters Va Medical Center 130 West Kingsbridge Road Bronx, Ny 10458. clean Linen Unloaded By Contractor Personnel At The Medical Center Loading/unloading Area. Soiled Linen Picked Up At Medical Center Fisher House Loading /unloading Area. scope: the Contractor Must Provide All Necessary Labor, Travel, Supervision, Equipment, Supplies And Coordination To Perform Laundering Of All Linen At The Bronx Fisher House. Clean Linen Must Be Delivered On The Same Day As The Soiled Linen Is Picked Up For Laundering. Clean Linen Must Be Wrapped In Clear Plastic Or In Covered Cart. the Contractor Must Comply With All Appropriate Jcaho, Fda, Osha, Epa, Va And Other Regulatory Agencies Record Keeping Requirements all Work Must Be Performed By Contractor Personnel Who Are Trained In Laundering Of The Types Of Linens Listed. Delivery Drivers Must Be Familiar With Delivery Protocols And Handling Of Soiled Linen. the Contractor Must Perform Services In Compliance With Standards For Hotel Laundry Operations (association Of Linen Management) To Include Infection Prevention And Control Guide. contractors Must Be Licensed And Authorized To Perform The Work Described In Section D Of This Pws. contractors Must Perform All Tasks In A Neat, Professional Manner, To Present A Professional Appearance. the Contractor Must Be Responsible For Any Repairs And All Damage To Va Property, Which Results From The Activities, Negligence, Or Carelessness Of Its Employees Or Subcontractors. all Damages Must Be Immediately Brought To The Attention Of The Cor Or Designee By The End Of The Workday Of Occurrences. should Damage Occur, The Cor Is Responsible For Notifying The Contracting Officer Immediately. contractor Must Maintain Appropriate Delivery And Pick Up Log Documentation For The Outgoing Soiled Linens And The Incoming Clean Linens. for Linen With Care Labels, Contractor Must Refer To Handling Instructions On Linen Tags. Otherwise, All Items Are To Be Washed In Cold Water, Dried On Low Temperature Setting, Folded Immediately To Avoid Excessive Wrinkling And Be Separated By Size, I.e. Twin/full/queen. linen Handling Instructions (unless Care Label Notes Otherwise): Wash In Cold Water, Dry On Low Temperature Setting And Fold Immediately To Avoid Excessive Wrinkling. Separate By Size, I.e., Twin/full/queen flat Bottom Sheets Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. flat Top Sheets - Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Kept Separated By Size. pillowcases Must Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. pillow Protectors Must Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. pillow Shams Must Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. mattress Pads/protectors Are To Be Washed In Cold Water, Dried, Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. No Hot Dryers. Please Use Low Temperature Setting. comforters Are To Be Washed In Cold Water, Dried, Folded And Immediately Folded To Avoid Excessive Wrinkling. They Are To Be Separated By Size. quilts Are To Be Washed In Cold Water, Dried, And Folded Immediately To Avoid Excessive Wrinkling. They Are To Be Separated By Size. duvets Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. miscellaneous Blankets And Comforters Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. bath Towels Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. hand Towels - Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. wash Cloths - Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. bathmats - Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. shower Curtains - Are To Be Washed In Cold Water, Dried, And Immediately Folded To Avoid Excessive Wrinkling. all Fisher House Linen Should Be Processed Separately From Other Linen Using Keep-separate Techniques. the Fisher House Manager Or Designee Reserves The Right To Schedule Periodic Visits To Contractor S Plant To Ensure That The Contractor Is Using The Proper Procedures To Process The Fisher House Linen Separately From All Other Linen. unserviceable Articles: unserviceable And Non-repairable Articles No Longer Usable For The Purpose Intended Must Be Returned By The Contractor To The Fisher House Manager In A Separately Marked Bundle, Prior To Mending Or Patching, For Directions And Approval. items Found In Linen: personal Items & Photos (billfolds, Jewelry, Glasses, Dental Devices, Etc.), Medical Items (splints, Etc.), Found In The Soiled Linen Carts Must Be Safely Packaged And Returned To The Fisher House Promptly. any Hazardous Item (sharps, Etc.) Found In The Soiled Linen Must Be Documented With A Photo And Then Properly Disposed Of By Contractor. delivery Report Requirements: the Contractor Must Provide The Cor Or Designated Representative With A Written Report Of All Garments And Or Soiled Linen Processed, And All Clean Linen Delivered, Showing Cart Number And Weight. The Information Must Be Recorded For Each And Delivered To The Cor Or Designated Representative. The Reports Of Garments, Soiled Linen Received And Clean Linen Delivered Must Show Date, The Name Of The Item, Number Of Pieces Received And Delivered Per Schedule Line Item Number, Pounds Received Or Delivered Per Schedule Line Item Number, Cart Number/ Weight And Where They Were Delivered. The Reports Must Be Submitted Electronically Using A File Format Compatible With Government Software Programs Such As "microsoft Office" Software. weekly Report Of Soiled Linen Received Per Vamc Fisher House To Include: Pounds/pieces Per Schedule Line Item Received From Vamc Fisher House. delivery Report Of Clean Linen And Garment To Include Pounds/pieces And Itemized Garment By Name Per Schedule Line Item Delivered To Vamc Fisher House Facility. contract Must Provide Proof Of Scale Calibration Certification Annually. government-furnished Equipment (gfe)/government-furnished Information (gfi) the Fisher House Currently Has An Inventory Of Linens. Fisher House Utilizes Hotel Quality Linens (high Thread Count, Satin Banding, Etc.) Vs. Hospital Quality Linens. On An As-required Basis, The Fisher House Will Replace These Linens. The Contractor Must Not Be Required To Replace Linens, Except In The Case Where Linens Are Lost And/or Damaged Through The Negligence Of The Contractor. Items Deemed Too Fragile To Be Cleaned By The Laundry Service Due To High- Temperature Levels Will Be Cleaned By Housekeeping Staff In The Fisher House Washers And Dryers As Needed. additional As-needed Services due To The Possible Variations Of Lodging Census And Emergent Situations, Additional Services May Be Required On An As-needed Basis On Off Schedule Days. Contractor Must Respond To Immediate Calls Within Two (2) Hours During Regular Working Hours, Monday - Friday, 9:00 A.m. - 2:30 P.m. inspection the Cor Or Designated Representative Will Verify The Deliveries Upon Arrival And Discuss Any Discrepancies With The Contract Project Manager. in The Instance Of Emergency Situations, Scheduled Services To Be Accomplished Will Be Subject To Alteration Of Schedules. Emergency Situations Are Defined As Transportation Accidents, Equipment Or Utility Failures At The Plant Or When Transportation Failures Occur. In The Event Of Medical Facility Emergencies, Disaster, Or Drills, The Contractor Must Perform All Laundry/linen Services Required By The Vamc Fisher House. (we Cannot Dictate That They Perform During A Disaster. What Type Of Drills Are You Referring To?) contractor Provided Equipment carts. Contractor Will Supply Cart. The Contractor Must Disinfect Carts After Removing Soiled Linen From Them And Before Placing Clean Linen In Them, With A Tuberculocidal Germicide, Which Has Been Approved By The Cor Or Designated Representative. carts Containing Clean Linen Being Returned Must Be Covered With Clean Covers To Protect Them Against Contamination While In Transit Between The Laundry Plant And The Vamc Fisher House. If Reusable Laundry Bags Or Liners Are Used To Transport Soiled Laundry, They Must Be Laundered After Use. If Reusable Bags Are Not Available, The Va Medical Center Will Utilize Plastic Bags For Soiled Linens, Which Are To Be Destroyed. vehicles. The Contractor Must Provide All Required Vehicles, Vehicle Fuels, Lubricants, And Repairs Necessary To Perform Services Under This Contract. All Vehicles To Be Used Must Be Maintained In A Safe And Serviceable Condition. Vehicle Efficiency Is Solely The Responsibility Of Contractor. Vehicle Failure Must Not Absolve Contractor Of Responsibilities To Meet Delivery Schedule. Contractor S Personnel Must Clean The Linen Transport Vehicle With A Tuberculocidal Germicide/disinfectant, Which Has Been Reviewed And Approved By The Cor In Writing. quarterly Titration Report Listing The Results Of A Whiteness Test, Tensile Strength And Residual Chlorine Test. (is This For The Vehicle Or The Linen?) supervision By Contractor: the Co And The Cor Must Be Provided With The Name, Address And Telephone Number Of Contractor Plant Manager (cpm) To Be Reached During Normal Business Hours From 8:00 Am To 4:30 Pm. The Same Information Will Be Provided For A Qualified Alternate When The Cpm Is Not Available. cpm Or Alternate Must Respond In Person, Or By Telephone, Within 1 Hour Of Notification By The Cor (related To What Specifically?). contractor Personnel Training Requirements: contractor Personnel Must Adhere To Established Training Criteria (such As Osha, Jcaho). no Contractor Personnel May Be Assigned To Work Under The Contract Until Appropriate Training Specified In The Contractor S Procedures Manual Is Completed. Documentation Verifying The Content Of The Training And A List Of The Personnel Who Attended Must Be Maintained By The Contractor. all Personnel Assigned To Perform On This Requirement Must Complete Appropriate Training Covering The Following Topics On An Annual Basis: a General Orientation Of Basic Bacteriological Concepts, Including The Basics Of How Disease Is Caused And Transmitted. infection Control Orientation, Relating Duty Functions To How Infections Can Be Prevented, Reduced, Or Contained Through Proper Environmental Sanitation Methods And To The Technical Provisions Of This Specification. proper Use And Handling Of Supplies And Equipment. care And Maintenance Of Contractor And Government-furnished Property. familiarization With Local Fire Prevention And Safety Procedures. familiarization With Equipment Operational Manuals. individual Duties And Responsibilities. procedures For Replenishing Supplies And Obtaining Equipment Repair. role Of Contractor Personnel And Their Impact On Patient Care. techniques Or Methods For Measuring The Quality Of Work Performance. a General Orientation Of Laundry Operating Procedures And Policies. hazard Communication, Including Location And Access To The Material Safety Data Sheets (msds). compliance With Occupational Safety And Health Administration (osha) S Blood Borne Pathogen Standard 29 Cfr 1910.1030, Which Covers Standard Precautions And Use Of Ppe (personal Protective Equipment). hepatitis B Virus (hbv) Requirement. contingency Plan: contractor Must Furnish A Detailed, Written Contingency Plan Indicating That Services Can Be Continued In The Event Of Contractor S Equipment (including Transportation Vehicle Failure), Production Facility Failure, Or Any Circumstance That Impacts The Contractor S Ability To Perform The Services. contractor S Personnel Who Acquire A Communicable Illness Must Not Perform Service Under The Contract And Must Be Free Of Illness Before Returning To Work.

Details: Description Terms Of Reference For The Procurement Of One (1) Year Janitorial Services For The Department Of Environment And Natural Resources Regional Office Xii (denr Ro Xii) I. Objective The Department Of Environment And Natural Resources Regional Office Xii, In Its Daily Operations, Needs To Maintain A Clean And Healthy Working Environment That Is Conducive To All Its Officials, Employees And Clients, Ensuring An Uninterrupted, Effective And Efficient Delivery Of Programs And Services. Thus, It Is Necessary To Acquire A Reputable Service Provider, Which Will Provide Necessary Assistance For The Denr Regional Office Xii Main Building, Hostel And Land Records Building Including The Grounds And Gardening. Ii. Contract Duration And Price The Proposed Service Provider For Janitorial Services Shall Be For The Period Of Twelve (12) Months, To Commence On 01 January 2025 Up To 31 December 2025, With An Approved Budget For The Contract (abc) Amounting To Two Million Pesos Only. Nine (9) Janitorial Personnel Shall Be Assigned To The Denr Regional Office Xii, Aurora Quezon Street, Barangay Zone Iv, Koronadal City, South Cotabato. Iii. Qualifications Of The Service Provider 1. Qualification Of Prospective Bidders As Set Under Ra 9184: Technical Documents A. At Least Three (3) Years Of Experience In Providing Janitorial And/or Housekeeping Services For The Past Five (5 Years). B. Solid Waste Management Plan Pursuant To Ra 9003 Or The “ecological Solid Waste Management Act"; C. Duly Licensed And Registered Service Provider With The Department Of Labor And Employment; D. Certification Of No Pending Labor Case/s From Dole; E. Duly Registered With The Securities And Exchange Commission, Department Of Trade And Industry, Or Cooperative Development Authority; F. Present One (1) Client / Customer Feedback Forms, With At Least Very Satisfactory Rating, From At Least One (1) Government Agency Or Private Corporations, With Whom The Service Provider Has Ongoing Contract Or Had Contract Within The Past 2 Years G. Registration On Securities And Exchange Commission; Social Security System (sss), Home Development Mutual Fund (pag-ibig), And Philippine Health Insurance Corporation (philhealth) Financial Documents A. Certification Of Updated Payments And Contributions---social Security System (sss), Home Development Mutual Fund (pag-ibig), And Philippine Health Insurance Corporation (philhealth); B. Submit Statement Of All Ongoing Contracts; C. Submit Statement Of Single Largest Completed Contract (slcc); D. Duly Registered With The Bureau Of Internal Revenue (bir); And E. Submit A Committed Line Of Credit Or Net Financial Contracting Capacity (nfcc) That Is At Least Equal To The Approved Budget For The Contract Or Abc Iv. Obligations Of The Winning Janitorial Service Provider A. Provide, Assign And Designate Eight (8) Janitorial Personnel, And One (1) Supervisor, On An 8-hour Basis, Six Days A Week, From Monday Through Saturday (if Needed) Excluding Holidays And Sundays On A Continuing Service Within The Contract Period; B. Provide Additional Or Reduce The Number Of Janitorial Personnel As May Be Directed By Denr Xii Through A Written Notice Under The Same Terms, Conditions And Rate Of Compensation Set Forth In The Contract Of Service; C. Rotate, Reassign, Suspend, Terminate Or Impose Disciplinary Measures On Erring Janitorial Personnel Based On The Validated Complaints Submitted And Upon Written Request Of The Chief Of The Administrative Division. Replacement/movement/termination Of Assigned Janitorial Personnel Should Not Be Done Of Effected Without Prior Notice To The Denr Xii At Least Thirty (30) Days Prior To The Intended Action Of The Service Provider, Unless For Justifiable Or Legal Cause/s, Which Requires Submission Of A Report Of The Action Taken At Least One (1) Day After The Incident; D. Provide Safety Work Clothing To Protect Worker While Performing Delicate Tasks. Safety Shall Not Be Compromised At All Times; The Service Provider Shall Not Deduct From The Salary Or Claim From The Personnel The Cost Of Uniforms; E. Provide Janitorial Supervisor Desktop Or Laptop For Reporting Duties And Paperwork; F. Ensure Strict Compliance Of Its Workers With Denr Xii Rules And Regulations And Avoid Activities That Disrupt The Discharge Of Function (i.e. Unnecessary Use Of Gadgets, Playing, Alcohol Drinking); G. Firmly Responsible And Liable For Any Loss Or Damage Of Denr Xii Property Due To Gross Negligence Or Deliberate Act Of Janitorial Personnel. The Amount Of Loss Or Damage Shall Be Deducted From The Bill. The Denr Regional Office Xii May Suspend Or Withhold Whatever Contract Payments May Be Due The Service Provider Should They Fail To Pay Such Losses Or Damages Within Fifteen (15) Days From The Date Of Notice, Or Until Such Loss Or Damage Shall Have Been Duly Paid, Restituted Or Repaired By The Service Provider, Or Go After The Performance Bond Set Forth In This Contract Agreement. Likewise, The Denr Regional Office Xii Has The Option To Demand Payment For The Replacement Value Of The Lost Properties, Or Its Replacement By Another At Least Substantially In The Same Condition As The Former; H. There Shall Be No Employer-employee Relationship Between Denr Xii And The Janitorial Personnel And Other Personnel Employed By The Service Provider; I. Hold Denr Xii Free From Any Action Or Liability Arising From Any Claims Of Janitorial Personnel And Other Personnel Employed By The Service Provider For Benefits Under The Labor Code Of The Philippines. Any Increase In Wage, Social Security Contributions, Or Any Similar Payments As May Be Imposed By Law Or Competent Authority Shall Be Subject To The Availability Of Savings And Upon Showing Actual Payment Made To Their Employees. H. Provide Brand New Equipment, Tools And Cleaning Supplies Specified In The Terms Of Reference Delivered In Accordance With The Specified Delivery Dates. Prior To The Execution Of The Contract, All Equipment, Garden Tools And Cleaning Supplies Shall Be Presented To The General Services Section (gss) For Inventory And Monitoring Purposes, And Shall Turn Over To Gss The Said Items For Safekeeping; I. Ensure That Payment Of Wages On A Regular Schedule Every 15th And 30th Of Each Month And Other Benefits In Accordance With The Existing Wage Law And Provisions Of The Labor Code And Their Implementing Rules And Regulations; J. Submit On Or Before The 5th Day Of The Succeeding Month Proof Of Compliance With Legal Requirements On The Payment Of Salaries, Remittances And Taxes, As Well As The Agency’s Monthly Performances/accomplishment Report, Secure A “certificate Of Acceptance”. These Documents Shall Serve As A Prerequisite For Payment For Every Billing Period; K. The Services Provider Shall Provide Its Personnel Their Monthly Pay Slip, Reflecting Minimum Wages And Other Benefits Mandated By Law; L. Provide Each Janitor Personnel With A Copy Of The Manual Operations/company Rules And Regulations Of The Service Provider On The Following: 1. Recruitment Of Personnel; 2. Salaries Of Personnel; 3. Attendance / Leave Credits; 4. Performance Standards; 5. Sanctions For Violation(s) Of Company Rules And Regulations; 6. Equipment Of Supplies M. Hold Denr Xii Free From Any Liability From Acts Of Its Janitorial Personnel Which Cause Damage Of Whatever Nature To Denr Xii Employees And Properties Or To Any Third Party And Their Properties; N. Ensure Appropriate Response To Situations That Require Immediate Assistance, In Any Form, To Its Employees During Emergency Or Crisis Situation, Without Any Additional Cost To Denr Xii; O. Ensure That All Supplies, Materials And Equipment Provided To The Denr Xii Are Environment Friendly; And P. Maintain At All Times The Cleanliness/sanitation Within The Denr Xii Premises, Including Gardening, Plant Propagation And Plant/tree Trimming, And Shall Fulfill Other Related Tasks That May Be Assigned By Responsible Officers Of The Denr Xii; 3. Obligations Of Denr Xii A. Process And Effect Payments Of Actual Janitorial Personnel Rendered Within Fifteen (15) Working Days From Receipt Of The Billing Statement; B. Monitor Attendance, Payment Of Salaries, Remittances, And Taxes To The Government As Required By Law; C. Conduct Periodic Inspection And Require Immediate Replacement Of Defective Janitorial Equipment; D. Conduct “quarterly Performance Evaluation” To Assess The Quality Of Work Of Individual Janitorial Personnel And The Service Provider Performance, And Determine Compliance With The Terms And Conditions Of The Contract; E. Request For A Replacement Of Any Janitorial Personnel In Cases Of Unsatisfactory Performance And/or Other Valid Causes As Determined By Proper Authority By Notifying In Writing The Service Provider; F. The General Services Section Shall Check All Equipment, Tools, Supplies And Materials Presented By The Service Provider Prior To The Execution Of The Contract; Conduct Inventory And Safekeeping Of Equipment, Tools And Supplies Turned Over By The Service Provider, And Subsequently Issue The Necessary Certificate Of Acceptance As Basis For Final Payment To The Said Service Provider 4. Service Provider Shall Provide, But Not Limited To The Following Type And Quantity Of Tools, Supplies, Materials And Equipment, Which Must Be Of Guaranteed High Quality To Ensure Maximum Cleaning Results And Carry Out The Proposed Janitorial Services Within The Contract Period In Accordance With The Specified Delivery Terms: A. The Service Provider Shall Provide The Following Equipment And Materials Upon Deployment Of Janitorial Personnel To Denr Regional Office Xii: Description Unit Quantity Equipment Mop Squeezer With Bucket Unit 8 Rolling Bin Unit 3 Caution Sign With Accessories Pieces 5 Aluminum Extension Ladder 10ft Unit 2 Garden Hose 5/8” X 50” With Nozzle Roll 2 Grass Cutter Unit 2 Pail, At Least 4-gallon Capacity Piece 42 Garden Shears Unit 2 Push Cart (steel 4x6x2) Unit 2 Pressure Washer With Nozzle (heavy Duty) Unit 1 Portable Pressure Washer Unit 1 Heavy Duty Vacuum Wet And Dry (carpets And Sofa) Unit 1 Materials Dustpan Piece 8 Ceiling Brooms Piece 4 Mop Handle, Aluminum, Heavy Duty Piece 8 Glass Squeegee Piece 8 Toilet Bowl Pump Piece 8 Push Brush Piece 8 Cleaning And Gardening Tools Trowel Piece 4 Shovel Piece 2 Rake Piece 2 Street Broom Piece 10 Bolo (heavy Duty) Piece 4 Garden Scissor With Extended Handle Piece 2 Wheelbarrow Piece 1 Personal Protective Equipment (start Of Contract) Hand Gloves Pairs 8 Safety Shoes (light Duty) Pairs 8 Garbage Clipper Pcs 8 B. The Following Supplies And Consumables Must Be Provided To The Denr Regional Office Xii In A Monthly Basis, Especially, Every First Monday Of The Month: Fabric Conditioner/softener Sachets/pcs 500 Microfiber Towel Piece 26 Chlorine Kilos 8 Detergent Powder Sachets/pcs 700 Oxalic Kilos 8 Garbage Bag Biodegradable/compostable, Xlarge (1pack = 10pcs) Transparent Rolls 20 Garbage Bag Biodegradable/compostable, Large (1pack = 10pcs) Transparent Rolls 20 Garbage Bag Biodegradable/compostable, Medium (1pack = 10pcs) Transparent Rolls 20 Scouring Pad/hand Pad Pcs 18 Glass Wiper Pcs 4 Deodorant Cake Pcs 42 C. The Following Supplies And Consumables Must Be Provided To The Denr Regional Office Xii In Quarterly Basis And Delivered Every 15th Day Of The First Month Of The Quarter: Description Unit Quantity Hand Dustpan And Brush Piece 8 Soft Broom Piece 8 Stick Broom Piece 8 Toilet Bowl Brush Piece 8 Disinfectant (cleaner) Gallon 8 Mop Head Pcs 8 Floor Polishing Pad Piece 8 Stripping Pad Piece 8 Liquid Sosa Gallon 2 Dust Grabber (duster) Piece 8 Doormat, Rectangle Shape (for Comfort Rooms) Piece 42 Glass Cleaner Gal 2 Cleaning Materials Needed For Optimal Results Shall Be Provided And Shall Be Replaced Or Replenished, If Exhausted. The Service Provider Shall Hold The Denr Regional Office Xii Free From Any Liability Arising From Loss Or Damage Of Such Materials And Equipment. Appropriate Internal Control On Inventory Management Shall Be Implemented By The Janitorial Service Provider And Shall Be Audited By Denr Regional Office Xii Authorized Representative. 5. Deployment Of Janitorial Personnel: The Service Provider Shall Deploy Janitorial Personnel Distributed To Three Buildings Of The Regional Office Including Those Outside Vicinity And Garden Of The Main Building (center Wing, Right Wing, Left Wing), Hostel Building And Land Records Building. Note: 1. List Of Area Of Deployment Shall Be Provided To The Winning Bidder. 2. Some May Be Required To Report From 8:00am To 5:00pm Or 9:00am To 6:00pm Or As Scheduled During Special Activities Or Denr Occasions. 6. Additional Documentary Requirements For Post Qualification Purposes: 6.1 Company Profile 6.1.1 Name Of Clients 6.1.2 Number Of Years Serving Each Client 6.1.3 Amount Of Contract And Corresponding Number Of Personnel Deployed 7. Janitorial Qualifications Of Janitorial Personnel A. Two (2) Years Completion In High School, Transcript Of Record Must Be Submitted; B. Must Be Physically Fit To Work, Medical Certificate / Clearance From A Government Physician, As Well As Drug Test Results Must Be Submitted; C. Must Be Of Good Moral Character, Reputation, Courteous, Alert And Without Any Criminal Or Police Record. Police And National Bureau Of Investigation (nbi) Clearances Must Be Submitted; And D. At Least One (1) Year Work Experience In A Government Agency / Facility. E. Submission Of All Janitorial Personnel’s Resume, Transcript Of Record, Medical Certificate / Clearance, Drug Test Result, And Police And Nbi Clearance Will Be Required Within Fifteen (15) Days Upon Issuance Of Notice To Proceed (ntp). 8. Duties And Responsibilities Of Janitorial Personnel, But Not Limited To The Following; A. One (1) Janitor Supervisor A. Make Rounds To Check His/her Subordinates, Provides Special Cleaning Instructions And/or Assignment, And Ascertain Compliance With Directive; B. Conducts Inspection To Check Cleanliness And Orderliness Of The Premises, And Informs His/her Subordinate Of Corrections Necessary; C. Determines And Ensures Delivery Of Materials, Supplies Needed And Timely Informs The General Services Section Of The Requirement; D. Trains Subordinates On Proper Cleaning Methods, Use Of Equipment, Safety Practice And Work Regulations. E. Informs The Gss Concerning Janitorial Services And Vice Versa F. The Supervisor Of The Janitorial Personnel Shall Receive Instructions From Responsible Officers Of The Denr Xii (chief Of The Administrative Division And Chief Of The General Services Section) On The General Implementation Of The Terms And Conditions Of The Contract; G. Submit To The Chief General Services Section A Monthly Manpower Schedules Every First Monday Of The Month; H. Submit To The Gss A Projected Monthly And Quarterly Schedule Of Cleaning Within Ten (10) Days Before Assumption Of Duties; I. Evaluate And Verify Employee Performance Through A Review Of Completed Work Assignments. He/she Shall Submit To The Gss Quarterly Performance Evaluation Of The Janitorial Staff; J. Conduct Inspection Of The Premises To Ensure Clean And Safe Conditions And Inspect Equipment For Cleanliness And Repair; K. Prepare Daily Bathroom Cleaning Checklist. Checklist Must Be Attached To The Back Of Each Cr’s Door; L. Submit Every First Monday Of The Month To The Gss A Report Of The Supplies Consumed During The Previous Month And An Inventory Of The Remaining Supplies To Be Consumed For The Year; And M. Ensure Correctness Of Daily Log Entries Of All Janitorial Personnel Assigned To The Denr Xii. B. Eight (8) Janitorial Personnel A. Maintain The Cleanliness And Orderliness Of The Building And Premises. This Includes Protection Of Properties From Damage Or Destruction In Connection With The Janitorial Activities Rendered, Preservation Of Confidentiality Of Denr Regional Office Xii Records, And Proper Collection And Disposal Of Garbage. B. Miscellaneous Services To Be Performed Whenever Required I.e., Logistical Assistance During Meetings And Conferences; Hauling Of Office Furniture, Fixtures And Equipment; And Other Necessary Errand Works Within And Outside The Denr Regional Office Xii Premises, As Requested By Denr Regional Office Xii Officials And Personnel. 9. Scope Of Services 8.1 Janitorial Personnel Shall Render Eight (8) Hours Of Work A Day, From Monday To Saturday In Order To Perform, But Not Limited To The Following Tasks: Hourly Routine Operations A. Clean, Sanitize And Deodorize Restrooms And Washrooms To Include Toilet Bowls, Urinals, Sinks, Wash Basins And Lavatories; B. Mop Restrooms Floors With Disinfectant Cleaners; C. Monitor And Refill Water Supply And Other Supplies, As Needed; Daily Periodic Routine Operations Offices, Hallways, Lobbies And Other Common Areas A. Sweeping, Dusting, Mopping And Polishing Floors Of All Rooms, Corridors, Lobbies, Stairs, Walkways, Waiting Areas And Entrances Or Areas Which May Be Specified By The Denr Regional Office Xii; B. Cleaning And Wiping Of All Office Tables, Glass Tops, Furniture And Fixture, Equipment, Appliances, Windows Ledges, Counters, Doorknobs, And Glass Partitions And Doors; C. Prepare And Serve Refreshment During Conference And/or Meetings; Parking Areas, Driveway, Outdoor And Perimeter Area D. Cleaning Of Driveways, Parking Spaces And Immediate Surroundings Of The Buildings; E. Proper Disposal Of Solid Waste From Various Parts Of The Area Assigned To The Designated Trash Storage Of The Denr Regional Office Xii Compound; F. Upkeep Of Indoor Potted Plants; And G. Maintenance Of Landscape Including But Not Limited To Watering Of Plants, Weeding Gardens, Trimming Trees And Shrubs, And Keeping Green Spaces, And Walkways Clear Of Debris And Litter. Weekly Periodic Routine Operations The Weekly Routine Services Of Janitorial Personnel Shall Include: D. Spot Scrubbing, Dirt Stain Removal And Cleaning Of Chairs, Carpets, And Rugs; E. Thorough Cleaning, Washing And Scrubbing Of All Rooms And Crs Facilities; F. Cleaning And Polishing On The Inner Surfaces Of All Window Glasses, Sun Baffles, Walls, Counters, Light Diffusers, Picture Frames And Wall Hanging; G. Washing, Scrubbing, Stripping, Waxing And Polishing Floors; H. Disinfecting Of All Bathrooms; And I. Any Other Works Advised By The Denr Regional Office Xii In Connection With The Services. Monthly Periodic Routine Operations The Monthly Routine Services Of Janitorial Personnel Shall Include: J. Dusting And Removing Of Cobwebs From Ceiling Of The Premises; K. Cleaning Of Ornamental Plants And Polishing Stairs Railings And Metal Signs; L. General Cleaning Of Draperies And Blinds; M. Spraying Of Insecticides And Other Pest Control Activities, When Necessary; N. Refilling Of Liquid Deodorizer, Liquid Soaps, And Among Other In All Bathrooms; And O. Trimming Of Grass / Shrubs In The Denr Regional Office Xii Grounds. Quarterly Periodic Routine Operations The Quarterly Routine Services Of Janitorial Personnel Shall Include: P. Thorough General Cleaning Of All Areas Including Windows; And Q. Thorough Shampooing Of All Chairs, Panels, Carpets And Rugs. Miscellaneous Routine And Other Services. Miscellaneous Services To Be Rendered By Janitorial Personnel As Per Request Of The Concerned Office Of The Denr Regional Office Xii Shall Include, But Not Limited To: R. Carrying, Transporting Or Moving Of Office Furniture, Equipment Or Supplies Within And/or Outside Premises As May Be Assigned From Time To Time Or During Major Denr Xii Activities; S. Report Any Damage/leaking Pipe Plumbing, Water And Toilet Facilities, Electrical Installations, And Any Damage Furniture And Fixture That Will Need Immediate Repair; T. Errand Services As Required By Concerned Denr Xii Office. In Performing Errand Services, The Janitorial Personnel Must Fill Out A Pass Slip, Duly Authorized By The Janitor Supervisor, Which Shall Be Submitted To The Security Guard On Duty In Order To Be Informed Of Higher Whereabouts Or Itinerary In Case Of The Need To Be Located Or Contracted; And U. Render Extra Hours Of Service During Special Occasions And Affairs Celebrated/held By Denr Xii. 10. Other Matters A. The Service Provider Shall Furnish The Denr Regional Office Xii With A Valid And Sufficient Performance Bond In Accordance With The Rules Set Forth Under Government Procurement Reform Act (r.a No. 9184) And Its 2016 Implementing Rules And Regulations (irr). B. Should There Be Any Wage Or Mandated Benefit (i.e., Sss, Pag-ibig And Philhealth) Increase In Favor Of The Assigned Janitorial Personnel Subsequent To The Execution Of The Contract Pursuant To A Law, Executive Order, Decree Or Wage Order, The Service Provider Must Inform The Denr Regional Office Xii In Writing Of The Wage Increase To Allow The Letter To Undertake The Appropriate Measures To Address The Same Before Its Implementation, Subject To The Accounting And Auditing Rules And Regulations And Upon Showing Actual Payment Made To Their Employees. C. The Service Provider Shall Furnish Denr Regional Office Xii The Monthly Billing, Together With Copies Of Payroll, Remittances (with Official Receipt Of Sss, Pag-ibig And Philhealth) And Other State Insurance Fund Contributions For All Janitorial Personnel Assigned, Every 15th Of The Month. Should The Janitorial Agency Fail To Comply, Denr Xii Shall Withhold The Payment For The Current Month Until The Latter Shall Have Complied With Subject Requirement. D. It Is Expressly Understood That No Employee-employer Relationship Exists Between The Parties Of Their Employees, Representatives And Agents. The Denr Regional Office Xii Shall Not Be Responsible For Any Claims For General Injury, Including Death Sustained By The Janitorial Personnel Or Any Third Person Arising Out Of Or During The Performance Of The Functions Of The Janitors Pursuant To This Contract. E. The Service Provider Shall Maintain Effective Discipline And Full Control And Supervision Over The Janitorial Personnel Assigned Under This Contract Agreement, As Well As The Manner Of Performance Of Their Duties. However, The Service Provider Binds Itself To Cause The Implementation And Enforcement Of All Rules, Regulations Or Directives That Denr Regional Office Xii May Issue Concerning The Conduct Of Said Janitorial Personnel. F. The Service Provider And Its Janitorial Personnel Shall Undergo Periodic Performance Evaluation Which Shall Serve As The Basis Of Continuation Of Its Services. G. Extension Of Contract Is Subject To The Provisions Of R.a. No. 9184 And Its 2016 Irr. The Extended Term Shall Automatically Terminate Upon Effectivity Of A New Contract. H. The Service Provider Agrees That The Denr Regional Office Xii, Through Property And Supply Section, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Service Provider. Notes: A. Should There Be Any Discrepancy With The Technical Requirements Stipulated Herein And The Terms Of Reference, Requirement/s Provided For In The Former Shall Govern. B. Any Other Term, Condition Or Provision Not Stipulated In This Document Will Be Covered By A Separate Agreement As Proposed And Agreed Upon By Denr Regional Office Xii And The Janitorial Agency. C. Bidders Must Comply With All Specifications Contained In This Pr, Tor And Supplemental Bid Bulletin, If Any. D. The Denr Regional Office Xii Has The Right To Screen Applicants And Choose The Personnel To Be Assigned. Additional Requirements The Bidder Shall Submit The Following, Within Fifteen (15) Days Upon Issuance Of The Notice To Proceed (ntp), Valid Upon Submission: A. Photo Of Janitorial Uniform Or Workwear; B. Janitorial Personnel’s Resume; C. Transcript Of Record; D. Medical Certificate/clearance (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year); E. Drug Test Result (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year); F. Police And Nbi Clearances (must Be Valid For One (1) Year Or Before The Deadline For The Submission And Receipt Of Offers, Preferably Issued This Year). Terms Of Payment Payment Shall Be Made On A Monthly Basis For Twelve (12) Months Subject To Submission Of Billing Statement And Other Supporting Documents By The Service Provider. Services Shall Only Be Billed Based On The Actual Services Received By Denr Regional Office Xii, Hence, May Be Computed By A Fraction Of A Month.

Details: Dc Fire Doors-walls-dampers 688-25-1-478-0000  â â â â â description Of Services the Contractor Shall Provide All Project Coordination, Labor, Material, Tools, Management, Travel, And Equipment Necessary To Inspect And Repair The Fire Barriers, Fire Doors, And Fire Dampers Located Within The Dc Va Medical Center, Located At 50 Irving St. Nw, Washington Dc 20422 As Defined In The Statement Of Work (sow).  â â â â â â  General Requirements the Contractor Is Responsible To Perform Inspection And Repair Of The Firestop Barriers , Smoke Barrier Walls, Dampers And Fire Rated Doors As Shown On The Multiple Drawings Supplied By The Vamc. The Approximate Square Footage Of The Building Is Approximately 1,400,000 Plus Square Feet. the Medical Center Requires Hilti Fire Stopping Product, So No Other Manufacturer Is Acceptable. This Is Done For Continuity Of Firestopping Throughout The Medical Center For Current And Future Firestopping Deficiencies. scope Of Work-fire Barrier Inspections inspection Of Fire/smoke Rated Barrier Walls As Noted On The Plans. Walls Included: Rated Barrier Walls Are Located Via Facility Provided Statement Of Condition (also Known As Life Safety) Drawings Only. 2 Hour Fire Barriers, To Include Floors And Walls. 1 Hour Fire Barriers, To Include Floors And Walls. 2 Hour Fire/smoke Barriers, To Include Floors And Walls. 1 Hour Fire/smoke Barriers, To Include Floors And Walls. 30 Minute Smoke Barriers, To Include Floors And Walls. smoke Resistive Hazardous Areas, To Include Floors And Walls. note: Inspection And Repairs May Occur At The Same Time Or Separately, It Is Dependent On The Contractor. If The Contractor Chooses To Inspect And Repair Separately, The Contractor Has Forty-eight (48) Hours After The Completion Of The Inspection To Submit A Repair Schedule To The Cor For Approval. Additional Information On The Hilti Ul System And Requirements For Each Type Of Barrier Can Be Found At Https://www.hilti.com/firestops. contractor Must Notify The Cor Immediately If Unable To Access An Area To Inspect/repair. hard Lid Gypsum Ceiling Investigation (81) inspect The Rated Barrier Above The Hard Ceilings - Up To 81 Locations. contractor Must Provide The Most Minimally Invasive Option Per Location To Gain Access For Inspection. drill Small Holes 5/8 To Use Scope Camera. holes Will Be Repaired Post Inspection. repair Areas May Require Small Partial Wall Removal As Preparation. metal Studs install Metal Stud, Top And Bottom Track Where Appropriate In Accordance With Ul Classified U300, U400 Or V400 Series 1hour Or 2-hour Fire/smoke Rated Barriers. penetrations Will Be Framed Out Appropriately According To The Specific Ul Firestop System. gypsum Board install And Fire Tape Type X 5/8 Fire Rated Gypsum Board In Accordance With Ul Classified U300, U400 Or V400 Series 1 Hour Or 2- Hour Fire/smoke Rated Walls. cmu/concrete Masonry Unit Wall Repair install Cmu Block Or Other Material Compatible Where Appropriate With The Wall Type Being Repaired In Accordance With Ul Classified Lightweight Or Normal Weight (100-150 Pcf) Concrete Or Concrete Block. removal Of Foreign Material installation Of Firestop Systems May Require Removal Of Foreign Material (including, But Not Limited To, Drywall Mud, Mortar, Spray Foam, Fireproofing And Structolite) To Create Required Annular Space To Accept The Appropriate Firestop System. installation sealing And Correcting Penetrations/joints. Ensure All Products Have Good Adhesion And Penetrations And Joints Are Sealed Completely. Only Penetrations Within The Large Wall Repair Areas Will Be Corrected. repair Of Existing Walls And Partitions To Include But Not Limited To Caulking, Taping And Mudding Of Wall And Ceiling Repairs To Ensure Rated And Non-rated Enclosures Conform To The Required Ratings As Required By Code. infection Control contractor Is Required To Follow All Infection Control Procedures For The Area Of The Inspection To Include Using A Portable Containment And/or Plastic Barriers. The Facility Will Provide The Infection Control Levels Of Every Area In The Building. See Statement Of Condition (also Known As Life Safety) Drawings. infectious Control Barriers Are Dependent On The Work Being Performed And Patient Risk Group. Corridors Must Remain A Minimum 5 Ft. Wide, Shark Tanks/hepa Carts/infection Control Carts Are Acceptable To Allow For Ceiling Tile Removal In Corridors. An Icra Will Be Required For All Work. engineering Judgments when Field Conditions Are Outside The Parameters Of An Ul Tested System, An Engineering Judgment Will Be Obtained From The Manufacturer (hilti) And Installed. non-standard Methods Will Require An Engineering Judgement From Hilti And An Explanation As To Why This Is Required. This Documentation Will Be Reviewed By The Medical Center. it Is Anticipated That 20% Of The Firestops Will Need Engineering Judgment From Hilti. the Contractor Must Notify The Cor Immediately When Engineering Judgements Have Been Requested From Hilti And Must Provide The Cor With A Copy Of The Documentation Submitted To Hilti. note: Hilti Does Not Charge For Engineering Judgement When Using Their Products. There Should Be No Additional Charge To The Contractor From The Vendor And Results Can Be Expected Within Five (5) Days Of Acknowledge Submittal To Hilti. Contractor Shall Inspect All Fire Doors Noted On The Life Safety Drawings And Attached List Of Fire Doors Included In This Procurement Package. Fire Doors (449 Ea) Inspection And Maintenance Nfpa 80 contractor Will Use Its Commercially Reasonable Efforts To Locate And, Once Located, Inspect All Fire Doors In The Customer S Facility Or Otherwise Identify Compliant And Non-compliant Doors, As Determined By The Contractor. The Guidelines For Door Compliance Will Be Based On The National Fire Protection Association S (nfpa) Code 2010 Nfpa 80, Standard For Fire Doors And Other Opening Protectives (the Npfa Code ) Section 5.2.5 That States: 1. Labels Are Clearly Visible And Legible 2. No Open Holes Or Breaks Exist In Surfaces Of Either The Door Or Frame 3. Slats, End-locks, Bottom Bar, Guide Assembly, Curtain Entry, Hood, And Flame Baffle Are Correctly Installed And Intact For Rolling Steel Fire Doors 4. Curtain, Barrel, And Guides Are Aligned, Level, Plumb, And True For Rolling Steel Fire Doors. 5. Expansion Clearance Is Maintained In Accordance With The Manufacturer's Listing. 6. Drop Release Arms And Weights Are Not Blocked Or Wedged. 7. Mounting And Assembly Bolts Are Intact And Secured. 8. Attachments To Jambs Are With Bolts, Expansion Anchors, Or As Otherwise Required By The Listing. 9. Smoke Detectors, If Equipped, Are Installed And Operational. 10. No Parts Are Missing Or Broken. 11. Fusible Links, If Equipped, Are In The Correct Location: Chain/cable, S-hooks, Eyes, And So Forth, Are In Good Condition; The Cable Or Chain Is Not Kinked, Pinched, Twisted, Or Inflexible; And Links Are Not Painted Or Coated With Dust Or Grease. 12. Auxiliary Hardware Items That Interfere Or Prohibit Operation Are Not Installed On The Door Or Frame. 13. No Field Modifications To The Door Assembly Have Been Performed That Void The Label. 14. Doors Have An Average Closing Speed Of Not Less Than 6 In./sec (152 Mm/sec) Or More Than 24 In./sec (610 Mm/sec). documentation During Inspection all Information Will Be Recorded Electronically Using A Computer Program (electronic Drawings-based Tracking And Verification Program) That Utilizes Statement Of Condition (also Known As Life Safety) Drawings To Denote All Inspection Points And Deficiency Locations. The Va Will Be Provided Access To The Program And Be Able To Download The Drawings, Notes, And Inspection Information. Opening Any Of The Marks On The Drawings Will Display A Page Detailing The Deficiency Type, U.l. System Deployed, Product Used, Wall Type, And Date/time Of Repair, As Well As Before And After Pictures. contractor Is Required To Identify, As Part Of The Wall Inspection, The Fire/smoke Walls That Are Not Labeled And Provide This Information In The Final Report And In The Computer Program. additional Information: noise Restrictions Are Dependent On The Areas. On In-patient Wards, Loud Noise Between 9 Pm And 6 Am Is Not Acceptable. Near The Ors (2nd Floor) And Procedure Rooms (ep Lab/cath Lab/angio, Etc.) Loud Drilling During The Day When Procedures Are Taking Place Is Not Approved. the Va Follows Nfpa And Other Applicable National Codes And Standards. The Va Is Its Own Ahj. Any Specifics Are Found At Www.cfm.va.gov/index.asp known Existing Acm On Ducts And Pipes Is Marked. If Discovered During Work, Contractor To Notify The Cor And The Va Will Examine And Contain Or Remediate. The Medical Center Has Certified Individuals Who Can Remediate. If In Good Condition And Not Impacting Work, The Va Will Direct This Acm To Be Left Undisturbed. damper (412 Ea) Inspection Per Nfpa 80 1. Fire Dampers a. The Fusible Links Will Be Removed, Inspected And Replaced If Necessary. b. Compromised Fusible Links Will Be Replaced With (160 Degree Links) c. Inspection Of Components For Signs Of Obstruction Or Missing /broken Parts d. Dampers Will Be Tested To Ensure That It Functions Properly (gravity Test) e. Dampers Will Be Cleaned And Lubricated As Necessary. 2. Fire/smoke Dampers a. Coordination With Facilities Systems Control Staff To Activate Zones And Shut. down Ahu. Eocs Is Not Responsible For Lock Out Tag Out Procedures On Ahus. b. Inspection Of Components For Signs Of Obstruction Or Missing /broken Parts c. Dampers Will Be Actuated And Cycled. d. Dampers Will Be Cleaned And Lubricated As Necessary. 3. Failed Dampers a. Fire And/or Smoke Dampers That Fail Inspection Will Be Immediately Notified To the Contracting Officer, Or Their Representative Detailing The Exact Nature Of The deficiencies And Estimate Repair Costs For Each Found Deficiency. 4. Documentation a. All Information Will Be Recorded (on An Electronic Tablet) Using The electronic Drawings-based Tracking And Verification Program That Utilizes. (facility Provided) Life Safety Drawings To Denote All Inspection Points And deficiency Locations. Opening Any Of The Marks On The Drawings Will Display A Page Detailing The Damper Type, Pass Or Fail, And Date/time Of Repair As Well As Before And After Pictures. (see Exclusions And Clarifications Below For More Detail). b. One Copy Of The Following Reports Will Be Supplied In Both Electronic And Hardcopy. format: Date Inspected. Asset Tag Number Physical Location Of Dampers Deficiencies Found. Items In Need Of Repair Pictures Of Damper Closed And Open. Name Of Inspector safety Precautions the Contractor Shall Comply With All Applicable Federal, State And Local Legal Requirements Regarding Workers Health And Safety. The Requirements Include But Are Not Limited To, Those Found In Federal And State Occupational Safety And Health Act (osha) Statutes And Regulations, Such As Applicable Provisions Of Title 29, Code Of Federal Regulations (cfr) Parts 1910 And 1926. Contractor Is Solely Responsible For Determining The Legal Requirements That Apply To Activities And Shall Ensure Safe And Healthful Working Conditions For Its Employees. contractor Shall Assume The Responsibility To Guard Against Causing Of Fires And/or Explosions And To Protect Government Property. the Contractor Shall Perform The Work In A Manner Consistent With The Area Security And Fire Safety Regulations Especially Regarding Exits And Exit Way Access. Utility Shutdowns Shall Not Compromise Security, Communication, Or Fire Safety For Occupants. no Flammable Liquids Shall Be Stored Or Used In The Medical Center. the Necessary Number And Appropriate Types Of Portable Fire Extinguishers Are Required Per National Fire Protection Agency (nfpa) 10 And Nfpa 241. Contractor Shall Keep Certification On Site At All Times Of Extinguisher Inspections. the Contractor Shall Receive From The Cor A Permit For All Cutting, Welding, And Soldering 24 Hours In Advance. All Permits Shall Be Prominently Displayed During All Construction. all Necessary Precautions Shall Be Taken By The Contractor To Prevent Accidental Operation Of Any Existing Smoke Detectors Or Sprinkler Heads. the Contractor Shall Comply With An Infection Control Risk Assessment (icra) Which Will Be Developed With The Cor And The Infection Control Practitioner Assigned To The Project At The Preconstruction Conference. Multiple Icra's May Be Necessary To Address Specific Risks At Various Stages Of The Project And Must Be Approved Prior To Proceeding On Each Phase. The Contractor Shall Also Comply With An Interim Life Safety Measures (ilsm) & Green Environmental Management System (gems) Which Will Be Developed With The Cor. additional Safety And Infection Control Measures Must Be Taken Into Consideration Due To The Space In Which The Construction Will Take Place Around Ep Lab At Floor 5 Building #1. Contractors Must Draft Plan For Construction And Make Sure Lab To Be Operation During The Construction. The Plan Must Be Workable And Approved By Cor. Hazardous Material Reporting the Contractor Shall Maintain Hazardous Material Inventories And Material Safety Data Sheets (msds) For All Hazardous Materials (as Defined In Cfr 1910.120, 40 Cfr's 355, 370, & 372) To Be Stored And Used On This Medical Center. Hazardous Materials Must Be Inventoried When Received And At The Project's Completion. The Amounts Used Shall Be Maintained For The Project Duration, And For The Calendar Year (ending 31 December). hazardous Materials Inventories, Material Safety Data Sheets And Material Quantities Used Shall Be Submitted To The Contracting Officer For Approval. in The Event Of A Spill, Contractor Shall Immediately Notify The Contracting Officer's Technical Representative (extension 5138) As Well As The Contracting Officer. The Contractor Shall Be Solely Responsible For The Expense Of Any Cleanup Of Such Spill, And The Cleanup Shall Be In Accordance With The Applicable Provisions Of 40 Cfr Part 761. environmental Protection in Order To Provide For Abatement And Control Of All Environmentally Hazardous Materials Arising From Demolition And/or Construction Activities, The Contractor Shall Comply With All Applicable Environmentally Hazardous Material Control And Abatement And All Applicable Provisions Of The Corps Of Engineers Manual Em 385-1-1, General Safety Requirements As Well As The Specific Requirements Stated Elsewhere In The Contract Documents. contract Is Responsible For Daily Cleanup Of All Areas Affected By Construction. Construction Areas In Use Or Affected Shall Be Returned To Condition In Which They Were Turned Over Or Initially Found. Va Housekeeping Shall Not Be Dispatched For Cleaning Associated With Contractor Construction. contractor Shall Take Every Precaution In Preserving Flooring, Finishes, Equipment, And Furniture In Areas Of Construction. Contractor Shall Repair Or Replace Any Damage Incurred During Construction At Their Expense. contractor Shall Use Freight Elevators For Transmission Of Materials And Personnel. Contractor Shall Take Every Precaution In Preserving The Elevators, Including The Hoist Way And Lobby Doors, Interior Finishes, And Shall Conduct All Good Practices In Observing Lifting And Motor Components Tolerances. Any Damage Incurred To Any Elevator Component Due To Negligence Will Be Repaired At Expense Of The Contractor, Within The Workday Of Incurred Damage. Records Management Obligations a.  applicability this Clause Applies To All Contractors Whose Employees Create, Work With, Or Otherwise Handle Federal Records, As Defined In Section B, Regardless Of The Medium In Which The Record Exists.   b.  definitions Federal Record As Defined In 44 U.s.c. § 3301, Includes All Recorded Information, Regardless Of Form Or Characteristics, Made Or Received By A Federal Agency Under Federal Law Or In Connection With The Transaction Of Public Business And Preserved Or Appropriate For Preservation By That Agency Or Its Legitimate Successor As Evidence Of The Organization, Functions, Policies, Decisions, Procedures, Operations, Or Other Activities Of The United States Government Or Because Of The Informational Value Of Data In Them.   the Term Federal Record: includes Va Records.â  does Not Include Personal Materials. applies To Records Created, Received, Or Maintained By Contractors Pursuant To Their Va Contract. may Include Deliverables And Documentation Associated With Deliverables. c.  requirements contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion.â  in Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation.â  in Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data.â  va And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of Va Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To Va. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. the Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems, Or Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To [agency] Control Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). the Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Va Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. the Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With [agency] Policy.â  the Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public [agency] Information That Are Not Specifically Tied To Or Authorized By The Contract.â  the Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act.â  the Va Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which Va Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. d.  flow Down Of Requirements To Subcontractors the Contractor Shall Incorporate The Substance Of This Clause, Its Terms And Requirements Including This Paragraph, In All Subcontracts Under This Contract, And Require Written Subcontractor Acknowledgment Of Same.â  violation By A Subcontractor Of Any Provision Set Forth In This Clause Will Be Attributed To The Contractor. Delivery And Installion the Period Of Performance: Tbd place Of Performance: The Equipment Setup And Training Will Be Conducted At The Facility, dc Va Medical Center 50 Irving St. Nw washington, Dc 20422 delivery Hours: The Warehouse Is Open To Receive Deliveries Monday Through Friday, 8:00 A.m. To 4:00 P.m., Excluding Holidays. National Holidays: The Holidays Observed By The Federal Government Are: New Year S Day, Martin Luther King Day, President S Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran S Day, Thanksgiving Day, And Christmas Day And Any Other Day Specifically Declared By The President Of The United States To Be A National Holiday. Contractor May Work On Holidays With Prior Communication And Coordination. Access, Work Hours, And Identification all Contractors Must Report To Security Upon Arrival At The Facility. Va Identification Day Badge/s May Be Required, And If Needed/obtained, Must Be Returned Upon Leaving The Va Site Being Serviced. The Contractor's Office Will Be Staffed On Regular Business Days Between 9:00 A.m. Through 4:00 P.m. Hours Of Operation: Normal Business Hours Are Monday Through Friday, 8:00 A.m. To 4:00 P.m., Excluding Holidays. Should The Contractor Require Work After Hours, The Contractor Shall Arrange In Advance With The Contracting Officer's Representative (cor). delivery Hours: The Warehouse Is Open To Receive Deliveries Monday Through Friday, 8:00 A.m. To 4:00 P.m., Excluding Holidays. National Holidays: The Holidays Observed By The Federal Government Are: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, And Any Other Day Expressly Declared By The President Of The United States To Be A National Holiday. The Contractor May Work On Holidays With Prior Communication And Coordination. Payment this Is A One-time Payment Made After Completing All Installation And Training Upon Submitting An Adequately Prepared Invoice For The Services Furnished. No Advance Payments Will Be Authorized. The Contractor Shall Submit An Invoice On An Individual Basis For Services Provided. Only Invoices With Proper Documentation Will Be Returned. The Invoice Shall Contain The Contract Number, Date(s) Of Service, And Additional Contracting Information. Invoicing Must Be Submitted Electronically: tungsten Support Phone: 1-877-489-6135 website: Http://www.tungsten-network.com/uk/en/ department Of Veterans Affairs financial Service Center Phone: 1-877-353-9791 email: Vafscched@va.go appendix 1 For The Site Map

Details: Description 1. Contract Duration November 1, 2024 To December 31, 2024 Important: Employee Wages And Benefits Must Be In Accordance In Philippine Labor Laws And Existing Social Insurance Issuances (sss, Pag-ibig, Philhealth, Etc). Equipment And Supplies Necessary To Perform The Works Stated In The Contract Must Be Provided By The Contractor. 2. Scope Of Work 3.1 The Contractor Shall Provide Manpower, Equipment And Consumables Necessary To Perform Janitorial, Grass Cutting And Other Custodial Services In Compliance With The Requirements Of Philippine National Oil Company (pnoc) As Specified In These Terms Of Reference. 3.2 All Works Under This Terms Of Reference (tor) Shall Be Performed Under The Direction Of The Park Management Department Thru Its Authorized Representative Or Project Proponent. Work Performance Shall Be In Accordance With This Tor, Schedule Of Works And/or As Per Incorporated Reference Provided For By The Park Management Department. 3.3 Estimated Quantities And The Works To Be Performed Are Described Herein. These Quantities Are Approximate And Are Provided As Information Only To Assist In The Preparation Of Proposals. They Are Not Guaranteed And The Actual Quantities May Be More Or Less Than Shown. However, Minimum Manpower Requirements Are Specified Herein. With Which, All Prospective Bidders Are Required To Visit The Work Site Prior To Submission Of Formal Bid To Determine Actual Site Condition And Verify Quantities Specified Under This Tor. Concerns And Clarification Shall Be Raised Prior To Submission Of Formal Bid. Any Necessary Variation After Submission Of Formal Bid Due To Undiscovered Site Condition Shall Not Be A Justification To Modify The Contract Or Request For Additional Payment. 3.4 Monthly Coordination Meeting Is Scheduled Every 4th Wednesday Of The Month At 3:00 Pm. Aside From The Contractor’s Lead/safety Man, A Representative Duly Authorized By The Contractor’s Managing Head Or His Representative Is Mandated To Attend The Meeting. Rescheduling Of The Meeting Is Subject For Approval Of Park Management Department And Shall Be Requested A Week Prior To The Scheduled Monthly Meeting. Contractor’s Authorized Representative Must Be Submitted To Pnoc Proponent In Formal Writing. 4. Location Of Work Works Covered By This Tor Shall Be Performed But Not Limited To The Industrial Park Common Areas And Jetty Port Facilities. Pnoc Will Provide Office For The Lead/ Safety Man And Tool Room/ Dressing Area For The Contractor. Power And Water Consumption Will Be Charged To Contractor. Housekeeping Is A Must For All Work Area. Security Of The Contractor’s Tool Room/ Dressing Room Area Provided By Pnoc Shall Be Their Own Responsibility, Any Damage To The Tool Room Or Loss Of Equipment/ Materials Shall Not Be The Responsibility Of Pnoc. 5. Legal Requirements Compliance All Works Shall Be Performed In Accordance To All Applicable Laws, Regulations, Codes Or Directives Such As, But Not Limited To The Labor Code Of The Philippines, Occupational Safety And Health Standards (osh Standards), Denr Regulations, Etc. Failure Of Pnoc To Specifically Identify Applicable Legal Requirement Shall Not Excuse The Contractor From Complying With The Legal Requirement/s. 6. Safety Requirements 6.1 The Contractor Shall Refer To The Osh Standards For All Its Compliance And To Ensure Safe Performance Of Works Required Under This Tor. Pnoc May Prescribed Implementation Of Safety Measures Pursuant To Pnoc’s Ims Policy But Should Not Be Less Than Required By The Osh Standards. 6.2 Medical Report (drug Testing And Medical Certificate/fit To Work) Of All Personnel Indicating That They Are Fit To Work Must Be Submitted To Proponent Within Seven (7) Calendar Days After Receipt Of The “notice To Proceed”. Provision On Surprise Random Drug Testing To Be Done By Pnoc At The Expense/chargeable To Contractor. 6.3 A Daily Toolbox Meeting Is Required To Be Conducted By The Lead/safety Man To Discuss Precautions In The Performance Of Assigned Works And Current Safety Issues. Minutes Of The Meetings, Ppe Inspection Report And Safe Man Hours Worked Report Shall Be Submitted With The Monthly Accomplishment Report. 6.4 All Personnel/workers Must Wear Standard Basic Ppe At All Times In Their Respective Work Places. Listed Below Are Ppes Needed; • Hard Hat • Safety Goggles/spectacles, • Working Gloves • Face Shield • Apron (leather) • Reflective Vest • Rain Coat • Rain Boots (steel Toe) • Safety Shoes (steel Toe) • Uniforms 6.5 Contractor Shall Abide By Pnoc-ip Permit To Work System (as Indicated In Occupational Safety And Health Manual) Prior To The Execution Of All Daily Activities. Only The Contractor Lead/safety Man Is Allowed To Fill Up The Permit To Work (ptw) Form. In The Absence Of The Lead/safety Man, No Activities Shall Commence For Both The Grass Cutters And Manual Laborers, Unless Otherwise An Alternate Lead/safety Man With Equivalent Credentials And Experience Will Be Provided By The Contractor. 6.6 Non-compliance To Safety Requirement Shall Be Ground For Personnel Or Contract Suspension Or Termination Depending On The Gravity Of Non-compliance To Be Determined By Pnoc-ip Hsse Committee. Contractor Personnel Who Are Not Allowed To Perform Works Because Of Failure To Secure Pnoc-ip Permit To Work Due To Non-compliance Of Safety Requirements Shall Be Considered Not Chargeable To Pnoc. 6.7 Pnoc-ip And Locators Properties Shall Not Be Damaged During The Performance Of Works Under This Tor. Service Contractor Shall Be Liable To Damages Incurred To Pnoc-ip Or Locators Properties Caused By Contractor Personnel. 7. Manpower Requirements 7.1 Regular Manpower Requirement These Regular Manpower Requirements Shall Be Deployed In The Industrial Park Within The Duration Of The Contract To Perform Works Specified In 9.0. The Following Are: Table 1. Regular Manpower Requirement Position Quantity Work Hours Lead/safety Man 1 8am To 5pm / Monday-friday Janitor/utility 1 7am To 4pm / Monday-friday Grass Cutters/power Reapers 5 8am To 5pm / Monday-friday Manual Labor Workers 1 8am To 5pm / Monday-friday Manual Labor Workers 1 7am To 4pm / Monday-friday Total 9 Note: Working Hours Of Contractor’s Manpower Can Be Adjusted Subject To Pnoc Request And Approval. Contractor Shall Screen The Resumes Of Applicants For The Required Manpower And Shall Submit To Pnoc Within Seven (7) Calendar Days Upon Contractor’s Receipt Of The “notice Of Award”. Final Interview Of The Contractor’s Applicants Shall Be Scheduled By Pnoc Management In Coordination With The Contractor. 8. Specific Job Description And Qualification Manpower Supplied By The Contractor Must Be Capable To Perform Works Outlined Hereunder And Should Pass The Qualifications Per Craftsmen Category. 8.1 Regular Manpower Requirement 8.1.1 Job Title : Lead/ Safety Man Report To : Pnoc Project Proponent Position Overview This Position Performs Direct Supervision To The Members Of His Team Composed Of Grass Cutters, Janitors And Manual Labor Workers In Meeting Pnoc Requirements Specified In 9.0. Special Functions • Overall, In-charge Of The Group. • Ensures Works Are Accomplished On Target Per Submitted Weekly Work Plan. • Ensures Safe Performance And Completion Of All Works. • Ensures Compliance To Hsse Policies And Procedures Of Pnoc. • Submits Daily Activity Progress/accomplishment Reports To The Proponent. • Submits Weekly Monitoring Report On All Scheduled Works. • Submits Detailed Monthly Report In Reference To The Monthly Work Plan. • Performs Other Related Work Activities As Required By Pnoc. Other Functions • Leads Group Members In Assisting Emergency Response Team (ert) Members Particularly In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Of Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Requires Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Graduate Of Any 4 Years Course With Diploma. • With At Least Two (2) Years’ Experience In The Same Capacity. • With Bosh / Cosh Training • Computer Literate, Knowledgeable In Office Applications. 8.1.2 Job Title : Janitor Report To : Contractor’s Lead / Safety Man Position Overview This Position Performs Cleaning And Maintenance Not Limited To Pnoc Offices, Warehouses, Staging And Operation Area. Special Functions • Performs Cleaning Not Limited To Pnoc Offices (admin And R1 Container Vans), Office Lobby, Comfort Rooms, And Parking Area. • Clean And Maintain Internal And External Walls Of Admin Building And Adjacent Facilities. • Monthly Cleaning Of Room Air Conditioner Filters And Covers. • Performs Messenger Works. • Operates Office Equipment Such As Photo Copying Machine, Laminating Machine And Other Equipment Use In Janitorial Works. • Performs Once A Month General Cleaning Of Office Area And Comfort Rooms • Performs Other Related Works As Required By Pnoc. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • High School Graduate With Good Moral Character. • With Proven Related Experience In The Same Capacity. 8.1.3 Job Title : Grass Cutters Report To : Contractor’s Lead/ Safety Man Position Overview This Position Performs Grass Growth Control Using Power Reapers And Related Equipment To Meet Target Accomplishments. Special Functions • Operates Power Reaper For Grass Cutting At Least At The Rate Of 1,500m2 Per Day For Light Grasses (6” To 12”), And 1,000m2 Per Day For Heavy Grass. Heavy Grasses May Be Manually Cut If Necessary. • Perform Other Related And/or Manual Labor Works As Required By Pnoc. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Preferably High School Graduate With Good Moral Character. • Know How To Operate Power Reapers At Least With Two (2) Years’ Experience. 8.1.4 Job Title : Manual Labor Workers Report To : Contractor’s Lead/ Safety Man Position Overview This Position Performs Routine Lawn Maintenance, Road Sweeping And Other Manual Labor Works As Per Specified Function. Special Functions • Performs Weeding, Digging And Spreading Soil Accumulations. • Performs Lawn Preparation For Planting Activities. • Performs General Lawn Maintenance To Preserve Landscaped Areas. • Performs Cut Grass And Garbage Piling, Collection And Dumping. • Performs Manual De-silting And Other Cleaning Activities. • Performs Pruning Or Trimming Of Trees As Needed. • Perform Other Related And/or Manual Labor Works As Required By Pnoc. • Know How To Operate Chainsaw And With Two (2) Years Proven Experience. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Preferably High School Graduate With Good Moral Character. • With At Least With Two (2) Years Proven Experience In The Same Capacity. Penalties: • Non Provision Of Lead/safety Man Shall Be Penalized In The Amount Of Php 1,000.00 Per Day. • Non Provision Of Complete Manpower Shall Be Penalized In The Amount Of Php 500.00/ Deficiency Per Day After 24hours The Contractor Was Formally Advised. Note: Penalties Shall Take Effect After 3 Days The Contractor Was Formally Advised Of Their Deficiency. 9. Description And Requirements Of Works The Following Schedules Of Work Are Pre-identified By The Proponent As The Minimum Workload Per Location And Shall Be Performed Efficiently By The Regular Manpower Requirements. 9.1 Janitorial General Scope: Cleaning And Sanitizing Administration Building Offices And Adjacent Facilities Including Garbage Removal And Collection From Building/offices And Facilities. Janitorial Requirements: • The Contractor Shall Ensure That All Building/offices And Facilities Are Clean, In Proper Working Order, Free Of Objectionable Odors, And Contain Adequate Supplies. • Inspect, Deodorize, And Clean All Inside Surfaces. Remove All Insects, Insect Nests, And Webs, From Interior And Exterior Of The Facility. All Interior Areas Subject To Wet Or Damp Conditions Shall Be Kept Free Of Molds, Mildew, Fungi Or Other Biological Formations. • Maintain Uninterrupted Supply Of Bathroom/toilet Tissue, Hand Soap And Air Fresheners. • In Conjunction With Cleaning Of The Building, All Ground And Facilities Associated With The Building Shall Be Cleaned. Remove Any Graffiti That Can Be Removed With Commercially Available Cleansers Or Recommend Repaint If Necessary. • Remove The Contents Of Garbage Bins. Garbage Bins Shall Be Cleaned By Pressure Washing And/or Scrubbing To Prevent Unpleasant Odors. Approved Insecticides Shall Be Applied For Insect Control In, On, And Around Garbage Bins. Labelled And Color-coded Garbage Bin And Color-coded Trash Bags Are To Be Used. • Wastes Segregation Must Also Be Practiced And Schedule Of Garbage Disposal Will Be Identified By Pnoc. Required Cleaning Equipment And Supplies: The Listed Equipment And Supplies Are The Minimum Requirements. Table 2. Required Cleaning Equipment And Supplies Description Cleaning Supplies Quantity Per Quarter 1. Soft Broom 2pieces 2. Stick Broom 6pieces 3. Mop Head With Handle 3pieces 4. Toilet Bowl Brush 2pieces 5. Sponges 6pieces 6. Cleaning Towel (pranela) 15pieces 7. Round Rags 3kilograms 8. Trash Bags 150pieces Equipment Supplies Quantity Per Year 9. Garbage Hand Cart 50kg Capacity 2units 10. Rake 2units 11. Shovel 2units Table 3. Required Consumables Description Quantity Per Quarter 1. Glass Cleaner, 500ml. 2bottles 2. Liquid Disinfectant, 500ml. 4bottles 3. Detergent Powder, 1kilo 3packs 4. Dish Washing Liquid, 500ml. 12bottles 5. Bathroom/ Toilet Tissue 120rolls 6. Hand Soap (liquid) 18bottles 7. Toilet Bowl Cleaner/ Disinfectant, 500ml. 6bottles 8. Air Freshener/ Deodorizer Cake 9pieces 9. Air Freshener With Sprayer 6cans 10. Insecticide With Sprayer, 500ml. 3cans 11. Metal Polish, 150ml. 2cans Consumables: Required Consumables Shall Be Delivered By 1st Week Of The Month Of Each Quarter To Ensure Continuous Performance Of Janitorial Works. 9.2 Grass Cutting General Scope: Grass Growth Control (trim And Maintain) In Identified Locations. Power Reaper Equipped Grass Cutting: Grass Cut As Necessary Based On Growth. Remove All Litter, Trash, Limbs, Rocks And Other Debris From The Area Before Grass Cutting. Grass In The Common Areas And Operations Areas Shall Not Exceed 6-inches In Height. Grass On Raw Land Areas Shall Not Exceed 12-inches In Height Except On Identified Access Road Where 5-meters On Both Sides Shall Be Maintained Not To Exceed 6-inches To Serve As Fire Break. Areas That Cannot Be Cut By Machine Shall Be Cut Manually By Hand. Trees, Shrubbery, Signs, Buildings Or Other Industrial Park Facilities Shall Not Be Damaged During The Grass Cutting Operations. Manual Grass Cutting: Neatly Trim Grass Around Light Poles, Building Walls, Guardrails, Trees, Shrubs, Barrier Posts, Etc. Trees/shrubs Or Structures Shall Not Be Damaged While Trimming. Unwanted Grass/weeds And Tree Seedlings In All Landscaped Areas, Mulched Areas Around Trees, Expansion Joints Or Cracks In Sidewalks, Walkways, Curbing, Slabs, Steps, Parking Or Roads And Paved Areas Shall Be Removed And Disposed Of Regularly. Manual Grass Cutting Shall Be Done At Approximately The Same Time With Power Reaper Equipped Grass Cutting, But In No Case Shall They Be Further Apart Than One Day. Cut Grass Cleanup: Remove Cut Grass Clippings From Roadways, Sidewalks, Etc., And Leave The Premises In A Clean And Neat Condition. Cut Grass Hauling Truck And Dumpsite Will Be Identified By Pnoc. Below Is A Table Summarizing Approximate Grass Cutting Areas And Pnoc Requirement. Contractor Shall Prepare And Submit Grass Cutting Plan With The Formal Bid For Evaluation. See Attached Location Map. Table 4. Summary Of Grass Cutting Requirement Location Area Minimum Grass Growth Requirement Area 1 66,761 M2 Continuous Maintenance Not To Exceed 6 Inches Area 2 35,677 M2 Continuous Maintenance Not To Exceed 6 Inches Area 3 54,157 M2 Continuous Maintenance Not To Exceed 6 Inches Area 4 35,499 M2 Continuous Maintenance Not To Exceed 6 Inches Area 5 257,930 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 6 156,700 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 7 59,360 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 8 150,000 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Total Area 816,084 M2 Required Equipment: The Listed Equipment Are The Minimum Requirements Per Proponent Estimate. Supply Of Operational Equipment Shall Be The Contractor’s Responsibility And Shall Be Available For Use To Ensure Uninterrupted Performance Of Specified And Outlined Description Of Works For Grass Cutting. Other Equipment Necessary In The Completion Of Pnoc Requirement Shall Be Supplied By The Contractor At No Cost To Pnoc. Table 5. Required Equipment For Grass Cutting Description Quantity Remarks 1. Power Reaper With Individual Blade 5 Units -good Working Condition, With Individual Blade -heavy Duty With Four (4) Stroke Engine -billing Must Be Based On Actual Utilization. -must Be Always Operational With Gasoline And Accessory. Any Breakdown Of The Said Equipment Must Be Replaced Within 24hrs Immediately Without Any Additional Cost To Pnoc. If Not Replaced, A Penalty In The Amount Of Php 500.00/unit (five Hundred Pesos) Per Day Of Delay Shall Be Imposed To The Contractor. -contractor Must Have At Least One (1) Reserve Working Power Reaper Available At Their Field Office Without Additional Cost To Pnoc. 2. Bolo 5pieces Brand-new Heavy-duty Units 3. Spare Blades 20pieces Continuous Supply Of Efficient Blades For The Power Reaper 4. Janitorial Service Vehicle With Side Car (kolong-kolong) 1unit Provide Service Vehicle Inside The Pnoc Industrial Park Consumables: Required Consumables Shall Be Delivered By The Contractor To Ensure Uninterrupted Performance Of Specified And Outlined Description Of Works For Grass Cutting. Other Consumables And Materials Needed For The Maintenance Of Equipment Supplied For The Performance Of Works Shall Be The Responsibility Of The Contractor. Table 6. Required Consumables For Grass Cutting Description Initial Requirement Remarks 1. Gasoline 220ltrs/mo. Continuous Supply For The Power Reapers. - Weekly Delivery Of Gasoline. - Actual Consumption/deliveries Of Gasoline Will Be Billed Monthly. - Allocate 50ltrs/month For Janitorial Service Vehicle. 2. Nylon String #300 7kg Continuous Supply For The Power Reapers. 10. Monitoring Of Equipment And Supplies Contractor Lead/safety Man Shall Be Responsible In Ensuring Efficient Use Of Equipment And Supplies. Equipment And Supplies Described Under This Tor Shall Only Be Used In Performance Of Works Specified Under This Tor. Monitoring Of Equipment Status And Supplies Inventory Shall Be The Responsibility Of The Contractor Lead/ Safety Man, And Shall Device A Monitoring Procedure To Ensure Efficient Use Of Equipment And Supplies. An Equipment And Supplies Monitoring Report Shall Be Submitted Together With The Monthly Accomplishment Report To The Proponent. Table 7. Required Personal Protective Equipment Description Qty Remarks 1. Hard Hat With Chin Strap 9 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 2. Spectacles 9 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 3. Work Gloves (palm Rubber Coated) 252 Brand New Unit- To Be Delivered Upon Award Of Contract 4. Face Shield (attached With Hard Hat) 5 Brand New Unit- To Be Delivered Upon Award Of Contract 5. Apron (leather) 5 Brand New Unit- To Be Delivered Upon Award Of Contract 6. Reflective Vest 9 Brand New Unit- To Be Delivered Upon Award Of Contract 7. Rain Coat 9 Brand New Unit- To Be Delivered Upon Award Of Contract 8. Rain Boots (steel Toe) 7 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 9. Safety Shoes (steel Toe) 2 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 10. Uniform 27 Long Sleeve Shirt With Sfi Logo Note: • All Ppe Must Be Always In Good Condition, If Found Defective It Must Be Replaced By The Contractor Without Any Additional Cost To Pnoc. 10. Contractor Eligibility/qualification Contractor Must Have The Following: • Certification Of Iso 9001:2015 Or Has Served Client Corporations/organizations Which Are Iso 9001:2015 Certified.; • Registration Of Certification Of Department Order 174; And • Field Office Within 30km From The Pnoc Industrial Park.

Details: Description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0269. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 561720 Janitorial Services $22 Million. The Fsc/psc Is S201 Housekeeping Custodial Services. this Is Being Bid As A Vosb Set-aside. the Vamc White River Junction 215 N Main Street, White River Junction, Vt Is Seeking A Contractor That Shall Provide All Necessary Equipment, Tools, And Supporting Materials To Successfully Support The Cleaning And Disinfection Of The Va Wrj Healthcare Pharmaceutical Compounding Spaces At Vavt White River Junction Campus. Vamc Wrj Pharmacy Department Will Provide The Garbing And Personal Protective Equipment (ppe) Used During Cleaning That Is Typically Used By Our Technicians (gowns, Face Masks, Shoe Covers, Head Covers, Non-sterile Gloves). Any Additional Ppe That The Va Does Not Normally Provide To Its Compounding Staff Should Be Provided By The Contracting Company. All Services Shall Be Performed In Accordance With The Terms And Conditions Specified In This Solicitation And In Compliance With The Statement Of Work. All Cleaning Will Be Done When No Sterile Compounding Is Taking Place. All Company Servicemen Shall Have Their Name And Their Company's Name Indicated On Their Uniform Or A Name Badge, So They Are Easily Recognizable As A Contractor Employee. In Cases When Contractor Has Two Or More Employees Reporting To Work, Under This Contract One Of These Employees Shall Be Designated As A Supervisor/foreman. The Supervisor Shall Be Fully Knowledgeable Of The Location And Work Site To Perform Cleaning Of The Space Used For Sterile Compounding. The Contract Will Be Offered As A 12-month Plus 4 Option Years. all Interested Companies Shall Provide Quotations For The Following (detailed Item Description On The Sow): performance Work Statement general the Contractor Shall Provide All Necessary Chemicals, Equipment, Tools, Garb, And Supporting Materials To Successfully Support The Vamc White River Junction Compounding Usp 797 Cleanroom Spaces At 215 North Main Street, White River Junction, Vt. All Services Shall Be Performed In Accordance With The Terms And Conditions Specified In This Solicitation And In Compliance With The Statement Of Work. The Contract Will Cover A Minimum Of Twelve (12) Months From Start Date With The Potential For Four Option Years. the Contractor Must Be Regularly Established In The Business, The Contractor Must Be Able To Provide Primary Services Under The Condition Of Scope Of Work, In The Judgment Of The Contracting Officer, Are Financially Responsible, And Show Evidence Of Their Reliability, Ability, Experience, Facilities And Personnel Directly Employed Or Supervised By Them To Render Prompt, Detailed Service In Accordance With Usp Chapter 797, And Satisfactory Standards. The Contractor Shall Be Licensed By The State Or Local Health Authority In Those Localities Where Licenses Are Required. the Contractor And Their Personnel Shall Be Familiar With All Usp 797 And Upcoming Usp 800 Guidelines For Cleaning And Decontamination For The Performance Of Work Under This Contract. The Contractor Performing Cleaning Should Be Knowledgeable In Usp 797 Requirements And Capable Of Improving The Site S Cleanroom Practice Through Disinfection Techniques That Meet Usp 797 Guidelines. Each Servicemen Designated By The Contractor To Perform Work Under This Contract Shall Be Cleared For Access through Restricted Areas Of Customer S Facilities. the Contractor Shall Conform To All Federal, State, Va And Local Regulations Governing The Servicing And Compliance Usp Chapter 797 And Use Of Approved Chemicals And Equipment. The Contractor Must Provide Documentation To The Contracting Officer Prior To Performing Any Work Under The Contract. All Chemical (sds) Or Control Substance Used To Perform Service Must Be Submitted And Filed With The Contracting Officer S Representative (cor). the Contractor Shall Demonstrate Competency In Compliance With Industry Standards For Usp 797. Contractor Servicemen Must Be Trained In Disinfection Of Ante & Clean Rooms (iso 7/8). All Contractor Servicemen Shall Have Their Name And The Contractor S Name Indicated On Their Uniform Or A Name Badge At All Times So They Are Easily Recognizable As A Contractor Employee. In Cases When Contractor Has Two Or More Employees Reporting To Work, Under This Contract One Of These Employees Shall Be Designated As A Supervisor/foreman. The Supervisor Shall Be Fully Knowledgeable Of The Location And Work Site To Perform Usp Sterile Cleaning. On Each Visit The Contractor Servicemen Shall Report To The Cor Or His Designee Prior To Performing Services. description Of Services: clean Room Cleaning (sterile Maintenance) cleanroom Cleaning Services Must Comply With Industry Standards And Usp Chapter 797. This Is A High-level Decontamination Service. Cleaning Will Be Performed In Pharmacy Compounding Spaces As Follows: 1. Total Number Of Rooms To Be Cleaned 4 Rooms, All 4 Rooms Require Cleaning: a. Anteroom (room # 236 E), b. Chemo Anteroom (room # 236 G) c. Chemo Hood Room (room # 236 H) d. Iv Compounding Room (room # 236 F). 2. Total Square Footage Of The Surfaces To Be Cleaned. a. See Below, For Chart Diagram. b. Width Is 12 9 And Length Is 24 6 X 12 Walls c. Approximately 3,764 Square Feet (total). the Required Cleaning Is To Be Performed Once Per Month During Normal Business Hours, Monday Through Friday (excluding Federal Holidays). Cleaning Will Typically Be Performed Between 1:00 Pm And 4:30 Pm (after Morning Compounding Is Completed). the Contractor Must Log In When Reporting Into Pharmacy Cleanroom To Perform Service And Log Out After Service Is Conducted. All Personal Servicing Vamc White Rive Junction Must Complete Appropriate Clearance Through The Vamc Security Process. The Contractor S Workers Must Be On White River Junction Vamc Access Roster Prior To Entering Pharmacy Compounding Space. the Triple Top Down Cleaning Work And Services Will Include The Following: 1. Monthly (once A Month During Normal Business Hours) cleaning Of Ante Rooms, Iv Prep & Chemo Rooms: a. Empty And Wash All Trash Receptacles, Replace Liners, And Remove To Designated Areas. b. Clean And Sanitize Ceilings With A Rotation Of Agents Which Consist Of Vesphene, Lph, Sporklenz (or Peridox). c. Clean And Sanitize Walls With A Rotation Of Agents Which Consist Of Vespene, Lph, Sporklenz (or Peridox). d. Clean And Sanitize Floors With A Rotation Of Agents Which Consist Of Vespene, Lph, Sporklenz (or Peridox). e. Clean And Sanitize Designated Surfaces Including Benches, Carts And Exterior Of Hoods W/ Ipa And Cleanroom Wipes. f. Clean All Doors And Glass Windows With Ipa And D/i Water. g. Clean And Sanitize All Bins And Shelves With Ipa. h. The Mopping System Used Must Be Usp 797 Compliant. special Instructions: Chemical Rotation/requirments: a Triple Top-down Cleaning Consists Of A Rotation Of Vespene, Lph, Sporklenz (or Peridox) Will Be Performed On Every Monthly Cleaning. cleaning Includes Two Biosafety Cabinets, Currently At Wrj Our Usp 797 Clean Room Contains A Biosafety Cabinet For Compounding Chemo/hazardous Drugs In A Negative Pressure Room And Non Hazardous Iv S Are Compounded In A Positive Pressure Environment. Both Cabinets Are Located In The Interior Of The Usp 797 Clean Room Environments. cleanrooms Should Be Treated Similarly To The Operating Rooms. The Wiping Or Mopping Material Should Be Cleanroom Rated And A Non Ionic Or Cationic Detergent (to Control Static) With Distilled Water Is Recommended. all Cleaning Is To Be Performed By Trained Personnel Using The Contractor S Equipment, Chemicals And Supplies. The Contractor Will Mix All Chemicals Fresh On Site And Utilize A Monthly Cleaning Logbook Kept On Site. all Specifications Are Required By Va Pharmacy Policy And Usp 797 Clean Room Regulations And Upcoming Usp 800 Recommendations. note: If It Is Determined That Additional Cleaning Is Needed Due To Results Of Environmental Monitoring, Notify The Cor, Provide An Estimate For The Additional Scope And Do Not Proceed Without Contracting Officer Approval. contractor Quality Control And Assurance Requirements: the Contractor Will Be Required To Provide Their Quality Control And Assurance Program. This Program Shall Detail All Steps Required To Maintain And Continuously Provide A Clean Room Environment In Accordance With Published Criteria For Usp 797 Sterile Compounding Areas. line Items: item # description/part Number* qty unit Of Issue Price total Amount 1 triple Top-down Cleaning Of Pharmacy Compounding Cleanroom Spaces To Sanitation. all Specifications Are Required By Va Pharmacy Policy And Usp 797 Clean Room Regulations And Upcoming Usp 800 Recommendations. 12 ea $0 $0 evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Complete The Price Schedule In Section (v), With Vendors Quoted Contract Line-item Prices Inserted In Appropriate Spaces. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Past Performance: a. Provide (3) References Of Work, Similar In Scope And Size With The Requirement Detailed In The Statement Of Work. References Must Include Contact Information, Brief Description Of The Work Completed, And Contract # (if Relevant). Please Utilize Past Performance Worksheet For Your References And Please Submit As Part Of Your Quote Submission. References May Be Checked By The Contracting Officer To Ensure Your Company Is Capable Of Performing The Statement Of Work. The Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources. 3. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Massachusetts If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 4. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records, Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [ ] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Central Western Massachusetts Vamc Hampshire County Wd 2015-4095 (rev-21), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 03/26/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 03/28/2024 At 15:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0269 In The Subject Line To: Jerry.choinski@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Jerry Choinski (jerry.choinski@va.gov)

Details: Description 1. Contract Duration August 1, 2024 To December 31, 2024 Important: Employee Wages And Benefits Must Be In Accordance In Philippine Labor Laws And Existing Social Insurance Issuances (sss, Pag-ibig, Philhealth, Etc). Equipment And Supplies Necessary To Perform The Works Stated In The Contract Must Be Provided By The Contractor. 2. Scope Of Work 2.1 The Contractor Shall Provide Manpower, Equipment And Consumables Necessary To Perform Janitorial, Grass Cutting And Other Custodial Services In Compliance With The Requirements Of Philippine National Oil Company (pnoc) As Specified In These Terms Of Reference. 2.2 All Works Under This Terms Of Reference (tor) Shall Be Performed Under The Direction Of The Park Management Department Thru Its Authorized Representative Or Project Proponent. Work Performance Shall Be In Accordance With This Tor, Schedule Of Works And/or As Per Incorporated Reference Provided For By The Park Management Department. 2.3 Estimated Quantities And The Works To Be Performed Are Described Herein. These Quantities Are Approximate And Are Provided As Information Only To Assist In The Preparation Of Proposals. They Are Not Guaranteed And The Actual Quantities May Be More Or Less Than Shown. However, Minimum Manpower Requirements Are Specified Herein. With Which, All Prospective Bidders Are Required To Visit The Work Site Prior To Submission Of Formal Bid To Determine Actual Site Condition And Verify Quantities Specified Under This Tor. Concerns And Clarification Shall Be Raised Prior To Submission Of Formal Bid. Any Necessary Variation After Submission Of Formal Bid Due To Undiscovered Site Condition Shall Not Be A Justification To Modify The Contract Or Request For Additional Payment. 2.4 Monthly Coordination Meeting Is Scheduled Every 4th Wednesday Of The Month At 3:00 Pm. Aside From The Contractor’s Lead/safety Man, A Representative Duly Authorized By The Contractor’s Managing Head Or His Representative Is Mandated To Attend The Meeting. Rescheduling Of The Meeting Is Subject For Approval Of Park Management Department And Shall Be Requested A Week Prior To The Scheduled Monthly Meeting. Contractor’s Authorized Representative Must Be Submitted To Pnoc Proponent In Formal Writing. 3. Location Of Work Works Covered By This Tor Shall Be Performed But Not Limited To The Industrial Park Common Areas And Jetty Port Facilities. Pnoc Will Provide Office For The Lead/ Safety Man And Tool Room/ Dressing Area For The Contractor. Power And Water Consumption Will Be Charged To Contractor. Housekeeping Is A Must For All Work Area. Security Of The Contractor’s Tool Room/ Dressing Room Area Provided By Pnoc Shall Be Their Own Responsibility, Any Damage To The Tool Room Or Loss Of Equipment/ Materials Shall Not Be The Responsibility Of Pnoc. 4. Legal Requirements Compliance All Works Shall Be Performed In Accordance To All Applicable Laws, Regulations, Codes Or Directives Such As, But Not Limited To The Labor Code Of The Philippines, Occupational Safety And Health Standards (osh Standards), Denr Regulations, Etc. Failure Of Pnoc To Specifically Identify Applicable Legal Requirement Shall Not Excuse The Contractor From Complying With The Legal Requirement/s. 5. Safety Requirements 5.1 The Contractor Shall Refer To The Osh Standards For All Its Compliance And To Ensure Safe Performance Of Works Required Under This Tor. Pnoc May Prescribed Implementation Of Safety Measures Pursuant To Pnoc’s Ims Policy But Should Not Be Less Than Required By The Osh Standards. 5.2 Medical Report (drug Testing And Medical Certificate/fit To Work) Of All Personnel Indicating That They Are Fit To Work Must Be Submitted To Proponent Within Seven (7) Calendar Days After Receipt Of The “notice To Proceed”. Provision On Surprise Random Drug Testing To Be Done By Pnoc At The Expense/chargeable To Contractor. 5.3 A Daily Toolbox Meeting Is Required To Be Conducted By The Lead/safety Man To Discuss Precautions In The Performance Of Assigned Works And Current Safety Issues. Minutes Of The Meetings, Ppe Inspection Report And Safe Man Hours Worked Report Shall Be Submitted With The Monthly Accomplishment Report. 5.4 All Personnel/workers Must Wear Standard Basic Ppe At All Times In Their Respective Work Places. Listed Below Are Ppes Needed; • Hard Hat • Safety Goggles/spectacles, • Working Gloves • Face Shield • Apron (leather) • Reflective Vest • Rain Coat • Rain Boots (steel Toe) • Safety Shoes (steel Toe) • Uniforms 5.5 Contractor Shall Abide By Pnoc-ip Permit To Work System (as Indicated In Occupational Safety And Health Manual) Prior To The Execution Of All Daily Activities. Only The Contractor Lead/safety Man Is Allowed To Fill Up The Permit To Work (ptw) Form. In The Absence Of The Lead/safety Man, No Activities Shall Commence For Both The Grass Cutters And Manual Laborers, Unless Otherwise An Alternate Lead/safety Man With Equivalent Credentials And Experience Will Be Provided By The Contractor. 5.6 Non-compliance To Safety Requirement Shall Be Ground For Personnel Or Contract Suspension Or Termination Depending On The Gravity Of Non-compliance To Be Determined By Pnoc-ip Hsse Committee. Contractor Personnel Who Are Not Allowed To Perform Works Because Of Failure To Secure Pnoc-ip Permit To Work Due To Non-compliance Of Safety Requirements Shall Be Considered Not Chargeable To Pnoc. 5.7 Pnoc-ip And Locators Properties Shall Not Be Damaged During The Performance Of Works Under This Tor. Service Contractor Shall Be Liable To Damages Incurred To Pnoc-ip Or Locators Properties Caused By Contractor Personnel. 6. Manpower Requirements 6.1 Regular Manpower Requirement These Regular Manpower Requirements Shall Be Deployed In The Industrial Park Within The Duration Of The Contract To Perform Works Specified In 9.0. The Following Are: Table 1. Regular Manpower Requirement Position Quantity Work Hours Lead/safety Man 1 8am To 5pm / Monday-friday Janitor/utility 1 7am To 4pm / Monday-friday Grass Cutters/power Reapers 5 8am To 5pm / Monday-friday Manual Labor Workers 1 8am To 5pm / Monday-friday Manual Labor Workers 1 7am To 4pm / Monday-friday Total 9 Note: Working Hours Of Contractor’s Manpower Can Be Adjusted Subject To Pnoc Request And Approval. Contractor Shall Screen The Resumes Of Applicants For The Required Manpower And Shall Submit To Pnoc Within Seven (7) Calendar Days Upon Contractor’s Receipt Of The “notice Of Award”. Final Interview Of The Contractor’s Applicants Shall Be Scheduled By Pnoc Management In Coordination With The Contractor. 7. Specific Job Description And Qualification Manpower Supplied By The Contractor Must Be Capable To Perform Works Outlined Hereunder And Should Pass The Qualifications Per Craftsmen Category. 7.1 Regular Manpower Requirement 7.1.1 Job Title : Lead/ Safety Man Report To : Pnoc Project Proponent Position Overview This Position Performs Direct Supervision To The Members Of His Team Composed Of Grass Cutters, Janitors And Manual Labor Workers In Meeting Pnoc Requirements Specified In 9.0. Special Functions • Overall, In-charge Of The Group. • Ensures Works Are Accomplished On Target Per Submitted Weekly Work Plan. • Ensures Safe Performance And Completion Of All Works. • Ensures Compliance To Hsse Policies And Procedures Of Pnoc. • Submits Daily Activity Progress/accomplishment Reports To The Proponent. • Submits Weekly Monitoring Report On All Scheduled Works. • Submits Detailed Monthly Report In Reference To The Monthly Work Plan. • Performs Other Related Work Activities As Required By Pnoc. Other Functions • Leads Group Members In Assisting Emergency Response Team (ert) Members Particularly In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Of Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Requires Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Graduate Of Any 4 Years Course With Diploma. • With At Least Two (2) Years’ Experience In The Same Capacity. • With Bosh / Cosh Training • Computer Literate, Knowledgeable In Office Applications. 7.1.2 Job Title : Janitor Report To : Contractor’s Lead / Safety Man Position Overview This Position Performs Cleaning And Maintenance Not Limited To Pnoc Offices, Warehouses, Staging And Operation Area. Special Functions • Performs Cleaning Not Limited To Pnoc Offices (admin And R1 Container Vans), Office Lobby, Comfort Rooms, And Parking Area. • Clean And Maintain Internal And External Walls Of Admin Building And Adjacent Facilities. • Monthly Cleaning Of Room Air Conditioner Filters And Covers. • Performs Messenger Works. • Operates Office Equipment Such As Photo Copying Machine, Laminating Machine And Other Equipment Use In Janitorial Works. • Performs Once A Month General Cleaning Of Office Area And Comfort Rooms • Performs Other Related Works As Required By Pnoc. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • High School Graduate With Good Moral Character. • With Proven Related Experience In The Same Capacity. 7.1.3 Job Title : Grass Cutters Report To : Contractor’s Lead/ Safety Man Position Overview This Position Performs Grass Growth Control Using Power Reapers And Related Equipment To Meet Target Accomplishments. Special Functions • Operates Power Reaper For Grass Cutting At Least At The Rate Of 1,500m2 Per Day For Light Grasses (6” To 12”), And 1,000m2 Per Day For Heavy Grass. Heavy Grasses May Be Manually Cut If Necessary. • Perform Other Related And/or Manual Labor Works As Required By Pnoc. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Preferably High School Graduate With Good Moral Character. • Know How To Operate Power Reapers At Least With Two (2) Years’ Experience. 7.1.4 Job Title : Manual Labor Workers Report To : Contractor’s Lead/ Safety Man Position Overview This Position Performs Routine Lawn Maintenance, Road Sweeping And Other Manual Labor Works As Per Specified Function. Special Functions • Performs Weeding, Digging And Spreading Soil Accumulations. • Performs Lawn Preparation For Planting Activities. • Performs General Lawn Maintenance To Preserve Landscaped Areas. • Performs Cut Grass And Garbage Piling, Collection And Dumping. • Performs Manual De-silting And Other Cleaning Activities. • Performs Pruning Or Trimming Of Trees As Needed. • Perform Other Related And/or Manual Labor Works As Required By Pnoc. • Know How To Operate Chainsaw And With Two (2) Years Proven Experience. Other Functions • Assist Ert Members In Clearing Accumulated Cut Grass, Preparing Access/diversion Road And Securing Ert Equipment In The Event Of Any Grass Fire And Other Emergency That Required Grass Cutting, Clearing And Support Assistance. Maybe Included In The Ert Upon The Discretion Of The Emergency Controller, But Shall Be Provided With The Necessary Training To Be Conducted By Pnoc. Minimum Qualification • Preferably High School Graduate With Good Moral Character. • With At Least With Two (2) Years Proven Experience In The Same Capacity. Penalties: • Non Provision Of Lead/safety Man Shall Be Penalized In The Amount Of Php 1,000.00 Per Day. • Non Provision Of Complete Manpower Shall Be Penalized In The Amount Of Php 500.00/ Deficiency Per Day After 24hours The Contractor Was Formally Advised. Note: Penalties Shall Take Effect After 3 Days The Contractor Was Formally Advised Of Their Deficiency. 8. Description And Requirements Of Works The Following Schedules Of Work Are Pre-identified By The Proponent As The Minimum Workload Per Location And Shall Be Performed Efficiently By The Regular Manpower Requirements. 8.1 Janitorial General Scope: Cleaning And Sanitizing Administration Building Offices And Adjacent Facilities Including Garbage Removal And Collection From Building/offices And Facilities. Janitorial Requirements: • The Contractor Shall Ensure That All Building/offices And Facilities Are Clean, In Proper Working Order, Free Of Objectionable Odors, And Contain Adequate Supplies. • Inspect, Deodorize, And Clean All Inside Surfaces. Remove All Insects, Insect Nests, And Webs, From Interior And Exterior Of The Facility. All Interior Areas Subject To Wet Or Damp Conditions Shall Be Kept Free Of Molds, Mildew, Fungi Or Other Biological Formations. • Maintain Uninterrupted Supply Of Bathroom/toilet Tissue, Hand Soap And Air Fresheners. • In Conjunction With Cleaning Of The Building, All Ground And Facilities Associated With The Building Shall Be Cleaned. Remove Any Graffiti That Can Be Removed With Commercially Available Cleansers Or Recommend Repaint If Necessary. • Remove The Contents Of Garbage Bins. Garbage Bins Shall Be Cleaned By Pressure Washing And/or Scrubbing To Prevent Unpleasant Odors. Approved Insecticides Shall Be Applied For Insect Control In, On, And Around Garbage Bins. Labelled And Color-coded Garbage Bin And Color-coded Trash Bags Are To Be Used. • Wastes Segregation Must Also Be Practiced And Schedule Of Garbage Disposal Will Be Identified By Pnoc. Required Cleaning Equipment And Supplies: The Listed Equipment And Supplies Are The Minimum Requirements. Table 2. Required Cleaning Equipment And Supplies Description Cleaning Supplies Quantity Per Quarter 1. Soft Broom 2 Pieces 2. Stick Broom 6 Pieces 3. Mop Head With Handle 3 Pieces 4. Toilet Bowl Brush 2 Pieces 5. Sponges 6 Pieces 6. Cleaning Towel (pranela) 15 Pieces 7. Round Rags 3 Kilograms 8. Trash Bags 150 Pieces Equipment Supplies Quantity Per Year 9. Garbage Hand Cart 50kg Capacity 2 Units 10. Rake 2 Units 11. Shovel 2 Units Table 3. Required Consumables Description Quantity Per Quarter 1. Glass Cleaner, 500ml. 2 Bottles 2. Liquid Disinfectant, 500ml. 4 Bottles 3. Detergent Powder, 1kilo 3 Packs 4. Dish Washing Liquid, 500ml. 12 Bottles 5. Bathroom/ Toilet Tissue 120 Rolls 6. Hand Soap (liquid) 18 Bottles 7. Toilet Bowl Cleaner/ Disinfectant, 500ml. 6 Bottles 8. Air Freshener/ Deodorizer Cake 9 Pieces 9. Air Freshener With Sprayer 6 Cans 10. Insecticide With Sprayer, 500ml. 3 Cans 11. Metal Polish, 150ml. 2 Cans Consumables: Required Consumables Shall Be Delivered By 1st Week Of The Month Of Each Quarter To Ensure Continuous Performance Of Janitorial Works. 8.2 Grass Cutting General Scope: Grass Growth Control (trim And Maintain) In Identified Locations. Power Reaper Equipped Grass Cutting: Grass Cut As Necessary Based On Growth. Remove All Litter, Trash, Limbs, Rocks And Other Debris From The Area Before Grass Cutting. Grass In The Common Areas And Operations Areas Shall Not Exceed 6-inches In Height. Grass On Raw Land Areas Shall Not Exceed 12-inches In Height Except On Identified Access Road Where 5-meters On Both Sides Shall Be Maintained Not To Exceed 6-inches To Serve As Fire Break. Areas That Cannot Be Cut By Machine Shall Be Cut Manually By Hand. Trees, Shrubbery, Signs, Buildings Or Other Industrial Park Facilities Shall Not Be Damaged During The Grass Cutting Operations. Manual Grass Cutting: Neatly Trim Grass Around Light Poles, Building Walls, Guardrails, Trees, Shrubs, Barrier Posts, Etc. Trees/shrubs Or Structures Shall Not Be Damaged While Trimming. Unwanted Grass/weeds And Tree Seedlings In All Landscaped Areas, Mulched Areas Around Trees, Expansion Joints Or Cracks In Sidewalks, Walkways, Curbing, Slabs, Steps, Parking Or Roads And Paved Areas Shall Be Removed And Disposed Of Regularly. Manual Grass Cutting Shall Be Done At Approximately The Same Time With Power Reaper Equipped Grass Cutting, But In No Case Shall They Be Further Apart Than One Day. Cut Grass Cleanup: Remove Cut Grass Clippings From Roadways, Sidewalks, Etc., And Leave The Premises In A Clean And Neat Condition. Cut Grass Hauling Truck And Dumpsite Will Be Identified By Pnoc. Below Is A Table Summarizing Approximate Grass Cutting Areas And Pnoc Requirement. Contractor Shall Prepare And Submit Grass Cutting Plan With The Formal Bid For Evaluation. See Attached Location Map. Table 4. Summary Of Grass Cutting Requirement Location Area Minimum Grass Growth Requirement Area 1 66,761 M2 Continuous Maintenance Not To Exceed 6 Inches Area 2 35,677 M2 Continuous Maintenance Not To Exceed 6 Inches Area 3 54,157 M2 Continuous Maintenance Not To Exceed 6 Inches Area 4 35,499 M2 Continuous Maintenance Not To Exceed 6 Inches Area 5 257,930 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 6 156,700 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 7 59,360 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Area 8 150,000 M2 Continuous Maintenance Not To Exceed 12 Inches, Except The Meters Parallel On Both Sides Of The Access Road Which Should Not Exceed 6 Inches Total Area 816,084 M2 Required Equipment: The Listed Equipment Are The Minimum Requirements Per Proponent Estimate. Supply Of Operational Equipment Shall Be The Contractor’s Responsibility And Shall Be Available For Use To Ensure Uninterrupted Performance Of Specified And Outlined Description Of Works For Grass Cutting. Other Equipment Necessary In The Completion Of Pnoc Requirement Shall Be Supplied By The Contractor At No Cost To Pnoc. Table 5. Required Equipment For Grass Cutting Description Quantity Remarks 1. Power Reaper With Individual Blade 5 Units -good Working Condition, With Individual Blade -heavy Duty With Four (4) Stroke Engine -billing Must Be Based On Actual Utilization. -must Be Always Operational With Gasoline And Accessory. Any Breakdown Of The Said Equipment Must Be Replaced Within 24hrs Immediately Without Any Additional Cost To Pnoc. If Not Replaced, A Penalty In The Amount Of Php 500.00/unit (five Hundred Pesos) Per Day Of Delay Shall Be Imposed To The Contractor. -contractor Must Have At Least One (1) Reserve Working Power Reaper Available At Their Field Office Without Additional Cost To Pnoc. 2. Bolo 5 Pieces Brand-new Heavy-duty Units 3. Spare Blades 20 Pieces Continuous Supply Of Efficient Blades For The Power Reaper 4. Janitorial Service Vehicle With Side Car (kolong-kolong) 1 Unit Provide Service Vehicle Inside The Pnoc Industrial Park Consumables: Required Consumables Shall Be Delivered By The Contractor To Ensure Uninterrupted Performance Of Specified And Outlined Description Of Works For Grass Cutting. Other Consumables And Materials Needed For The Maintenance Of Equipment Supplied For The Performance Of Works Shall Be The Responsibility Of The Contractor. Table 6. Required Consumables For Grass Cutting Description Initial Requirement Remarks 1. Gasoline 220 Ltrs/mo. Continuous Supply For The Power Reapers. - Weekly Delivery Of Gasoline. - Actual Consumption/deliveries Of Gasoline Will Be Billed Monthly. - Allocate 50ltrs/month For Janitorial Service Vehicle. 2. Nylon String #300 7 Kg Continuous Supply For The Power Reapers. 9. Monitoring Of Equipment And Supplies Contractor Lead/safety Man Shall Be Responsible In Ensuring Efficient Use Of Equipment And Supplies. Equipment And Supplies Described Under This Tor Shall Only Be Used In Performance Of Works Specified Under This Tor. Monitoring Of Equipment Status And Supplies Inventory Shall Be The Responsibility Of The Contractor Lead/safety Man, And Shall Device A Monitoring Procedure To Ensure Efficient Use Of Equipment And Supplies. An Equipment And Supplies Monitoring Report Shall Be Submitted Together With The Monthly Accomplishment Report To The Proponent. Table 7. Required Personal Protective Equipment Description Qty Remarks 1. Hard Hat With Chin Strap 9 Brand New Unit- To Be Delivered Upon Award Of Contract. With Approved Certificate Of Osh Center 2. Spectacles 9 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 3. Work Gloves (palm Rubber Coated) 252 Brand New Unit- To Be Delivered Upon Award Of Contract 4. Face Shield (attached With Hard Hat) 5 Brand New Unit- To Be Delivered Upon Award Of Contract 5. Apron (leather) 5 Brand New Unit- To Be Delivered Upon Award Of Contract 6. Reflective Vest 9 Brand New Unit- To Be Delivered Upon Award Of Contract 7. Rain Coat 9 Brand New Unit- To Be Delivered Upon Award Of Contract 8. Rain Boots (steel Toe) 7 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 9. Safety Shoes (steel Toe) 2 Brand New Unit- To Be Delivered Upon Award Of Contract With Approved Certificate Of Osh Center 10. Uniform 27 Long Sleeve Shirt With Contractor’s Logo Note: • All Ppe Must Be Always In Good Condition, If Found Defective It Must Be Replaced By The Contractor Without Any Additional Cost To Pnoc. 10. Contractor Eligibility/qualification Contractor Must Have The Following: • Certification Of Iso 9001:2015 Or Has Served Client Corporations/organizations Which Are Iso 9001:2015 Certified.; • Registration Of Certification Of Department Order 174; And • Field Office Within 30km From The Pnoc Industrial Park.